Océ VarioLink 2221 User manual

Océ
VarioLink 2221
VarioLink 2821
VarioLink 3621
The road to
efficiency
Copy Operations
User’s Guide

Meter Reading Overview
If your monthly Océ invoices are calculated based on your prod-
uct usage. You can help ensure accurate billing by providing us
with accurate meter reads every month.
Please use the Océ “E-Z Reading” web site to enter your monthly
readings. We can even set you up to receive a monthly e-mail
reminder. Go to www.oceusa.com and click on Meter Reads.
You may also enter your readings by phone by calling 800-945-9708.
1Press Utility/Counter
on the control panel 2Record the Total Counter
readings and enter them on the
Océ “E-Z Reading” web site.
(See www.oceusa.com)
1657
114
35
Access
ABCDEF
JKLGHIMNO
TUVPQRSWXYZ
Mode Memory
Mode Check
Main Power
Proof Copy
Start
Utility/
Counter
Viewing the Counters (Meter Count)
For more information, see Chapter 10 of the User’s Guide - Copy Operations

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VarioLink 2221/2821/3621 x-1
Introduction
Thank you for choosing this machine.
This User’s Guide contains details on the operation of the various functions
of the VarioLink 2221, 2821 and 3621, precautions on its use, and basic trou-
bleshooting procedures. In order to ensure that this machine is used correct-
ly and efficiently, carefully read this User’s Guide before using the machine.
After reading the User’s Guide, store it in the designated holder so that it can
easily be referred to when questions or problems arise during operation.
Views of the actual equipment may be slightly different from the illustrations
used in this User’s Guide.
Energy Star®
As an ENERGY STAR®Partner, we have determined that this machine meets
the ENERGY STAR®Guidelines for energy efficiency.
What is an ENERGY STAR®Product?
An ENERGY STAR®product has a special feature that allows it to automat-
ically switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR®product uses energy more efficiently, saves you money on utility bills
and helps protect the environment.

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x-2 VarioLink 2221/2821/3621
Trademarks and registered trademarks
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of Net-
scape Communications Corporation.
Compact-VJE
Copyright 1986-2003 VACS Corp.
RC4®is a registered trademark or trademark of RSA Security Inc. in the Unit-
ed States and/or other countries.
RSA®is a registered trademark or trademark of RSA Security Inc. RSA
BSAFE®is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
License information
This product includes RSA BSAFE Cryptographic software
from RSA Security Inc.
OpenSSL Statement
OpenSSL License
Copyright © 1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl-
[email protected].
5. Products derived from this software may not be called “OpenSSL” nor
may “OpenSSL” appear in their names without prior written permission
of the OpenSSL Project.

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VarioLink 2221/2821/3621 x-3
6. Redistributions of any form whatsoever must retain the following ac-
knowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-
ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-
SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-
MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
([email protected]). This product includes software written by Tim Hudson
([email protected]).
Original SSLeay License
Copyright © 1995-1998 Eric Young ([e-mail]) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@crypt-
soft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the fol-
lowing conditions are aheared to. The following conditions apply to all code
found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just
the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson (tjh@crypt-
soft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in documen-
tation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.

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x-4 VarioLink 2221/2821/3621
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
“This product includes cryptographic software written by Eric Young
([email protected])”
The word ‘cryptographic’ can be left out if the rouines from the library be-
ing used are not cryptographic related.
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledge-
ment:
“This product includes software written by Tin Hudson (tjh@crypt-
soft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX-
PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-
THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-
DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-
TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The licence and distribution terms for any publically available version or de-
rivative of this code cannot be changed. i.e. this code cannot simply be cop-
ied and put under another distribution licence [including the GNU Public
Licence.]
All other product names mentioned are trademarks or registered trademarks
of their respective companies

