Newton Newton Backup Utility User manual

Newton Backup Utility User’s Guide
for the Windows Operating System

K Apple Computer, Inc.
©1995 Apple Computer, Inc. All rights reserved.
Under the copyright laws, this manual may not be copied, in whole or in part, without the written
consent of Apple. Your rights to the software are governed by the accompanying software license
agreement.
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of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes
without the prior written consent of Apple may constitute trademark infringement and unfair
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Every effort has been made to ensure that the information in this manual is accurate. Apple is not
responsible for printing or clerical errors.
Apple Computer, Inc.
1 Infinite Loop
Cupertino, CA 95014-2084
[phone]
Apple, the Apple logo, the light bulb logo, Macintosh, MessagePad, Newton, and PowerBook are
trademarks of Apple Computer, Inc., registered in the U.S. and other countries.
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or use of these products.
008-0028-A

iii
1GettingStarted 1
About the Newton Backup Utility 1
Installation requirements 2
Connecting a Newton PDA to your computer 2
Attaching the cable 3
Installing the Newton Backup Utility 3
Preparing your computer 5
Opening the Newton Backup Utility 5
Selecting the type of connection on your computer 5
Preparing your Newton PDA 6
Selecting a type of connection on your Newton PDA 6
Establishing a connection 7
Creating your first backup 8
Exiting the utility 9
Contents

2BackingUpand Restoring Information 11
About backup files 11
Backing up cards 12
Previous backups 12
Creating backup files 13
Backing up all information and packages 13
Backing up selected information and packages 14
Backing up a storage card 15
Changing the location of the BACKUPS directory 16
Restoring information and packages 18
Tips on managing backups 20
3InstallingPackages 21
Installing a package onto your Newton PDA 21
Installing packages by dragging 22
Installing a package onto a storage card 23
4UsingtheNewtonBackup Utility From Your Newton PDA 25
Using the utility 25
Finding files on your computer 26
Changing connection preferences 26
5Troubleshooting 29
Appendix Setting Up Windows 3.1 for the Newton Backup Utility 33
Turning on file sharing 33
Turning on virtual memory 34
Index 37
iv
Contents

1
This chapter describes how to connect your Newton personal digital assistant (PDA)
to your computer, install the Newton Backup Utility, and use the utility to create
your first backup.
About the Newton Backup Utility
With the Newton Backup Utility, you can connect your Apple MessagePad or other
Newton PDA to your Windows-based computer and do the following:
mBack up Newton information and store it on your computer.
mInstall packages (applications, system updates, and so on) on your Newton PDA.
mRestore backed-up information to your Newton PDA.
The Newton Backup Utility works with the Newton 2.0 operating system. You can
also use the utility to transfer information from a Newton PDA that uses an earlier
version of the operating system. For more information, see the upgrade instructions
that came with the utility.
Note: If you have a Newton PDA that doesn’t use the Newton 2.0 operating system
and you don’t plan to upgrade, you should use the Newton Connection Kit 2.0
instead of the Newton Backup Utility.
1Getting Started

Installation requirements
To use the Newton Backup Utility with your computer, you need the following:
mAn IBM PC or compatible computer with an Intel 80386 or later version
microprocessor
mA VGA display or better
mWindows 3.1, or Windows NT 3.5 or later, or Windows 95. (If you are using
Windows 3.1, you must turn on your computer’s file-sharing and virtual memory
functions. If they are not already on, see the Appendix for information about
turning on these functions.)
m4 megabytes (MB) of random-access memory (RAM) (total amount of system
memory)
ma hard disk with 3 MB of available disk space
ma serial port
ma serial cable (9-pin or 25-pin corresponding to the available serial port). This
cable is not included with the Newton Backup Utility package. See “Connecting
A Newton PDA to Your Computer,” next, for more information about obtaining
a cable.
IMPORTANT If you’re upgrading your Newton PDA to the Newton 2.0 operating
system, make sure you read the instructions that came with your upgrade kit before
you use the Newton Backup Utility.
Connecting a Newton PDA to your computer
Before you can transfer information between the PC and your Newton PDA, you
need to connect the two machines with a serial cable. The Newton Backup Utility
communicates with the Newton PDA through a serial port on your PC.
PC serial ports come in two sizes—9-pin and 25-pin. On some computers a serial
port may be labeled COM1, COM2, COM3, COM4, or SERIAL.
To connect your Newton PDA to your PC, you need a serial cable with a 9-pin to
8-pin connector. If your serial port has a 25-pin connector, you also need a 9-pin
to 25-pin adapter.
If you do not have a cable or adapter, you can purchase one from an Apple-
authorized dealer.
2
Chapter 1

