Olivetti OFX 1200 User manual

&AcSIMILE
OFX 1200
INSTRUCTIONS
PartNumber055992P

PUBLICATION ISSUED BY:
Olivetti Lexikon, S.p.A.
Documentazione
77, Via Jervis - 10015 Ivrea (Italy)
Copyright © 1996, Olivetti
All rights reserved
The manufacturer reserves the right to carry out modifications to the product described in this manual at
any time and without any notice.
This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the
Directives:
•89/336/CEE of 3rd May, 1989 with subsequent modifications (Directive 92/31/CEE of 28th April, 1992
and Directive 93/68/CEE of 22nd July, 1993);
•73/23/CEE of 19th February, 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July,
1993);
as having been designed in conformity with the requirements of the following Reference Norms:
•EN 55022 (Limits and methods of measurements of radio interference characteristics of Information
Technology Equipment);
•EN 50082-1 (Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,
commercial and light industry);
•EN 60555-2 (Disturbance in supply systems caused by household appliances and similar equipment -
Part 2: Harmonics);
•EN 60950 (Safety of information technology equipment, including electrical business equipment).
Conformity with the above basic requirements is certified by means of the Mark shown on the
product.
The Mark was introduced in 1995.
Your attention is drawn to the following actions that could compromise the characteristics of the product:
•incorrect electrical supply;
•incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings
given in the User Manual supplied with the product;
•replacement of original components or accessories with others of a type not approved by the
manufacturer, or carried out by unauthorized personnel.
ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA
WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA.
APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG.
LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.
LEDEREN MED GRØN/GUL ISOLATION MÅKUN TILSLUTTES EN KLEMME MÆRKET .
The wall socket must be easily accessible and in close proximity. To disconnect the machine from the
electrical power supply, remove the power cable plug from the wall socket.

FOR U.S.A. USERSFOR U.S.A. USERS
FOR U.S.A. USERSFOR U.S.A. USERS
FOR U.S.A. USERS
FCC Regulation
In accordance with FCC regulations, the following information relates to the information required to be
supplied on a fax.
Part 68, Section 68.381 (c) (3) of FCC Regulations states the following:
"Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any
person within the United States to use a computer or other electronic device to send any message via a
telephonefacsimilemachineunlesssuchmessageclearlycontains, in a margin at thetop or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent and an identification of
the business, other entity, or individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and
after December 20, 1992 must clearly mark such identifying information on each transmitted message".
NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device
pursuant to Part 15 of the FCC Rules.
Theselimitsaredesignatedtoprovidereasonableprotectionagainstinterferenceinaresidentialinstallation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined
by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for assistance.
Changes or modification not expressly approved by the party responsible for compliance could void the
user’s authority to operate the equipment.
Connecting of peripherals requires the use of grounded shielded signal cables.
Thisequipmentcomplies withPart 68ofthe FCCrules. Onthe rearofthis equipmentis alabelthat contains,
among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone company.
Nuovo-1 22/09/00, 14.413

This equipment uses the following USOC jacks: RJIIC
TheRENisusedtodeterminethequantityofdevicesthatmaybeconnectedtothetelephoneline.Excessive
RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most,
but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices
that may be connected to the line, as determined by the total RENs, contact the telephone company to
determine the maximum REN for the calling area.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. If advance notice is not practical, the telephone
companywillnotifythecustomerassoonaspossible.Also,youwillbeadvisedofyourrighttofileacomplaint
with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment operations, or procedures that could
affect the operation of the equipment. If this happens, the telephone company will provide advance notice
in order for you to make the necessary modifications in order to maintain uninterrupted service.
If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair
and warranty information. If the trouble is causing harm to the telephone network, the telephone company
may request you to remove the equipment from the network until the problem is resolved.
No repairs may be done by the customer.
This equipment cannot be used on a telephone company-provided coin service.
Connection to a Party Line Service is subject to state tariffs.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:
• Remain on the line and briefly explain to the dispatcher the reason for the call.
• Perform such activities in the off-peak hours such as early mornings or late evenings.
FOR AUSTRALIAN AND NEW ZEALAND USERSFOR AUSTRALIAN AND NEW ZEALAND USERS
FOR AUSTRALIAN AND NEW ZEALAND USERSFOR AUSTRALIAN AND NEW ZEALAND USERS
FOR AUSTRALIAN AND NEW ZEALAND USERS
This operation of this equipment on the same line as telephones or other equipment with audible warning
devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the
ring detector. Should such problems occur, the user is not to contact Telecom Faults Service.
Not all standard telephones will respond to incoming ringing when connected to the extension socket.
Nuovo-1 22/09/00, 14.414

