O2 Xda II User manual

O2C1521N KGL 09/03
Xda II user guide

1. Insert your SIM card
•Remove the rear cover by pressing the
button near the bottom of the Xda II
and pulling the cover downwards
•Open the SIM reader by pushing the
beige tab to the right
•Insert the SIM into the SIM reader door
so that the gold contacts face down.
Ensure that the SIM is inserted with
the angled corner to the lower left
hand side
Close the SIM reader door and lock it by
sliding the tab to the left.
Please note
Do not force any of the SIM reader
components, as this may cause damage. If
the SIM is inserted correctly, little physical
force will be required.
2. Insert the battery, fit the
rear cover
•Carefully insert the battery correctly so
that the gold contacts meet
•Lock the battery into place by sliding
the red catch into place
•Replace the rear cover
3. Fully charge the battery
The battery must be fully charged before
you use your Xda II for the first time.
•Tocharge the battery, insert the AC
adaptor into the back of the cradle and
connect to an external power source.
Then place your Xda II in the cradle
•Anamber light indicates charging and
green light fully charged. Wait until
your Xda II is fully charged. This will
take approximately 3 hours
•Aspare battery can also be charged in
the cradle separately from your Xda II
Please note
•Remembering to charge your battery is
extremely important as in the event
that all power is lost all your data and
any new programs you have installed
will be erased*.Only the default
programs installed when you bought
the device will remain
•Using your Xda II whilst charging will
significantly increase charging time
4. Turn on, first time setup
•Switch on your Xda II by pressing the
power button
•You will be presented with a welcome
screen which will prompt you to Tap the
screen to setup your Pocket PC. Do this
and follow the on-screen instructions
•You will be presented with a screen that
allows you to choose from Personal or
Corporate setup
Personal setup gives you the fully featured
Xda II experience including the O2Active
Menu, and access to the widest range of
online services like Media Messaging.
Do not choose Corporate unless you are
an IT Manager or developer.
Next you can choose the connection
settings to use in your Xda II.
• Simply tap Finish to
complete your
setup. Please ensure
that you choose the
correct country,
otherwise your
Xda II will not
work properly
Get started
*See Non-volatile memory on page 71.
O2 is not liable for any direct or indirect or consequential loss or damage that may arise out of the information in this manual.

5. Enter PIN
Once you have completed the setup
process you will see the following screen:
•Enter your pre-set SIM PIN followed
by Enter
Please note:
If you enter the wrong PIN three times,
the SIM card will be blocked
automatically. You will not be able to
make or receive calls until it has been
unblocked. To unblock your SIM card
contact your service provider.
Irish customers should enter the PUK
code supplied with your SIM card or call
Customer Services on 1909.
6. ActiveSync setup on
your PC
•Your PC needs to have Microsoft
ActiveSync 3.7 installed before you can
connect your Xda II to your PC
•Insert the CD provided into your PC
and follow the on-screen instructions
•After installation of the software, insert
your Xda II into its cradle, which should
be connected to your PC
•Follow the on-screen instructions to
complete the process, and choose your
preferences for synchronisation

Experience the Xda II 3
Your Xda II 4
Your Xda II box contains 4
Your Xda II – a tour 6
Top components 6
Front components 7
Side components 8
Back panel components 9
Bottom edge components 10
Navigation bar 11
Baseline navigation bar 12
O2Active 13
Messaging 14
Inbox 15
Email/Accounts 15
Media Messaging 18
Voicemail 24
Text 25
MSN Messenger 26
WAP Chat 26
Email setup 28
Internet Email 29
Corporate Messaging 30
Phone 34
Managing your contacts 34
Make a call 35
Receive a call 35
Voicemail 36
Phone settings 36
Internet 39
Internet 40
O2Active 41
Video 45
Camera 47
Media Player 49
Album 50
Video Downloads 50
News 51
Sports 53
Info/Travel 55
My Xda 56
Profiles 57
Backup/Restore 57
Photo Contacts 58
Accessories 59
Email Setup 60
Connections 60
ActiveSync 61
Start Menu 62
Programs 64
Games 67
Pocket MSN 68
Other useful info 69
Signal 69
Using the Internet abroad 69
Wireless Modem 70
Java on your Xda II 70
Doc Rocket 70
Bluetooth 71
Wireless LAN 71
Non-volatile memory 71
Hard reset 71
Help and trouble shooting 73
Help online 73
Talk to us 73
Frequently asked questions 73
Index 77
Contents
1

