Olivetti OFX 3100 User manual

Codice 2627791Y-01
Part Number 051194K
Printed in Taiwan
OFX 3100
INSTRUCTION
FAX

PUBLICATION ISSUED BY:
Ing. C. Olivetti & C., S.p.A.
Servizi di Documentazione
77, Via Jervis - 10015 Ivrea (Italy)
Copyright © 1994, Olivetti
All rights reserved
ThisequipmentcomplieswiththeprovisionslaiddownbytheCEE87/308directive
forthepreventionandeliminationofradiointerference

OFX 3100 - QUICK REFERENCE GUIDE
TO PRINT ONE-TOUCH DIALLING KEY DATA
1. Press TEL. REG. .
2. Press PRINT. The data programmed under the one-touch dialling keys is printed.
3. Press STOP to quit the menu.
TO CHANGE THE DATE AND TIME
1. Press DATA.
2. Press START to display the previously set date and time.
3. Enter the date and time using the keys on the numeric keypad. When each character is
entered, the cursor automatically moves on to the next digit.
4. Press START to confirm the changes.
5. Press STOP to quit the menu.
TO RECORD THE SENDER'S NAME
1. Press DATA.
2. Press ∧∧
∧∧
∧to display the SENDER'S NAME STORING function
3. Press START to start storing the name. To enter alphnumeric characters forming the name,
press ∧∧
∧∧
∧or ∨∨
∨∨
∨until the desired character is displayed and then CONFIRM to confirm your choice.
4. Press START to confirm the name entered.
5. Press STOP to exit from the menu.

TO PRINT THE ACTIVITY REPORT
1. Press REPORT.
2. Press ∨∨
∨∨
∨twice to display the “ACTIVITY REPORT” function.
3. Press PRINT. The report will be printed.
4. Press STOP to quit the menu.
TO SEND A DOCUMENT
1. Place the document in the ADF.
2. Call your correspondent by entering his facsimile number (max.32 digits) on the numeric keypad.
3. Press START to confirm the setting.
4. The document will be stored automatically.
Once stored, make a note of the reference number which appears for a few seconds in the bottom
right-hand corner. This number may be used later for deleting or retransmitting the document .
Having printed the connection activity list and identified the connection activity corresponding to the
transmission you want to delete by means of the reference number, proceed as follows:
1. Press MEM. STAT. .
2. Press START.
3. Press ∨∨
∨∨
∨or ∧∧
∧∧
∧to select the connection activity of the transmission you want to delete
4. Press CLEAR.
5. Press STOP twice to quit the menu.
TO CLEAR A TRANSMISSION FROM THE MEMORY
TO PRINT CONNECTION ACTIVITIES
1. Press MEM. STAT.
2. Press PRINT. The list of connection activities will be printed.
3. Press STOP to quit the menu.
TO CLEAR DOCUMENTS FROM THE MEMORY
1. Press MEM.STAT. .
2. Press ∨∨
∨∨
∨four times to display the “No. DOC.IN MEMORY” function.
3. Press START.
4. Press ∨∨
∨∨
∨ or ∧∧
∧∧
∧to select the document you want to delete.
4. Press CLEAR
5. Press STOP twice to quit the menu.
Copyright©1994,byOlivetti-Code 2629381G-01

I
CONTENTSCONTENTS
CONTENTSCONTENTS
CONTENTS
BEFORE USE 1
INTRODUCTION 3
PRODUCT OVERVIEW 3
HOW TO PREPARE THE FAX MACHINE FOR USE 4
GETTING TO KNOW THE FACSIMILE MACHINE 5
COMPONENTS 5
OPERATOR CONSOLE 6
CONSUMABLES 16
PAPER 16
ADJUSTING THE PAPER TRAY 17
PRINT CARTRIDGE 17
PROGRAMMING 18
ACCESS TO PROGRAMMING PROCEDURES 18
CHANGING THE DATE AND TIME 21
CHANGING THE SENDER’S FACSIMILE NUMBER 22
STORING THE SENDER’S NAME 23
PROGRAMMING ONE-TOUCH DIALLING KEYS 25
PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED 29
PROGRAM KEYS 32
PRINTING PROGRAMMED DATA 35
CLEARING DATA PROGRAMMED FOR ONE-TOUCH AND SPEED DIALLING 36
CLEARING DATA PROGRAMMED FOR GROUPED DIALLING (PROGRAM KEYS) 37
SETTING PASSWORDS 39
CHANGING OR DELETING PASSWORDS 41
STORING MESSAGES 42
STORING CONFIDENTIAL POLLING IDENTIFIERS 44
PRINTING MESSAGES AND CONFIDENTIAL POLLING IDENTIFIERS 46
SELECTING THE TYPE OF DIALLING 48
SETTING THE OPERATING CONFIGURATION PARAMETERS 49
CLOSED NETWORK FEATURE 54
PRINTING THE OPERATING CONFIGURATION PARAMETERS 54