FOR CANADIAN USERSFOR CANADIAN USERS
FOR CANADIAN USERSFOR CANADIAN USERS
FOR CANADIAN USERS
INDUSTRY CANADA NOTICE
The Load Number of this modem is 3.
The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is
CA11A.
TheLoadNumberassignedtoeachterminaldevicedenotesthepercentageofthetotalloadtobeconnected
to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist
ofanycombination of devicessubjectonly totherequirement thatthetotal oftheload numbers ofalldevices
does not exceed 100.
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus
as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the
Industry Canada.
Cetappareilnumériquerespecteleslimitesdebruitsradioélectriquesapplicablesauxappareilsnumériques
de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée
par le ministre des Communications.
The Industry Canada label identifies certified equipment. This certification means that the equipment meets
certain telecommunications network protective operational and safety requirements. Industry Canada does
not guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
ofthelocaltelecommunicationscompany.Theequipmentmustalsobeinstalledusinganacceptablemethod
of connection. In some cases, the company's inside wiring associated with a single line individual service
may be extended by means of a certified connector assembly (telephone extension cord). The customer
should be aware that compliance with the above conditions may not prevent degradation of service in some
situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated
by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions,
may give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the
appropriate electric inspection authority, or electrician, as appropriate.
Nuovo-1 22/09/00, 14.415

FOR U.K. USERSFOR U.K. USERS
FOR U.K. USERSFOR U.K. USERS
FOR U.K. USERS
Notice for Connection to the public telecommunications network
1. BABT Certificate Number/Approval Number for the OFX (1000/1200): see label on the rear of the
machine.
2. This terminal equipment is intended for connection to the public telecommunications network via the
LJU cable shown on pages 13 and 14 of these instructions.
3. This terminal equipment complies with the following approval requirements:
a) Automatic dialling facilities.
b) Automatic storage of last number dialled.
c) Call Progress Monitor facility.
d) Automatic repeat attempt facility.
e) Automatic answering of incoming call.
f) DTMF (tone) dialling.
4. The following facilities are also supported:
a) Storage of telephone numbers for retrieval by a predeterminated code.
b) Operation in the presence or absence of Initial or Secondary Proceed Indication (Dial Tone).
c) Pulse dialling.
NB: Although this equipment can use either loop disconnect or DTMF signalling, only the
performance of the DTMF signalling is subject to regulatory requirements for correct
operation. It is therefore strongly recommended that the equipment is set to use DTMF
signalling for access to public or private emergency services. DTMF signalling also provides
faster call set up.
d) Automatic Fax/Phone recognition facility.
e) Automatic Fax/Telephone Answering Device recognition.
f) Integral Digital Telephone Answering Device (OFX1200 only).
5. An approved simple telephone and/or an approved telephone answering device (OFX1000) can be
seriesconnectedtothepublictelecommunicationsnetworkviathesuppliedLJUcable.TheLJUsocket
allows access to a TNV circuit and is intended for the connection to the telecommunications network
only.
6. The parallel comminications connector, on the rear of the apparatus, is for the indirect connection to
the public telecommunications network of suitable equipment (Personal Computer). Do not connect
equipmentthatwillresultinsignalsat the pointofconnectiontothepublictelecommunications network
that do not conform to the physical parts of the public network access requirements. Always follow the
suppliers Instructions For Use provided with the parallel communications kit.
Nuovo-1 22/09/00, 14.416