2
As one of the most powerful handhelds on the market, the Xda II gives you more control
over the way you work and play.
Mobile phone
Use your Xda II like a normal Mobile Phone to always keep in contact. Make calls, send
text messages, send email or media messages at home or abroad.
Video and pictures
With a built-in camera and an enhanced colour screen you can create and send unique
messages by shooting pictures, and video with sound.
Internet and Messaging
With Pocket Outlook you can send and receive emails with attachments as well as
keeping track of meetings and events by using the personal organiser and synching with
your desktop.
You can simply compose and send media messages as well as texting and emailing your
contacts wherever you are.
Using Pocket Internet Explorer you can have fast and reliable full colour Internet access on
the move with no wires or add-ons.
Experience the Xda II
Visit www.o2.co.uk/xda to find out how to get the most out of your Xda II – 3

Your Xda II
Warranty card
Microsoft Pocket PC
Companion CD
including ActiveSync
for linking your Xda II
and PC
AC power adaptor –
to connect your
Xda II cradle to
a power source
O2user guide
(this booklet)
Please note:
O2may provide additional items with your
Xda II as they become available.
5
Your Xda II box contains
Your Xda II
4
Stylus – to operate your
Xda II’s touch sensitive
screen
Cradle – for charging
your Xda II and battery,
and physically
connecting to your PC
Xda II case – to protect
your Xda II and connect
to your belt clip
Belt clip – for a
convenient place to carry
your Xda II
Xda II – your phone
and handheld PC
in one
Xda II battery – to
power your Xda II
Xda II battery cover –
to conceal the
removable battery
Microsoft Windows
Mobile user manual
22 PIN DC power
connector – allows you
to connect your AC
adaptor to the Xda II
without your cradle
Hands free stereo
headset

7
Your Xda II – a tour
6– You can buy accessories for your Xda II by visiting www.o2.co.uk/xda
Top components
1 Bluetooth light
For further information please refer to
your Pocket PC Phone User Manual.
2 Power button
Press to turn on/off your Xda II or press
and hold to turn the backlight on/off.
3 SD / MMC card slot
Insert either MMC or SD cards in this slot.
This slot supports SDIO – used for WLAN
cards. Please refer to your Pocket PC
Phone User Manual for further
information.
4 Infrared port
Enables you to exchange file(s) or data
with other devices without cables/wires.
5 Stylus slot and stylus
A neatly hidden slot for housing the stylus.
6 Power/Charge light
Amber when charging, green when fully
charged, green flashing when phone is on.
5
16
342
8 Touch screen display
For handwriting, drawing or to make a
selection with the stylus.
9 Call key
Press to take a call or to take you to the
phone key pad. Press and hold to
activate/de-activate the speakerphone
during a call.
10 Microphone
Speak here when making a call or voice
recording.
11 Navigational pad
To scroll through drop down menus or
programme instructions.
12 Cancel call key
Press to end a call or press and hold to
turn on/off your Xda II’s phone or GPRS
data connection.
Front components
1 Contacts button
Press for quick access to your contacts.
2 Speaker
3 Calendar button
Press for quick access to your calendar.
4 Navigation bar
Displays the active program, signal
strength and time. For a full list of all
icons please refer to page 11.
5 O2icon
Tap here to return to the main O2menu
at any time.
6 Start menu
Tap here to open the Start menu.
See page 62.
7 O2Active menu
Takes you directly to all the commonly
used mobile applications – the centre of
your Xda II.
5
1
7
8
2
10 11
9
6
4
3
12