II
CONTENTSCONTENTS
CONTENTSCONTENTS
CONTENTS
BEFORE TRANSMISSION/COPYING 56
DOCUMENTS THAT CAN BE SENT/COPIED 56
PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING 56
TRANSMISSION 60
TRANSMISSION FROM THE MEMORY 60
TRANSMISSION FROM THE ADF 62
DELAYED TRANSMISSION 63
CONFIDENTIAL TRANSMISSION 65
TRANSMISSION DIALLING ON THE TELEPHONE OR HANDSFREE UNIT 66
BROADCAST TRANSMISSION - IMMEDIATE OR DELAYED 66
BROADCAST TRANSMISSION WITH GROUPED DIALLING
(PROGRAM KEYS) 69
POLLING TRANSMISSION 70
RECEPTION 72
FROM AUTOMATIC TO MANUAL RECEPTION AND VICEVERSA 72
MANUAL RECEPTION 73
MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED 74
AUTOMATIC RECEPTION 75
POLLING RECEPTION 75
PRIVATE MAILBOX RECEPTION 78
SUBSTITUTE RECEPTION 78
MEMORY 79
ACCESS TO THE “MEMORY STATUS” 79
CONNECTION ACTIVITIES 80
DOCUMENT WAITING FOR POLLING 87
DOCUMENTS IN THE PRIVATE MAILBOX 90
DOCUMENTS WAITING TO BE PRINTED 94
TOTAL NUMBER OF DOCUMENTS IN THE MEMORY 95
COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER 99
TELEPHONE CONVERSATION ON THE FACSIMILE MACHINE 99
ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED 100
ANSWERING A TELEPHONE CALL WHILE SENDING OR RECEIVING A DOCUMENT 100
SENDINGOR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION 101
TELEPHONE CONVERSATION AFTER SENDING OR RECEIVING A DOCUMENT 101
REGULATING THE VOLUME OF THE SPEAKER 102
COPYING FUNCTION (SINGLE OR MULTICOPY) 103

III
CONTENTSCONTENTS
CONTENTSCONTENTS
CONTENTS
REPORTS 105
LAST TRANSMISSION REPORT 106
LAST RECEPTION REPORT 109
ACTIVITY REPORT 112
POWER FAILURE REPORT 115
FILLING UP/ELIMINATING PAPER JAMS 116
ADDING PAPER 116
REMOVING JAMMED DOCUMENTS 116
REMOVING JAMMED PAPER 117
MAINTENANCE 119
REPLACING THE PRINT CARTRIDGE 119
REPLACING THE PRINT HEAD 120
CLEANING THE OPTICAL READER 123
CHECKING THE PRINT HEAD NOZZLES 123
CLEANING THE ELECTRICAL CONTACTS (PRINT CARTRIDGE) 125
CLEANING THE PRINT HEAD PAD 125
PURGING THE PRINT HEAD 126
SOLVING PROBLEMS BY YOURSELF 126
SIGNALS AND SERVICE CODES 128
AUDIBLE SIGNALS 128
MESSAGES ON THE DISPLAY 130
MESSAGES AND ERROR CODES ON THE DISPLAY 131
SERVICE CODES 132
CHARACTER SET TABLE 135
OPTIONS 136
PC/FAX MULTIFUNCTIONS 136
GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE 137

