Newton Newton Connection Utilities User manual

1
This chapter describes how to connect your Newton device to your computer,
install the Newton Connection Utilities, and use the utilities to create your
first backup.
About the Newton Connection Utilities
With the Newton Connection Utilities, you can connect your Apple
MessagePad or other Newton device to your computer and do the following:
mBack up Newton information and store it on your computer.
mInstall packages (applications, system updates, and so on) on your
Newton device.
mUse your computer’s keyboard to enter information on your Newton device.
mImport information from your computer to your Newton device and export
information from your Newton device to your computer.
mImport information from your computer to the Newton Works application
on your Newton device and export Newton Works information from your
Newton device to your computer.
mKeep your applications synchronized by updating information on both your
computer and your Newton device.
1Getting Started

The Newton Connection Utilities work with the Newton 2.0 or 2.1 operating
system. If you have a Newton device that uses an earlier version of the Newton
operating system and you don’t plan to upgrade, Apple recommends you use
the Newton Connection Kit 2.0 instead of the Newton Connection Utilities.
Note: The Newton Works import, Newton Works export, and Auto Dock
features of the Newton Connection Utilities work only on Newton devices
with the Newton 2.1 operating system.
Installation requirements
To use the Newton Connection Utilities, you need the following:
mA computer using the Mac OS with a 68030, 68040, or PowerPC
microprocessor
mMac OS version 7.1 or higher
m8 megabytes (MB) of total RAM with 4 MB available (12 MB
recommended for a Power Macintosh)
mA hard disk drive with 10 MB of available disk space
mAn available printer port, modem port, or printer-modem port
mA serial cable or AppleTalk cable
mIf you have a MessagePad 2000, a Newton Serial Adapter
Connecting a Newton device to your computer
To use the Newton Connection Utilities, you connect your Newton device to
your computer in one of the following ways:
musing a serial cable
musing an AppleTalk network
2Chapter 1

Connecting with a serial cable
You use a serial cable to connect your Newton device to the printer or modem
port on the back of your computer. If you don’t have a serial cable, you can
purchase one from an authorized Apple dealer. The cable has mini DIN-8
connectors on both ends.
To connect with a serial cable, follow these steps:
1Make sure both your computer and your Newton device are turned off.
2Plug one end of the serial cable into the Newton InterConnect port (or the
Communication port) on your Newton device (or, if you have a MessagePad 2000,
connect to the Newton Serial Adapter, and then plug the adapter into the Newton
InterConnect port).
Note: If you’re using a MessagePad 2000, be sure to connect the cable to the
serial adapter first and then connect the adapter to your MessagePad 2000—
otherwise, your MessagePad may not establish a connection properly.
If you’re using an eMate 300, you can plug the serial cable into either the
Newton InterConnect port or the serial port.
3
Getting Started

3Plug the other end of the serial cable into the printer port ( [ ), the modem port ( W ), or
the printer-modem port on your computer.
IMPORTANT If you connect your Newton device to a PowerBook that has an
internal modem, make sure AppleTalk is inactive and Modem is set to
Normal in the PowerBook Setup control panel.
That’s it! Go on to “Installing the Newton Connection Utilities,” later in
this chapter.
Connect to an Apple
MessagePad or other
Newton device.
If you use the printer port,
go to the Chooser and
make sure AppleTalk
is inactive.
[W
4Chapter 1

Connecting over an AppleTalk network
Use a LocalTalk kit or other type of AppleTalk connection kit to connect your
Newton device to an AppleTalk network. If your computer is already
connected to an AppleTalk network, you need one connection kit. If not, you
need two kits.
IMPORTANT If your computer is part of an EtherTalk network or another kind
of network, see your system administrator for help with connecting your
Newton device.
To connect with a LocalTalk cable, follow these steps:
1Make sure your computer and your Newton device are turned off.
2 Follow the instructions that came with your connection kit to connect the LocalTalk
cable to the computer.
3Plug the LocalTalk cable into the Newton InterConnect port or the Communication port
on your Newton device (or, if you have a MessagePad 2000, connect to the Newton Serial
Adapter, and then plug the adapter into the Newton InterConnect port).
Note: If you’re using a MessagePad 2000, be sure to connect the cable to the
serial adapter first and then connect the adapter to your MessagePad 2000—
otherwise, your MessagePad may not establish a connection properly.
If you’re using an eMate 300, you can plug the LocalTalk cable into either the
Newton InterConnect port or the serial port.
4 Turn on your computer and choose the Chooser from the Apple ( K ) menu.
Plug this end of the cable
into your Newton device.
See the instructions
that came with your
connection kit to connect
to an AppleTalk network.
LocalTalk connection kit
5
Getting Started