7. The connection to the telecommunications network must be unplugged before the mains earth is
disconnected. The connection to the telecommunications network must not be hard wired.
8. Thisapparatusisnotsuitable asanextensiontoa payphone,foruseonshared servicelines,orforuse
on I+1 carrier systems.
9. The user must ensure that all telephone numbers programmed into the dialling memories are entered
correctly.
10. This apparatus is suitable for primary connection to a direct exchange line, or secondary connection
to a direct exchange line via a compatible PABX (Private Automatic Branch Exchange). Contact your
supplier for details of compatible PABX's.
NB.:Itcannotbeguaranteedthattheapparatuswilloperateunderallpossibleconditionsofconnection
to a PABX. Any cases of difficulty should be referred in the first instance to the supplier of the
apparatus.
11. Ringer Equivalence Number (REN) = 3
TheRENisacustomerguideindicatingapproximatelythemaximumnumberofitemsofapparatusthat
should be connected simultaneously to the line. The sum of the REN's of the individual items should
not exceed 4. The REN value of most telephones is assumed to be 1 unless otherwise marked.
Therefore, only 1 telephone and the facsimile machine should be connected to the line.
12. Thevoltagedropintroducedbythisapparatusbetweenthepublictelecommunicationsnetworkandthe
associated telephone or telephone answering device (connected via the LJU connector) at a current
of 40mA is 0.4 Volts.
APPLICATION FOR INSTALLATION OF B.T. SOCKETS
This form may only be required if the wiring is owned by B.T.
If you require suitable sockets for connection of this apparatus, complete this form and send
it to your local British Telecom sales office at the address listed in your telephone book.
To: BRITISH TELECOM
I require ........................ sockets for connection of the following equipment
Title FACSIMILE MACHINE
Model OFX 1200
Approval No. See label on the rear of the machine
Name
Address
Telephone number ..............................................................................................................
Date Signed ..................................................................
........................................................................................................................................
........................................................................................................................................
........................................................................................................................................
..........................
Nuovo-1 22/09/00, 14.417

OFX 1200 - QUICK REFERENCE GUIDE
KEYS FOR THE MANAGEMENT OF MENUS, SUB-MENUS AND PARAMETERS
FUNCTION to select items in menus and sub-menus which can be scrolled forward only, i.e. from
the first to the last item and back to the first again.
START to confirm items in menus, sub-menus, parameters and relative values:
•when you confirm a menu item you move on to the corresponding sub-menu level.
•when you confirm a sub-menu item you access the corresponding parameters.
•when you confirm a parameter or the relative value you move ahead to the next
parameter.
> < to select the values of a given parameter by scrolling forward or backward through the
available list or to position on the characters that represent the value of the parameter in
question. In this latter case, after positioning you will be prompted to input the value from
the numeric keypad.
STOP to exit all operating functions.
CHANGING THE DATE AND TIME
1. Press FUNCTION to select the “Fax config.” menu
2. Press START to select the “Various parameters” sub-menu
3. Press FUNCTION to select “Print parameters”
4. Press FUNCTION to select the “Date and time” sub-menu
5. Press START to select the date format
6. Press START to select the time format
7. Press START to display the current date and time
8. Type in the new date and time in full
9. Press START to confirm
STORING YOUR STATION NAME AND NUMBER
1. Press FUNCTION repeatedly until you reach the installation menu.
2. Press START. The display will present the tel. line set-up sub-menu
3. Press FUNCTION twice to access the STATION NAME menu.
4. Press START.
5. For example, to enter the name “SMITH” press key 7 until the letter “S” is displayed and then move the
cursor to the right by pressing > and, in this new position, press key 6 to display the letter “M”, etc. until
the name has been fully entered.
IF...
•you want to move the cursor to the left, press <
•you want to delete the name completely press CLEAR
•you want to enter upper case letters press A ↔↔ a when the cursor is on a lower case letter
•you want to enter special symbols press * and/or #
•you want to enter a space, simply move the cursor with the > key without entering the letter.
☞