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Contents
Introduction
Energy Star®..................................................................................... x-1
What is an ENERGY STAR® Product? ............................................x-1
Trademarks and registered trademarks ......................................... x-2
Contents ............................................................................................ x-5
Available features ........................................................................... x-16
Automatically selecting the paper .................................................x-16
Adjusting copies to the size of the paper .....................................x-16
Specifying separate horizontal and vertical zoom ratios ..............x-16
Scanning the document in separate batches ...............................x-16
Sorting copies ...............................................................................x-16
Stapling copies .............................................................................x-17
Punching holes in copies ..............................................................x-17
Center binding ...............................................................................x-17
Copying multiple document pages onto a single page ................x-18
Copying a document containing pages of various sizes ..............x-18
Adjusting copies according to the image quality of the original ...x-18
Adding a cover page .....................................................................x-18
Adding insertions, such as colored paper, within copies .............x-19
Inserting paper (interleaves) between copies of overhead
projector transparencies ...............................................................x-19
Adding a binding margin to copies ...............................................x-19
Erasing sections of copies ............................................................x-20
Repeating copy images ................................................................x-20
Separately copying a page spread ...............................................x-20
Copying with a layout of a book or magazine ...............................x-20
Printing distribution numbers and stamps ....................................x-21
Printing copies overlapping a different image ..............................x-21
Copying with black and white reversed ........................................x-21
Checking copy jobs ......................................................................x-21
Programming copy settings ..........................................................x-21
Checking the copy settings ..........................................................x-21
Enlarging the size of text in touch panel screens .........................x-22
Interrupting a copy job ..................................................................x-22
Printing a proof copy .....................................................................x-22
Saving copy documents ...............................................................x-22
Explanation of manual conventions .............................................. x-23
User’s Guides .................................................................................. x-25
User’s Guide [Copy Operations] (this manual) ..............................x-25
User’s Guide [Network Scanner Operations] ................................x-25
User’s Guide [Box Operations] .....................................................x-25

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User’s Guide [Print Operations] ....................................................x-25
Quick Guide [Print Operations] .....................................................x-25
User’s Guide [Advanced Scan Operations] ..................................x-25
User’s Guide [Facsimile Operations] ............................................x-26
User’s Guide [Fax Driver Operations] ...........................................x-26
Descriptions and symbols for documents and paper ..................x-27
“Width” and “Length” ...................................................................x-27
Paper orientation ..........................................................................x-27
Legal restrictions on copying .........................................................x-29
1 Installation and operation precautions
1.1 Safety information .............................................................................1-2
Warning and precaution symbols ...................................................1-2
Meaning of symbols ........................................................................1-2
1.2 USER INSTRUCTIONS ......................................................................1-9
FCC PART 15 - RADIO FREQUENCY DEVICES
(For U.S.A. Users) ...........................................................................1-9
INTERFERENCE-CAUSING EQUIPMENT STANDARD
(ICES-003 ISSUE 4) (For Canada Users) ........................................1-9
For users in countries subject to Class B regulations ....................1-9
For users in countries not subject to Class B regulations ..............1-9
1.3 Laser safety ......................................................................................1-10
Internal laser radiation ..................................................................1-10
CDRH regulation ...........................................................................1-11
For European users .......................................................................1-11
For Denmark users .......................................................................1-11
For Finland, Sweden users ...........................................................1-12
For Norway users ..........................................................................1-12
Laser safety label ..........................................................................1-13
Ozone release ...............................................................................1-13
Acoustic noise (For European users only) ....................................1-14
Notification for US only .................................................................1-14
For EU member states only ..........................................................1-14
For EU member states only ..........................................................1-15
1.4 Caution notations and labels ..........................................................1-16
1.5 Space requirements ........................................................................1-17
1.6 Operation precautions ....................................................................1-18
Power source ................................................................................1-18
Operating environment .................................................................1-18
Storage of copies ..........................................................................1-18