5Make sure AppleTalk is active.
If not, click the AppleTalk Active button. If instructions appear on screen,
follow them.
That’s it! You’ve connected your Newton device to your computer on a
AppleTalk network. Go on to the next section.
Installing the Newton Connection Utilities
Before your computer can communicate with your Newton device, you need to
install the Newton Connection Utilities on your computer. Follow these steps:
1 Insert the Install 1 disk for the Newton Connection Utilities into a floppy disk drive (or, if
you have an eMate 300, insert the CD that came with it into your CD-ROM drive) and open
the disk by double-clicking its icon.
2 Open the Installer by double-clicking its icon.
If the software is on a CD, you may have to navigate to find it.
3 In the Installer Welcome dialog box that appears, click Continue.
6Chapter 1
Make sure AppleTalk
is active.

4 In the dialog box, click Install.
A status box keeps you informed of progress during installation.
5 Follow the instructions on your screen.
6When you see a message reporting that the installation was successful, follow the
instructions on the screen.
Yo u’ ll find a folder named Newton Connection Utilities on your hard disk.
Within this folder are the Newton Connection Utilities application, a folder
containing translators, and a Backups folder.
IMPORTANT Don’t move the items inside the Newton Connection Utilities
folder. You can change the location where backup files are stored by selecting
a different location using the Preferences command in the Edit menu. You
can also place an alias for the application or other items in the folder in a
different location.
7
Getting Started
Click to start the
installation.

Preparing your computer
To prepare your computer for communication with a Newton device, follow
these steps.
Opening the Newton Connection Utilities
m On your computer, open the Newton Connection Utilities folder and double-click the
Newton Connection Utilities icon.
The Newton Connection Utilities window appears on your computer.
8Chapter 1
Buttons are dimmed
until you establish a
connection from your
Newton device.
Newton Connection Utilities menus
Displays connection
messages and other
information
Click here to turn on (or off)
Balloon Help for this screen.
When Balloon Help is on, you
can move the pointer over a
button to learn what it does.

Selecting the type of connection on your computer
The first time you use the Newton Connection Utilities, you need to specify
how the Newton device is connected to your computer.
1Choose Preferences from the Edit menu.
A dialog box appears with a list of connection preferences for your computer.
2 Select the type of connection.
3Click OK to save your choices and close the dialog box.
The type of connection you select is saved and remains set until you
change it.
9
Getting Started
If you have a serial
connection, select the
port you’re using on
your computer. You
can use either port for
a serial connection.
Shows the location of backup files
created on your computer. By default,
the Backups folder is in the Newton
Connection Utilities folder.
Select AppleTalk
if you have an
AppleTalk connection.

Preparing your Newton device
Before you use the Newton Connection Utilities, you need to tell your
Newton device how it is connected to the computer.
IMPORTANT Make sure you enter your name and other owner information on
your Newton device. The computer uses this name when it creates a backup
file. See your Newton user’s manual to learn how to enter your name. Also, it’s
a good idea to name the storage cards you use with your Newton device.
Selecting the type of connection on your Newton device
1 On your Newton screen, tap Dock.
Note: On some Newton devices, Dock is called Connection. To open it, first
open the Extras drawer ´, tap the Extras folder tab, tap All Icons, then tap
Connection (or Dock k). If you’re using the eMate 300, you can customize
the Dock key on the keyboard so that it opens Dock. See the documentation
that came with your eMate for instructions.
A slip appears showing the type of connection currently set for your
Newton device.
2If the type of connection that appears in the slip is not correct, tap “Connect via” to
change the type of connection.
A list of connection types appears.
If you choose Serial, your connection setup is complete. Skip to the next
section, “Establishing a Connection.” If you choose AppleTalk, continue with
step 3.
10 Chapter 1
Tap to select another
type of connection.
Shows the type of connection
set for your Newton device