Printed in Taiwan Part Number 054975U
6. Press START to confirm. The display will present the telephone number parameter.
7. Press START. The display will present the parameter for entering the telephone number.
8. Type the number, complete with codes, from the numeric keypad.
9. Confirm with START.
TRANSMISSION
1. Insert the document into the ADF.
2. Press HOOK, enter the recipient’s fax number on the numeric keypad.
3. Wait for the connection tone and then press START.
4. When the transmissionis completed, press FUNCTION repeatedly until you reach the “Pringt Report”
menu to generate a transmission report printout.
5. Press START. The display will present the first parameter “LAST TX REP.”.
6. Press START. The transmission report will be printed. When the printout is terminated the displaywill
restore the original operating mode message.
USING THE FAX MACHINE AS A NORMAL COPIER
1. Insert the document in the ADF.
2. Press START.
PRINTING PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA
1. With the display showing the PRINT CONFIG sub-menu, press START.
2. Press >until you reach printing of the programmed ONE TOUCH or SPEED DIAL options.
3. Press START.
MANUAL TRANSMISSION REPORT
1. Press FUNCTION to select the Print Report menu.
2. Press START. The display will present the first option “LAST TX REP.”.
3. Press START
JOURNAL
1. Press FUNCTION to select the Print Report menu
2. Press START. The display will present the first option “LAST TX REP.”.
3. Press > repeatedly until you reach the JOURNAL option.
4. Press START.
TELEPHONE ANSWERING DEVICE
−To listen to the incoming messages recorded on the TAD, press >/II.
−To move from the current message to the next, press >>I/MEMO.
−To move from the current message to the previous one, press I<<.
−To erase a single message, press CANCEL while playing it.
−To erase all the messages after you have listened to them, press CANCEL.
−To record a memo, press >>I/MEMO, press START and then record your message.
−To erase the memo, press CANCEL while playing it.

Printed in Taiwan Part Number 055266E
BUTTONS PROGRAMMING
0
1
8
2
3
4
5
7
Programmed Access Codes:......................................................
# 0
# 1
# 2
# 3
# 6
# 7
# 4
# 5
POCKET GUIDE - Remote Control of the answering machine
BUTTONS OPERATIONS
Aborts the function in progress and exits from remote control mode.
Plays unplayed messages.
Plays all messages.
While playing a message, repeats the previous one.At the end of the message,
repeats the message that has just been played.
Skips from the current message to the next one.
Erases the current message.
Erases all messages that have already been played.
Provides access to set-up parameters.
Aborts the function in progress.
Switches from TAD/FAX RX mode to FAX/TEL RX mode.
Switches from TAD/FAX RX mode to AUTOMATIC RX mode.
Enables TAD/FAX RX mode.
Records OGM #1.
Records OGM #2.
Closes and confirms the OGM #1 or #2 recorded.
Disables the recording of incoming messages.
Enables the recording of incoming messages.
6

CONTENTS IX
CONTENTS
HINTS FOR RAPID USE
BEFORE USE............................................................................................................................................3
INTRODUCTION .........................................................................................................................................3
HOW TO USE THIS MANUAL.....................................................................................................................3
HOW TO CONSULT PROCEDURE CHARTS ............................................................................................4
TITLE OF PROCEDURE.............................................................................................................................4
OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS ....................................................5
CONNECTION AND INITIAL SET-UP.............................................................................................11
CONNECTION TO THE TELEPHONE LINE AND ELECTRICAL POWER SUPPLY................................12
HANDSET FEATURES AND INSTALLATION OF ITS SUPPORT............................................................15
LOADING PAPER FOR PRINTING RECEIVED FAXES AND COPIES....................................................18
INSTALLATION OF DOCUMENT EXIT SUPPORTS ................................................................................20
INSTALLING THE PRINT HEAD...............................................................................................................21
BASIC FUNCTIONS ..............................................................................................................................23
CHANGING THE DATE AND TIME...........................................................................................................23
STATION NAME AND NUMBER...............................................................................................................25
DOCUMENT TRANSMISSION..................................................................................................................28
RECEIVING A FAX IN AUTOMATIC MODE..............................................................................................29
USING THE FAX MACHINE AS A SIMPLE COPIER................................................................................31
MENUS, SUB-MENUS AND PARAMETERS................................................................................33
PROGRAMMING LEVELS ........................................................................................................................33
LIST OF MENUS AND SUB-MENUS ........................................................................................................34
MACHINE OPERATION MODES..............................................................................................................37
PARAMETER PROGRAMMING
WHAT IS MEANT BY PROGRAMMING?......................................................................................41
LAYOUT AND DESCRIPTION...................................................................................................................41
INSTALLATION PARAMETERS .......................................................................................................43
LIST AND DESCRIPTIONS.......................................................................................................................43
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TEL. LINE SET-UP .....................45
PROGRAMMING EXAMPLE: TEL. LINE SET-UP.....................................................................................46
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: LANGUAGE................................48
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: STATION NAME .........................48
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PHONE NUMBER.......................49
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DIAGNOSTICS ...........................49
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT INSTALL..........................50
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: SERVICE PARAM.......................51

