Lexmark X792de User manual

X790 Series
User's Guide
September 2011 www.lexmark.com
Machine type(s):
7562, 4917
Model(s):
432, 436, dn1, dn2, gd1, gd2, dt1, dt2, gt1, gt2, df1, df2, gf1, gf2, d01, d02, g01, g02, t01, t02, g91, g92, f01, f02, g81, g82

Contents
Safety information.....................................................................................16
Learning about the printer.........................................................................18
Thank you for choosing this printer!.......................................................................................................18
Finding information about the printer....................................................................................................18
Selecting a location for the printer..........................................................................................................19
Printer configurations.............................................................................................................................20
Basic functions of the scanner.................................................................................................................21
Understanding the ADF and scanner glass..............................................................................................22
Understanding the printer control panel................................................................................................23
Understanding the home screen................................................................24
Understanding the home screen.............................................................................................................24
Using the touch-screen buttons..............................................................................................................25
Setting up and using the home screen applications....................................29
Accessing the Embedded Web Server.....................................................................................................29
Activating the home screen applications................................................................................................29
Exporting and importing a configuration using the Embedded Web Server...........................................32
Additional printer setup.............................................................................33
Installing internal options........................................................................................................................33
Available internal options.................................................................................................................................33
Using the security lock feature .........................................................................................................................34
Accessing the system board..............................................................................................................................35
Installing a memory card ..................................................................................................................................38
Installing a flash memory or firmware card......................................................................................................40
Installing an Internal Solutions Port..................................................................................................................42
Installing a printer hard disk .............................................................................................................................46
Removing a printer hard disk............................................................................................................................51
Order of installation................................................................................................................................52
Installing optional trays...........................................................................................................................53
Attaching cables......................................................................................................................................54
Verifying printer setup............................................................................................................................55
Printing a menu settings page ..........................................................................................................................55
Printing a network setup page..........................................................................................................................56
Setting up the printer software...............................................................................................................56
Contents 2

Installing the printer software ..........................................................................................................................56
Updating available options in the printer driver ..............................................................................................57
Setting up wireless printing.....................................................................................................................57
Information you will need to set up the printer on a wireless network...........................................................57
Installing the printer on a wireless network (Windows)...................................................................................58
Installing the printer on a wireless network (Macintosh).................................................................................60
Installing the printer on a wired network...............................................................................................62
Changing port settings after installing a new network Internal Solutions Port......................................65
Setting up serial printing.........................................................................................................................66
Minimizing your printer's environmental impact........................................68
Saving paper and toner...........................................................................................................................68
Using recycled paper ........................................................................................................................................68
Conserving supplies ..........................................................................................................................................68
Saving energy..........................................................................................................................................69
Using Eco‑Mode................................................................................................................................................69
Reducing printer noise......................................................................................................................................69
Adjusting Sleep Mode.......................................................................................................................................70
Using Hibernate Mode......................................................................................................................................71
Adjusting the brightness of the display ............................................................................................................71
Setting the standard exit bin light.....................................................................................................................72
Recycling..................................................................................................................................................72
Recycling Lexmark products .............................................................................................................................72
Recycling Lexmark packaging............................................................................................................................73
Returning Lexmark cartridges for reuse or recycling........................................................................................73
Loading paper and specialty media............................................................74
Setting the paper size and type...............................................................................................................74
Configuring Universal paper settings......................................................................................................74
Loading the standard or optional 550‑sheet tray...................................................................................75
Loading the 2000‑sheet high‑capacity feeder.........................................................................................78
Loading the multipurpose feeder............................................................................................................80
Linking and unlinking trays......................................................................................................................82
Linking trays ......................................................................................................................................................82
Unlinking trays ..................................................................................................................................................83
Linking exit bins ................................................................................................................................................83
Creating a custom name for a paper type ........................................................................................................83
Assigning a custom paper type name ...............................................................................................................84
Configuring a custom name ..............................................................................................................................84
Contents 3