3 Tap “Connect to.”
4 In the list that appears, tap the worksite or computer you want to connect to.
If you tap “Other computer,” a slip appears. Tap the computer you want to
connect to. Only computers that have the Newton Connection Utilities
installed and running appear in the slip.
If you tap “Other worksite,” a slip appears. Enter information about the
worksite, then tap Xto close the slip.
The type of connection you select is saved and remains set until you
change it.
Establishing a connection
After you select the type of connection, you need to establish a connection
between your Newton device and your computer.
m
Tap Connect.
11
Getting Started
Connection slip for a
serial connection
Tap here to connect.

After a few moments, the connection is established and the buttons in the
Newton Connection Utilities window are no longer dimmed.
In addition, Newton Connection Utilities buttons appear on your
Newton screen.
As with the Newton Connection Utilities buttons on your computer, you
can use these buttons to select a utility (except Newton Works import and
export, and exporting from Newton to your computer).
Note: For simplicity, the instructions in this book describe using the Newton
Connection Utilities from your computer, but you can also start the utilities
from your Newton device. See Chapter 11, “Using the Utilities From Your
Newton Device,” for more information.
12 Chapter 1
Click to back up
Newton information and
save it on your computer.
Click to import information from your
computer to your Newton device.
Click to update
information on both
your Newton device
and your computer.
Click to restore
information you’ve
backed up.
Click to use your computer’s
keyboard to enter information
on your Newton device.
Click to export information
from a Newton Works
document on your Newton
device to your computer.
Click to import information
from your computer into a
Newton Works document
on your Newton device.
Click to install a package on
your Newton device.
Click to export information from your
Newton device to your computer.

Creating your first backup
After you establish a connection, you can make a backup of information and
packages on your Newton device and store it on your computer.
Backing up your Newton device provides a safe way to store information in
case it gets lost or deleted by mistake. Also, it’s a good idea to back up your
Newton device before you import, export, or synchronize information.
To create your first backup, follow these steps:
1Click the Backup button in the Newton Connection Utilities window.
Because this is your first backup, the Newton Connection Utilities create a
full backup of all your Newton information and packages. If you have a
storage card inserted in your Newton device, information on the storage card
is also backed up.
During the backup, a status window appears on your computer screen to
show what information is being backed up.
After a few minutes, the window disappears and the backup is complete.
2Check the Backups folder on your computer.
When you back up your Newton device, a backup file is created and placed in
a folder named Backups in the Newton Connection Utilities folder.
For more information about backup files and folders, including how to
change the location of the Backups folder, see Chapter 2, “Backing Up and
Restoring Information.”
13
Getting Started

Setting a connection password
If you like, you can set a connection password for the Newton Connection
Utilities. This password prevents others from using the Newton Connection
Utilities without your permission.
The password you set works for serial or AppleTalk connections.
To set a connection password, follow these steps:
1 Open the Newton Connection Utilities and choose Preferences from the
Edit menu.
2Click Set Password in the Preferences dialog box.
A dialog box appears.
3Type the new password. Then retype the password to verify what you’ve entered.
4 Click OK.
14 Chapter 1

The next time you establish a connection between your Newton device and
your computer, a prompt appears on your Newton device asking you to enter
your desktop connection password. The password helps prevent unauthorized
users from accessing your computer or Newton device, either directly or via
an AppleTalk network.
If you forget your password, you can enter a new one by clicking Set
Password in the Preferences dialog box.
Note: The password you enter for the Newton Connections Utilities is not
the same as the Personal Identification Number (PIN) you enter on your
Newton device.
Setting up for Auto Dock
If you’re using the Newton 2.1 operating system, you can set up the Newton
Connection Utilities to automatically back up or synchronize your Newton
device when you tap the Auto Dock button. (Your Newton device must be
connected to your computer.)
Note: The automatic backup and synchronize feature (Auto Dock) works only
on Newton devices using the Newton 2.1 operating system.
To set up Auto Dock, you need to
mPrepare your computer for Auto Docking.
mSet up your Newton device for Auto Docking.
To prepare your computer for Auto Docking, follow these steps:
15
Getting Started