Help and troubleshooting advice can be found at www.o2.co.uk/xda –9
5 Main battery unit
The main battery is found under the
battery and SIM cover.
6 SIM reader
The SIM reader is located beneath the
main battery.
7 Battery/SIM cover button
Depress to remove the battery cover.
Back panel components
1 Camera
Allows you to take pictures and video clips.
2 Aerial Connector
Remove the cover to use with the
Xda II carkit.
3 Mirror
Use when taking pictures of yourself.
4 Battery/SIM cover
The cover is removable, and the battery
and SIM are found beneath it.
Side components
1 Record button
Press for quick access to the record
function which allows you to make
sound recordings. Hold to start recording
and release to stop recording.
2 Volume Control
Push up or down to change the volume.
3 Camera button
Press to go directly to the camera.
8
2
3
1
7
3
2
4
5
6
1

Your Xda II – a tour
1110 – Visit www.o2.co.uk/xda to find out how to get the most out of your Xda II
Navigation bar
The navigation bar, located at the top of
the screen, displays the name of the active
program and current time. Below are
some of the icons you may see.
Please note:
If there is not enough room to display all
the icons that are needed, the notification
icon, , can be seen in the navigation
bar. Tap to view all icons.
Meaning
Status icon
Tap here to go back to the O2Active Menu
This icon turns blue when the device has a data connection open
Displays the name of the current active Program e.g. Active
Tap here to control the PDA and phone volume
Battery low
Battery very low
Data connection is active
Synchronisation is occurring
Notification that one or more instant messages were received
Notification that one or more email/SMS messages were received
Indicates the phone is on and the signal strength is strong
Indicates the phone is on and the signal strength is weak
The phone is searching for a network
Indicates the phone connection is switched off
Bottom edge components
1 Soft reset
Press into the hole with the end of your
stylus to soft reset your device. This is the
same as shutting down and restarting
your PC.
2 Sync/Charge connector
This connector is used when synchronising/
transmitting data or recharging.
3 Earphone jack
Allows you to use the hands-free kit
supplied with your Xda II.
Active
21 3

13
Baseline navigation bar
The baseline navigation bar, located at the
bottom of the screen, displays the
following icons to help you navigate
around your Xda II.
12 – Help and troubleshooting advice can be found at www.o2.co.uk/xda
You can get quick and simple access to all
the Xda II’s main applications and services
through this menu.
Messaging
You can manage your emails, text, and
media messages within the messaging
section. It also takes you to our Chat
service, MSN Messenger, and features a
simple Email Setup wizard. See page 14.
Phone
Takes you directly to the Xda II phone
application, where you can easily make
acall. See page 34.
Internet
Get online simply and quickly. Surf the full
Internet, and use O2Active. See page 39.
Video
Explore the multimedia capabilities of Xda II
by recording your own images and videos,
or downloading and playing content from
the Internet. See page 45.
News
Access the latest UK and International
headlines from the BBC, including business
and technology news. See page 51.
Sports
Keep up to date with the latest sports
scores and sports news, wherever you are.
Review last nights games before you even
read the paper! See page 53.
Info/Travel
Handy mobile services from Autotrader,
and Lastminute.com. Search and find a car
to buy, or find a holiday bargain and book
right there and then! See page 55.
My Xda
Quickly access a number of very useful
Xda applications – Backup and Restore
data to your device, or change your
device ringing profile. See page 56.
O2Active menu
Meaning
Status icon
Tap here to open a new Word or Excel file, write a note, send an email or text
Tap here to alter the appearance of the O2Active menu
Need Help on the O2Active menu? Tap here
Task Manager. Tap here to close applications running in the background – this
can help your Xda II to run faster
Turn the sound on or off
Bluetooth. Tap here to turn Bluetooth on or off, or make your Xda II
‘discoverable’
Turn the Bluetooth headset on and off
New
Tools
Help
Online content in Ireland may vary.

