Newton Newton Backup Utility User manual

Newton Backup Utility User’s Guide
for the Macintosh Operating System

K Apple Computer, Inc.
©1995 Apple Computer, Inc. All rights reserved.
Under the copyright laws, this manual may not be copied, in whole or in part, without the written
consent of Apple. Your rights to the software are governed by the accompanying software license
agreement.
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of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes
without the prior written consent of Apple may constitute trademark infringement and unfair
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Every effort has been made to ensure that the information in this manual is accurate. Apple is not
responsible for printing or clerical errors.
Apple Computer, Inc.
1 Infinite Loop
Cupertino, CA 95014-2084
[phone]
Apple, the Apple logo, AppleShare, AppleTalk, EtherTalk, LocalTalk, Macintosh, MessagePad,
Newton, PowerBook, and PowerBook Duo are trademarks of Apple Computer, Inc., registered in the
U.S. and other countries.
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or use of these products.
008-0027-A

iii
1GettingStarted 1
About the Newton Backup Utility 1
Installation requirements 1
Connecting a Newton PDA to your computer 2
Connecting with a serial cable 2
Connecting over an AppleTalk network 3
Installing the Newton Backup Utility 4
Preparing your computer 5
Opening the Newton Backup Utility 5
Selecting the type of connection on your computer 6
Preparing your Newton PDA 6
Selecting the type of connection on your Newton PDA 7
Establishing a connection 8
Creating your first backup 9
Quitting the utility 10
2BackingUpand Restoring Information 11
About backup files 11
Backing up cards 12
Previous backups 12
Creating backup files 13
Backing up all information and packages 13
Backing up selected information and packages 14
Backing up a storage card 16
Changing the location of the Backups folder 16
Restoring information and packages 18
Tips on managing backups 20
Contents

3InstallingPackages 21
Installing a package on your Newton PDA 21
Installing packages by dragging 22
Installing a package on a storage card 23
4UsingtheUtility From Your Newton PDA 25
Using the utility 25
Finding files on your computer 26
Changing connection preferences 26
5Troubleshooting 29
Common problems with the Newton Backup Utility 29
Index 33
iv
Contents

1
This chapter describes how to connect your Newton personal digital assistant (PDA)
to your computer, install the Newton Backup Utility, and use the utility to create
your first backup.
About the Newton Backup Utility
With the Newton Backup Utility, you can connect your Apple MessagePad or other
Newton PDA to your computer and do the following:
mBack up Newton information and store it on your computer.
mInstall packages (applications, system updates, and so on) on your Newton PDA.
mRestore backed-up information to your Newton PDA.
The Newton Backup Utility works with the Newton 2.0 operating system. You can
also use the utility to transfer information from a Newton PDA that uses an earlier
version of the operating system. For more information, see the upgrade instructions
that came with this utility.
Note: If you have a Newton PDA that doesn’t use the Newton 2.0 operating system
and you don’t plan to upgrade, Apple recommends you use the Newton Connection
2.0 Kit instead of the Newton Backup Utility.
Installation requirements
To use the Newton Backup Utility, you need the following:
mA computer using the Macintosh operating system with a 68030 or better
microprocessor
mSoftware version 7.0 or higher
m4 megabytes (MB) of total RAM with 2 MB available
ma hard disk drive with 3 MB of available disk space
man available printer or modem port
ma serial or AppleTalk cable
IMPORTANT If you’re upgrading your Newton PDA to the Newton 2.0 operating
system, make sure you read the instructions that came with your upgrade kit before
you use the Newton Backup Utility.
1Getting Started

Connecting a Newton PDA to your computer
To use the Newton Backup Utility, you connect your Newton PDA to your computer
in one of the following ways:
musing a serial cable
musing an AppleTalk network (AppleTalk connection is faster than serial
communication)
Connecting with a serial cable
You use a serial cable to connect your Newton PDA to the printer or modem port on
the back of your computer. If you don’t have a serial cable, you can purchase one
from an authorized Apple dealer. The cable has mini-DIN-8 connectors on both ends.
1Make sure both your computer and your Newton PDA are turned off.
2Plug one end of the serial cable into the communication port on your Newton PDA.
3Plug the other end of the serial cable into the printer port ( [ ) or the modem port ( W ) on your
computer.
IMPORTANT
If you connect your Newton PDA to a PowerBook that has an internal
modem, see the manual that came with your computer for more information on
connecting a serial cable.
That’s it! Go on to “Installing the Newton Backup Utility,” later in this chapter.
2
Chapter 1