1 Open the Newton Connection Utilities and choose Preferences from the Edit menu.
2Choose the options you want.
mSelect “Back up” if you want to back up all information during an Auto
Dock session.
mSelect “Allow selective backup” if you want to be prompted to choose the
information to back up during an Auto Dock session.
mSelect Synchronize to have the Newton Connection Utilities perform a
synchronization during an Auto Dock session.
3 Click OK.
You must also set up your Newton device for Auto Docking by following
these steps:
1 Open the Extras drawer ´ , tap the folder tab at the top of the Extras drawer, tap All
Icons, then tap Prefs π .
2Tap Auto Dock in the Preferences slip.
3Tap to add a checkmark to Enable Auto Docking.
4 Tap all X icons to close the slips.
16 Chapter 1

The remaining steps set up the Dock application for Auto Docking.
5 On your Newton device, tap Dock, tap the information ; button, and in the list that
appears, tap Prefs.
The Dock Preferences slip appears.
6Tap to add a checkmark to Auto Dock.
When you select Auto Dock, the slip expands, allowing you to select the type
of connection for your Newton device.
You can also tap to add a checkmark to “Always backup all information” to
have all your information backed up during an Auto Dock session. If this
option isn’t checked, a slip appears during Auto Docking that allows you to
back up selected applications.
7 Tap all X icons to close the slips.
To perform an Auto Dock procedure (which works on devices using the
Newton 2.1 operating system), connect the cable to your Newton device
and computer.
Note: If you’re using an eMate 300, you must connect the cable to the Newton
InterConnect port (not the serial port) to use Auto Dock.
After your Newton and computer are connected, start up the Newton
Connection Utilities on your computer. A slip appears for initiating the
Auto Dock procedure. If you choose to perform an Auto Dock, the
Newton Connection Utilities back up or synchronize according to your
selected preferences.
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Getting Started

Quitting the Newton Connection Utilities
To end a connection and quit the Newton Connection Utilities:
mChoose Quit from the File menu on your computer screen.
The connection is ended and the Newton Connection Utilities window
disappears.
You can also end a connection from your Newton device by tapping the X
next to the Newton Connection Utilities buttons.
18 Chapter 1

19
The previous chapter described how to use the Newton Connection Utilities
to create your first backup. This chapter describes how to do additional
backups and how to restore information you’ve backed up.
About backup files
It’s important to back up your Newton information. Backup files provide a
safe way to store information in case it gets lost or deleted by mistake.
With the Newton Connection Utilities you can back up all information on
your Newton device or just selected information.
The first time you create a backup, the Newton Connection Utilities back up
all information on your Newton device (including any storage cards you’ve
inserted) and store the information in a folder named Backups.
2Backing Up and Restoring Information

Inside the Backups folder is a file with a name derived from the owner’s name
you entered on your Newton device. This file contains the latest backup
information. If you haven’t entered an owner’s name on your Newton device,
the file is called “Newton Device.”
By default, the Backups folder is located in the Newton Connection Utilities
folder. You can change the location of this folder. See “Changing the Location
of the Backups Folder” later in this chapter.
Backing up cards
When you back up a storage card, a separate backup file is created with the
name of the card. If you haven’t entered a name for your card, the file is called
Card. If you back up more than one unnamed card, the backup files are
named Card, Card 2, Card 3, and so on.
Note: To avoid confusion and possible loss of information when doing
backups, it’s best to name all your storage cards. For more information
on naming storage cards, see the user’s manual that came with your
Newton device.
20 Chapter 2
Backup file for your
Newton device’s
internal memory
Backup file for a
storage card named
Sales Info
Backup file for another
unnamed card
Backup file for an
unnamed card