Olivetti OFX 2200 User manual

&AcSIMILE
/&82
)NSTRUCTIONS

PUBLICATION ISSUED BY:
Olivetti Lexikon, S.p.A.
Documentazione
77, Via Jervis - 10015 Ivrea (Italy)
Copyright © 1995, Olivetti
All rights reserved
Themanufacturerreservestherighttocarryoutmodificationstotheproductdescribedinthismanualatany
time and without any notice.
This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the
Directives:
• 89/336/CEE of 3rd May, 1989 with subsequent modifications (Directive 92/31/CEE of 28th April, 1992
and Directive 93/68/CEE of 22nd July, 1993);
• 73/23/CEE of 19th February, 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July,
1993);
as having been designed in conformity with the requirements of the following Reference Norms:
• EN 55022 (
Limits and methods of measurements of radio interference characteristics of Information
Technology Equipment
);
• EN 50082-1 (
Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,
commercial and light industry
);
• EN 60555-2 (
Disturbance in supply systems caused by household appliances and similar equipment
- Part 2: Harmonics
);
• EN 60950 (
Safety of information technology equipment, including electrical business equipment ).
Conformity with the above basic requirements is certified by means of the Mark shown on the
product.
The Mark was introduced in 1995.
Your attention is drawn to the following actions that could compromise the characteristics of the product:
• incorrect electrical supply;
• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings
given in the User Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the
manufacturer, or carried out by unauthorized personnel.
The machine’s on/off switch only provides an operating function and does not disconnect the machine from
the electrical power supply. The wall socket must be easily accessible and in close proximity. To disconnect
the machine from the electrical power supply, remove the power cable plug from the wall socket.
ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA
WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA.
APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG.
LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.
LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET .

FOR U.S.A. USERS
FCC Regulation
In accordance with FCC regulations, the following information relates to the information required to be
supplied on a fax.
Part 68, Section 68.381 (c) (3) of FCC Regulations states the following:
"Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any
person within the United States to use a computer or other electronic device to send any message via a
telephonefacsimile machine unless such message clearly contains,in a margin at the top orbottom of each
transmitted page or on the first page of the transmission, the date and time it is sent and an identification of
the business, other entity, or individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and
after December 20, 1992 must clearly mark such identifying information on each transmitted message".
NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device
pursuant to Part 15 of the FCC Rules.
Theselimitsaredesignatedtoprovidereasonableprotectionagainstinterferenceinaresidentialinstallation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined
by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for assistance.
Changes or modification not expressly approved by the party responsible for compliance could void the
user’s authority to operate the equipment.
Connecting of peripherals requires the use of grounded shielded signal cables.
Thisequipment complies withPart68of the FCCrules.On the rearofthisequipment isalabelthat contains,
among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone company.

This equipment uses the following USOC jacks: RJIIC
TheRENisusedtodeterminethequantityofdevicesthatmaybeconnectedtothetelephoneline.Excessive
RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most,
but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices
that may be connected to the line, as determined by the total RENs, contact the telephone company to
determine the maximum REN for the calling area.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. If advance notice is not practical, the telephone
companywillnotifythecustomerassoonaspossible.Also,youwillbeadvisedofyourrighttofileacomplaint
with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment operations, or procedures that could
affect the operation of the equipment. If this happens, the telephone company will provide advance notice
in order for you to make the necessary modifications in order to maintain uninterrupted service.
If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair
and warranty information. If the trouble is causing harm to the telephone network, the telephone company
may request you to remove the equipment from the network until the problem is resolved.
No repairs may be done by the customer.
This equipment cannot be used on a telephone company-provided coin service.
Connection to a Party Line Service is subject to state tariffs.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:
• Remain on the line and briefly explain to the dispatcher the reason for the call.
• Perform such activities in the off-peak hours such as early mornings or late evenings.

FOR CANADIAN USERS
INDUSTRY CANADA NOTICE
The Load Number of this modem is 3.
The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is
CA11A.
TheLoadNumberassignedtoeachterminaldevicedenotesthepercentageofthetotalloadtobeconnected
to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist
ofany combinationofdevices subjectonlytothe requirementthatthe totalofthe loadnumbersof alldevices
does not exceed 100.
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus
as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the
Industry Canada.
Cetappareilnumériquerespecteleslimitesdebruitsradioélectriquesapplicablesauxappareilsnumériques
de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée
par le ministre des Communications.
The Industry Canada label identifies certified equipment. This certification means that the equipment meets
certain telecommunications network protective operational and safety requirements. Industry Canada does
not guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
ofthelocaltelecommunicationscompany.Theequipmentmustalsobeinstalledusinganacceptablemethod
of connection. In some cases, the company's inside wiring associated with a single line individual service
may be extended by means of a certified connector assembly (telephone extension cord). The customer
should be aware that compliance with the above conditions may not prevent degradation of service in some
situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated
by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions,
may give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the
appropriate electric inspection authority, or electrician, as appropriate.