1
BEFORE USEBEFORE USE
This manual is an essential guide for those wishing to learn how to use this facsimile machine.
The introductory chapter “GETTING TO KNOW THE FAX” provides a number of simple, easy-to-understand,
practical examples designed to help you become familiar with the product, the best way of making sure you
get the most out of the facsimile machine.
The “CONSUMABLES” chapter provides information on the technical characteristics of the paper and print
cartridge.
The “PROGRAMMING” chapter describes how to set the machine to suit your requirements and explains how
to store your most frequently used facsimile and telephone numbers for fast, automatic dialling.
The “BEFORE TRANSMISSION/COPYING” chapter is an introduction to the various modes of transmission/
copying.
The “TRANSMISSION”, “RECEPTION”, “MEMORY” and “COMPLEMENTARY FUNCTIONS: TELEPHONE/
PHOTOCOPIER” chapters illustrate how to implement the most advanced features of the facsimile machine,
including the various transmission and reception methods, use of the memory, copying, voice calls, etc.
The“REPORTS” chapter providesyou withinformation onthe transmissionand receptiontransactions carried
out.
The chapter “FILLING UP/ELIMINATING PAPER JAMS” provides instructions on how to add paper and insert
the print cartridge. It shows in what areas paper jams are most likely to occur and how to deal with them.
The “MAINTENANCE” chapter informs you of the periodic maintenance operations required and how you can
eliminate faults by yourself without wasting any time.
The “MESSAGES AND CODES” chapter informs you of operating errors and provides additional information
on the current operating modes.
The “CHARACTER SET TABLE” shows all the alphanumeric characters that you can display and select.
The “OPTIONS” chapter describes the additional features that may be used with the facsimile machine.
Finally, the chapter “GENERAL FEATURES OF FACSIMILE MACHINE” is a brief list of the technical data of
the facsimile machine.
All the chapters, except the first two and the last five, are laid out in separate sections, each of which deals
with one feature. The features are discussed in the order that enables you to learn more quickly. As they
are all independent, they can however be consulted in any order.
Each of these sections consists of:
- An introduction with a short definition of the feature.
- A section marked with the osymbol describing the operations that must have been performed and the
situation in which you must be in order to follow the procedure described (if this part is not included, the
feature requires no specific conditions).
- The last part describes the operating procedure.
Whentheinformation shown onthedisplay isessentialto conclude theprocedurecorrectly, theinstructions
givenaresplitintotwocolumns:theleft-handcolumnindicatesthe operations tobeperformedandtheright-
hand column shows the messages displayed.

2
BEFORE USE
Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other
useful hints.
Note that this manual does not describe how to install the facsimile machine as the installation procedure and
preliminary operating tests are to be performed by the technician.

3
INTRODUCTION
INTRODUCTION
PRODUCT OVERVIEWPRODUCT OVERVIEW
PRODUCT OVERVIEWPRODUCT OVERVIEW
PRODUCT OVERVIEW
A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive
quality are the product's special features.
SIMULTANEOUS OPERATION
The simultaneous operation of functions (transmission/
reception with programming operations, booking, printing
and copying) ensures a considerable saving in terms of
the operating times required.
CONFIDENTIAL
The use of passwords enable the entire working process
to be controlled, thus guaranteeing that the documents
sent and received will be kept absolutely confidential.
QUALITY
Bubble ink jet technology. Resolution, text/image
separation and grey scale functions ensure that a high
qualityreproductionisobtainedforallkindsofdocuments.
VERSATILITY
Use of the memory in the advanced functions saves time
and reduces operating costs.
FLIEXIBLE PAPER FEED
Large sized documents (max. A3) can be sent directly by
the facsimile machine, which automatically reduces the
format.
MULTIFUNCTIONS
Its serial port enables the facsimile machine to be
connected to a PC and thus work as a printer and
scanner.

4
INTRODUCTION
HOW TO PREPARE THE FAX MACHINE FOR USE
Setthefacsimile unit onastable surface.Leaveenough space for asufficientair flowandso that thedocument
out tray can be positioned correctly so as to avoid paper from piling up and jamming.
Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in
temperature and humidity.
Set the unit close to a telephone socket. In this way, the existing telephone line can be used and no new line
need be installed.
Connect the facsimile machine to a grounded socket to which no other devices are connected.
WARNINGWARNING
WARNINGWARNING
WARNING
Take care to remove paper clips and staples from your originals to avoid damaging the facsimile machine.
To prevent paper jams, do not switch the fax off or raise the operator console during transmission, reception
or copying.
For optimum print quality, use the recommended paper of the weight, thickness and format specified in this
manual.
Should the unit malfunction, refer to the °Operating Errors° section. In most cases, you will be able to find a
solution to the problem. If not, call the technical service engineer.
The manufacturer declines all liability for faults caused by improper use, installation, connection of unauthor-
ized devices, or tampering by unauthorized persons.
WARNING: THIS MACHINE MUST BE CONNECTED TO PROTECTIVE EART
The ON/OFF switch is only operational. An easily accessible and nearby wall outlet must be used.
To disconnect the machine, remove the power cable plug from the socket.