XCONTENTS
CONFIGURATION PARAMETERS ..................................................................................................53
LIST AND DESCRIPTIONS.......................................................................................................................53
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: VARIOUS SETTINGS .................55
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINTER PARAMET. .................56
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME.........................57
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL......................58
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: CODED SPEED DIAL .................59
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT OUT SET-UP...................60
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: HEAD MAINTENANCE ...............60
USING THE OTHER FUNCTIONS
DIALLING..................................................................................................................................................63
HOW TO PROGRAM THE ONE TOUCH KEYS........................................................................................64
HOW TO PROGRAM SPEED DIAL CODES.............................................................................................67
HOW TO PRINT THE PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA.............................70
DIALLING METHODS FOR MAKING A TELEPHONE CALL (DOCUMENT NOT INSERTED).................71
DIALLING METHODS FOR SENDING A FAX (DOCUMENT INSERTED)................................................71
SPECIAL DIALLING FUNCTIONS.............................................................................................................72
REDIALLING..............................................................................................................................................72
TRANSMISSION .....................................................................................................................................73
TRANSMISSION METHODS.....................................................................................................................73
DOCUMENTS THAT CAN BE TRANSMITTED .........................................................................................73
ADJUSTING THE CONTRAST AND RESOLUTION OF TRANSMITTED DOCUMENTS .........................74
TRANSMISSION FOLLOWING MANUAL DIALLING................................................................................75
TRANSMISSION USING THE ONE TOUCH KEYS...................................................................................76
HOW TO TRANSMIT A DOCUMENT USING THE SPEED DIAL CODES................................................77
HOW TO PROGRAM DELAYED TRANSMISSION...................................................................................79
HOW DELAYED TRANSMISSION TAKES PLACE...................................................................................80
AUTOREDIAL............................................................................................................................................81
USING THE REDIAL KEY .........................................................................................................................83
RECEPTION.............................................................................................................................................85
RECEPTION METHODS ...........................................................................................................................85
RECEIVED DOCUMENT PRINTING SET-UP PROCEDURES.................................................................86
AUTOMATIC RECEPTION MODE.............................................................................................................86
MANUAL RECEPTION MODE...................................................................................................................87
AUTOMATIC FAX/PHONE RECOGNITION MODE...................................................................................88
REMOTE CONTROL RECEPTION............................................................................................................89
POLLING...................................................................................................................................................91
PROGRAMMING THE FAX MACHINE TO POLL A DOCUMENT (POLLING IN RECEPTION)................92
HOW A POLLED DOCUMENT IS RECEIVED ..........................................................................................93
HOW A POLLED DOCUMENT IS TRANSMITTED ...................................................................................94

