MACROMEDIA CONTRIBUTE 3 - USING AND ADMINISTERING... Mounting instructions

CONTRIBUTE

3
Using and Administering Contribute

Trademarks
1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central,
ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite,
FlashPaper, Flash Video Encoder, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder,
Macromedia, MXML, RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit,
Studio MX, UltraDev, and WebHelp are either registered trademarks or trademarks of Adobe Systems Incorporated and may be
registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles,
words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Adobe Systems
Incorporated or other entities and may be registered in certain jurisdictions including internationally.
Third-Party Information
This guide contains links to third-party websites that are not under the control of Adobe Systems Incorporated, and Adobe
Systems Incorporated is not responsible for the content on any linked site. If you access a third-party website mentioned in this
guide, then you do so at your own risk. Adobe Systems Incorporated provides these links only as a convenience, and the inclusion
of the link does not imply that Adobe Systems Incorporated endorses or accepts any responsibility for the content on those third-
party sites.
Opera ® browser Copyright © 1995-2002 Opera Software ASA and its suppliers. All rights reserved.
© 2002-2006 Adobe Systems Incorporated. All rights reserved. This manual may not be copied, photocopied,
reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without written
approval from Adobe Systems Incorporated. Notwithstanding the foregoing, the owner or authorized user of a valid copy
of the software with which this manual was provided may print out one copy of this manual from an electronic version of
this manual for the sole purpose of such owner or authorized user learning to use such software, provided that no part of
this manual may be printed out, reproduced, distributed, resold, or transmitted for any other purposes, including,
without limitation, commercial purposes, such as selling copies of this documentation or providing paid-for support
services.
Acknowledgments
Project Management: Jennifer Rowe
Writing: Chris Bedford, Jennifer Rowe
Managing Editor: Rosana Francescato
Editing: Mary Kraemer, Barbara Milligan, Lisa Stanziano, Anne Szabla
Production Management: Adam Barnett
Media Design and Production: Adam Barnett, Aaron Begley, and John Francis
Special thanks to Ken Sundermeyer, Eric Lerner, Chris Denend, Joel Huff, Lawson Hancock, Erik Larson, Sheila McGinn,
Emilio Passi, Yoko Bayer, Scott Richards, Melissa Baerwald, Deb Galdes, Kimberly Oslob, Dennis Griffin, Jon Varese,
Brady Kroupa, Josh Margulis, Gavin Anderson, Deeje Cooley, Vickie Chapman, Kaori McLister, and the Contribute engineering
and QA teams.
Fourth Edition: March 2006
Adobe Systems Incorporated
601 Townsend St.
San Francisco, CA 94103

3
Contents
PART I: USING CONTRIBUTE
Chapter 1: Welcome to Macromedia Contribute . . . . . . . . . . . . . . .11
Website development and maintenance overview . . . . . . . . . . . . . . . . . .11
Contribute resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Typographical conventions in the Contribute resources . . . . . . . . . . . . 14
Where to start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Chapter 2: Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
The Contribute workflow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Setup requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Installing and starting Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Connecting to a website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Starting Contribute without a network connection . . . . . . . . . . . . . . . . . 18
Chapter 3: Exploring the Contribute Workspace . . . . . . . . . . . . . 21
The Contribute workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Switching between browsing and editing . . . . . . . . . . . . . . . . . . . . . . . . 25
Browsing to web pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Opening pages without browsing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Setting up access to commonly used pages . . . . . . . . . . . . . . . . . . . . . 28
Setting Contribute preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Changing or disabling the Contribute startup password . . . . . . . . . . . . 31
Setting browser encoding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using Contribute accessibility features . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Chapter 4: Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . 35
About working with pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Editing existing web pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Saving drafts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Getting drafts and files reviewed by others. . . . . . . . . . . . . . . . . . . . . . . 42
Working with pages based on Dreamweaver templates . . . . . . . . . . . 48
Using Contribute to work offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