Connecting over an AppleTalk network
Use a LocalTalk or other type of AppleTalk connection kit to connect your Newton
PDA to an AppleTalk network. If your computer is already connected to an
AppleTalk network, you need one connection kit. If not, you need
two kits.
IMPORTANT If your computer is part of an EtherTalk network or another kind of
network, see your system administrator for help with connecting your Newton PDA.
1Make sure your computer and your Newton PDA are turned off.
2Follow the instructions that came with your connection kit to connect the AppleTalk cable to the
computer.
3Plug the AppleTalk cable into the communication port on your Newton PDA.
4Turn on your computer and choose the Chooser from the Apple ( K ) menu.
5Make sure AppleTalk is active.
If not, click the AppleTalk Active button. If instructions appear on screen, follow
them.
That’s it! You’ve connected your Newton PDA to your computer on a AppleTalk
network.
3
Getting Started
Make sure AppleTalk
is active.

4
Chapter 1
Installing the Newton Backup Utility
Before your computer can communicate with your Newton PDA, you need to install
the Newton Backup Utility on your computer. Follow these steps.
1Insert the Install 1 disk for the Newton Backup Utility into a floppy disk drive.
If necessary, open the disk icon.
2Double-click the Install NBU icon to open it.
3In the Installer Welcome dialog box that appears, click Continue.
4In the Install NBU dialog box, click Install.
A status box keeps you informed of progress during installation.
5Follow the instructions on your screen.
Yo u’ ll be instructed to insert another disk.
Double-click to install the
Newton Backup Utility.
The folder where the
Newton Backup Utility
will be installed Click to start the
installation.

6When you see a message reporting that the installation was successful, follow the instructions
on screen.
Yo u’ll find a folder named Newton Backup Utility on your hard disk.
Preparing your computer
To prepare your computer for communication with a Newton PDA, follow these
steps.
Opening the Newton Backup Utility
To open the utility:
m
On your computer, open the Newton Backup Utility folder and double-click the Newton
Backup Utility icon.
The Newton Backup Utility window appears on your computer.
5
Getting Started
Buttons are dimmed
until you establish a
connection from your
Newton PDA.
Displays connection
messages and other
information
Newton Backup Utility menus

Selecting the type of connection on your computer
The first time you use the Newton Backup Utility, you need to specify how the
Newton PDA is connected to your computer.
1Choose Preferences from the Edit menu.
A dialog box appears with a list of connection preferences for your computer.
2Select the type of connection.
3Click OK to save your choices and close the dialog box.
The type of connection you select is saved and remains set until you decide to
change it.
Note: You can also use the Preferences dialog box to set the location of backup files.
For more information, see “Changing the Location of the Backups Folder” in
Chapter 2.
Preparing your Newton PDA
Before you use the Newton Backup Utility, you need to tell your Newton PDA how
it is connected to the computer.
Note: The instructions in this section apply to Newton PDAs that use the Newton 2.0
operating system. If you have a Newton PDA that uses an earlier version of the
operating system, see the upgrade instructions that came with this utility.
IMPORTANT Make sure you follow the setup instructions on your Newton PDA to
enter your name and other owner information. The computer uses this name when it
creates a backup file. See your Newton PDA handbook to learn how to enter your
name. Also, it’s a good idea to name the storage cards you use with your Newton
PDA.
6
Chapter 1
Select AppleTalk if you have an AppleTalk connection.
If you have a serial
connection, select
the Macintosh port
you’re using. Shows the location of backup files created
on your computer. By default, this is in the
Newton Backup Utility folder.