Messaging
15Download the latest software for your Xda II by visiting www.o2.co.uk/xda –1514
Messaging
Your new Xda II features a number of
different messaging capabilities, which are
outlined in detail below. These services can
be easily accessed from the O2Active menu.
Inbox
Takes you to your email inbox, which
shows your ActiveSync emails. Please refer
to page 15 for more help.
Email Setup/Accounts
Once you set up an email account, the
name you give it will show here, e.g. O2
Email. If you have setup multiple email
accounts this will change to Accounts.
See Email Setup below.
Media Messaging
Takes you to the MMS composer, where
you can view or compose your media
messages.
Text
Takes you to the text message inbox
where you can view or compose your text
messages. Please refer to page 25 for
further information.
Voicemail
Dials your Voicemail service to check your
voice messages.
MSN Messenger
Takes you to this application where you
can login and chat online. Please refer to
page 26 for further information.
WAP Chat
Takes you to the online WAP Chat service.
Email Setup
Allows simple setup of most popular
UK POP3 email services. Please refer to
page 28 for further information.
Inbox
Tap here to be taken directly to your
Xda II Inbox.
You will see your ActiveSync emails, which
have been synchronised with your PC. See
page 61 for more detailed information on
ActiveSync.
Detailed information on how to use your
Inbox can be found in the Email/Accounts
section on this page.
Email/Accounts
You can send live emails on your Xda II, to
any email address you like. This section
explains how to use the Email function on
the O2Active menu.
Please note:
• It is also possible to use the Internet
Browser on your Xda II to use email –
see Internet Email for further
information
• Near the end of the Messaging section
on page 30, there is a section which
discusses Corporate Messaging solutions
available from O2
• The Email icon will change name to the
first email account setup
• The Email icon will change name to
Accounts once you have used the
Email Setup tool to create multiple
email accounts

Messaging
1716 – Visit www.o2.co.uk/xda to find out how to get the most out of your Xda II
To send an email
• Tap Accounts to display the names of the
email accounts that you have created.
Simply tap on the email account you
want to use and you will be taken
directly to the Inbox for that account
The Inbox will show the emails that have
been received and downloaded, and will
allow you to compose and send new
emails too.
• Tap New to compose a new email
•Either enter the email address in the
To box, or tap the Contacts icon at
the bottom of the screen to select
your recipients
•TapSubject to enter the subject
•Enter text in the main window below
the subject box
•TapSend to send the message to
the Outbox
•Tap icon or icon to send
your email
To check messages in the outbox, and
other POP3 Email folders simply tap on the
folder in the main Email screen.
Please note:
Your email will not be sent unless you
have set up your account to automatically
send/receive at set time intervals. If you
haven’t, tap the Send/Receive Email
icon , or the Connect icon to
send/receive and stay online.
• By tapping Accounts you will be able
to swap between the different inbox
views – for example SMS and ActiveSync
• By tapping Inbox in the top left hand
corner of the screen, you will be able
to view and manage the other folders
associated with your Account – just as
you would on your PC

Messaging
•Tap on the image that you want to add
to your media message, and then tap
in the lower right hand corner of the
screen
Please note:
To add multiple images, tap Edit then
new slide, and repeat the steps above.
•Tap the highlighted words Insert text
here to insert written text into your
message. Then tap in your text message
Help and troubleshooting advice can be found at www.o2.co.uk/xda –19
Media Messaging
Tap here to be taken to the MMS Inbox,
where you can view and manage your
media messages.
In business, when you waste time you
waste money. Imagine how you could do
business with pictures, sounds and texts in
one message. No embarrassing mistakes.
No wasted time. Just efficient service all
the way.
A picture says a thousand words – a
cliché, we admit. But have you ever tried
describing a particular fitting, sample or
product over the phone? It’s a bit tricky and
can sometimes result in expensive mistakes.
With Media Messaging you can explain
yourself with pictures, words and sounds.
Compose and send a Media Message
•To compose a new message tap New in
the lower left hand corner of the screen
•Tapthe blue square to add a new image
•This will open the My Pictures folder
Please note:
•The camera saves images in the
My Pictures folder found in
My Documents
•Toaccess, tap Album from within the
Video option in the O2Active Menu
18

