Lexmark 544n - X Color Laser User manual

Lexmark MFP
Enhanced Number Pad Mode
January 2009 www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.
2009
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550

Edition notice
January 2009
The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL,
INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or
implied warranties in certain transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these
changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries
in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service
may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used
instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by
the manufacturer, are the user’s responsibility.
For Lexmark technical support, visit support.lexmark.com.
For information on supplies and downloads, visit www.lexmark.com.
If you don't have access to the Internet, you can contact Lexmark by mail:
Lexmark International, Inc.
Bldg 004-2/CSC
740 New Circle Road NW
Lexington, KY 40550
2009
All rights reserved.
Trademarks
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer software and documentation
developed exclusively at private expense.

Contents
Edition notice......................................................................................2
Overview..............................................................................................5
Enhanced Number Pad mode...........................................................................................................................................5
Understanding the buttons for Enhanced Number Pad mode.............................................................................5
Understanding display messages....................................................................................................................................6
Copying using the enhanced number pad....................................8
Copying using the enhanced number pad..................................................................................................................8
Using finishing options with the enhanced number pad.......................................................................................9
Faxing using the enhanced number pad....................................10
Faxing using the enhanced number pad....................................................................................................................10
Creating and using fax shortcuts on the enhanced number pad......................................................................11
Index...................................................................................................12
Contents
3

4

Overview
Enhanced Number Pad mode
The Enhanced Number Pad mode is designed to help blind or visually impaired individuals use a multifunction printer.
After a system support person enables Enhanced Number Pad mode, you can use the number pad and a few buttons
on the printer control panel to make copies or send faxes. Before you can use Enhanced Number Pad mode, a system
support person must activate it by changing a menu setting in the Config menu.
Understanding the buttons for Enhanced Number
Pad mode
When using Enhanced Number Pad mode, you need to know the role and function of some of the buttons on the
printer control panel. Locate the following buttons on your printer control panel:
Note: Your printer control panel may not look exactly like the images here. The buttons and displays may be in
different places. The important thing is for you to locate the buttons you need on your printer.
12
ABC 3 DEF
6
MNO
5
JKL
4
GHI
9
WXYZ
8
TUV
7
PQRS
#0
*
1
3
4
2
5
Shortcuts
3
DEF
6
MNO
9
WXYZ
#
2
ABC
5
JKL
8
TUV
0
1
@ !.
4
PQRS
7
*
Fax
Redial/Pause
Resolution
Options
Hook
Color
Select Start
Black
Stop/Cancel
Menu
Back
Copy
Copies
Scale
Options
Content
Darkness
Duplex/2-Sided
Text
Text/Photo
Photo
Copy
Scan/Email
Fax
4
12 3
5
Overview
5

Item Description
1Display
2Stop button
33
DEF
6
MNO
9
WXYZ
#
2
ABC
5
JKL
8
TUV
0
1
@ !.
4
PQRS
7
*
GHI
Number pad
Notes:
•The “5” key has a raised dot to help you know where you are on the number pad without
looking.
•Number pads vary in appearance and in numbers of keys.
4Start button
Note: Some color printers have an additional Start button.
5Home button or Back button
Note: The is only used instead of the when the printer does not have a dedicated
.
Understanding display messages
When you use the enhanced number pad, messages that correspond to the codes you enter will appear on the
display. While you do not need to read them to use the enhanced number pad, they provide useful prompting and
setting information.
When you press This message appears
* 1 Copy
* 2 Fax
Incorrect codes Invalid entry
Note: The amount of information on the display varies according to the size of the printer display.
Copy mode messages
When you press This message appears
0211 1 sided to 1 sided
0212 1 sided to 2 sided
0221 2 sided to 1 sided
0222 2 sided to 2 sided
031122 Collate off
031212 Collate on
01 [press number of copies] Copies: [number of copies you entered]
Overview
6

Fax mode messages
When you press This message appears
0211 1 sided original
0222 2 sided original
01 [fax number] [fax number you entered]
[# shortcut number] [shortcut name]
Overview
7

