Olivetti Fax-Lab 210 User manual

Fax-Lab 210/Fax-Lab 210P
Fax-Lab 260/Fax-Lab 260P
INSTRUCTIONS
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PUBLISHED BY:
Olivetti I-Jet S.p.A.
Località Le Vieux
11020 ARNAD (Italy)
Editors:
Olivetti ecnost, S.p.A.
Direzione @ Home/Office
Via Jervis, 77 - 10015 IVREA (Italy)
Copyright © 2002, Olivetti
All rights reserved
he manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and
without prior warning.
his machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as
a single terminal to an analogue Public Switched elephone System (PS N) system. However, due to differences
between individual PS Ns in the various countries, the approval does not unconditionally guarantee success
operation of every PS N termination point.
If you encounter any problems, you should contact your supplier immediately.
he manufacturers declare under their own responsibility that this product
complies with provisions laid down by the directive 1999/05/CE.
Conformance is certified by the application of the mark to the product.
Network compatibility declaration
his product has been designed and developed to operate in the networks of all European Community countries,
and in those of Switzerland and Norway.
Full compatibility with the networks of individual countries will depend on specific national software parameters which
can be set in the product. If you encounter problems with non EC PS N networks, contact your national technical
support service.
Your attention is drawn to the following conditions that could compromise the conformity attested above as well as
the machines characteristics:
 incorrect electrical supply;
 incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual
supplied with the machine;
 replacement of components or original parts using other types, not approved by the manufacturer, or where
carried out by unauthorized persons.
he electrical socket must be near to hand and easily accessible. o disconnect the machine from the electrical power
supply, unplug it from the supply socket.
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i
TABLE OF CONTENTS
FIRST SECTION
BEFORE USING IT I
CONSULTING THE MANUAL ........................................................ I
OPERATING PRECAUTIONS ........................................................ I
INSTALLATION PRECAUTIONS .................................................... I
ABOUT THE INSTALLATION AND SETUP PARAMETERS ............ I
PACKAGE CONTENTS .................................................................. I
ABOUT THE FAX MACHINE II
CONSOLE ..................................................................................... II
CONSOLE .................................................................................... III
COMPONENTS ............................................................................ IV
HOW TO START AT ONCE V
INSTALLATION CONDITIONS V
CONNECTION TO THE TELEPHONE LINE AND
POWER SUPPLY V
SETTING SOME PARAMETERS (INDISPENSABLE
FOR CORRECT FUNCTIONING) VI
TO SET THE LANGUAGE AND THE COUNTRY OF
DESTINATION .............................................................................. VI
TO SET THE DATE AND TIME ................................................... VII
SETTING UP THE FAX MACHINE VIII
TRANSMISSION X
TO TRANSMIT AN ORIGINAL DOCUMENT ................................. X
TO HEAR THE DIALLING TONE WHEN SENDING A
DOCUMENT................................................................................. XI
TO SEND A DOCUMENT WITH THE RECEIVER RAISED .......... XI
RECEPTION XII
MANUAL RECEPTION ................................................................ XII
AUTOMATIC RECEPTION .......................................................... XII
RECEPTION IN THE "PHONE/FAX" MODE ................................ XII
RECEPTION WITH TELEPHONE ANSWERING DEVICE ........... XIII
USING THE TELEPHONE XIII
MAKING COPIES XIII
TO MAKE ONE OR MORE COPIES ........................................... XIII
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ii
TABLE OF CONTENTS
SECOND SECTION
INSTALLATION 1
TO CONNECT IT TO THE TELEPHONE LINE ............................. 1
TO CONNECT THE TELEPHONE HANDSET .............................. 3
TO CONNECT IT TO THE POWER SUPPLY ................................ 3
TO ADD PAPER ............................................................................. 3
TO INSTALL THE PRINT HEAD .................................................... 4
PRECAUTIONS ABOUT THE USE OF PRINT HEADS ................. 4
TO CHANGE THE DATE AND TIME .............................................
ALL THAT IS MISSING NOW IS YOUR NAME AND FAX
NUMBER .......................................................................................