Paper and specialty media guidelines.........................................................85
Paper guidelines......................................................................................................................................85
Paper characteristics.........................................................................................................................................85
Selecting paper .................................................................................................................................................86
Selecting preprinted forms and letterhead ......................................................................................................86
Using recycled paper and other office papers..................................................................................................86
Storing paper ....................................................................................................................................................88
Supported paper sizes, types, and weights.............................................................................................88
Supported paper sizes ......................................................................................................................................88
Supported paper types and weights.................................................................................................................90
Supported finishing features ............................................................................................................................90
Printing......................................................................................................93
Printing a document................................................................................................................................93
Printing a document .........................................................................................................................................93
Printing in black and white ...............................................................................................................................93
Adjusting toner darkness ..................................................................................................................................93
Printing from a flash drive.......................................................................................................................94
Printing from a flash drive ................................................................................................................................94
Supported flash drives and file types................................................................................................................96
Printing on specialty media.....................................................................................................................96
Tips on using letterhead ...................................................................................................................................96
Tips on using transparencies ............................................................................................................................97
Tips on using envelopes....................................................................................................................................97
Tips on using labels...........................................................................................................................................97
Tips on using card stock....................................................................................................................................98
Printing confidential and other held jobs................................................................................................98
Storing print jobs in the printer ........................................................................................................................98
Printing confidential and other held jobs .........................................................................................................99
Printing information pages....................................................................................................................100
Printing a font sample list ...............................................................................................................................100
Printing a directory list....................................................................................................................................100
Canceling a print job..............................................................................................................................100
Canceling a print job from the printer control panel......................................................................................100
Canceling a print job from the computer .......................................................................................................100
Copying....................................................................................................102
Making copies.......................................................................................................................................102
Making a quick copy .......................................................................................................................................102
Copying using the ADF....................................................................................................................................102
Copying using the scanner glass .....................................................................................................................103
Contents 4

Copying film photos..............................................................................................................................103
Copying on specialty media...................................................................................................................103
Copying on transparencies .............................................................................................................................103
Copying on letterhead ....................................................................................................................................103
Customizing copy settings.....................................................................................................................104
Copying in black and white .............................................................................................................................104
Copying to a different size ..............................................................................................................................104
Making copies using paper from a selected tray ............................................................................................104
Copying different paper sizes .........................................................................................................................105
Copying on both sides of the paper (duplexing).............................................................................................105
Reducing or enlarging copies..........................................................................................................................106
Adjusting copy quality ....................................................................................................................................106
Collating copies...............................................................................................................................................107
Placing separator sheets between copies.......................................................................................................107
Copying multiple pages onto a single sheet ...................................................................................................108
Creating a custom copy job (job build) ...........................................................................................................108
Placing information on copies...............................................................................................................109
Placing the date and time at the top of each page.........................................................................................109
Placing an overlay message on each page......................................................................................................109
Canceling a copy job..............................................................................................................................109
Canceling a copy job while the document is in the ADF .................................................................................109
Canceling a copy job while copying pages using the scanner glass ................................................................110
Canceling a copy job while pages are being printed.......................................................................................110
Understanding the copy screens and options.......................................................................................110
Copy from .......................................................................................................................................................110
Copy to............................................................................................................................................................110
Copies .............................................................................................................................................................110
Scale................................................................................................................................................................111
Darkness .........................................................................................................................................................111
Sides (Duplex) .................................................................................................................................................111
Collate.............................................................................................................................................................111
Content ...........................................................................................................................................................111
Color ...............................................................................................................................................................112
Advanced Options...........................................................................................................................................112
Save As Shortcut .............................................................................................................................................113
E-mailing..................................................................................................114
Getting ready to e-mail.........................................................................................................................114
Setting up the e-mail function ........................................................................................................................114
Configuring e‑mail settings.............................................................................................................................114
Creating an e-mail shortcut...................................................................................................................115
Creating an e-mail shortcut using the Embedded Web Server.......................................................................115
Creating an e-mail shortcut using the touch screen.......................................................................................115
Contents 5