Messaging
•Tap on the word Phone and then select
the contacts to who you would like to
send the message
•Then tap Send to send your media
message
You can buy accessories for your Xda II by visiting www.o2.co.uk/xda –21
•If you would like to add an audio clip,
tap the words Tap here to insert an
audio clip, then select your sound file
and tap
•Tosend the completed message, tap
the envelope icon at the bottom of
your screen
At this point, if the total size of the
message is too large for it to be sent to
other mobiles you will be given a warning.
You may need to remove an image or
sound file to reduce the message size to
within the limit. Then tap the envelope
icon again to re-attempt to send.
20

2322 – Visit www.o2.co.uk/xda to find out how to get the most out of your Xda II
Your message will then move to the
Outbox. Your device then connects
and sends your media message in
the background.
To check messages in the Outbox, as well
as other Media Messaging folders, simply
tap on the folder name below the O2icon
in the main MMS composer screen.
Please note:
It is not normally possible to send very
large images or videos, or to send many
multiple high quality images, as most
other devices will not be able to receive
such large files. However, you can use
email to send very large files, which is a
great way to send high quality Xda II
images and video. To learn how to do this,
please see the Email and Camera sections.
Messaging

Messaging
2524 – Download the latest software for your Xda II by visiting www.o2.co.uk/xda
Text
The text messaging application can be
opened from the menu by tapping
Messaging then Text.
•TapNew to compose a new text
message
•Either enter the phone number in the
To box, or tap the Contacts icon at
the bottom of the screen to select your
recipients. Then tap Subject to enter
the subject, or the message itself
For longer text messages you may enter
text in the main window below the
subject box.
•Then tap Send to send the message
Your message will then move to the
Outbox. Your device then sends your text
message in the background. To check
messages in the Outbox, as well as other
SMS folders, simply tap on the folder in the
main SMS screen.
Please note:
Most mobiles can only receive text
messages of 160 characters. The Xda II can
send and receive messages much longer
than this, however a charge will apply for
each text message block of 160 characters.
If you have a long message, you may
choose to send an email instead.
Voicemail
O2provides you with Voicemail. A service
that takes messages when your Xda II is
switched off, engaged, you don’t answer a
call or you are out of signal range.
Voicemail is free to setup – you are only
charged at the standard calling plan rate
when you pick up your messages.
Activating Voicemail
•Tap 1750 followed by talk and follow
the voice prompts to activate Voicemail
Use Voicemail
Voicemail is secure and simple to use:
•Tap 901, followed by talk, then follow
the option menu you hear
•Your Voicemail 901 PIN is pre-set to
8705. When you first access 901 you will
be prompted to change your PIN
If you forget your Voicemail 901 PIN,
contact your service provider.
•Tap 171, followed by talk, then follow
the option menu you hear
•Your Voicemail PIN is the same as your
SIM PIN. To change your PIN, dial 173,
then follow the prompts
If you forget your Voicemail PIN, contact
O2IRL Customer Services on 1909.
Record a personal greeting
By recording your own personal greeting
your contacts are more likely to leave a
message because they will be sure that they
are through to your messaging service.
•Tap172, followed by talk, then follow
the instructions to record or change
your personal greeting

Visit www.o2.co.uk/xda to find out how to get the most out of your Xda II – 2726
MSN Messenger
MSN Messenger is an online instant
messaging application from MSN.
•Touse the application tap Messaging
from the O2Active menu, and then tap
MSN Messenger
You will need an MSN passport to be able
to login and use this service.
Once logged in you can see which of
your ‘buddies’ are online, and then start
chatting to them. You can also use the
application by downloading it to your
PC. Visit msn.com for more information.
Please note:
This application is subject to change by
MSN, and the user experience may differ
to that outlined above. Please visit
www.msn.com for the latest version.
WAP Chat*
Our anonymous chat service that allows
you to speak to other people online.
*Not available in Ireland
Messaging