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2 Before making copies
2.1 Part names and their functions ....................................................... 2-2
Options ........................................................................................... 2-2
Outside of machine ........................................................................ 2-5
Inside/back of main unit ................................................................. 2-7
Reverse Automatic Document Feeder DF-620 .............................. 2-9
Paper Feed Cabinet PC-108/PC-206/PC-407 ............................. 2-10
Saddle Stitcher SD-507/Mailbin Kit MT-502 ................................ 2-11
Finisher FS-530/Output Tray OT-602/Punch Unit PU-501 .......... 2-12
Control panel ................................................................................ 2-14
Basic settings screen (Basics screen) ......................................... 2-17
Icons that appear in the screen ................................................... 2-18
Enlarging the touch panel screens ............................................... 2-19
2.2 Adjusting the angle of the control panel ...................................... 2-20
To adjust the angle of the control panel ...................................... 2-20
2.3 Turning on the main power and the auxiliary power ................... 2-22
To turn on the machine ................................................................ 2-22
To scan during warm-up .............................................................. 2-24
To turn off the machine ................................................................ 2-26
Automatically returning to the default settings
(Automatic panel reset) ................................................................ 2-27
Automatically returning to the screen given priority .................... 2-27
Automatically conserving energy (Low Power mode) .................. 2-28
Automatically conserving energy (Sleep mode) ........................... 2-28
Darkening the touch panel (LCD Back-Light Off) ........................ 2-29
Controlling machine use with user authentication
(machine authentication) .............................................................. 2-30
Controlling machine use with user authentication
(external server authentication) .................................................... 2-33
Limiting user access with account track ...................................... 2-37
Controlling machine use with user authentication
(external server authentication) and account track ...................... 2-40
Controlling machine use with user authentication
(machine authentication) and account track ................................ 2-45
Controlling machine use with user authentication
(machine authentication) and account track synchronized ......... 2-50
2.4 Loading paper into the 1st or 2nd tray ......................................... 2-54
To load paper (1st or 2nd tray) ..................................................... 2-54
2.5 Loading paper into the LCT ........................................................... 2-57
To load paper (LCT) ..................................................................... 2-57
2.6 Loading paper into the bypass tray .............................................. 2-60
To load paper (bypass tray) ......................................................... 2-60

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3 Basic copy operation
3.1 General copy operation ....................................................................3-2
To make a copy ..............................................................................3-2
3.2 Operations that cannot be combined ..............................................3-5
Operations where the setting specified last is given priority ..........3-5
Operations where the setting specified first is given priority ..........3-7
3.3 Feeding the document ......................................................................3-8
To load the document into the ADF ................................................3-8
To place the document on the original glass ................................3-10
Scanning a document in separate batches
(“Separate Scan” setting) ..............................................................3-12
Scanning a multi-page document from the original glass ............3-14
3.4 Specifying document settings ........................................................3-16
Copying documents of mixed sizes (“Mixed Original” setting) .....3-16
To copy documents with the “Mixed Original” setting .................3-16
Selecting the document orientation
(Original Direction settings) ...........................................................3-19
To select an Original Direction setting ..........................................3-20
Selecting the position of the binding margin (Margin settings) ....3-21
To select a Margin setting ............................................................3-23
3.5 Selecting a Paper setting ................................................................3-24
Automatically selecting the paper size
(“Auto Paper Select” setting) ........................................................3-24
Manually selecting the desired paper size ....................................3-25
3.6 Specifying a Zoom setting ..............................................................3-27
Automatically selecting the zoom ratio
(“Auto Zoom” setting) ...................................................................3-27
Specifying the same zoom ratio as the document
(“×1.0” setting) ..............................................................................3-29
Slightly reducing the copy (“Minimal” setting) ..............................3-30
Finely adjusting the zoom ratio .....................................................3-31
Selecting a preset zoom ratio (Enlarge and Reduce settings) ......3-32
Typing in the zoom ratio ...............................................................3-33
Specifying separate horizontal and vertical zoom ratios
(Individual Zoom settings) .............................................................3-34
Selecting a stored zoom ratio .......................................................3-36
Storing the desired zoom ratio .....................................................3-37
3.7 Selecting single-/double-sided settings for originals and
copies ...............................................................................................3-39
To select single-sided copies .......................................................3-40
To select double-sided copies .....................................................3-41

