Lexmark X925 User manual

X925
User's Guide
November 2013 www.lexmark.com
Machine type(s):
7541
Model(s):
032, 036, 096

Contents
Safety information.....................................................................................15
Learning about the printer.........................................................................17
Finding information about the printer....................................................................................................17
Selecting a location for the printer..........................................................................................................18
Printer configurations.............................................................................................................................19
Basic functions of the scanner.................................................................................................................21
Understanding the ADF and scanner glass..............................................................................................22
Understanding the printer control panel................................................................................................23
Understanding the home screen................................................................25
Understanding the home screen.............................................................................................................25
Using the touch-screen buttons..............................................................................................................26
Setting up and using the home screen applications....................................30
Finding the IP address of the printer.......................................................................................................30
Accessing the Embedded Web Server.....................................................................................................30
Exporting and importing a configuration using the Embedded Web Server...........................................31
Activating the home screen applications................................................................................................32
Setting up Forms and Favorites ........................................................................................................................32
Setting up Scan to Network ..............................................................................................................................32
Setting up My MFP ...........................................................................................................................................33
Understanding WS‑Scan ...................................................................................................................................33
Setting up Remote Operator Panel...................................................................................................................33
Additional printer setup.............................................................................35
Installing internal options........................................................................................................................35
Available internal options.................................................................................................................................35
Accessing the system board..............................................................................................................................35
Installing a memory card ..................................................................................................................................37
Installing a flash memory or firmware card......................................................................................................39
Installing an Internal Solutions Port..................................................................................................................40
Installing a printer hard disk .............................................................................................................................43
Removing a printer hard disk............................................................................................................................44
Installing optional trays...........................................................................................................................46
Order of installation..........................................................................................................................................46
Installing a printer stand and optional tray ......................................................................................................46
Installing 550‑sheet trays..................................................................................................................................53
Contents 2

Attaching cables......................................................................................................................................60
Verifying printer setup............................................................................................................................61
Printing a menu settings page ..........................................................................................................................61
Printing a network setup page..........................................................................................................................61
Setting up the printer software...............................................................................................................61
Installing the printer software ..........................................................................................................................61
Updating available options in the printer driver ..............................................................................................62
Setting up wireless printing.....................................................................................................................63
Preparing to set up the printer on a wireless network.....................................................................................63
Installing the printer on a wireless network (Windows)...................................................................................64
Installing the printer on a wireless network (Macintosh).................................................................................66
Installing the printer on an Ethernet network........................................................................................68
Changing port settings after installing a new network Internal Solutions Port......................................71
Setting up serial printing.........................................................................................................................72
Minimizing your printer's environmental impact........................................75
Saving paper and toner...........................................................................................................................75
Using recycled paper ........................................................................................................................................75
Conserving supplies ..........................................................................................................................................75
Saving energy..........................................................................................................................................76
Using Eco‑Mode................................................................................................................................................76
Reducing printer noise......................................................................................................................................76
Adjusting Sleep Mode.......................................................................................................................................77
Using Hibernate Mode......................................................................................................................................78
Adjusting the brightness of the display ............................................................................................................78
Setting the standard exit bin light.....................................................................................................................79
Recycling..................................................................................................................................................79
Recycling Lexmark products .............................................................................................................................79
Recycling Lexmark packaging............................................................................................................................80
Returning Lexmark cartridges for reuse or recycling........................................................................................80
Loading paper and specialty media............................................................81
Setting the paper size and type...............................................................................................................81
Configuring Universal paper settings......................................................................................................81
Loading the standard or optional 550‑sheet tray...................................................................................81
Loading the multipurpose feeder............................................................................................................85
Linking and unlinking trays......................................................................................................................88
Linking trays......................................................................................................................................................88
Unlinking trays ..................................................................................................................................................88
Creating a custom name for a paper type ........................................................................................................89
Assigning a custom paper type name ...............................................................................................................89
Contents 3