E-mailing a document............................................................................................................................116
Sending an e-mail using the touch screen ......................................................................................................116
Sending an e‑mail using a shortcut number ................................................................................................... 116
Sending an e‑mail using the address book .....................................................................................................116
Customizing e-mail settings...................................................................................................................117
Adding e-mail subject and message information ...........................................................................................117
Changing the output file type .........................................................................................................................117
Canceling an e-mail...............................................................................................................................118
Understanding e-mail options...............................................................................................................118
Recipients .......................................................................................................................................................118
Subject ............................................................................................................................................................118
Message..........................................................................................................................................................118
File Name ........................................................................................................................................................118
Original Size ....................................................................................................................................................118
Resolution.......................................................................................................................................................119
Color ...............................................................................................................................................................119
Content ...........................................................................................................................................................119
Darkness .........................................................................................................................................................119
Send As ...........................................................................................................................................................119
Page Setup ......................................................................................................................................................120
Scan Preview...................................................................................................................................................120
Advanced Options...........................................................................................................................................120
Faxing......................................................................................................121
Getting the printer ready to fax............................................................................................................121
Initial fax setup ...............................................................................................................................................122
Choosing a fax connection..............................................................................................................................123
Connecting to an analog telephone line.........................................................................................................123
Connecting to a DSL service............................................................................................................................124
Connecting to a PBX or ISDN system ..............................................................................................................124
Connecting to a distinctive ring service ..........................................................................................................125
Connecting to an adapter for your country or region ....................................................................................125
Setting the outgoing fax or station name and number ..................................................................................126
Setting the date and time ...............................................................................................................................126
Configuring the printer to observe daylight saving time ................................................................................127
Creating shortcuts.................................................................................................................................127
Creating a fax destination shortcut using the Embedded Web Server...........................................................127
Creating a fax destination shortcut using the touch screen ...........................................................................128
Sending a fax.........................................................................................................................................128
Sending a fax using the touch screen .............................................................................................................128
Sending a fax using the computer ..................................................................................................................128
Sending a fax using shortcuts .........................................................................................................................129
Sending a fax using the address book.............................................................................................................129
Contents 6

Customizing fax settings........................................................................................................................130
Changing the fax resolution............................................................................................................................130
Making a fax lighter or darker ........................................................................................................................130
Sending a fax at a scheduled time ..................................................................................................................130
Viewing a fax log .............................................................................................................................................131
Blocking junk faxes..........................................................................................................................................131
Canceling an outgoing fax.....................................................................................................................131
Canceling a fax while the original documents are still scanning.....................................................................131
Canceling a fax after the original documents have been scanned to memory...............................................132
Understanding fax options....................................................................................................................132
Content ...........................................................................................................................................................132
Resolution.......................................................................................................................................................132
Darkness .........................................................................................................................................................133
Color ...............................................................................................................................................................133
Page Setup ......................................................................................................................................................133
Scan Preview...................................................................................................................................................133
Delayed Send ..................................................................................................................................................133
Advanced Options...........................................................................................................................................133
Holding and forwarding faxes...............................................................................................................134
Holding faxes ..................................................................................................................................................134
Forwarding a fax .............................................................................................................................................134
Scanning to an FTP address......................................................................136
Scanning to an FTP address...................................................................................................................136
Scanning to an FTP address using the touch screen .......................................................................................136
Scanning to an FTP address using a shortcut number ....................................................................................136
Scanning to an FTP address using the address book ......................................................................................137
Creating shortcuts.................................................................................................................................137
Creating an FTP shortcut using the Embedded Web Server...........................................................................137
Creating an FTP shortcut using the touch screen ...........................................................................................138
Understanding FTP options...................................................................................................................138
FTP ..................................................................................................................................................................138
File Name ........................................................................................................................................................138
Original Size ....................................................................................................................................................138
Send As ...........................................................................................................................................................138
Color ...............................................................................................................................................................139
Resolution.......................................................................................................................................................139
Darkness .........................................................................................................................................................139
Page Setup ......................................................................................................................................................139
Content ...........................................................................................................................................................139
Scan Preview...................................................................................................................................................140
Advanced Options...........................................................................................................................................140
Contents 7

Scanning to a computer or flash drive......................................................141
Scanning to a computer........................................................................................................................141
Scanning to a flash drive........................................................................................................................142
Understanding the Scan Center features..............................................................................................142
Using the ScanBack Utility.....................................................................................................................142
Understanding scan profile options......................................................................................................143
Original Size ....................................................................................................................................................143
Resolution.......................................................................................................................................................143
Color ...............................................................................................................................................................143
Content ...........................................................................................................................................................143
Darkness .........................................................................................................................................................144
Page Setup ......................................................................................................................................................144
Scan Preview...................................................................................................................................................144
Advanced Options...........................................................................................................................................144
Understanding printer menus...................................................................145
Menus list..............................................................................................................................................145
Supplies menu.......................................................................................................................................146
Paper menu...........................................................................................................................................148
Default Source menu ......................................................................................................................................148
Paper Size/Type menu....................................................................................................................................148
Configure MP menu........................................................................................................................................151
Substitute Size menu ......................................................................................................................................152
Paper Texture menu .......................................................................................................................................152
Paper Weight menu........................................................................................................................................154
Paper Loading menu .......................................................................................................................................155
Custom Types menu .......................................................................................................................................157
Custom Names menu .....................................................................................................................................157
Custom Bin Names menu ...............................................................................................................................158
Custom Scan Sizes menu ................................................................................................................................158
Universal Setup menu.....................................................................................................................................158
Bin Setup menu...............................................................................................................................................159
Reports menu........................................................................................................................................160
Reports menu .................................................................................................................................................160
Network/Ports menu.............................................................................................................................161
Active NIC menu .............................................................................................................................................161
Standard Network or Network [x] menus.......................................................................................................161
Network Reports menu ..................................................................................................................................163
Network Card menu........................................................................................................................................163
TCP/IP menu ...................................................................................................................................................164
IPv6 menu .......................................................................................................................................................165
Contents 8

