Olivetti ECR 5600 User manual

Cash RegisterCash Register
Cash RegisterCash Register
Cash Register
REFERENCE GUIDEREFERENCE GUIDE
REFERENCE GUIDEREFERENCE GUIDE
REFERENCE GUIDE
ECR 5600ECR 5600
ECR 5600ECR 5600
ECR 5600

PUBLICATION ISSUED BY:
Olivetti Tecnost S.p.A.
77, Via Jervis - 10015 Ivrea (TO)
Italy
Copyright © 2004, by Olivetti
All rights reserved.

I
Table of Contents
OVERVIEW .................................................................... 1
Getting Started ................................................................ 1
CASH REGISTER PROGRAMMING .............................. 1
Setting Cash Register Features ...................................... 1
Making Changes to Cash Register Programming ............ 2
Entering and Exiting the Program Mode .......................... 2
Error Conditions ............................................................. 2
Caption Programming using the Alphanumeric
Keypad and Character Table........................................... 2
The Clerk System ........................................................... 4
Activating the Clerk System ............................................ 4
Assigning Clerk Names ................................................... 5
Receipt Header ............................................................... 6
Percent Discount (-%) .................................................... 7
Decimal Point Position .................................................... 7
Value Added Tax (VAT) Rates .......................................... 7
Fraction Rounding for VAT Calculation ............................ 8
Printing VAT Information on Customer Receipts .............. 9
Programming Departments ........................................... 12
Naming Departments ..................................................... 12
Price Look-Ups (PLUs) ................................................. 13
Naming PLU Items ........................................................ 15
PLU Programming Dump Report ................................... 15
Foreign Currency Exchange Rate Programming ........... 16
Defining Foreign Currency Descriptors ........................ 16
Programming System Options ....................................... 17
Programming a Manager Password .............................. 17
Using the Cash Register in a Password Protected Mode . 18
Calculator Mode ............................................................ 18
Paper Saving Non-Print Mode ....................................... 20
Machine Programming Report ...................................... 20
TRANSACTION EXAMPLES ........................................ 21
Entering and Exiting the Register Mode ........................ 21
Time Display ................................................................. 21
Electronic Journal Capacity Display ............................. 21
Voiding Errors ............................................................... 21
Sample Receipt ............................................................. 22
Transactions Using a Foreign Currency ........................ 22
Standard Transactions .................................................. 22
Minus (-) Key Transactions ........................................... 31
Percent Discount (-%) Transactions ............................. 32
PLU Codes ................................................................... 36
Voids and Refunds ........................................................ 38
Other Transactions ........................................................ 40
MANAGEMENT REPORTS .......................................... 42
X Position Report .......................................................... 42
Z Position Report .......................................................... 42
Clerk Report .................................................................. 42
All PLU Report .............................................................. 43
X and Z Financial Report .............................................. 44
Electronic Journal Reports ............................................ 45
Balancing Formulas ...................................................... 47
Totalizers and Counters Table ........................................ 48

1
Overview
This Reference Manual provides the information needed to program the
cash register to best suit your business needs and sales transaction
examples showning you the full potential of this machine.
Simple step-by-step instructions are included for each program and
examples are provided which can be used for practice. Transaction
examples provide steps for key operations and sample receipts are
included.
Getting Started
Before you begin to operate or program the cash register, read the
User's Guide provided with the product, in particular the sections Back-up
Battery System, Installing Thermal Paper, Electronic Journal, Keypad
Functions, The Control Switch and Operator and Customer Displays.
Programs and transaction information for management reports are
stored in the memory of the cash register which is protected by back-up
batteries. Before beginning to program the cash register or to
perform sales transactions, insert the batteries to save this
information in the event of a power failure or if the cash register is
unplugged from the power outlet. In order to ensure continuous battery
back-up protection, it is important that the batteries be changed at least
once every year.
Cash Register Programming
This cash register can be programmed to tailor its features according to
your specific needs. This programming facility allows you to:
• Select the language that you want to print and display in
• Activate the Clerk Security System and define three digit secret codes
for each of the 8 programmable clerks
• Define clerk names
• Set the date and time
• Personalize customer receipt headers
• Set percent discount (-%) rates
• Define fraction rounding for VAT calculation
• Define up to four VAT rates
• Define the VAT calculations that you wish to print on the sales receipt
• Define Price Look-Ups (PLUs) for individual items and enter an
item description
• Define tax status, Single/Multiple item sale and relative price to a
determined defined department
• Define a name for each department
• Define up to four foreign currency rates and descriptors
• Set the rounding option for the Swiss, Danish and Swedish currencies
• Activate or deactivate the Electronic Journal memory
• Activate or deactivate Electronic Journal full or nearly full acoustic
indications
• Define character size and line spacing values for printing customer
receipts and reports
• Define a manager password for the Z mode
• Program the different system options available.
Set some of or all of the above features, depending on your business
needs. These program settings will reside in the cash register's memory
until you change them or deactivate the battery back-up system.
Setting Cash Register Features
All cash register features are programmed by first switching the
cash register into the program (PRG) mode by using the control
switch located in the printer compartment.
This chapter provides simple step-by-step procedures on how to program
the cash register. An example is provided after each procedure.