TO SET IT UP FOR THE TELEPHONE LINE ................................ 6
BASIC TRANSMISSION AND RECEPTION
OPERATIONS 8
TO SEND A DOCUMENT .............................................................. 8
TO RECEIVE ............................................................................... 11
TO SET ONE-TOUCH AND SPEED DIALLING ........................... 12
TO PRINT REPORTS AND LISTS ............................................... 14
TO MAKE A CALL 17
TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ 17
TO TELEPHONE WITH SPEED DIALLING.................................. 17
TO TELEPHONE BY RUNNING A SEARCH IN THE
PHONE BOOK ............................................................................. 17
TO MAKE A COPY 18
WHAT DOCUMENTS CAN BE COPIED ...................................... 18
TO MAKE A COPY ....................................................................... 18
TO GET COPIES OF AN EXCELLENT QUALITY ........................ 18
THE TELEPHONE ANSWERING DEVICE 19
THE TAD CONSOLE ................................................................... 19
TO CHANGE OR DELETE THE TAD ACCESS CODE ................ 19
OUTGOING MESSAGES ............................................................. 20
TO SET THE LENGTH OF MEMOS AND INCOMING
MESSAGES ................................................................................. 21
TO LISTEN TO INCOMING MESSAGES AND MEMOS ............... 21
TO DELETE MESSAGES AND MEMOS YOU HAVE ALREADY
LISTENED TO ............................................................................. 22
TO TRANSFER MESSAGES AND MEMOS TO A REMOTE
TELEPHONE ............................................................................... 22
TO OPERATE THE TELEPHONE ANSWERING DEVICE
FROM A REMOTE LOCATION .................................................... 23
SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING
DEVICE ....................................................................................... 23
TO PRINT THE TAD CONFIGURATION PARAMETERS ............ 2
MORE SOPHISTICATED OPERATIONS 26
OTHER USEFUL RECEPTION SETTINGS ................................. 26
OTHER USEFUL TRANSMISSION SETTINGS .......................... 29
SENDING/RECEIVING A DOCUMENT IN POLLING MODE ........ 30
TROUBLESHOOTING GUIDE 32
WHAT HAPPENS IF THERE IS A POWER FAILURE ................... 32
WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT ......... 32
IF THE TRANSMISSION IS UNSUCCESSFUL ........................... 32
FOR MINOR PROBLEMS ............................................................ 32
ERROR CODES .......................................................................... 33
SIGNALS AND MESSAGES ......................................................... 34
MAINTENANCE OPERATIONS 36
TO REPLACE THE PRINT HEAD ............................................... 36
CLEANING THE PRINT HEAD AND TESTING THE
NOZZLES .................................................................................... 36
TO CLEAN THE ELECTRICAL CONTACTS OF THE
PRINT HEAD ............................................................................... 37
TO CLEAN THE NOZZLES OF THE PRINT HEAD .................... 37
TO CLEAN THE PRINT HEAD PAD ............................................ 37
TO CLEAN THE OPTICAL READER ........................................... 38
TO CLEAN THE CASING ............................................................ 38
TO REMOVE JAMMED DOCUMENTS AND SHEETS OF
PRINTING PAPER ....................................................................... 38
TECHNICAL DATA 39
TO USE IT AS A PRINTER 0
SOFTWARE INSTALLATION REQUIREMENTS .......................... 40
TO INSTALL THE "LINKFAX" SOFTWARE.................................. 40
TO UNINSTALL THE "LINKFAX" SOFTWARE ............................ 40
ACCESSING THE ON-LINE DOCUMENTATION ........................ 40
NOTES ON HOW TO USE THE COMMUNICATION PORT ........ 40
INDEX 1
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I
BEFORE USING IT
CONSULTING THE MANUAL
This manual describes four models of fax machine: the base model,
the model with a built-in telephone answering device, and then
the multifunctional models (base model and model with built-
in telephone answering device) which can be connected to a
PC and use a colour print head (for the latter two models, see also
the documentation provided inside the packaging). In the description
that follows, whenever a distinction is to be made between models,
the following indications will be given:
Models with a built-in TAD: refers to the "model with a built in
telephone answering device" and "multifunctional model with built in
telephone answering device".
Multifunctional models: refers to the "multifunctional base model"
and "multifunctional model with a built in telephone answering de
vice".
Base model: refers to the "base model" only.
This manual has been divided into two sections: the first section
"About the fax machine" and "How to start at once" provide a
summary of the description of the fax machine, allowing ou to
install it and use it immediatel , even if it is only with its mininum
capabilities.