Attaching the cable
To connect your Newton PDA and PC by cable:
1Turn off your computer and Newton PDA.
2Choose an available serial port on your PC.
3Connect the end of the cable with 9 holes to the appropriate port.
If you have a 25-pin serial port, use an adapter supplied with your cable. Push the
smaller end of the adapter onto the 9-hole end of the cable. Then plug the larger end
of the adapter into a matching 25-pin serial port.
4Plug the other end of the cable into the Newton PDA’s communication port.
That’s it! You’ve connected your Newton PDA to your computer.
Installing the Newton Backup Utility
Before your computer can communicate with your Newton PDA, you need to install
the Newton Backup Utility on your computer. You’ll need the disks that came with
this manual.
The Newton Backup Utility installation program, SETUP.EXE, installs the Newton
Backup Utility files. For more information about the files installed on your
computer, see the README file installed with the Newton Backup Utility software.
Before you begin to install the Newton Backup Utility software, make sure your
system meets the necessary minimum requirements. For a list of system
requirements, see “Installation Requirements” earlier in this chapter.
3
Getting Started

4
Chapter 1
To install the Newton Backup Utility software:
1Place the Setup 1 disk in the appropriate floppy disk drive.
2In the Program Manager, choose Run from the File menu. If you have Windows 95, click the Start
button and choose Run.
A window appears.
3TypeA:\SETUP and click OK.
If you are using the B drive, type B:\SETUP instead.
4Follow the on-screen instructions.
Depending on the version of Windows that you’re using, you may be asked to restart
Windows. When installation is complete, the utility icon appears in the Newton
Connection Utilities group and the Newton Backup Utility (NBU.EXE) is installed
in the NBU directory.

Preparing your computer
To prepare your computer for communication with a Newton PDA, follow these
steps.
IMPORTANT If you are using Windows 3.1, you must turn on your computer’s
file-sharing and virtual memory functions. If they are not already on, see the
Appendix for information about turning on these functions.
Opening the Newton Backup Utility
To open the utility:
m
On your computer, open the NBU directory and double-click the NBU.EXE file.
The Newton Backup Utility window appears on your computer and a message
appears asking you to select a communications port. See “Selecting the Type of
Connection on Your Computer” next for more information.
Selecting the type of connection on your computer
The first time you use the Newton Backup Utility, you need to specify how the
Newton PDA is connected to your computer.
1Click Settings in the message window or choose Settings from the Newton menu.
5
Getting Started
Buttons are dimmed
until you establish a
connection from your
Newton PDA.
This box displays
connection messages
and other information.
Click the
Communications tab,
if necessary. Click here to select
a different port.

2In the Select Port to Listen On list, click the port you’re using to connect to your Newton PDA.
If a port is in use, its name will not appear in the list.
IMPORTANT If your computer is not capable of supporting high-speed
communication with your Newton PDA, set the communication speed to 9600 bits
per second (bps). You must also set your Newton PDA to communicate at 9600 bps.
To select this communciation speed on your Newton, see “Selecting the Type of
Connection on Your Newton PDA,” later in this chapter.
3Choose OK to update your port configuration and close the window.
Note: You can also use this window to set the location of backup files. For more
information, see “Changing the Location of the BACKUPS Directory” in Chapter 2.
Preparing your Newton PDA
Before you use the Newton Backup Utility, you need to tell your Newton PDA how
it is connected to the computer.
Note: The instructions in this section apply to Newton PDAs that use the Newton 2.0
operating system. If you have a Newton PDA that uses an earlier version of the
operating system, see the upgrade instructions that came with this utility.
IMPORTANT Make sure you follow the setup instructions on your Newton PDA to
enter your name and other owner information. The computer uses this name when
it creates a backup file. See your Newton PDA handbook to learn how to enter
your name. Also, it’s a good idea to name the storage cards you use with your
Newton PDA.
Selecting the type of connection on your Newton PDA
1On your Newton screen, tap Extras ´ .
2In the Extras Drawer, tap Connection k .
You may have to show all icons to see the Connection icon.
A slip appears. This slip shows the type of connection currently set for your
Newton PDA.
6
Chapter 1
Tap to select another type of connection.
Connection slip for a serial connection