2
NOTE: Program all the desired features at the same time in order to
create a single receipt of all selections. Keep the receipt in a safe
place for future reference.
Making Changes to Cash Register Programming
Once the cash register is programmed to satisfy your specific needs,
there is no need to reprogram the entire machine to make single program
changes or corrections. If you wish to make a change (such as an update
to VAT rates, PLUs or exchange rates), be sure you are in the program
mode, re-do the program in question and finalize when you are ready to
exit the programming mode.A new program entry will automatically
overwrite a previous entry for the same program.
Entering and Exiting the Program Mode
To enter into the program mode, with the cash register plugged into an
electrical outlet and 3 memory backup batteries installed, unlock, open and
remove the printer compartment cover and then slide the control switch to
the PRG position. Refit the printer compartment cover.
To exit the program mode, open the printer compartment cover and slide
the control switch to the REG1 or REG2 position if you wish to carry out
sales transactions, to the X or Z position if you wish to take management
reports, or to the OFF position if you wish to exit.
Error Conditions
An error alarm warns of an operator error (usually when a wrong key is
pressed for a specific type of entry) or of an error made during cash
register programming. The error alarm can also indicate that the control
switch is in the wrong position for the current operation. In case of error,
the error tone sounds, the letter E is displayed and the keypad locks.
NOTE: Moving the control switch from the REG1 or REG2 position to
another position before completing a transaction will result in an
error condition to remind you to total the transaction.
Clearing Errors
To clear an error made during the programming phase, simply press the
[C] key. The error tone ends, the display clears and the keypad unlocks.
If the message "SEC_CODE" is displayed, this means that a Z mode
security password was programmed. Enter the 4-digit code followed by
the [Amt Tend/TOTAL] key if you wish to print a Z management report.
Refer to the User's Guide for other error messages that could be
displayed. In case an error condition cannot be cleared, perform one of the
two cash register reset operations, also explained in the User's Guide.
Caption Programming using the Alphanumeric
Keypad and Character Table
To program customer receipt headers, PLU product names, department
names, clerk names and foreign currency descriptors you can use just the
alphanumeric part of the keypad to enter non-accented capital letters and
the Character Table to enter small letters, accented capital and small
letters, special characters or symbols.
Using the Keypad
To use the alphanumeric keypad to enter capital caption letters, locate
the letter wanted and press its associated alphanumeric key the number of
times needed to display it (the letter will be displayed on the far right-hand
side of the display).
If the same alphanumeric key has to be used for successive letters of a
caption, press the [0] key between the two letters. Press the [0] key if you
also want to add spaces. Any incorrect letter can be canceled by pressing
the [Void/Del] key that provides the typcal backspace function available in
the PC environment. Confirm your final caption by pressing the [Check]
key.
For example, to write the word BOOKS, you need to press [8] twice,
[6] three times followed by [0], [6] three times again, [5] twice, [1] four
times and then confirm your entry by pressing the [Check] key.

3
Using the Character Table
The Character Table provides all the letters and symbols that your cash
register is capable of printing.
To use this table, first look for the letter or symbol wanted and then
identify its corresponding alphanumeric key listed in the first column on the
left. Press the alphanumeric key on the keypad the number of times
needed to select the character by reading the number on the row on the
top of the table. Confirm your final caption by pressing the [Check] key.
NOTE: Special accented national letters are not displayed.
For example, to select the letter L, press the [5] key 3 times. To select
the letter Ü, press the [2] key 13 times.
Shown below is your cash register’s Character Table; shown on the side
is the alphanumeric part of the keypad.