Configuring a custom name..............................................................................................................................89
Paper and specialty media guidelines.........................................................90
Paper guidelines......................................................................................................................................90
Paper characteristics.........................................................................................................................................90
Unacceptable paper..........................................................................................................................................91
Selecting paper .................................................................................................................................................91
Selecting preprinted forms and letterhead ......................................................................................................91
Using recycled paper and other office papers..................................................................................................91
Storing paper ....................................................................................................................................................92
Supported paper sizes, types, and weights.............................................................................................93
Supported paper sizes ......................................................................................................................................93
Supported paper types and weights.................................................................................................................95
Printing......................................................................................................96
Printing a document................................................................................................................................96
Printing a document .........................................................................................................................................96
Printing in black and white ...............................................................................................................................96
Adjusting toner darkness ..................................................................................................................................96
Printing from a mobile device...........................................................................................................................97
Printing from a flash drive.......................................................................................................................97
Printing from a flash drive ................................................................................................................................97
Supported flash drives and file types................................................................................................................98
Printing on specialty media.....................................................................................................................99
Tips on using letterhead ...................................................................................................................................99
Tips on using transparencies ............................................................................................................................99
Tips on using envelopes..................................................................................................................................100
Tips on using labels.........................................................................................................................................100
Tips on using card stock..................................................................................................................................101
Printing confidential and other held jobs..............................................................................................101
Storing print jobs in the printer ......................................................................................................................101
Printing confidential and other held jobs .......................................................................................................102
Printing information pages....................................................................................................................102
Printing a font sample list ...............................................................................................................................102
Printing a directory list....................................................................................................................................103
Using Max Speed and Max Yield...........................................................................................................103
Canceling a print job..............................................................................................................................103
Canceling a print job from the printer control panel......................................................................................103
Canceling a print job from the computer .......................................................................................................104
Copying....................................................................................................105
Making copies.......................................................................................................................................105
Contents 4

Making a quick copy .......................................................................................................................................105
Copying using the ADF ....................................................................................................................................105
Copying using the scanner glass .....................................................................................................................106
Copying film photos........................................................................................................................................106
Copying on specialty media...................................................................................................................106
Copying on transparencies .............................................................................................................................106
Copying on letterhead ....................................................................................................................................106
Customizing copy settings.....................................................................................................................107
Copying to a different size ..............................................................................................................................107
Making copies using paper from a selected tray ............................................................................................107
Copying different paper sizes .........................................................................................................................108
Copying on both sides of the paper (duplexing).............................................................................................108
Reducing or enlarging copies..........................................................................................................................109
Adjusting copy quality ....................................................................................................................................109
Collating copies...............................................................................................................................................110
Placing separator sheets between copies.......................................................................................................110
Copying multiple pages onto a single sheet ...................................................................................................111
Creating a custom copy job (job build) ...........................................................................................................111
Placing information on copies...............................................................................................................112
Placing the date and time at the top of each page.........................................................................................112
Placing an overlay message on each page......................................................................................................112
Canceling a copy job..............................................................................................................................112
Canceling a copy job while the document is in the ADF .................................................................................112
Canceling a copy job while copying pages using the scanner glass ................................................................112
Canceling a copy job while pages are being printed.......................................................................................113
Understanding the copy screens and options.......................................................................................113
Copy from .......................................................................................................................................................113
Copy to............................................................................................................................................................113
Copies .............................................................................................................................................................113
Scale................................................................................................................................................................113
Darkness .........................................................................................................................................................114
Sides (Duplex) .................................................................................................................................................114
Collate.............................................................................................................................................................114
Content ...........................................................................................................................................................114
Color ...............................................................................................................................................................114
Advanced Options...........................................................................................................................................115
Save As Shortcut .............................................................................................................................................115
E-mailing..................................................................................................116
Getting ready to e-mail.........................................................................................................................116
Setting up the e-mail function ........................................................................................................................116
Configuring e‑mail settings .............................................................................................................................116
Creating an e-mail shortcut...................................................................................................................117
Contents 5