Copying using the enhanced number pad
Copying using the enhanced number pad
1Load an original document faceup into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press . If your printer does not have this key, then press .
You will hear a positive tone when the printer is in the home state.
4Press *1.
Copy appears.
5From the number pad, press the code for the copy job you want to do, and then press . For example, if you
want to make a two-sided copy from a two-sided document, press 0222, and then press .
Note: After you press , you will hear a positive tone. If you have not input the codes correctly, or if the printer
is incapable of performing the request, then you will hear an error tone.
Several copy options are available, depending on the capabilities of your printer.
Copy option Code
1-sided to 1-sided 0211
1-sided to 2-sided 0212
2-sided to 1-sided 0221
2-sided to 2-sided 0222
Non-collated copies (collate off) 031122
Collated copies (collate on) 031212
6From the number pad, press 01 as well as the number of copies you want to make, and then press .
7To exit the mode or return to the home state, press . If your printer does not have this key, then press .
You will hear a positive tone when the printer is in the home state.
Note: If you forget to do this, then the printer will revert to the home state after an interval of printer rest.
Copying using the enhanced number pad
8

Using finishing options with the enhanced number
pad
On some printers, stapling and hole-punching options are available. To staple or hole-punch a document you copy:
1Press the code for copy mode, * 1, and the code for the kind of copy you want to make, and then press . For
example, if you are making a one-sided copy of a one-sided document, press 0211, and then press . If you
are making five copies, press 015, and then press .
2Select a finishing option by pressing the buttons for the appropriate code. For example, if you want to have each
copy stapled with one staple in the top left corner, press 041, and then press .
Finishing option Code
Staple off 040
1 staple 041
2 staples 042
4 staples 044
Hole punch off 050
2 hole punch 052
3 hole punch 053
4 hole punch 054
Note: Finishing options are included on select printer models only, and those models may not have all possible
finishing options.
3Press .
Copying using the enhanced number pad
9

Faxing using the enhanced number pad
Faxing using the enhanced number pad
1Load an original document faceup into the ADF or facedown on the scanner glass.
Notes:
•Send multi-page faxes through the ADF.
•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press . If your printer does not have this button, then press .
You will hear a positive tone when the printer is in the home state.
4Press *2.
Fax appears.
5From the number pad, press the code for the fax job you want to do, and then press . For example, if you
want to fax a two-sided document, press 0222, and then press .
Note: After you press , you will hear a positive tone. If you have not input the codes correctly, or if the printer
is incapable of performing the request, then you will hear an error tone.
The fax job options:
Fax option Code
1-sided original Press 0211
2-sided original Press 0222
6Press 01 followed by the fax number to which you want to send the fax, and then press .
If you have set up a fax shortcut, you may use it instead of the whole fax number.
7If you loaded your document into the ADF, then the pages will scan automatically and, after a few seconds, the
fax will be sent.
If you loaded your single-page document on the scanner glass, that page will scan, and after a few seconds, the
fax will be sent.
8To exit the mode or return to the home state, press . If your printer does not have this button, then press
.
You will hear a positive tone when the printer is in the home state.
Note: If you forget to do this, the printer will revert to the home state after an interval of printer rest.
Faxing using the enhanced number pad
10

Creating and using fax shortcuts on the enhanced
number pad
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. A shortcut number (1–99999) can
contain a single recipient or multiple recipients. By creating a group fax destination with a shortcut number, you can
quickly and easily fax broadcast information to an entire group.
To create a fax shortcut using the enhanced number pad, press 03 followed by
#
, and then the shortcut number
for the fax destination, followed by .
To send a fax:
1Load an original document faceup into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press
#
, and then enter the shortcut number.
4Press .
Faxing using the enhanced number pad
11

Index
C
copying
using the enhanced number
pad 8
D
display messages
Enhanced Number Pad mode 6
E
Enhanced Number Pad mode 5
display messages 6
printer control panel buttons 5
F
faxing
using shortcuts 11
using the enhanced number
pad 10
H
hole-punching
using the enhanced number
pad 9
N
notices 2
number pad
enhanced 5
P
printer control panel buttons
for Enhanced Number Pad
mode 5
S
stapling
using the enhanced number
pad 9
Index
12