Selecting the type of connection on your Newton PDA
1On your Newton screen, tap Extras ´ .
2In the Extras Drawer, tap Connection k .
You may have to show all icons to see the Connection icon.
A slip appears showing the type of connection currently set for your Newton PDA.
3If the type of connection that appears in the slip is not correct, tap “Connect via” to change the
type of connection.
A list of connection types appears. Choose either Serial or AppleTalk.
If you choose Serial, your connection setup is complete. Skip to the next section,
“Establishing a Connection.” If you choose AppleTalk, continue with step 4.
Note: Do not select a Modem connection. The Newton Backup Utility does not
support remote connection via a modem.
4Tap“Connect to.”
5In the list that appears, tap the worksite or computer you want to connect to.
If you tap “Other computer” a slip appears. Tap the computer you want to connect
to. Only computers that have the Newton Backup Utility installed and running
appear in the slip.
If you tap “Other worksite,” a slip appears. Enter information about the worksite,
then tap Xto close the slip.
The type of connection you select is saved and remains set until you change it.
7
Getting Started
Tap to select another
type of connection. Shows the type of connection
set for your Newton PDA

Establishing a connection
After you select the type of connection, you need to establish a connection between
your Newton PDA and your computer.
m
Tap Connect.
After a few moments, the connection is established and the buttons in the Newton
Backup Utility window are no longer dimmed.
In addition, Newton Backup Utility buttons appear on your Newton screen.
As with the Newton Backup Utility buttons on your computer, you can use these
buttons to back up and restore files or install packages.
Note: For simplicity, the instructions in this book describe using the Newton Backup
Utility from your computer, but you can also use the utility from your Newton PDA.
See Chapter 4 for more information.
8
Chapter 1
Connection slip for a
serial connection Connection slip for an
AppleTalk connection
Tap here to connect. Tap here to connect.
Click here to install
a package on your
Newton PDA.
Click here to back up
Newton information and
save it on your computer. Click here to restore
information you’ve
backed up.

Creating your first backup
After you establish a connection, you can make a backup of information and
packages on your Newton PDA and store it on your computer.
1Click the Backup button in the Newton Backup Utility window.
Note: If your Newton PDA uses an earlier version of the Newton operating system, a
backup starts automatically as soon as you establish a connection from your Newton
PDA. You don’t need to click Backup.
Because this is your first backup, the Newton Backup Utility creates a full backup of
all your Newton information and packages. If you have a storage card inserted in
your Newton PDA, information on the storage card is also backed up.
During the backup, a status window appears to show what information is being
backed up.
After a few minutes, the window disappears and the backup is complete.
2Check to see the Backups folder on your computer.
When you back up your Newton PDA, a backup file is created and placed in a folder
named Backups. By default, this folder is located in the Newton Backup Utility
folder.
For more information about backup files and folders, see Chapter 2.
9
Getting Started

Quitting the utility
To end a connection and quit the Newton Backup Utility:
m
Choose Quit from the File menu.
The connection is ended and the Newton Backup Utility window disappears.
You can also end a connection from your Newton PDA by tapping the close box
(marked by X)next to the Newton Backup Utility buttons.
10
Chapter 1

11
The previous chapter described how to use the Newton Backup Utility to create your
first backup. This chapter describes how to do additional backups and how to restore
information you’ve backed up.
IMPORTANT The instructions in this chapter apply to Newton PDAs that use the
Newton 2.0 operating system. If you’re upgrading your Newton PDA to the Newton
2.0 operating system, make sure you read the instructions that came with your
upgrade kit before you use the Newton Backup Utility.
About backup files
It’s important to back up your Newton information. Backup files provide a safe way
to store information in case it ever gets lost or deleted by mistake.
With the Newton Backup Utility you can back up all information on your Newton
PDA or just selected information.
The first time you create a backup, the Newton Backup Utility backs up all
information on your Newton PDA (including any storage cards you’ve inserted) and
stores the information in a folder named Backups.
Inside the Backups folder is a file with a name derived from the owner’s name you
entered on your Newton PDA. This file contains the latest backup information. If
you haven’t entered an owner’s name on your Newton PDA, the file is called Newton
PDA.
2Backing Up and Restoring Information