4
The Clerk System
The Clerk System is a special security feature that enables you to
control access to the cash register and monitor the number of transactions
and the sales of up to 8 Clerks.
Your cash register is configured at the factory with the Clerk System
deactivated. You can activate the Clerk System for a degree of protection
and sales monitoring or deactivate it again so that the cash register can be
used freely without restrictions.
NOTE: If the Clerk System is deactivated, the cash register is used
without needing to enter a Clerk number only or a Clerk number
and its related 3-digit security code. In this case the cash register
assumes Clerk 1 as the default Clerk, displays "C01" to indicate
the clerk number in use and prints "CLERK 1" on all receipts,
journals and reports.All sales will be recorded to Clerk 1 and
therefore the Clerk Report will only report the sales of this Clerk.
You can also assign a name to each of the 8 Clerks, which will be
printed on the customer receipts, on the journal (if used) and on all
management reports analyzing the transactions of that specific clerk.
Activating the Clerk System
1. Open the printer compartment and slide the control switch to the PRG
position.
2. Type [44444] followed by [1] and then press the [Amt Tend/Total]
key.
3. Slide the control switch to the OFF position.
Programming a Secret Code Linked to a Clerk
Number
1. Open the printer compartment and slide the control switch to the PRG
position.
2. Type [444444] and press the [Amt Tend/TOTAL] key.
3. Type a number to identify the clerk which the secret code will be
linked.
4. Set a three-digit secret code by typing three [numeric keys].
5. Press the [Clerk/Receipt On/Off] key.
Repeat the above operations (from step 3 to step 5) to assign a secret
code to the remaining 7 Clerks or use the [C] key to exit from Clerk
Secret Code programming.
If you wish to change the clerk's secret code and the Clerk system is
already activated, proceed as explained above.
Example: Assign secret code 106 to Clerk 1 for the first time.
Type/Press:
[444444] + [Amt Tend/TOTAL] + [1106] + [Clerk/Receipt On/Off]
Deactivating the Clerk System
Proceed as follows if for any reason you wish to deactivate the Clerk
system, in other words if you no longer want to enter a clerk number only
or a Clerk number and related secret code to perform sales transactions.
1. Open the printer compartment and slide the control switch to the PRG
position.
2. Type [44444] followed by [0] and then press the
[Amt Tend/TOTAL] key.
3. Slide the control switch to your operating mode and then close the
printer compartment cover.

5
Entering a Clerk Number/Secret Code Before Cash
Register Operations and Logging Off from a Work
Session
Proceed as follows to enter a defined Clerk number and related secret
code before using the cash register in the REG operating mode.
1. Open the printer compartment and slide the control switch to the REG1
or REG2 position.
2. Type a Clerk number [1, 2, ... or 8], type the corresponding three-digit
code and then press the [Clerk/Receipt On/Off] key.
The clerk number is displayed (C01 .....C08) to identify the clerk that is
in use and that it is now possible to carry out transactions. The clerk
number is printed on the sales receipt and on the management reports.
The Clerk number and related secret code used remain active even
when the cash register is powered off. Therefore, upon conclusion of your
work session, you need to log-off to safeguard your sales data. To log-off
from a password-protected work session, press [0] followed by
[Clerk/Receipt On/Off] at the end of a sales transaction.
Assigning Clerk Names
This cash register feature is useful for rapid identification of the different
clerks that are enabled to use the cash register. You can program a clerk
name or identifier of up to 12 characters long by using the alphanumeric
keypad or the Character Table. The assigned Clerk name will be
automatically printed on all receipts, journal records and management
reports.
Proceed as follows to define a clerk name using the Character Code
Table:
1. Slide the Control switch to the PRG position and switch the cash
register to the Clerk name definition mode by pressing the [#/NS] key
repeatedly until displaying the message "C01" indicating the first Clerk
number.
2. Select the Clerk number corresponding to the Clerk whose name you
wish to define by pressing the [Department 1/9] key repeatedly until
displaying the number on the right hand side of the operator display.
You can also use the [Department 5/13] key to scroll backwards
through the Clerk numbers.
3. Using the alphanumeric keypad and Character Table, enter the clerk
name then press the [Check] key. The name entered will be
automatically printed.
4. Exit from this programming sequence by pressing the
[Amt Tend/TOTAL] key.
Example: Program Christina as the name for Clerk number 2 using the
Character Table.
Type/Press:
[#/NS] + [#/NS] + [#/NS] + [Department 1/9] + [8, three times] +
[4, five times] + [1, seven times] + [4, six times] + [1, eight times] +
[2, four times] + [4, six times] + [6, five times] + [8, four times] + [Check]
+ [Amt Tend/TOTAL]
Date and Time
Set the date to print the current date at the top of each receipt, journal
record or management report. The date will print in the day/month/year
format unless otherwise programmed as explained in the section entitled
Programming System Options of the User's Guide.
Set the time to print the current time at the top of the receipt. The time
prints in the hour:minutes format and by default assumes the 12-hour
format. You can display the time by pressing the [Qty/Time/DW] key
when the cash register is in the REG1 or REG2 mode.
The date and time change automatically as long as the cash register is
plugged into the wall outlet or the battery back-up system remains active.