3If necessary, tap “Connect via” to change the type of connection.
A list of connections appears.
4Choose Serial or Serial 9600-Windows.
IMPORTANT
If your computer is not capable of supporting high-speed
communication with your Newton PDA, choose “Serial 9600-Windows.”
Note: Although other options may appear, such as Modem or AppleTalk, do not
select one of them. The Newton Backup Utility does not support these types of
connection with a computer using Windows.
The type of connection you select is saved and remains set until you change it.
Establishing a connection
After you select the type of connection, you need to establish a connection between
your Newton PDA and your computer.
m
Tap Connect.
After a few moments, the connection is established and the buttons in the Newton
Backup Utility window on your computer are no longer dimmed.
7
Getting Started
Shows the type of connection
set for your Newton PDA
Tap to establish
a connection.
Click here to back up
Newton information and
save it on your computer.
Click here to install
a package on your
Newton PDA.
Click here to restore
information you’ve
backed up.

In addition, the Newton Backup Utility buttons appear on your Newton screen.
You can use the Newton Backup Utility buttons on your computer or on your
Newton PDA to back up and restore files, or install packages. For more information
about using the utility from your Newton PDA, see Chapter 4.
Creating your first backup
After you establish a connection, you can backup the information and packages on
your Newton PDA and store the backup on your computer.
1On your computer, click the Backup button in the Newton Backup Utility window.
Note: If your Newton PDA uses an earlier version of the Newton operating system, a
backup is created automatically as soon as you establish a connection from your
Newton PDA. You don’t need to click Backup.
Because this is your first backup, the Newton Backup Utility creates a full backup of
all your Newton information and packages. If you have a storage card inserted in
your Newton PDA, information on the storage card is also backed up.
During the backup, a status window appears to show what information is being
backed up.
After a few minutes, the window disappears and the backup is complete.
2Check the BACKUPS directory on your computer.
When you back up your Newton PDA, a directory named BACKUPS is created to
store the backup files. By default, this directory is located in the NBU directory.
For more information about backup files and directories, see Chapter 2.
8
Chapter 1

Exiting the utility
To end a connection and exit the Newton Backup Utility:
m
Choose Exit from the File menu.
The connection is ended and the Newton Backup Utility window disappears.
You can also end a connection from your Newton PDA by tapping the close box
(marked by X)next to the Newton Backup Utility buttons.
9
Getting Started

11
The previous chapter described how to use the Newton Backup utility to create your
first backup. This chapter describes how to do additional backups and how to restore
information you’ve backed up.
IMPORTANT The instructions in this chapter apply to Newton PDAs that use the
Newton 2.0 operating system. If you’re upgrading your Newton PDA to Newton 2.0,
make sure you read the instructions that came with your upgrade kit before you use
the Newton Backup Utility.
About backup files
It’s important to back up your Newton information. Backup files provide a safe way
to store information in case it ever gets lost or deleted by mistake.
With the Newton Backup Utility, you can back up all information on your Newton
PDA or just selected information.
The first time you create a backup, the Newton Backup Utility backs up all
information on your Newton PDA (including any storage cards you’ve inserted) and
stores the information in a directory named BACKUPS.
Inside the BACKUPS directory is a file with a name derived from the owner name
you entered on your Newton PDA. This file contains the latest backup information.
If you haven’t entered an owner name for your Newton PDA, the file is called
NEWTON.NBK.
By default, the BACKUPS directory is located in the NBU directory. You can change
the location of this directory. See “Changing the Location of the BACKUPS
Directory” later in this chapter.
2Backing Up and Restoring Information
NBU directory in the File Manager