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3.8 Specifying document quality/density settings ............................. 3-43
Specifying a document quality setting ......................................... 3-44
Adjusting the Copy Density (Density settings) ............................. 3-45
3.9 Selecting a Combine Originals setting ......................................... 3-46
Copying multiple document pages onto a single page
(combined copy settings) ............................................................. 3-49
3.10 Selecting finishing for copies ........................................................ 3-50
Separating copies by sets (“Sort” setting) ................................... 3-53
Separating copies by pages (“Group” setting) ............................ 3-54
Stapling copies (staple settings) .................................................. 3-55
To bind copies with staples ......................................................... 3-56
Punching holes in copies (punch settings) .................................. 3-57
To punch holes in copies ............................................................. 3-57
Binding copies at the center ........................................................ 3-59
To bind copies at the center ........................................................ 3-59
3.11 Scanning the next document during printing
(reserving a copy job) ..................................................................... 3-61
To reserve a copy job .................................................................. 3-61
3.12 Stopping/deleting a job .................................................................. 3-63
To stop/delete a copy job ............................................................ 3-63
4 Additional copy operations
4.1 Checking the copy settings (Mode Check) .................................... 4-2
To check the settings ..................................................................... 4-2
To change the settings ................................................................... 4-4
4.2 Printing a sample to check the settings (Proof Copy) .................. 4-5
To make test prints ........................................................................ 4-5
4.3 Interrupting a copy job (Interrupt mode) ........................................ 4-7
To interrupt a copy job ................................................................... 4-7
4.4 Registering copy programs (Mode Memory) ................................. 4-8
To register a copy program ............................................................ 4-8
To recall a copy program ............................................................. 4-10
To checking the copy settings ..................................................... 4-11
To delete a registered copy program ........................................... 4-12
4.5 Specifying control panel settings (Accessibility mode) .............. 4-14
To display the Accessibility Settings screen ................................ 4-14
To set the “Screen Mode” function .............................................. 4-15
To set the “Key Speed Settings” function ................................... 4-16
To set the “Extend Auto Reset” function ..................................... 4-17
To set the “Notification Screen” function .................................... 4-18
To set the “Sound Setting” function ............................................ 4-19

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To set the “Key Sound Tones” function .......................................4-20
4.6 Job List screens ..............................................................................4-21
Jobs ..............................................................................................4-21
Multi-job feature ............................................................................4-21
Job List screens ............................................................................4-21
4.7 Performing operations on jobs ......................................................4-23
To check a job being performed ...................................................4-23
To check the printing order ...........................................................4-24
To delete a job ..............................................................................4-25
5 Troubleshooting
5.1 When the message “Malfunction detected.” appears
(Call technical representative) ..........................................................5-2
To correct the error .........................................................................5-3
5.2 When the message “Misfeed detected.” appears ..........................5-4
Location of paper misfeed ..............................................................5-4
Paper misfeed indications ..............................................................5-5
To clear a paper misfeed in the ADF ..............................................5-6
To clear a paper misfeed in the fusing unit .....................................5-8
To clear a paper misfeed in the automatic duplex unit .................5-12
To clear a paper misfeed in the bypass tray .................................5-13
To clear a paper misfeed in the 1st or 2nd tray ............................5-15
To clear a paper misfeed in the 3rd or 4th tray .............................5-17
To clear a paper misfeed in the LCT .............................................5-18
To clear a paper misfeed in the finisher ........................................5-19
To clear a paper misfeed in the mailbin kit ...................................5-22
To clear a paper misfeed in the saddle stitcher ............................5-24
5.3 When the message “Replenish paper.” appears ..........................5-26
To replenish paper ........................................................................5-26
5.4 When the message “... Not enough remaining memory.”
appears .............................................................................................5-27
5.5 When the message “Please exchange toner.” appears ..............5-28
5.6 When the message “Stapler empty.” appears ..............................5-29
5.7 Basic troubleshooting .....................................................................5-30
5.8 Main messages and their remedies ...............................................5-34
6 Specifications
6.1 Specifications ....................................................................................6-2
Copier .............................................................................................6-2
Automatic Duplex Unit ....................................................................6-4
Reverse Automatic Document Feeder DF-620 ...............................6-4