6
Setting the Date
Proceed as follows to set the current date:
1. Slide the control switch to the PRG position.
2. Type the [numeric keys] representing the current date. Remember to
use the DDMMYY format. Single digit numbers for months and days
must be preceded by a zero (0). Press the [#/NS] key to store the
date.
3. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Set a date of May 19, 2004.
Type/Press:
[190504] + [#/NS]
NOTE: If you wish that the date just entered be printed in the month/day/
year format, type [70] and then press the [RA/FC] key.
Setting the Time
Proceed as follows to set the correct time in the hour:minutes format:
1. Slide the control switch to the PRG position and type the [current
time] using the HH:MM format.
NOTE: Time is set according to international, or military time
(24-hour clock format). To correctly enter this time, simply add
12 to all hours in the PM. For example, to set the time to 9:00
AM, type [0900]; to set the time to 2:15 PM, type [1415].
2. Press the [Qty/Time/DW] key to store the entered time.
3. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Set the time at 3:30 PM.
Type/Press:
[1530] + [Qty/Time/DW]
NOTE: If you wish that the time just entered be printed and displayed in
the 24-hour format, type [40] and then press the [RA/FC] key.
Receipt Header
Your cash register is programmed to print a courtesy header on all
customer receipts when the control switch is in the REG2 position. With
the control switch in the REG1, X, Z and PRG positions, the header will
not be printed.
NOTE: You can change the programmed language in which the cash
register prints the header on the customer receipt and journal
record. Refer to the section Programming System Options of the
User's Guide, Machine Condition 11, to see in which languages
the cash register can print the receipt header.
The receipt header can consist of up to 4 lines of 24 characters each.
You can change the cash register's default header according to your own
business needs by using the numeric keypad and/or Character Table to
enter the characters for your new header.
Personalizing the Receipt Header
Proceed as follows to change the default receipt header:
1. Slide the control switch to the PRG position.
2. Switch the cash register to the receipt header definition mode by
pressing the [#/NS] key repeatedly until displaying the message "H01"
indicating the first line of the receipt header.
3. Select the receipt header line that you wish to personalize by pressing
the [Department 1/9] key repeatedly until displaying the desired line
number on the left-hand side of the operator display. Remember that a
total of four header lines can be personalized. You can scroll backward
through the receipt header lines by pressing the [Department 5/13]
key repeatedly.
4. Using the alphanumeric keypad and Character Table, enter the letters
or characters of the string you wish to define and then press the
[Check] key. This new line is automatically printed. Remember that
the receipt header can be up to 24 characters long. If you wish to
center a writing, you will need to calculate the empty character spaces
before and after your string.
5. Repeat steps 3 and 4 if you wish to program the remaining three
programmable header lines.

7
6.Exit from this programming sequence by pressing the
[Amt Tend/TOTAL] key.
Example: Change the third line of the default header to / PLEASE
COME AGAIN / with the appropriate spaces before and after to center
this new string using the Character Table.
Type/Press:
[#/NS] + [#/NS] + [#/NS] + [#/NS] + [Department 1/9] + [Department 1/9]
+ [00, sixteen times] + [0, three times] + [1] + [5, three times] + [9, twice]
+ [8] + [1, four times] + [9, twice] + [0] + [0] + [8, three times]
+ [6, three times] + [0] + [6] + [9, twice] + [0] + [0] + [8] + [4] + [8]
+ [4, three times] + [6, twice] + [0, four times] + [00, sixteen times]
+ [Check] + [Amt Tend/TOTAL]
Percent Discount (-%)
Setting this option automatically calculates the preset rate each time the
[-%] key is pressed. The percentage rate can be discounted from an
individual item or from a sales transaction total.
Setting a Percent Discount (-%) Rate
Proceed as follows to define a standard discount rate:
1. Slide the control switch to the PRG position.
2. Type the [numbers] representing the desired percentage rate. Up to
four digits ranging from 0 to 99.99 can be used, and you MUST enter
a total of four digits, two before and two after the desired decimal
place. For example, to enter 10%, type [1000], to enter 6.5% type
[0650].
3. Press the [-%] key to store the rate.
4. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Program a standard 10% discount rate.
Type/Press:
[1000] + [-%]
Decimal Point Position
The decimal point setting is preset to the x.xx format. This format can be
changed, as needed, to one of the other settings below.
Changing the Decimal Point Position
Proceed as follows to define a new position for the decimal point.
1. Slide the control switch to the PRG position.
2. Type System option [1] followed by the status number [0, 1, 2 or 3] to
select the desired format as indicated in the following table:
Status Number Format
0x
1 x.x
2 x.xx
3 x.xxx
3. Press the [RA/FC] key to set the new format.
4. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Program the cash register so that two digits are left after the
decimal point.
Type/Press:
[1] + [2] + [RA/FC]
Value Added Tax (VAT) Rates
Up to four VAT rates (VAT1, VAT2, VAT3 and VAT4) can be preset in
the cash register. A maximum 5-digit VAT rate can be programmed
(0-99.999%).