GETTING TO KNOW THE FACSIMILE MACHINE
5
KEY:
1. Paper positioning lever
2. Document feed slide
3. Paper cassette
4. Paper guides
5. Sent/copied document tray
6. Received/copied document tray
GETTING TO KNOW THE FACSIMILE MACHINE
7. Operator console
8. Print cartridge
9. Cartridge compartment lid
10. Optical reader
11. ON/OFF switch
1
23 4
6
7
5
10
11
8
9
COMPONENTS

GETTING TO KNOW THE FACSIMILE MACHINE
6
OPERATOR CONSOLE
The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating
modes and provide a user-friendly interface with the machine.
A brief description of the keys and LEDs is provided below. How each of them is used will be explained during
the relevant operating procedures.

GETTING TO KNOW THE FACSIMILE MACHINE
7
Topresent the various features ofthe machinein agradual and systematicway, theoperator consolehas been
divided into three sections; each of which contains a brief description of the keys and other elements they
contain.
- The left-hand section consists of the display, keys and LEDs.
The DISPLAY constists of two lines of 24 characters each, displays the data entered directly on the keypad
and provides information and messages to guide you through the operations to be performed. It also operates
as a Clock/Calendar displaying the time automatically.
When held down, it checks the facsimile machine’s operating status during
dialling, transmission or reception.
When pressed together with the STOP key, it interrupts the connection.
Lights up during dialling or when documents are being sent or received.
Lights up to indicate that an error occurred during transmission/reception.
LED TX/RX
LED ERROR
LINE STATUS

GETTING TO KNOW THE FACSIMILE MACHINE
8
Starts a single or multi-copy operation.
Multi-purpose key:
- stops a copying operation and interrupts printing.
- whenpressed togetherwith LINE STATUS,it switchesoff theerror LEDwhen
it has come on to indicate an error condition. These two keys must not be
pressedwhen the “TX/RX” LEDis on,otherwise the transmissionor reception
operation in progress will be interrupted.
- during programming, when pressed once only, it interrupts the current
procedure and displays the current menu function. When pressed a second
time, it exits from the menu.
when pressed together with LINE STATUS, it interrupts the connection.
Dual function key
Starts manual transmission or reception.
Activates the menu function selected or confirms the data on the display and, in
some cases, moves on directly to the next procedure and, in others, restores the
previous operating condition.
(CONTRAST)
Enablesyou toregulate thecontrast soas tooptimize thetransmission orcopying
of light or dark original pages.
LIGHT LED on:
- for dark pages.
DARK LED on:
- for light pages.
No LED on for normal pages.
(RESOLUTION)
Enables you to increase the definition of the image of the pages to be sent or
copied.
FINE LED on:
- for pages containing small characters and drawings.
COPY
STOP
START
CONTRAST
RESOLUT.

GETTING TO KNOW THE FACSIMILE MACHINE
9
SUPER LED on:
- for pages containing very small characters and detailed drawings.
SUPER LED blinking:
- advisable during copying.
No LED: for easily legible pages .
Note: if you select the FINE and SUPER resolutions, it will take longer to send the document.
Activates colour (and grey shade) recognition on the original document to be sent
or copied, which will be received or copied in half tones.
AUTO LED on:
- for pages containing text and graphic images (photographs, drawings etc.).
HALF TONES LED on:
- for pages containing images (photographs, drawings etc.).
No LED on: for pages with text only.
- The central section consists of a numeric keypad, function keys and program keys.
NUMERIC KEYPAD Usedfordiallingyourcorrespondent’sfacsimileortelephonenumber,programming
data and coded dialling.
The key can be used, while dialling a number, to switch from pulse to tone
dialling.
IMAGE
∗