By default, the Backups folder is located in Newton Backup Utility folder. You can
change the location of this folder. See “Changing the Location of the Backups
Folder” later in this chapter.
Backing up cards
When you back up a storage card, a separate backup file is created with the name of
the card. If you haven’t entered a name for your card, the file is called Card. If you
back up more than one unnamed card, the backup files are named Card, Card 2,
Card 3 and so on.
Note: Apple recommends you name all your storage cards. For more information on
naming storage cards, see the handbook that came with your Newton PDA.
Previous backups
Every time you back up, the Newton Backup Utility makes a copy of the previous
backup file and stores it in a folder called Previous Backups. This folder is located in
your Backups folder.
For example, if the owner’s name for your Newton PDA is Issac Chen, the Newton
Backup Utility creates a file named “Issac Chen’s Newton PDA” the first time you
back up. The next time you back up, the Newton Backup Utility copies the original
file and places it in a Previous Backups folder.
The Newton Backup Utility maintains a current and previous backup file for all
information in your Newton PDA’s internal memory and a current and previous
backup file for each storage card you back up.
12
Chapter 2
Backup file for your
Newton PDA’s
internal memory
Backup file for a
storage card
named SalesInfo
Backup file for a
another unnamed card
Backup file for an
unnamed card
Most recent backup
of your Newton
Most recent backup
of a storage card
Previous backup of your Newton
Previous backup of
a storage card

Creating backup files
You can back up all information and packages on your Newton PDA or you can just
back up selected information and packages. The following section describes how to
back up all information. To back up selected information and packages, see
“Backing Up Selected Information and Packages” later in this chapter.
Backing up all information and packages
Before you begin, make sure your Newton PDA is connected to your computer. For
instructions, see Chapter 1.
To back up all information on your Newton PDA:
1On your computer, open the Newton Backup Utility.
To open the utility, double-click the Newton Backup Utility icon.
2Establish a connection from your Newton PDA.
See Chapter 1 for instructions.
3On your computer, click the Backup button.
13
Backing Up and Restoring Information
Click to back up
information.
Status indicates a
connection has been
established.

A dialog box appears with a list of items to back up. To select an item, click the box
next to it until you see an X.
Note: When you back up your Newton PDA for the first time (no backup file exists),
this dialog box doesn’t appear. Instead, a full backup of the Newton PDA begins as
soon as you click Backup.
4If necessary, click Select All.
Select All selects all information. If an Unselect All button appears instead of Select
All, all information is already selected.
5If available, make sure “Include all packages” is selected.
6Click Backup.
A status window appears indicating a backup is in progress. Messages in the
window show what information is being backed up.
After a few minutes, the window disappears and the backup is complete.
Backing up selected information and packages
In general, it’s a good idea to back up all information on your Newton PDA.
However, if you’ve only added information to one or two applications, you can
specify which applications and application information should be backed up. For
example, you can just back up information in your Newton Dates application.
14
Chapter 2
Select to back up all
information on your
Newton PDA.
Select to include all packages (including
packages from third-party software publishers) in
the backup. This box only appears if you have
packages installed on your Newton PDA.
List of information on your Newton PDA.
To see more items on the list, use the scroll bars.
Includes information created by third-party
packages

Typically, selective backup is faster than backing up all information and packages.
When you selectively back up information, the new information is added to your
most recent backup file.
To back up selected information on your Newton PDA:
1Open the Newton Backup Utility and establish a connection.
See Chapter 1 for instructions.
2On your computer, click the Backup button.
A dialog box appears with a list of information to back up.
3Select the information to back up.
To select a n item to back up, click the box next to it until you see an X. Only items
marked with an X will be backed up.
4Click Backup.
A status window appears indicating a backup is in progress. Messages in the
window show what information is being backed up.
After a few minutes, the window disappears and the information you selected is
added to the latest backup file.
WARNING If you selectively back up, be careful when you restore information.
You may remove information that has not been backed up. Apple recommends
you restore information only from a backup that includes all information and
packages. See “Restoring Information and Packages” later in this chapter.
15
Backing Up and Restoring Information
Select the information
you want to back up.
Select to include all
packages (including
packages from third-
party software
publishers) in the
backup.

Backing up a storage card
You can use the Newton Backup Utility to back up the contents of a storage card.
1Insert the storage card.
2Open the Newton Backup Utility and establish a connection.
3Click Backup.
The Backup dialog box appears. The bottom of the dialog box includes a list of
cards currently inserted in your Newton PDA. To select an item to back up, click the
box next to it until you see an X.
4Make sure the card you want to back up is selected.
5Click Backup.
After a few minutes, the card is backed up and a backup file with the name of the
card appears in your Backups folder.
Changing the location of the Backups folder
By default, the Backups folder is automatically stored in the Newton Backup Utility
folder on your computer.
To change the location of the Backups folder:
1Open the Newton Backup Utility.
16
Chapter 2
Select to back
up a card.
Select the information
you want to back up.