Creating an e-mail shortcut using the Embedded Web Server.......................................................................117
Creating an e-mail shortcut using the touch screen.......................................................................................117
E-mailing a document............................................................................................................................118
Sending an e-mail using the touch screen ......................................................................................................118
Sending an e‑mail using a shortcut number ................................................................................................... 118
Sending an e‑mail using the address book .....................................................................................................118
Customizing e-mail settings...................................................................................................................119
Adding e-mail subject and message information ...........................................................................................119
Changing the output file type .........................................................................................................................119
Canceling an e-mail...............................................................................................................................120
Understanding e-mail options...............................................................................................................120
Recipients .......................................................................................................................................................120
Subject ............................................................................................................................................................120
Message..........................................................................................................................................................120
File Name ........................................................................................................................................................120
Original Size ....................................................................................................................................................120
Resolution.......................................................................................................................................................121
Color ...............................................................................................................................................................121
Content ...........................................................................................................................................................121
Darkness .........................................................................................................................................................121
Send As ...........................................................................................................................................................121
Page Setup ......................................................................................................................................................122
Scan Preview...................................................................................................................................................122
Advanced Options...........................................................................................................................................122
Faxing......................................................................................................123
Getting the printer ready to fax............................................................................................................123
Initial fax setup ...............................................................................................................................................124
Choosing a fax connection..............................................................................................................................124
Connecting to an analog telephone line.........................................................................................................125
Connecting to a DSL service............................................................................................................................125
Connecting to a PBX or ISDN system ..............................................................................................................126
Connecting to a distinctive ring service ..........................................................................................................126
Connecting to an adapter for your country or region ....................................................................................127
Setting the outgoing fax or station name and number ..................................................................................127
Setting the date and time ...............................................................................................................................128
Configuring the printer to observe daylight saving time ................................................................................128
Creating shortcuts.................................................................................................................................129
Creating a fax destination shortcut using the Embedded Web Server...........................................................129
Creating a fax destination shortcut using the touch screen ...........................................................................129
Sending a fax.........................................................................................................................................130
Sending a fax using the touch screen .............................................................................................................130
Sending a fax using the computer ..................................................................................................................130
Contents 6

Sending a fax using shortcuts .........................................................................................................................131
Sending a fax using the address book.............................................................................................................131
Customizing fax settings........................................................................................................................131
Changing the fax resolution............................................................................................................................131
Making a fax lighter or darker ........................................................................................................................132
Sending a fax at a scheduled time ..................................................................................................................132
Viewing a fax log.............................................................................................................................................132
Blocking junk faxes..........................................................................................................................................132
Canceling an outgoing fax.....................................................................................................................133
Canceling a fax while the original documents are still scanning.....................................................................133
Canceling a fax after the original documents have been scanned to memory...............................................133
Understanding fax options....................................................................................................................133
Content ...........................................................................................................................................................133
Resolution.......................................................................................................................................................134
Darkness .........................................................................................................................................................134
Color ...............................................................................................................................................................134
Page Setup ......................................................................................................................................................134
Scan Preview...................................................................................................................................................134
Delayed Send ..................................................................................................................................................135
Advanced Options...........................................................................................................................................135
Holding and forwarding faxes...............................................................................................................135
Holding faxes ..................................................................................................................................................135
Forwarding a fax .............................................................................................................................................136
Scanning to an FTP address......................................................................137
Creating shortcuts.................................................................................................................................137
Creating an FTP shortcut using the Embedded Web Server...........................................................................137
Creating an FTP shortcut using the touch screen ...........................................................................................138
Scanning to an FTP address...................................................................................................................138
Scanning to an FTP address using the touch screen .......................................................................................138
Scanning to an FTP address using a shortcut number ....................................................................................138
Scanning to an FTP address using the address book ......................................................................................139
Understanding FTP options...................................................................................................................139
FTP ..................................................................................................................................................................139
File Name ........................................................................................................................................................139
Original Size ....................................................................................................................................................139
Send As ...........................................................................................................................................................139
Color ...............................................................................................................................................................140
Resolution.......................................................................................................................................................140
Darkness .........................................................................................................................................................140
Page Setup ......................................................................................................................................................140
Content ...........................................................................................................................................................140
Scan Preview...................................................................................................................................................141
Contents 7

Advanced Options...........................................................................................................................................141
Scanning to a computer or flash drive......................................................142
Scanning to a computer........................................................................................................................142
Scanning to a flash drive........................................................................................................................143
Understanding the Scan Center features..............................................................................................143
Using the ScanBack Utility.....................................................................................................................143
Understanding scan profile options......................................................................................................144
Original Size ....................................................................................................................................................144
Resolution.......................................................................................................................................................144
Color ...............................................................................................................................................................144
Content ...........................................................................................................................................................144
Darkness .........................................................................................................................................................145
Page Setup ......................................................................................................................................................145
Scan Preview...................................................................................................................................................145
Advanced Options...........................................................................................................................................145
Understanding printer menus...................................................................146
Menus list..............................................................................................................................................146
Supplies menu.......................................................................................................................................147
Paper menu...........................................................................................................................................149
Default Source menu ......................................................................................................................................149
Paper Size/Type menu ....................................................................................................................................150
Configure MP menu........................................................................................................................................153
Substitute Size menu ......................................................................................................................................153
Paper Weight menu........................................................................................................................................153
Paper Loading menu .......................................................................................................................................155
Custom Types menu .......................................................................................................................................157
Custom Names menu .....................................................................................................................................157
Custom Scan Sizes menu ................................................................................................................................157
Universal Setup menu.....................................................................................................................................158
Reports menu........................................................................................................................................158
Reports menu .................................................................................................................................................158
Network/Ports menu.............................................................................................................................160
Active NIC menu .............................................................................................................................................160
Standard Network or Network [x] menus.......................................................................................................160
Network Reports menu ..................................................................................................................................162
Network Card menu........................................................................................................................................162
TCP/IP menu ...................................................................................................................................................162
IPv6 menu .......................................................................................................................................................163
Wireless menu ................................................................................................................................................164
AppleTalk menu ..............................................................................................................................................165
Contents 8