Wireless menu ................................................................................................................................................166
AppleTalk menu ..............................................................................................................................................166
Standard USB menu........................................................................................................................................167
Parallel [x] menu .............................................................................................................................................169
Serial [x] menu................................................................................................................................................171
SMTP Setup menu ..........................................................................................................................................173
Security menu.......................................................................................................................................174
Editing Security Setups menu .........................................................................................................................174
Miscellaneous Security Settings menu ...........................................................................................................175
Confidential Print menu..................................................................................................................................176
Disk Wiping menu...........................................................................................................................................176
Security Audit Log menu.................................................................................................................................177
Set Date and Time menu ................................................................................................................................178
Settings menu........................................................................................................................................179
General Settings menu ...................................................................................................................................179
Copy Settings menu ........................................................................................................................................188
Fax Settings menu...........................................................................................................................................194
E‑mail Settings menu ......................................................................................................................................205
FTP Settings menu ..........................................................................................................................................211
Flash Drive menu ............................................................................................................................................215
Print Settings...................................................................................................................................................221
Help menu.............................................................................................................................................235
Securing the memory before moving the printer......................................237
Statement of Volatility..........................................................................................................................237
Erasing volatile memory........................................................................................................................237
Erasing non‑volatile memory................................................................................................................238
Erasing printer hard disk memory.........................................................................................................238
Configuring printer hard disk encryption..............................................................................................239
Maintaining the printer............................................................................240
Cleaning the exterior of the printer......................................................................................................240
Cleaning the scanner glass....................................................................................................................241
Cleaning the ADF parts..........................................................................................................................242
Cleaning the printhead lenses...............................................................................................................244
Storing supplies.....................................................................................................................................245
Checking the status of supplies.............................................................................................................245
Checking the status of supplies from the printer control panel .....................................................................245
Checking the status of supplies from a network computer............................................................................245
Ordering supplies..................................................................................................................................246
Ordering a print cartridge...............................................................................................................................246
Contents 9

Ordering a fuser or a transfer module............................................................................................................246
Ordering a waste toner bottle ........................................................................................................................247
Ordering staple cartridges ..............................................................................................................................247
Ordering an ADF kit.........................................................................................................................................247
Ordering a cleaning kit....................................................................................................................................247
Replacing supplies.................................................................................................................................248
Replacing a print cartridge..............................................................................................................................248
Replacing the waste toner bottle ...................................................................................................................251
Moving the printer................................................................................................................................252
Before moving the printer ..............................................................................................................................252
Moving the printer to another location..........................................................................................................253
Shipping the printer ........................................................................................................................................253
Administrative support............................................................................254
Finding advanced networking and administrator information.............................................................254
Using the Embedded Web Server.........................................................................................................254
Checking the virtual display...................................................................................................................254
Checking the status of the printer.........................................................................................................254
Setting up e‑mail alerts.........................................................................................................................255
Viewing reports.....................................................................................................................................255
Restoring factory default settings.........................................................................................................256
Clearing jams............................................................................................257
Avoiding jams........................................................................................................................................257
Understanding jam numbers and locations..........................................................................................257
200 paper jam.......................................................................................................................................259
201 paper jam.......................................................................................................................................259
202–203 paper jams..............................................................................................................................260
230 paper jam.......................................................................................................................................261
231–239 paper jams..............................................................................................................................262
24x paper jam........................................................................................................................................262
250 paper jam.......................................................................................................................................263
280–289 paper jams..............................................................................................................................264
290–292 paper jams..............................................................................................................................265
400–403 and 460–461 paper jams........................................................................................................265
431–438 paper jams..............................................................................................................................266
455 staple jam.......................................................................................................................................266
Contents 10