8
Setting a Fixed VAT Rate
Proceed as follows to program a fixed tax rate:
1. Slide the control switch to the PRG position.
2. Type the [number] that represents the VAT (1 for VAT1, 2 for VAT2,
3 for VAT3 and 4 for VAT4).
3. Press the [Card] key.
4. Type the VAT rate. Up to five digits can be used, and you MUST enter
three digits after the desired decimal place. For example, to enter a
5.5% VAT rate, type [5500]; to enter a 16% VAT rate, type [16000].
5. Press the [Amt Tend/TOTAL] key.
NOTE: If you make an error, press the [C] key and start again from
step 2.
6. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Set a VAT1 rate of 5.5%, VAT2 rate of 7%, VAT3 rate of 16%
and a VAT4 rate of 20%.
Type/Press:
[1] + [Card] + [5500] + [Amt Tend/TOTAL]
[2] + [Card] + [7000] + [Amt Tend/TOTAL]
[3] + [Card] + [16000] + [Amt Tend/TOTAL]
[4] + [Card] + [20000] + [Amt Tend/TOTAL]
Fraction Rounding for VAT Calculation
Fraction rounding is used to round figures with decimals up or down to
the nearest whole numbers and is used for percent tax calculations.
By default the cash register is configured to round VAT figures a fraction
under one-half pence down one pence and a fraction above one-half pence
up one pence, however you can modify this setting according to your
needs by changing the related system option. Choose from the following
three options to select the rounding as needed:
Status Number Fraction Rounding
0 a fraction of a pence is rounded down one pence
1 a fraction under one-half pence is rounded
down one pence, a fraction above one-half pence
is rounded up one pence
2 a fraction of a pence is rounded up one pence
Changing Fraction Rounding
Proceed as follows to program fraction rounding:
1. Slide the control switch to the PRG position.
2. Type machine condition [14] followed by the status number [0, 1 or 2]
to select the desired fraction rounding.
3. Press the [RA/FC] key to store the new setting.
4. Program another feature, otherwise exit the program mode by turning
the PRG to the OFF position.
Example: Program the rounding code so that a fraction under one-half
pence is rounded down one pence, a fraction above one-half pence
is rounded up one pence.
Type/Press:
[14] + [1] + [RA/FC]

9
Printing VAT Information on Customer Receipts
With the aim of satisfying the more diverse fiscal requirements, this cash
register model can be programmed to print a wide range of VAT-related
information on the customer sales receipt.
By default, the cash register is programmed to print the sales
transaction's total VAT amounts split according to the programmed rates at
the bottom of the sales receipt. By programming the cash register
accordingly, you can decide to print the following VAT information
according to your business' or country's requirements:
• TOTAL VAT: The sum of all the VAT amounts calculated
• AMT VAT INCL: The taxed sales totals per each rate
• TOTAL INCL VAT: The sum of the taxed sales totals
• AMT VAT EXCL: The taxable sales totals without VAT per each rate
• TOT EXCL VAT: The sum of the taxable sales totals without VAT.
Programming the Cash Register to Print the Required
VAT Information
With reference to the section Programming System Options, by setting
machine conditions 17, 18, 19, 20, and 21 accordingly you program the
cash register to print the VAT information that you need.
Printing the Sum of all VAT Amounts Calculated (TOTAL VAT)
1. Slide the control switch to the PRG position.
2. Type machine condition [17] followed by status number [1] and then
press the [RA/FC] key.
3. Slide the control switch to the OFF position.
Provided below is an example sales receipt with the information that is
printed as a result of this cash register setting.
Sum of the
individual VAT
totals
VAT totals per
programmed
rate
Programmed
VAT rates