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Paper Feed Cabinet PC-108 .......................................................... 6-5
Paper Feed Cabinet PC-206 .......................................................... 6-6
Paper Feed Cabinet PC-407 .......................................................... 6-6
Finisher FS-530 .............................................................................. 6-7
Punch Unit PU-501 ........................................................................ 6-8
Saddle Stitcher SD-507 ................................................................. 6-8
Output Tray OT-602 ....................................................................... 6-8
Mailbin Kit MT-502 ......................................................................... 6-9
Job Separator JS-502 .................................................................... 6-9
7 Copy paper/original documents
7.1 Copy paper ........................................................................................ 7-2
Possible paper sizes ...................................................................... 7-2
Paper types and paper capacities ................................................. 7-4
Special paper ................................................................................. 7-5
Precautions for paper .................................................................... 7-6
Paper storage ................................................................................. 7-6
Automatic paper-tray-switching feature ........................................ 7-7
Order for selecting the paper trays ................................................ 7-7
7.2 Specifying paper settings for the bypass tray ............................... 7-8
To specify the paper size (Change Setting) ................................... 7-8
To specify a non-standard paper size (Custom Size settings) .... 7-10
To store a non-standard paper size (Custom Size settings) ........ 7-12
To specify a setting for special paper (Change Setting) .............. 7-15
7.3 Original documents ........................................................................ 7-17
Documents that can be loaded Into the ADF ............................... 7-17
Precautions for loading documents Into the ADF ........................ 7-18
Documents that can be placed on the original glass ................... 7-19
Precautions for positioning documents on the original glass ...... 7-19
8 Application functions
8.1 Adding cover pages (“Cover Mode” function) ............................... 8-2
To copy using the “Cover Mode” function ..................................... 8-3
8.2 Inserting cover pages (“Insert Sheet” function) ............................ 8-5
To copy using the “Insert Sheet” function ..................................... 8-6
8.3 Inserting paper between overhead projector transparencies
(“OHP Interleave” function) ............................................................. 8-8
To copy using the “OHP Interleave” function ................................ 8-8
8.4 Adding filing margins to copies (“Page Margin” function) ......... 8-11
To copy using the “Page Margin” function .................................. 8-11

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8.5 Erasing unwanted areas of copies
(“Edge/Frame Erase” function) ......................................................8-13
To copy using the “Edge/Frame Erase” function .........................8-13
8.6 Tiling copy images (“Image Repeat” function) .............................8-15
To copy using the “Image Repeat” function .................................8-15
8.7 Producing separate copies of each page in a page spread
(“Book Copy” function) ...................................................................8-18
To copy using the “Book Copy” function .....................................8-19
8.8 Creating booklet copies (“Booklet” function) ...............................8-22
To copy using the “Booklet” function ...........................................8-23
8.9 Printing additional information on copies
(Image Settings functions) ..............................................................8-24
To print the distribution number (“Set Numbering” function) .......8-24
To print preset text at the center of the copy image
(“Stamp” function) .........................................................................8-26
8.10 Printing copies overlapping a different image
(“Image Overlay” function) .............................................................8-28
To store an overlay image (Store Overlay) ....................................8-28
To recall an overlay image ............................................................8-31
To check the overlay image ..........................................................8-33
8.11 Copying with light and dark coloring inversed
(“B/W Reverse” setting) ..................................................................8-35
To copy using the “B/W Reverse” setting ....................................8-35
8.12 Separate scan ..................................................................................8-36
To scan documents continuously .................................................8-36
9 Replacing toner bottles and staples and emptying punch
waste containers
9.1 Replacing the toner bottle ................................................................9-2
To replace the toner bottle .............................................................9-4
9.2 Replacing the staple cartridge .........................................................9-7
To replace the staple cartridge in finisher .......................................9-7
To replace the staple cartridge in saddle stitcher .........................9-10
9.3 Clearing a staple jam ......................................................................9-14
To clear jammed staples in finisher ..............................................9-15
To clear jammed staples in the saddle stitcher ............................9-19
9.4 Emptying the waste containers ......................................................9-24
To empty the hole-punch waste container ...................................9-24