4Contents
Editing web page content in an external application . . . . . . . . . . . . . . . 52
Adding Google search functionality to your web page . . . . . . . . . . . . . 53
Editing web page source in an external application . . . . . . . . . . . . . . . . 53
Canceling a draft or new page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Deleting a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Exporting a Page (Windows only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Printing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Chapter 5: Adding Pages and Documents . . . . . . . . . . . . . . . . . . 57
About converting documents with FlashPaper. . . . . . . . . . . . . . . . . . . . 57
Creating or copying a page on your website . . . . . . . . . . . . . . . . . . . . . . 58
Creating a stand-alone web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Setting page properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Adding keywords and a description for a page. . . . . . . . . . . . . . . . . . . . 65
Converting documents with FlashPaper . . . . . . . . . . . . . . . . . . . . . . . . . 66
Adding Microsoft Word and Excel documents to a website . . . . . . . . .71
Chapter 6: Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
About HTML and CSS styles in the Contribute Style menu . . . . . . . . 73
Adding text to a web page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Changing text appearance on the page . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Positioning text on the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Creating lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Checking spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Finding and replacing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Chapter 7: Working with Images and Graphical Elements . . . . . 91
About inserting images and buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Adding an image to a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Inserting shared assets into a web page. . . . . . . . . . . . . . . . . . . . . . . . . . 96
Changing image properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Changing an image’s position or orientation . . . . . . . . . . . . . . . . . . . . . . 98
Editing an image in Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Editing an image in an external application . . . . . . . . . . . . . . . . . . . . . . 104
Inserting Flash content into your web page. . . . . . . . . . . . . . . . . . . . . . 105
Inserting a movie into your web page . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Adding and deleting a horizontal rule . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Inserting PayPal e-commerce buttons . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Contents 5
Chapter 8: Working with Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
About conflicts in table formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Inserting a table on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Selecting table elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Resizing tables, rows, and columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Aligning tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Cutting, copying, and pasting cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Adding, deleting, and merging table rows and columns . . . . . . . . . . . 119
Modifying table appearance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Sorting tabular data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126
Chapter 9: Working with Links . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Creating text and image links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Setting the advanced linking options. . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Editing links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Testing links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Chapter 10: Working with Pages with Frames . . . . . . . . . . . . . . 145
About frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145
Editing frame content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Saving and publishing a page with frames . . . . . . . . . . . . . . . . . . . . . . .148
Targeting frame content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149
Chapter 11: Publishing Your Page . . . . . . . . . . . . . . . . . . . . . . . . . 151
About the Rollback feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152
Previewing a page in your default browser . . . . . . . . . . . . . . . . . . . . . . .152
Publishing a page to your website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152
Publishing a file from your computer to your website. . . . . . . . . . . . . . 157
Replacing a file on your website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158
Rolling back to a previous version of a page . . . . . . . . . . . . . . . . . . . . .160
PART II: ADMINISTERING CONTRIBUTE
Chapter 12: Creating and Managing Website Connections . . . . 165
About creating and sending connections . . . . . . . . . . . . . . . . . . . . . . . .165
Preparing to connect to a website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168
Creating a Contribute website connection . . . . . . . . . . . . . . . . . . . . . . .169
Enabling and Disabling CPS for a website . . . . . . . . . . . . . . . . . . . . . . . 171
Becoming an administrator of an existing Contribute website. . . . . . 175
Configuring Contribute administration settings . . . . . . . . . . . . . . . . . . . 176

6Contents
Sending connection keys for websites . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Sending connections for CPS managed sites . . . . . . . . . . . . . . . . . . . 187
Adding users to websites managed by CPS . . . . . . . . . . . . . . . . . . . . . 188
Removing users from sites managed by CPS. . . . . . . . . . . . . . . . . . . . 190
Managing website connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Chapter 13: Managing Users and Roles . . . . . . . . . . . . . . . . . . . . 197
Understanding roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
Creating Contribute roles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Managing drafts sent for review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
Chapter 14: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217
Problems installing Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217
Problems starting Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218
Problems creating a connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
Problems editing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
Problems canceling pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224
Problems sending reviews using e-mail . . . . . . . . . . . . . . . . . . . . . . . . .224
Problems publishing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224
Problems creating new documents from templates . . . . . . . . . . . . . .225
Problems administering Contribute. . . . . . . . . . . . . . . . . . . . . . . . . . . . .226
Using Contribute with dynamic pages . . . . . . . . . . . . . . . . . . . . . . . . . 230
PART III: APPENDIXES
Appendix A: Windows Keyboard Shortcuts . . . . . . . . . . . . . . . 235
File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235
Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235
View menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236
Insert menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236
Format menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237
Table menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237
Working in templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237
Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238
Working in tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238
Working with images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238
Getting help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239

Contents 7
Appendix B: Macintosh Keyboard Shortcuts . . . . . . . . . . . . . . .241
File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241
Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241
View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
Insert menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
Format menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Table menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Working in templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Working in tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Working with images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

8Contents

PART I
Using Contribute
Learn how to use Contribute to update and publish web pages within your website.
This part contains the following chapters:
Chapter 1: Welcome to Macromedia Contribute . . . . . . . . . . . . . . . . . . . . 11
Chapter 2: Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Chapter 3: Exploring the Contribute Workspace . . . . . . . . . . . . . . . . . . . . 21
Chapter 4: Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Chapter 5: Adding Pages and Documents. . . . . . . . . . . . . . . . . . . . . . . . . . 57
Chapter 6: Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Chapter 7: Working with Images and Graphical Elements . . . . . . . . . . . . . 91
Chapter 8: Working with Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Chapter 9: Working with Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Chapter 10: Working with Pages with Frames . . . . . . . . . . . . . . . . . . . . . 145
Chapter 11: Publishing Your Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
PART I