CONTENTS XI
THE TELEPHONE ANSWERING DEVICE....................................................................................97
MESSAGES...............................................................................................................................................97
LIST AND MEANING OF MENUS AND SUB-MENUS ..............................................................................98
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PLAY OGM #1 ..........................100
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: RECORD OGM #1....................100
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: FORWARD MESSAGES ..........101
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: REC.FORW.ANNOUNC ...........102
PROGRAMMING CHART AND MEANING OF THE SUB-MENU: ANNOUNCE ONLY...........................102
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: SYNTH.ANNOUNCE.................103
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DAY OF THE WEEK.................104
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ICM REC. TIME ........................104
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ACCESS CODE........................105
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TOLL SAVER............................106
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT TAD SET-UP.................106
HOW TO PLAY, RECORD AND REPLACE OUTGOING MESSAGES...................................................107
HOW TO PROGRAM THE TAD TO FORWARD MESSAGES TO A REMOTE LOCATION...................109
HOW TO PROGRAM THE TAD ONLY TO ANSWER.............................................................................111
HOW TO RECORD MEMOS...................................................................................................................112
HOW TO PLAY AND ERASE INDIVIDUAL INCOMING MESSAGES OR MEMOS................................112
HOW TO ERASE ALL INCOMING MESSAGES AND MEMOS ..............................................................113
HOW TO FORWARD MESSAGES TO A REMOTE LOCATION.............................................................113
SYNTHESIZED MESSAGES...................................................................................................................114
HOW A FAX IS RECEIVED IN TAD/FAX RX MODE...............................................................................115
HOW TO CONTROL THE TAD FROM A REMOTE LOCATION.............................................................117
HOW TO RECORD OUTGOING MESSAGES FROM A REMOTE LOCATION......................................118
REPORTS ...............................................................................................................................................119
DESCRIPTION AND USE OF THE MENU: PRINT OUT REPORT........................................................119
AUTOMATIC TRANSMISSION REPORT................................................................................................120
MANUAL TRANSMISSION REPORT......................................................................................................121
JOURNAL................................................................................................................................................122
POWER FAILURE REPORT...................................................................................................................123
MAINTENANCE, ACCESSORIES AND SIGNALS
ROUTINE MAINTENANCE ...............................................................................................................127
REMOVING A JAMMED DOCUMENT ....................................................................................................127
REMOVING JAMMED PRINTING PAPER..............................................................................................128
REPLACING THE PRINT CARTRIDGE..................................................................................................130
REPLACING THE PRINT HEAD .............................................................................................................132
AUTOMATIC CHECKING AND CLEANING OF THE PRINT NOZZLES.................................................134
CLEANING THE OPTICAL SCANNER....................................................................................................135
CLEANING THE PRINT HEAD AND MANUAL CHECKING OF THE NOZZLES....................................136
CLEANING THE ELECTRICAL CONTACTS ON THE PRINT HEAD......................................................138
CLEANING THE PRINT HEAD CLEANING RIBBON..............................................................................139
AUTOMATIC SHEET FEEDER ADJUSTMENT.......................................................................................140

XII CONTENTS
SIGNALS, ERROR MESSAGES, TECHNICAL SPECIFICATIONS....................................141
ACOUSTIC SIGNALS..............................................................................................................................141
ERROR LED............................................................................................................................................141
MESSAGES ON THE DISPLAY ..............................................................................................................142
TRANSMISSION REPORT MESSAGES.................................................................................................144
JOURNAL AND DISPLAY MESSAGES...................................................................................................145
TECHNICAL SPECIFICATIONS AND GENERAL CHARACTERISTICS.................................................147
INDEX .......................................................................................................................................................149