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10 Care of the machine
10.1 Cleaning ........................................................................................... 10-2
Housing ........................................................................................ 10-2
Original glass ................................................................................ 10-3
Control panel ................................................................................ 10-4
Document pad ............................................................................. 10-5
Left partition glass ........................................................................ 10-5
10.2 Viewing counters (Total Counter) ................................................. 10-6
To view the contents .................................................................... 10-6
10.3 When the message “Preventative Maintenance is required.”
appears ............................................................................................ 10-7
11 Utility mode
11.1 Overview of Utility mode parameters ........................................... 11-2
List of registration information and parameters ........................... 11-2
11.2 Specifying User’s Choice settings ................................................ 11-9
To specify User’s Choice settings ............................................... 11-9
Mixed Original Detection ............................................................ 11-10
Language Selection ................................................................... 11-10
Measurement Unit Setting ......................................................... 11-11
Machine Authentication PW Change ......................................... 11-11
Default Setting Simplex/Duplex ................................................. 11-11
Auto Paper/Auto Zoom .............................................................. 11-11
Priority Tray ................................................................................ 11-12
Special Paper Setting ................................................................ 11-12
Zoom Ratio for Combine/Booklets ............................................ 11-12
Low Power Mode ....................................................................... 11-13
Sleep Mode ................................................................................ 11-13
LCD Back-Light OFF .................................................................. 11-13
Auto Reset ................................................................................. 11-13
Auto Reset when Account is changed ....................................... 11-14
4in1 Copy Order ......................................................................... 11-14
Default Quality/Density Modes .................................................. 11-14
Default Copy Output Levels ....................................................... 11-14
Print Density ............................................................................... 11-15
Default Finishing Mode .............................................................. 11-15
Sort/Non-Sort Auto Change ...................................................... 11-15
Output Tray Settings .................................................................. 11-16
Auto Paper Select for Small Orig. .............................................. 11-16
Crease/Center Staple ................................................................. 11-17
Default Screen ............................................................................ 11-17
Default Device ............................................................................ 11-18
Image Quality (ADF) ................................................................... 11-18

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x-14 VarioLink 2221/2821/3621
11.3 Specifying User Management settings .......................................11-19
To specify user management settings ........................................11-19
Tone volume parameters ............................................................11-20
Panel Cleaning ............................................................................11-20
Toner Supply ...............................................................................11-20
11.4 Displaying the Administrator Management screen ....................11-21
To display the Administrator Management screen .....................11-21
11.5 Specifying Initial Settings .............................................................11-23
To specify initial settings .............................................................11-23
Date & Time Setting ....................................................................11-24
11.6 Specifying Administrator settings ................................................11-25
To specify administrator settings ................................................11-25
Administrator Code Input ............................................................11-26
Max. Copy Sets ..........................................................................11-26
Disable Sleep Mode ....................................................................11-26
11.7 Specifying the account/authentication settings
(User Authentication ON/OFF parameters) .................................11-27
To specify the account/authentication settings ..........................11-27
User Authentication ON/OFF ......................................................11-29
Allow Print without Authentication ..............................................11-29
11.8 Specifying account data settings ................................................11-31
To display the desired account ...................................................11-31
To register an account ................................................................11-32
To manage an account ...............................................................11-34
To delete an account ..................................................................11-36
Allowing printing without authentication .....................................11-37
11.9 Specifying user authentication settings ......................................11-38
To display the User Authentication screen .................................11-38
To register a user with external server authentication ................11-40
To register a user with machine authentication ..........................11-42
To manage a user for machine authentication ...........................11-46
To delete a user for machine authentication ..............................11-48
11.10 Specifying software switch settings (machine functions) .........11-50
To specify a software switch setting ..........................................11-51
Specifying permissions for copy functions (mode 307) ..............11-53
Specifying the enlarged display method (mode 311) .................11-53
Specifying that the “Auto Paper Select” setting and the
“Auto Zoom” setting can be selected at the same time
(mode 403) ..................................................................................11-54
Specifying the measurement units (mode 426) ..........................11-55
Specifying settings when copying is finished using the ADF
(mode 429) ..................................................................................11-55