10
Printing the Taxed Sales Totals Split per Rate (AMT VAT INCL)
1. Slide the control switch to the PRG position.
2. Type machine condition [18] followed by status number [1] and then
press the [RA/FC] key.
3. Slide the control switch to the OFF position.
Provided below is an example sales receipt with the information that is
printed as a result of this cash register setting.
Printing the Sum of the Taxed Sales Totals (TOTAL INCL VAT)
1. Slide the control switch to the PRG position.
2. Type machine condition [19] followed by status number [1] and then
press the [RA/FC] key.
3. Slide the control switch to the OFF position.
Provided below is an example sales receipt with the information that is
printed as a result of this cash register setting.
VAT totals per
programmed
rate
Programmed
VAT rates
Taxed sales
totals per rate
Sum of taxed
sales totals
VAT totals per
programmed
rate
Programmed
VAT rates
Taxed sales
totals per rate

11
Printing the Taxable Sales Totals without VAT per each Rate
(AMT VAT EXCL)
1. Slide the control switch to the PRG position.
2. Type machine condition [20] followed by status number [1] and then
press the [RA/FC] key.
3. Slide the control switch to the OFF position.
Provided below is an example sales receipt with the information that is
printed as a result of this cash register setting.
Printing the Sum of the Taxable Sales Totals without VAT
(TOT EXCL VAT)
1. Slide the control switch to the PRG position.
2. Type machine condition [21] followed by status number [1] and then
press the [RA/FC] key.
3. Slide the control switch to the OFF position.
Provided below is an example sales receipt with the information that is
printed as a result of this cash register setting.
VAT totals per
programmed
rate
Programmed
VAT rates
Taxed sales
totals per
each rate
Sum of taxed
sales totals
Sum of the
taxable sales
totals without
VAT
VAT totals per
programmed
rate
Programmed
VAT rates
Taxed sales
totals per
each rate
Sum of taxed
sales totals
Taxable sales
totals without
VAT per each
rate

12
Programming Departments
A total of 16 departments are available on your cash register. Each
department can represent a category of merchandise. For example,
Department 1 can represent the sale of groceries, Department 2 the sale
of clothes, Department 3 books and so on. Each department can be
programmed as taxable or non-taxable and can also be programmed with
a preset price.
As explained in the next section, you can also name departments.
The programming of the departments consists of three steps; selecting
the Multiple/Single Item Sales Status, Tax Status and Department Price:
•Multiple/Single Item Sales - Multiple item sale (standard) allows
many items to be rung up within a transaction.A Single item sale allows
only one item to be rung up in a transaction.
•Tax Status - Allows you to tax or not to tax a department key.
It is used to link a single VAT rate (VAT1, 2, 3 or 4) or to render a
department non-taxable.
•Department preset price (optional) - Allows you to program a price
in a department key to save time when ringing up a sales entry. The
price will automatically ring up each time the appropriate department
key is pressed.
You can assign the following options to individual departments:
Multiple/Single Entry Tax Status
0 = Multiple Item Sales 00 = Non-taxable
1 = Single Item Sales 01 = Taxable with VAT1
02 = Taxable with VAT2
03 = Taxable with VAT3
04 = Taxable with VAT4
Linking a Multiple/Single Item Cash Sale, Tax Status
and Item Price to a Department
Proceed as follows:
1. Slide the control switch to the PRG position.
2. Define a [Multiple/Single Item] sale and [Tax Status] by referring
to the table on the previous page.
3. Press the [Check] key.
4. Type a [unit price] to assign to a specific item and then assign it
to a department by pressing the related [Department] key. Use the
[Dept Shift] key for departments from 9 to 16.
5. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Program a multiple item sale status, VAT2 and an item price of
£2.50 to Department 2.
Type/Press:
[0] + [02] + [Check] + [250] + [Department 2/10]
Naming Departments
Another useful feature that this cash register model has to offer is the
possibility of assigning a name of up to 12 characters long to each of the
16 departments available. By doing so you can identify the department's
own category of merchandise. For example, you can name Department 1
"Groceries", Department 2 "Fashion", Department 3 "Books" and so on to
best suit the needs of your business and to keep track the sales of each
product category with a simple glimpse at the management report.
The department names that you define will be printed on the customer
receipts, journal reports and on all management reports.