After this initial phase, the second section of the manual can be
consulted. In it you will find a detailed description of the fax
machine and its man capabilities.
OPERATING PRECAUTIONS
Never attempt to repair the fax machine yourself. If you remove
the outer casing, you could get an electric shock or suffer some
other kind of injury. Repairs should be carried out by qualified
technical staff only.
If you are to leave the fax machine unused for a long period of
time, you should disconnect it from the power supply: in this way,
it will be protected against the risk of damage due to interference or
power surges.
 During storms we recommend ou unplug the device from
both the power outlet and the telephone line so as to
eliminate all risk of damage.
In case of a voltage drop or power failure, it will not be possible to
make or receive telephone calls as the keypad will be disabled.
If it is essential that you make a call in this situation, you must use an
emergency telephone approved by the telephone company and
connected directly to the fax machine.
INSTALLATION PRECAUTIONS
Place the fax machine on a stable, flat surface free of vibrations, to
prevent it from falling and getting damaged or causing injury to
people.
Keep the fax machine in a dust free place away from sources of
water, steam or excessive heat. Do not expose it to direct sunlight.
Keep the fax machine away from other electrical or electronic
appliances which may generate interference, e.g. radio, televi
sion, etc.
Ensure that no books, documents, or other objects obstruct normal
ventilation in any way. Ideally this fax machine should be operated
in an environment with a temperature of between 5°C and 35°C
and a relative humidity of between 15% and 85%.
Leave enough room in front of the outlet for the unloading of
originals and received/copied documents, so that they do not fall
on the floor.
ABOUT THE INSTALLATION AND SETUP
PARAMETERS
As the country default values for each installation and setup param
eter may change due to certification requirements or specific custom
ers needs, these values do not always correspond to those indicated
in the manual: it is therefore advisable to print them before changing
them.
PACKAGE CONTENTS
In addition to the fax machine and this manual, you will find the follow
ing elements in the package:
The cable for connecting the fax machine to the telephone line.
The telephone plug (if applicable).
The box containing the monochrome print head provided with the
machine (non rechargeable).
The telephone handset.
The paper support.
The template for nationalizing the central part of the operator con
sole.
The list of Olivetti customer assistance centres (Olivetti Customer
Service).
For multifunctional models onl
The Linkfax software installation CD (to use the fax machine as a
printer).
The print head box.
note
For multifunctional models onl
The colour printhead, necessary for the use of the fax
machine as a colour printer, is not provided with the fax
machine (To buy it, see its code written at the end of the
manual).
The parallel cable, necessary for connecting the fax ma
chine to the PC, is not provided with the fax machine.
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II
With tone dialling, they send a
tone down the line for special
network services.
They scroll "backwards" and
"forwards" through characters
and special symbols during the
entry of names.
only: dials remote control
codes.
Before or after dialling the fa or
telephone number, temporarily
switches the dialling mode from
pulse to tone.
ABOUT THE FAX MACHINE
CONSOLE
The figure shows the operator console of the models with a built-in TAD. The keys on the second row on the left and the LED concern the
telephone answering device and are described in the relevant section.
COPY KEY
Starts copying a docu-
ment (only with the docu-
ment already inserted in
the ADF).
REDUCTION KEY
Reduces or enlarges the docu-
ments to be copied (only with
the document inserted in the
ADF).
RESOLUTION KEY
Adjusts the resolution of the
documents to be copied (only
with the document inserted in
the ADF).
CONTRAST KEY
Adjusts the contrast of the
documents to be copied
(only with the document in-
serted in the ADF).
RECALL KEY
With the handset lifted, gives access to the
special functions made available by the
network manager and commonly known
as REGISTER RECALL (R function).
"ERROR" LED INDICATOR
Signals an operating fault during transmission or
reception.
ONLY MODELS WITH BUILT-IN TELEPHONE ANSWERING DEVICE
On, indicates that there are messages or memos in the memory that have already been played.
Blinking, indicates that the memory contains documents that have not been printed, mes-
sages or memos that have not been played.
Off, indicates that the memory is empty.
TELEPHONE ANSWERING DEVICE KEYS
Models with a built-in TAD only
Described in the corresponding chapter.
NUMERIC KEYS
Dial the fa or telephone number.