Notice for Connection to the Telecommunication Systems
1. BABT Certificate Number/Approval Number for the OFX 2200: see label on the rear of the machine.
APPROVED for connection to telecommunication systems specified in the instructions for use subject
to the conditions set out in them.
2. This apparatus has been approved for the use of the following facilities.
1. Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify
stored number)
2. Automatic Call initiation
3. Use on a PABX which returns Secondary Proceed Indication
4. Operation in the presence or absence of Initial or Secondary Proceed Indication
5. Automatic Dialling Facilities
6. Automatic Storage of last number dialled
7. Automatic Repeat Attempt Facilities
8. Auto Clear from the call originating end
9. Series Connection Facility
10. Call Progress Monitor
Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform
to the standards against which approval was granted.
3. Theconnectiontothetelecommunicationsystemsmustbeunpluggedbeforetheearthisdisconnected.
The connection to the telecommunication systems must not be hardwired.
4. This apparatus may be used on telecommunication systems employing loop disconnect of MF
signalling.
5. This apparatus is not suitable as an extension to a payphone for use on shared service lines or for use
on 1+1 carrier systems.
6. THE USER MUST ENSURE THAT ALL TELEPHONE NUMBERS PROGRAMMED INTO THE
"SPEED DIALLING" AND "CODED SPEED DIALLING" MEMORIES ARE ENTERED CORRECTLY.
7. This apparatus is suitable for connection only to direct exchange lines on the path directly or via a
compatible PABX. The supplier of the apparatus should be consulted for an up-to-date list of PABXs
with which the apparatus is compatible.
It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to
a compatible PABX. Any cases of difficulty should be referred in the first instance to the supplier of the
apparatus.
8. Ringer Equivalence Number (REN) = 3
TheRENisacustomerguideindicatingapproximatelythemaximumnumberofitemsofapparatusthat
should be connected simultaneously to the line.

If you require suitable sockets for connection of this apparatus, complete this form and send
it to your local British Telecom sales office at the address listed in your telephone book.
To: BRITISH TELECOM
I require ........................ sockets for connection of the following equipment
Title FACSIMILE MACHINE
Model OFX 2200
Approval No. See label on the rear of the machine
Name
Address
Telephone number ..............................................................................................................
Date Signed ..................................................................
The sum of the REN's of the individual items should not exceed 4. The REN value of a B1 telephone
is assumed to be 1 unless otherwise marked.
Only one telephone and the facsimile machine should be connected to the line. Where the telephone
is a separate unit it must only be connected to the appropriate socket on the facsimile apparatus.
9. THE VOLTAGE DROP INTRODUCED BY THE APPARATUS BETWEEN THE PSTN AND THE
ASSOCIATED TELEPHONE AT A CURRENT OF 40mA dc IS 0.4 Volts.
10. FOR THE DEFINITION OF A "RELEVANT BRANCH SYSTEM" OR "RBS", REFER TO BS 6789
SECTION 6.1 CLAUSE 2.4
11. THE LJU SERIES CONNECTOR IS FOR USE WITH AN APPROVED SIMPLE TELEPHONE ONLY.
THIS PORT IS A TNV CIRCUIT AND IS INTENDED FOR CONNECTION TO THE TELEPHONE
NETWORK ONLY.
APPLICATION FOR INSTALLATION OF B.T. SOCKETS
This form may only be required if the wiring is owned by B.T.
........................................................................................................................................
........................................................................................................................................
........................................................................................................................................
..........................