13
To define department names, proceed as follows:
1. Slide the control switch to the PRG position.
2. Switch the cash register to the department name definition mode by
pressing the [#/NS] key repeatedly until displaying the message "D01"
indicating the first customizable department.
3. Select the number of the department whose name you wish to define
by pressing the [Department 1/9] key repeatedly until displaying the
desired department number on the left-hand side of the operator
display. Remember that you can name a total of 16 departments. You
can scroll backward through the departments by pressing the
[Department 5/13] key repeatedly.
4. Using the alphanumeric keypad and Character Table, enter the letters
or characters of the string you wish to define and then press the
[Check] key. Remember that the department name can be up to 12
characters long. The name entered will be automatically printed.
5. Repeat steps 3 and 4 for all desired department names. Note that when
you are defining department names consecutively, it is not necessary to
select the department number each time. The system automatically
prompts you with the next department number.
6. When finished, exit from this programming sequence by pressing the
[Amt Tend/Total] key.
Example: Name department 3 "BOOKS" by using the alphanumeric
keypad.
Type/Press: [#/NS] + [#/NS] + [Department 1/9] + [Department 1/9] +
[8, twice] + [6, three times] + [0] + [6, three times] + [5, twice] +
[1, four times] + [Check] + [Amt Tend/Total]
Price Look-Ups (PLUs)
A total of 200 Price Look Up (PLU) codes are available on this cash
register. The Price Look Up system allows for fast, accurate entry of an
item and automatically records the number of items sold.
There are two methods in programming PLUs. One method is to set the
PLU number with a preset price known as a Fixed PLU Price. The
second method is to set the PLU without a preset price, where you are
able to manually enter the price of an item while still having the sales
activity recorded under the PLU number on management reports, known
as an Open PLU Price (Sub-department). The Open PLU Price is
recommended for items whose prices change frequently.
Before getting started with programming PLUs, proceed with the
following three steps:
1. Make a list of the PLU numbers and their prices you wish to program.
2. Decide whether you want the PLU number designated as a Fixed PLU
Price or an Open PLU Price. Note: The Fixed PLU Price does not
allow you to override or change a preset price in the register
mode whereas the Open PLU Price does.
3. Determine if each PLU number requires tax or no tax. If tax is
required for a particular PLU number, be sure to link the PLU number
to a department that is programmed for tax. Likewise, if a PLU
number does not require tax, then link the PLU number to a
department not programmed for tax.

14
Programming PLU Status
The PLU status programming procedure should only be performed if you
are interested in the Open PLU Price (Sub-department) option. Otherwise,
proceed to the next section entitled "Programming PLU Prices". The PLU
status options are the following:
0 = Fixed PLU Price (the factory set default setting)
1 = Open PLU Price (Sub-department option)
Proceed as follows to program a PLU status:
1. Slide the control switch to the PRG position.
2. Press the [PO/Receipt issue] key to begin programming the PLU
status.
3. Type the [PLU number between 1 and 200], press the [PLU] key,
type the [PLU Status number] and then press the [Department]
key. Use the [Dept Shift] key for departments from 9 to 16.
4. Repeat step 3 for all desired PLU numbers.
5. Press the [PO/Receipt issue] key to finish programming the PLU
status.
6. Continue to the next section on programming the PLU Price.
Example: Create PLU 6 with an open PLU price status to
Department 6.
Type/Press:
[PO/Receipt issue] + [6] + [PLU] + [1] + [Department 6/14] +
[PO/Receipt issue]
Programming PLU Prices
Proceed as follows to program a PLU item price:
1. Slide the control switch to the PRG position.
2. Press the [Qty/Time/DW] key to begin programming.
3. Type a [PLU number between 1 and 200], and then press the
[PLU] key.
4. Type the [unit price] that you wish to assign to that PLU and then
press the appropriate [Department] key. Use the [Dept Shift] key for
departments from 9 to 16.
5. Repeat steps 3 and 4 for all desired PLU numbers. Note that when you
are programming PLU numbers consecutively it is not necessary to
type the PLU number each time. The system automatically prompts
you with the next PLU number.
6. Press the [Qty/Time/DW] key to finish programming PLU prices.
Example: Create PLU 1 with a unit price of £1.50 assigned to
Department 3 and then create PLU 3 with a unit price of £10.00 assigned
to Department 12.
Type/Press:
[Qty/Time/DW] + [1] + [PLU] + [150] + [Department 3/11] + [3] +
[PLU] + [1000] + [Dept Shift] + [Dept 4/12] + [Qty/Time/DW]