GETTING TO KNOW THE FACSIMILE MACHINE
10
(CODED SPEED DIALLING)
To be pressed when a previously recorded coded speed dialling number is to be
dialled.
Sets the line on hold during a telephone call.
Dual-purpose key:
REDIAL - redialsthelastnumberdialledonthenumerickeypad;
PAUSE - inserts a pause in dialling between the digits of a
facsimile or telephone number.
Dual-purpose key:
HOOK - detects line tones - by means of a built-in speaker -
whilethecorrespondinguser’sfacsimileortelephone
number is being dialled (handsfree dialling).
TALK - booksthelineforatelephonecallduringtransmission
or reception of a document.
Dual-purpose key:
EXTERNAL - Tobepressedbeforediallingorrecordinganexternal
number when the facsimile is connected via a PBX
network..
2nd DIALLING TONE - Enablesa second tone to be detected during dialling
whenconnecting to specialintercontinental stations.
PROGRAM KEYS
PRG. 1 PRG. 2 PRG. 3
Each key may be programmed with a group of numbers, the time of the transmission, the graphical layout of
the document to be sent (contrast, resolution and image).
DIAL
SPEED
PAUSE/
REDIAL
EXT./
2nd D. TONE
HOOK/
TALK
HOLD

GETTING TO KNOW THE FACSIMILE MACHINE
11
The section on the right-hand side consists of one-touch dialling keys, cursor and text scroll keys and
function keys.
In this section, access to the part of the keyboard is obtained by moving the mask that can select two
keyboard configurations: one for one-touch dialling and the other for the cursor and text scroll and
function keys.
Note: The second configuration will be referred to as “Function keys” in the manual.
ONE-TOUCH DIALLING KEYS
Enable you to automatically dial the corresponding user’s facsimile or telephone number once recorded.
CURSOR AND TEXT SCROLL KEYS
Used, during data entry, to move the cursor to the left; and in some cases, to
display - from right to left - the available options of each function on a menu.
Used to scroll through the functions on a menu or the items on a list from first to
last.
Also used to scroll from first to last through the characters in the alphanumeric
character set available for storing one-touch or coded speed dial numbers and
passwords or messages.
<
∨

GETTING TO KNOW THE FACSIMILE MACHINE
12
Used to scroll through the functions on a menu or the items on a list from first to
last.
Also used to scroll from first to last through the characters in the alphanumeric
character set available for storing one-touch or coded speed dial numbers and
passwords or messages.
Used, during data entry, to move the cursor to the right and, in some cases, to
display - from left to right - the available options of each function on a menu.
FUNCTION KEYS
The function keys include two types of keys:
Those that activate a specific function and those that provide access to a menu
consisting of a series of associated functions.
Specific function keys
Enables a short message to be written on the document transmitted.
(CONFIDENTIAL)
Sets the facsimile machine for confidential transmission.
Sets the facsimile machine for transmission/reception using the various polling
functions (free or confidential polling).
(PAGE NUMBERING)
TransmissionfromanADF:setsthefacsimilemachineforautomaticallynumbering
documents and automatically checking page numbering.
Transmission from memory: sets the facsimile machine to automatically check
page numbering (the facsimile machine systematically numbers the pages of the
document).
In copying, it sets the number of copies to be made.
(BROADCAST/MEMORY)
Used for starting single or broadcast transmission from memory, immediate or
delayed.
∧
>
MESSAGES
CONFID.
POLLING
PAG. N°.
BRD/MEM.

GETTING TO KNOW THE FACSIMILE MACHINE
13
Used for printing:
- any document in memory;
- reports selected on the “Reports” menu;
- numbers stored for one-touch or coded speed dialling;
- data programmed under program keys;
- numbers stored for confidential polling transmissioni;
- messages;
- operating configuration parameters;
- nozzle test.
Also used for the print head purging operation.
Used for setting delayed transmission when the document is in the ADF
(Automatic Document Feeder)
.
During the recording of one-touch or coded speed dialling numbers, passwords
or messages, it confirms the selection of an alphanumeric character .
Confirms the selection of numbers for broadcast transmission and prerecorded
numbers to be associated with a program key.
Clears an incorrect setting from the display, for example, an incorrect facsimile
number, telephone number or passwords
Clears all data associated with program keys, one-touch dialling keys and speed
dialling codes.
Clears documents from memory.
When pressed repeatedly, gradually increases the loudspeaker volume until it
reaches maximum volume.
When pressed repeatedly, gradually decreases the loudspeaker volume until it
reaches minimum volume.
PRINT
DELAYED
CONFIRM
CLEAR
SPEAK +
SPEAK -