HINTS FOR RAPID USE

BEFORE USE 3
BEFORE USE
Before you start to use your facsimile machine, we recommend that you take a little time to study this
manual in order to learn about the features of the machine and how to make the most of the functions it
provides.
INTRODUCTION
The facsimile machine, or more simply the "fax machine", is a communication tool capable of transmitting
and receiving documents in the form of text, drawings and photographs over the telephone line.
Its main functions are to reproduce an original document and send a faithful copy to a remote location and
to receive documents transmitted in the same way.
The only requirements for this operation are that the remote location is equipped with a fax machine
connected to a telephone line.
The fax machine uses an “ink-jet printing system” which allows you to adjust the definition of transmitted or
copied documents. Note that the fax machine uses plain paper instead of thermal paper and can also be
used as a simple copier.
The use of plain paper offers a number of advantages insofar that documents may be filed without
photocopying them and problems commonly associated with thermal paper such as fading, darkening or
curling are effectively eliminated.
Other functions include delayed fax transmission or receiving at preset times and automatic printing of
activity reports or journals.
Your new fax machine is built to the highest quality standards and incorporates the very latest technology to
provide a complete range of advanced functions which are nonetheless extremely simple to use.
HOW TO USE THIS MANUAL
This manual describes how to set up and operate the facsimile machine. Follow the instructions carefully in
order to make the best use of your machine.
This manual comprises 4 chapters divided into 13 sections.
In the first chapter, HINTS FOR RAPID USE, the section entitled BASIC FUNCTIONS gives all the
necessary instructions for normal operations, i.e. sending, receiving and copying documents.
The section MENUS, SUB-MENUS AND PARAMETERS is particularly important as it provides the user
with an overview of the various functions and how they are accessed.
The second chapter, PARAMETER PROGRAMMING, explains how to personalise your fax machine as
required by memorising the operating conditions necessary to automate various procedures.
The remaining chapters, USING THE OTHER FUNCTIONS and MAINTENANCE, ACCESSORIES AND
SIGNALS complete the product information by providing the user with progressive and systematic notions
of the fax machine.

4BEFORE USE
HOW TO CONSULT PROCEDURE CHARTS
The manual is organised in independent charts each dealing with a different procedure or function of the
fax machine, complete with examples where necessary. These sections can be consulted in any order. All
references to other sections are clearly indicated.
An example of a chart is given below.
TITLE OF PROCEDURE
The title is followed by a brief description of the procedure, and, where necessary, an example.
vThis symbol marks the part of the text specifying the conditions that must exist prior to following the
procedure (if this part is not included, the procedure does not require any specific conditions). In some
cases this part may also include an illustration of the display.
1. This part of the section refers to the steps in the procedure. In
addition to the step and text number an illustration of the display
is given, or, in some cases, a drawing.
IF...
•this part of the text tells you how to prevent and correct errors
or describes other actions possible at this step in the
procedure.
•the procedure does not require it, this part of the text is not
included.
2. Where two alternative operations are possible they are shown as
follows:
−choose the first
or
−choose the second.
HOW THE DISPLAY IS ILLUSTRATED IN THE MANUAL:
PARAMETER
MENU SUB-MENU OR
OPERATION MODE

BEFORE USE 5
OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS
PRODUCT OVERVIEW
Compact and versatile - your new fax incorporates an ink-jet printing system, an easy-to-use console and
an operator display.
Basic functions:
The special features of the new fax guarantee:
TRANSMISSION
RECEPTION
COPYING
The ink-jet printing system (bubble ink jet) combined
with the contrast adjustment feature guarantees high quality
documents.
QUALITY
The use of plain paper instead of thermal paper
eliminates the problems encountered with thermal paper such
as fading, darkening and curling. And there’s no need to
photocopy the documents you receive for filing purposes.
ECONOMY

6BEFORE USE
Package contents
In addition to the fax machine, which is supplied with a power cord, the package includes a box containing
the following accessories:
1. Telephone connection cord
2. A plug for the country of destination (some countries only)
3. Print head with interchangeable ink cartridge
4. Extendible exit support for transmitted/copied documents
5. Exit support for received/copied documents
6. Automatic sheet feeder
7. Document holder
8. “Quick Reference Guide” sheet
9. Instruction manual (this manual)
10.Handset support
11.Handset
Important:
Remove the protective plastic film from the keypad.
Accessory installation and connection of the fax machine are described in the section, CONNECTION AND
INITIAL SET-UP.

BEFORE USE 7
COMPONENTS
Key:
1.
Automatic document feeder (ADF) for original
documents to send and copy
2. Extendible exit support for original documents
3. Exit support for received/copied documents
4. Automatic sheet feeder (ASF)
5. Paper guides
6. Operator console
7. Display
8. Print head with interchangeable ink cartridge
9. Print head compartment cover
10. Connection sockets
11. Optical scanner
12. Handset support
13. Handset
14. Microphone
15. Speaker
1
7
5
6
14
2
4
10
3
15
11
8
9
13
12