Backing up cards
When you back up a storage card, a separate backup file is created with the name of
the card. If you haven’t entered a name for your card, the file is called CARD. If you
back up more than one unnamed card, the backup files are named CARD.NBK,
CARD2.NBK, CARD3.NBK, and so on.
Note: You should name all your storage cards. For more information on naming
storage cards, see the handbook that came with your Newton PDA.
Previous backups
Every time you back up, the Newton Backup Utility makes a copy of the previous
backup file and stores it in a directory called PREVIOUS. This directory is located
in your BACKUPS directory.
For example, if your Newton PDA is named Newton, the Newton Backup Utility
creates a file named NEWTON.NBK the first time you back up. The next time you
back up, the Newton Backup Utility copies the original NEWTON.NBK file and
places it in the PREVIOUS directory.
The Newton Backup Utility maintains a current and previous backup file for all
information in your Newton PDA’s internal memory and a current and previous
backup file for each storage card you back up.
12
Chapter 2
Backup file for an
unnamed storage card
Backup file for information in your
Newton PDA’s internal memory
The PREVIOUS directory
holds the previous version
of your backup information.
Previous backup of
information in your Newton
PDA’s internal memory
Previous backup of information
on an unnamed storage card

Creating backup files
You can back up all information and packages on your Newton PDA or you can just
back up selected information and packages. The following section describes how to
back up all information. To back up selected information and packages, see
“Backing Up Selected Information and Packages” later in this chapter.
Backing up all information and packages
Before you begin, make sure your Newton PDA is connected to your computer. For
instructions, see “Connecting a Newton PDA to your Computer” in Chapter 1.
To back up all information on your Newton PDA:
1On your computer, open the Newton Backup Utility.
To open the utility, double-click the Newton Backup Utility icon.
2Establish a connection from your Newton PDA.
See Chapter 1 for instructions.
3On your computer, click the Backup button.
13
Backing Up and Restoring Information
Click to back up
information.
Status indicates
a connection has
been established.

14
Chapter 2
A window appears with a list of items to back up. To select an item, click the box
next to it until you see an X.
Note: When you back up your Newton PDA for the first time, this window doesn’t
appear. Instead, a full backup of the Newton PDA begins as soon as you click
Backup.
4If necessary, click Select All.
Select All selects all information. If a Clear All button appears instead of Select All,
all information is already selected.
5If available, make sure Include All Packages is selected.
6Click Backup.
A status window appears indicating a backup is in progress. Messages in the
window show what information is being backed up.
After a few minutes, the window disappears and the backup is complete.
Backing up selected information and packages
In general, it’s a good idea to back up all information on your Newton PDA.
However, if you’ve only added information to one or two applications, you can
specify which applications and application information should be backed up. For
example, you can just back up information in your Newton’s Dates application.
Typically, selective backup is faster than backing up all information and packages.
When you selectively back up information, the new information is added to your
most recent backup file.
WARNING If you selectively back up, be careful when you restore information.
You may remove information that has not been backed up. You should restore
information from a backup that includes all information and packages. See
“Restoring Information and Packages” later in this chapter.
List of applications and
other items on your
Newton PDA. To see
more items on the list,
use the scroll bar.
Select to include all packages (including packages
from third-party software publishers) in the backup.
This box only appears if you have packages
installed on your Newton PDA.
Click here to select
all information on
your Newton PDA.

To back up selected information on your Newton PDA:
1Open the Newton Backup Utility and establish a connection.
See Chapter 1 for instructions.
2On your computer, click the Backup button.
A window appears with a list of information to back up.
3Select the information to back up.
To select an item to back up, click to put an X in the box next to it. Only items
marked with an X will be backed up.
4Click Backup.
A status window appears indicating a backup is in progress. Messages in the
window show what information is being backed up.
After a few minutes, the window disappears and the information you selected is
added to the latest backup file.
Backing up a storage card
You can use the Newton Backup Utility to back up the contents of a storage card.
1Insert the storage card.
2Open the Newton Backup Utility and establish a connection.
15
Backing Up and Restoring Information
Select the information
you want to back up.
Select to include all packages (including packages
from third-party software publishers) in the backup.
This box only appears if you have packages
installed on your Newton PDA.

3Click Backup.
The Backup window appears. The bottom of the window includes a list of cards
currently inserted in your Newton PDA. To select an item to back up, click to put
an X in the box next to it.
4Make sure the card you want to back up is selected. Also select any items you want to back up
from the list.
5Click Backup.
After a few minutes, the card is backed up and a backup file with the name of the
card appears in your BACKUPS directory.
Changing the location of the BACKUPS directory
By default, the BACKUPS directory is automatically stored in the NBU directory on
your computer.
To change the location of the BACKUPS directory:
1Open the Newton Backup Utility.
2Choose Settings from the Newton menu.
A window appears.
16
Chapter 2
Click this box to
back up a card.