15
Naming PLU Items
After associating a price to a PLU code, you can name the PLU to
identify the product that it represents. The name that you can associate to
the PLU code must be up to 12 characters long. For example, you can
name PLU 1 "Coffee", PLU 2 "Candy" and so on to best suit the needs of
your business and to keep track the sales of each product with a simple
glimpse at the PLU management report.
The PLU names that you define will be printed on the customer receipts,
journal reports and on the PLU management reports.
To define PLU names, proceed as follows:
1. Slide the control switch to the PRG position.
2. Switch the cash register to the PLU name definition mode by pressing
the [#/NS] key to display the message "P001" indicating the first PLU.
3. Select the number of the PLU whose name you wish to define by
either pressing the [Department 1/9] key repeatedly until displaying
the desired PLU number on the left-hand side of the operator display.
Remember that you can name all the 200 PLUs available.
4. Using the alphanumeric keypad or Character Table, enter the name to
assign to the PLU and then press the [Check] key. Remember that
the PLU descriptor can be up to 12 characters long. The name entered
will be automatically printed once it is defined.
5. Repeat steps 3 and 4 for all desired PLU names. Note that when you
are defining PLU names consecutively, it is not necessary to select the
PLU number each time. The system automatically prompts you with
the next PLU number. When finished, exit from this programming
sequence by pressing the [Amt Tend/Total] key.
Example: Name PLU 3 "COFFEE" by using the alphanumeric keypad.
Type/Press: [#/NS] + [Department 1/9] + [Department 1/9] + [8, three
times] + [6, three times] + [9, three times] + [0] + [9, three times] + [0] +
[9, twice] + [0] + [9, twice] + [Check] + [Amt Tend/Total]
PLU Programming Dump Report
If a large number of PLUs are created (bear in mind that up to 200
PLUs can be programmed), a separate receipt can be printed indicating
all the PLUs programmed. Their number, associated price, VAT rate
(if applicable), item descriptor and associated department are reported
on this receipt, which should be kept in a safe place for future reference.
Printing an All PLU Dump Report
Proceed as follows to print a PLU report:
1. Slide the control switch to the PRG position.
2. Press the [PLU] key to print the list.
3. Slide the control switch to the OFF position to exit the program mode.
Shown below is an example PLU dump report.
Allocated
department
number or
programmed
name
PLU item price
and associated
department
VAT
Date
PLU number
Time
Consecutive
receipt number
PLU status
number
PLU name
programmed
PLU item
identifier if a
name is not
programmed

16
Foreign Currency Exchange Rate Programming
You can program up to four different foreign currency exchange rates so
that the cash register automatically calculates the price entered or
transaction subtotal into the foreign currency defined by the programmed
exchange rate. Such value in foreign currency is displayed whenever the
[RA/FC] key is pressed during a sales transaction. To provide you with
the exchanged value, the cash register multiplies the transaction subtotal or
entered price by the exchange rate defined.
This cash register model also gives you the possibility of defining a
10-character descriptor that identifies the specific currency. The currency
descriptor will be printed on the customer receipt during sales transactions
that are finalized with payment in foreign currency, and on the
management reports.
Programming an Exchange Rate
Programming a foreign exchange rate consists of firstly defining the
exchange rate's identification number (from 1 to 4, as four rates can be
programmed), the position of the decimal point of the exchange rate
(0-8 digits after the decimal point), the position of decimal point of the
changed amount (0-3 digits after the decimal point), and then the actual
current exchange rate (up to 6 digits) which is also printed on the sales
receipt when a transaction is paid in foreign currency.
Proceed as follows to program or update a foreign currency exchange
rate:
1. Slide the control switch to the PRG position.
2. Type the identification number [1 to 4] corresponding to the foreign
currency exchange rate that you wish to define.
3. Type the [decimal point position] of the exchange rate (0-8 digits
after the decimal point).
4. Type the [decimal point position] of the converted amount (0-3 digits
after the decimal point).
5. Type the [exchange rate] using up to six digits without specifying any
decimal point.
6. Press the [Sub Total] key to store the exchange rate.
Example: Program the first exchange rate as 1 GBP = 1.471 EURO.
Type/Press:
[1] + [3] + [2] + [001471] + [Sub Total]
Defining Foreign Currency Descriptors
You can define a currency descriptor of up to 10 characters long for
each of the four exchange rates programmed. The descriptor of the
foreign currency used will be printed on the customer receipt during sales
transactions that are finalized with payment in foreign currency, and on the
management reports.
Proceed as follows to define a foreign currency descriptor:
1. Slide the control switch to the PRG position.
2. Switch the cash register to the foreign currency descriptor definition
mode by pressing the [#/NS] key until displaying the message "F01"
indicating the first of the four possible foreign currency exchange rates.
3. Select the identification number of the exchange rate for which a
descriptor is to be defined by pressing the [Department 1/9] key
repeatedly until displaying the desired number on the left-hand side of
the operator display. Remember that you can name a total of 4 foreign
currencies. You can also scroll backward through the currency
identification numbers by pressing the [Department 5/13] key
repeatedly.
4. Using the alphanumeric keypad and Character Table, enter the
descriptor to assign to the selected foreign currency and then press the
[Check] key. Remember that the foreign currency descriptor can be
up to 10 characters long. The descriptor entered will be automatically
printed once it is defined.