III
HOW TO USE THIS MANUAL
This manual is an indispensible guide for learning to use the many features available on your
machine. We recommend you read the topics carefully in the order in which they are presented.
Thefirstpart"InstallingYourFacsimileMachineandGettingStartedQuickly"providesabrief
description of the machine, describes how to install it and how to get started straight away, using
its basic features only.
After this preliminary phase, read the second part of the manual "Getting the Best From Your
Facsimile Machine". It offers a more detailed description of the machine and its functions and
each of its sections is dedicated to a specific topic: transmission, polling, memory management,
andsoon.Thiswillhelpyoutofamiliarizeyourselfwiththemachineandgainconfidenceinlearning
the concepts, terminology and procedures that will enable you to take full advantage of your
machine's many features. References to procedures are indicated by the symbol 4.
The third part "The procedures" describes the procedures to be followed in order to activate the
functions described in the previous sections. The procedures are described step by step and
includeanymessagesdisplayedbythefacsimilemachineatthemomentandintheorderinwhich
they appear. The following sections explain how to eliminate any mechanical or procedural
problems that may arise, describe the maintenance operations to be performed and provide
information on the various operating modes available. The third part of the manual ends with the
section that lists the technical characteristics.
TheIndex, situatedattheendofthemanual,willhelpyoutoquickly and easily locate any specific
topic that interests you.

V
CONTENTS
INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED
QUICKLY
Introduction .............................................................................................................. 1
Unpacking ................................................................................................................. 2
The Machine's Main Components......................................................................3
Installation Site ......................................................................................................... 4
Connecting to the Telephone Line..................................................................... 5
Preparing the Machine for Use........................................................................... 7
Adjusting the Paper Cassette .......................................................................................... 7
Loading Paper ...................................................................................................................... 8
Inserting the Print Head ..................................................................................................... 8
Entering the Identification Data ........................................................................10
Date and Time .................................................................................................................... 10
Sender's Name ...................................................................................................................11
Setting the Installation Parameters .................................................................. 12
Printing the Installation Parameters .............................................................................. 12
Changing the Installation Parameters ........................................................................ 1 2
Getting Started....................................................................................................... 17
Sending a Fax ..................................................................................................................... 1 7
Redialling Manually ........................................................................................................... 17
Receiving a Fax .................................................................................................................. 1 7
GETTING THE BEST FROM YOUR FACSIMILE MACHINE
Theory of Operation ............................................................................................. 19
Methods of Making a Call (Dialling)................................................................ 20
Methods of Transmission ..................................................................................... 21
Methods of Reception ......................................................................................... 22
Polling ....................................................................................................................... 23
Memory Management ........................................................................................ 24
The Reports: An Automatic record ................................................................... 25
Security Functions ................................................................................................. 28
Passwords............................................................................................................................. 28
Closed Network ................................................................................................................. 29
Customizing the Machine ................................................................................... 30
Advanced Features .............................................................................................. 34
Connecting to a Personal Computer ......................................................................... 3 4
Diagnostic Test of Facsimile Machine ......................................................................... 35

VI
Complementary Functions .................................................................................35
Transmission with Telephone / Handsfree Dialling ................................................... 35
Suspending or Requesting a Telephone Conversation ......................................... 3 6
Regulating the Speaker Volume .................................................................................. 36
Using the Facsimile Machine as a Photocopier ....................................................... 37
THE PROCEDURES
General Aspects.................................................................................................... 39
The Console ........................................................................................................................ 3 9
Standby Mode ................................................................................................................... 43
The Function Menus .......................................................................................................... 4 4
Operation Summary ......................................................................................................... 46
Customizing the Machine ................................................................................... 48
Printing the Set-Up Parameters ..................................................................................... 49
Setting the Set-Up Parameters ...................................................................................... 4 9
Dialling .....................................................................................................................50
Programming One-Touch Dialling Keys ...................................................................... 50
Programming Speed Dialling Codes ........................................................................... 53
Printing Programmed Data ............................................................................................ 5 6
Clearing Programmed Data .......................................................................................... 57
Passwords ................................................................................................................58
Setting Passwords .............................................................................................................. 58
Changing or Deleting a Password ............................................................................... 59
Transmission ............................................................................................................60
Documents That May Be Sent ....................................................................................... 60
Types of Documents Not To Be Used ......................................................................................60
Preparing the Document for Transmission ................................................................. 61
Sending a Fax to a Single Correspondent ................................................................ 64
Immediate ....................................................................................................................................... 64
Delayed ............................................................................................................................................ 64
Confidential ..................................................................................................................................... 65
Repeating a transmission transaction from the memory ................................................. 65
Sending a Fax to Several Correspondents ("Broadcast") ..................................... 67
Repeating a Single Transaction of the Broadcast Transmission ..................................... 67
Reception ................................................................................................................71
Automatic Reception ...................................................................................................... 71
Manual Reception ............................................................................................................ 71
Reception with Fax/Telephone Switch Enabled ...................................................... 72
Reception with an External Telephone Answering Device .................................. 7 2