Standard USB menu........................................................................................................................................165
Parallel [x] menu.............................................................................................................................................167
Serial [x] menu................................................................................................................................................169
SMTP Setup menu ..........................................................................................................................................171
Security menu.......................................................................................................................................172
Editing Security Setups menu .........................................................................................................................172
Miscellaneous Security Settings menu ...........................................................................................................173
Confidential Print menu..................................................................................................................................174
Disk Wiping menu...........................................................................................................................................175
Security Audit Log menu.................................................................................................................................176
Set Date and Time menu ................................................................................................................................177
Settings menu........................................................................................................................................178
General Settings menu ...................................................................................................................................178
Copy Settings menu ........................................................................................................................................187
Fax Settings menu...........................................................................................................................................191
E‑mail Settings menu ......................................................................................................................................200
FTP Settings menu ..........................................................................................................................................206
Flash Drive menu ............................................................................................................................................210
Print Settings...................................................................................................................................................215
Help menu.............................................................................................................................................228
Securing the memory before moving the printer......................................230
Statement of Volatility..........................................................................................................................230
Erasing volatile memory........................................................................................................................230
Erasing non‑volatile memory................................................................................................................231
Erasing printer hard disk memory.........................................................................................................231
Configuring printer hard disk encryption..............................................................................................232
Maintaining the printer............................................................................233
Cleaning the exterior of the printer......................................................................................................233
Cleaning the scanner glass....................................................................................................................233
Cleaning the ADF parts..........................................................................................................................234
Cleaning the printhead lenses...............................................................................................................235
Storing supplies.....................................................................................................................................238
Checking the status of supplies.............................................................................................................239
Checking the status of supplies from the printer control panel .....................................................................239
Checking the status of supplies from a network computer............................................................................239
Ordering supplies..................................................................................................................................239
Ordering toner cartridges ...............................................................................................................................239
Ordering imaging units ...................................................................................................................................240
Ordering a fuser or a transfer module............................................................................................................240
Contents 9

Ordering a waste toner bottle ........................................................................................................................240
Ordering ADF replacement parts....................................................................................................................240
Replacing Supplies.................................................................................................................................241
Replacing an imaging unit...............................................................................................................................241
Replacing a toner cartridge.............................................................................................................................243
Replacing the waste toner bottle ...................................................................................................................245
Moving the printer................................................................................................................................247
Before moving the printer ..............................................................................................................................247
Moving the printer to another location..........................................................................................................247
Shipping the printer ........................................................................................................................................247
Administrative support............................................................................248
Finding advanced networking and administrator information.............................................................248
Using the Embedded Web Server.........................................................................................................248
Checking the virtual display...................................................................................................................248
Checking the status of the printer.........................................................................................................248
Setting up e‑mail alerts.........................................................................................................................249
Viewing reports.....................................................................................................................................249
Restoring factory default settings.........................................................................................................249
Clearing jams............................................................................................251
Avoiding jams........................................................................................................................................251
Understanding jam numbers and locations..........................................................................................251
200 paper jam.......................................................................................................................................253
201 paper jam.......................................................................................................................................254
203 paper jam.......................................................................................................................................255
230 paper jam.......................................................................................................................................255
231–239 paper jams..............................................................................................................................256
24x paper jam........................................................................................................................................257
250 paper jam.......................................................................................................................................260
280–289 paper jams..............................................................................................................................260
290–292 paper jams..............................................................................................................................261
451 paper jam.......................................................................................................................................261
Troubleshooting.......................................................................................262
Solving basic printer problems..............................................................................................................262
Understanding printer messages..........................................................................................................262
Adjusting color................................................................................................................................................262
An error has occurred with the USB drive. Please remove and reinsert drive. ..............................................262
Contents 10