Messaging
28
Email setup
You can easily set up an email account by
tapping this menu option. Email setup
takes the hard work out of setting up a
POP3 email account, which allows you to
read, send, and receive your emails using
the Inbox on your Xda II.
For detailed information on how to
manage your email, please see the Email
section on page 15.
Most popular ISP email accounts can be set
up in this way – e.g. O2Email, BT Internet,
Yahoo, Tiscali etc.
However, not all email accounts can be set
up in this way, the exceptions are:
•AOL – does not allow POP3 access.
Please see Internet Email on page 29
•Hotmail – see Pocket MSN in the
Programs section on page 68
•Corporate email – see Corporate
Messaging on page 30
Setup an email account
• To set up an email account, tap Email
Setup, then:
Step 1 – Enter your name
Step 2 – Enter your full email address,
then enter it again to confirm
Step 3 – This step is not required for most
popular accounts. If you see this
screen you must get your POP3
server address from your ISP or IT
manager before proceeding
Step 4 – Enter your password, then enter
it again to confirm
• Then tap finish
Your email account will now be created,
and accessible from the Email or Accounts
option covered above.
Internet Email
For ISPs that do not allow POP3 email
through your Inbox, you can send live
emails on your Xda II, using the
Internet browser.
To open an Internet session:
• Tap Internet on the O2Active menu,
then tap Internet again to open the
web browser
• Enter your ISP’s website url in the
address box and tap the go icon
• Once the web page comes up, simply
login and use your email as usual.
This will look similar to what you see on
your PC screen normally, however you
will need to use the scroll bars to move
around and see the whole screen
Download the latest software for your Xda II by visiting www.o2.co.uk/xda –29

Messaging
You can read more about xmail by tapping
learn more, then choose to download and
install the application over the air by
tapping install now.
After downloading (which will take a few
minutes), you will be told that your device
will be restarted.
• Tap OK to continue. The device
will re-start with the following
screen displayed
• Choose what kind of user you are,
then tap OK to continue
• Follow the on-screen instructions
to register for xmail from O2
Once you are setup and registered, leave
your PC connected to your network and
you'll be able to access your work
information on your Xda II while out of
the office. Your data remains secure and is
viewed in real-time without any need to
synchronise.
For further information on xmail please
visit www.o2.co.uk/xmail
xmail is currently only available in the UK.
For details on Corporate Messaging
products in Ireland please visit
www.o2.ie/business
31
Corporate Messaging
Most corporate email cannot be easily
accessed and managed using the Inbox, or
by using Internet email due to corporate
security policies.
O2has a number of solutions that can be
used to access and manage your corporate
email on your Xda II, whilst still satisfying
corporate security policies. The options are
outlined below, and as IT policies differ
you should talk to your IT manager about
which would suit you best.
xmail
xmail gives you access to your business
email, calendar and contacts on the Xda II.
xmail should require no assistance from
your IT manager to setup and you can be
up and running within ten minutes.
What can you access with xmail?
•Work email – read, reply, forward
and delete
•Company directory and contacts
•Work calendar – view and edit your
diary so colleagues can check your
availability
•Attachments to your emails
How to setup xmail?
•Inthe Programs folder (see page 64)
you will find an xmail from O2
Installer application
•Open the application
3030 – Help and troubleshooting advice can be found at www.o2.co.uk/xda

33
Microsoft Mobile Information
Service (MMIS)
You can use Xda II to get mobile access to
Microsoft Exchange based corporate email.
O2and its systems integration partners can
help IT departments quickly and securely
deploy the mobile functionality built into
Exchange 2000 and 2003.
For further information on MMIS please
visit www.o2.co.uk/mmis
For details of Corporate Messaging
products in Ireland, please visit
www.o2.ie/business
Extended Office
Extended Office is a completely managed
solution from O2so you get all the benefits
of a complete mobile solution from one
supplier. O2provide end-to-end support
and implementation on Extended Office
and offer a complete service from training
to rollout, implementation and support.
O2can do it all for you or leave you to
choose whether you want to do yourself.
For further information on Extended Office
please visit www.o2.co.uk/extendedoffice
For details of Corporate Messaging
products in Ireland, please visit
www.o2.ie/business
32 – Download the latest software for your Xda II by visiting www.o2.co.uk/xda
Messaging