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Specifying the pressing of the [Access] key when logging off
(mode 438) ................................................................................. 11-56
Specifying use of registered user authentication information
to log on to the LDAP server (mode 466) ................................... 11-56
Specifying whether to enable access locks and password
rules, and specifying the method for deleting image data
(mode 469) ................................................................................. 11-57
Specifying the setting for displaying a list of users in the User
Authentication screen (mode 471) ............................................. 11-59
Specifying the deleting method for [Del.] in input screens
(mode 478) ................................................................................. 11-59
Specifying settings for limiting user authentication to only Scan
functions (mode 479) ................................................................. 11-60
11.11 Specifying security settings (Security Setting parameters) ..... 11-62
Before specifying the “Enhance Security” parameter ................ 11-62
Parameters that are changed when “Enhance Security” is
set .............................................................................................. 11-63
Specifying the “Enhance Security” parameter ........................... 11-64
Canceling an access lock (“Unlock” parameter) ........................ 11-66
To cancel an access lock ........................................................... 11-66
11.12 Managing the memory (Memory Management parameters) .... 11-68
To erase all data from the internal memory ............................... 11-68
11.13 Password rules ............................................................................. 11-70
12 Appendix
12.1 Entering text .................................................................................... 12-2
To type text .................................................................................. 12-2
List of available characters .......................................................... 12-3
12.2 Glossary ........................................................................................... 12-4
12.3 Index ................................................................................................ 12-7

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Available features
Automatically selecting the paper
The most appropriate paper size can automatically be selected based on the
size of the loaded document and the specified zoom ratio.
For details, refer to page 3-24.
Adjusting copies to the size of the paper
The most appropriate zoom ratio can automatically be selected based on the
size of the loaded document and the specified paper size.
For details, refer to page 3-27.
Specifying separate horizontal and vertical zoom ratios
By specifying separate horizontal and vertical zoom ratios, copies of the doc-
ument can be resized as desired.
For details, refer to page 3-34.
Scanning the document in separate batches
A document with a large number of pages can be divided and scanned to-
gether in separate batches. Double-sided copies can be produced by using
the original glass, or the document pages can be loaded alternately onto the
original glass and into the ADF, and then all pages can be printed together
as a single job.
For details, refer to page 3-12 and page 3-14.
Sorting copies
A method for sorting the copies can be selected.
ABC
ABC
ABC

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VarioLink 2221/2821/3621 x-17
For details, refer to page 3-53 and page 3-54.
Stapling copies
Copies can be stapled together.
For details, refer to page 3-55.
Punching holes in copies
Holes for filing can be punched in the copies.
For details, refer to page 3-57.
Center binding
Copies can be folded at their center and bound with staples.
For details, refer to page 3-59.
ABC
ABC ABC
ABC ABC
ABC

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Copying multiple document pages onto a single page
Multiple pages of the document can be printed together on a single copy.
For details, refer to page 3-46.
Copying a document containing pages of various sizes
A document with pages of various sizes can be scanned and copied togeth-
er.
For details, refer to page 3-16.
Adjusting copies according to the image quality of the original
The copies can be adjusted according to the image quality of the document.
For details, refer to page 3-43.
Adding a cover page
Cover pages can be added to copies.
For details, refer to page 8-2.
ABC DEF ABC DEF
ABCABC
ABC ABC
COVER