If pressed for more than a second, auto-
matically dial (once set) the telephone or
fa number assigned to them (one-touch
dialling function).
Set any numeric data.
Select digits and alphanumeric charac-
ters during the entry of numbers and
names.
FUNCTION KEY
Gives access to program-
ming mode.
Selects menus and
submenus.
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III
LAST TX /PAUSE KEY
When pressed twice,
redials the last fa number
(only with document in-
serted in the ADF) or the
last telephone number di-
alled.
Inserts a pause during the
dialling of the telephone or
fa number.
STOP KEY
Unloads a document from the ADF.
Turns off the " " LED indicator.
Returns the fa machine to the stand-
by mode.
Stops the programming, transmission,
reception or copying operation in
progress.
START KEY
Starts receiving a document.
After the fa number has been dialled,
starts sending a document (only with
the document already inserted in the
ADF)
Confirms the selection of menus,
submenus, parameters and their val-
ues and moves on to the ne t condi-
tion.
HOOK KEY
Accesses the line: it is
equivalent to lifting the
receiver.
ABOUT THE FAX MACHINE
CONSOLE
SPEED DIAL/CLEAR KEY
After two numeric keys (01-32) have
been pressed, automatically dials (once
set) the telephone or fa number associ-
ated with them.
Cancels incorrect settings.
EXTERNAL KEY
With the fax machine connected to a p ivate exchange:
When pressed before dialling the telephone or fa number gives ac-
cess to the public line.
RESOLUTION KEY
Adjusts the resolution of the documents to be
sent (only with the document inserted in the
ADF).
Scrolls "backwards" through the settings of a
parameter.
Moves the cursor to the "left" during the entry of
numbers and names.
Decreases the speaker volume after pressing
the key.
RX MODE/HOLD KEY
Selects the various reception
methods.
Puts a call on hold during a
telephone conversation.
CONTRAST KEY
Adjusts the contrast of the documents to be sent
(only with the document inserted in the ADF).
Scrolls "forwards" through the settings of a pa-
rameter.
Moves the cursor to the "right" during the entry of
numbers and names.
Increases the speaker volume after pressing the
key.
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IV
ABOUT THE FAX MACHINE
COMPONENTS
The figure shows the external and internal parts common to the four models of fax machine. The second row of ke s shown on the left-
hand side of the console is only present on models with a built-in telephone answering device. The parallel interface is only present
on the multifunctional models.
PAPER SUPPORT EXTENSION
CONNECTION SOCKETS AND (ONLY ON THE
MULTIFUNCTIONAL MODELS) PARALLEL PORT
BUILT-IN TELEPHONE HANDSET
DISPLAY
The display consists of two lines of 16
characters each. It shows the date and
time, menu items, error messages, reso-
lution and contrast values and, for the
model with a built-in telephone an-
swe ing device, the total number of
messages received.
PAPER ADJUSTING LEVER
PLAIN PAPER FEED COMPARTMENT (ASF)
Adjustable to the following paper sizes: A4, Letter and Legal.
Ma imum capacity: 40 sheets (80gr/m2).
AUTOMATIC FEEDER FOR ORIGINAL DOCUMENTS TO BE
SENT AND COPIED (ADF)
Ma imum capacity: 5 sheets of A4, Letter and Legal.
1 sheet of A5.
OPERATOR CONSOLE
RECEIVED OR COPIED DOCUMENT OUTPUT
SPEAKER
PAPER GUIDES
PRINT HEAD COMPARTMENT COVER
PRINT HEAD COMPARTMENT
MACHINE SERIAL NUMBER PLATE
(SEE BASE)
OPTICAL READER
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V
HOW TO START AT ONCE
This section provides a basic description of the fax machine, by explaining its installation procedures and those regarding its basic and
immediate use, even if only with its minimum capabilities. For a more comprehensive use of the fax machine, see the corresponding section.
As this section has been especially designed so as to guide you to a gradual and s stematic approach of the fax machine, it is advisable to
read the topics in the order in which they are presented.
INSTALLATION CONDITIONS
Place the fax machine on a stable, flat surface. Make sure there is enough room for ventilation.
Keep the fax machine in a dust free place away from sources of excessive heat or humidity. Do not expose it to direct sunlight.
CONNECTION TO THE TELEPHONE LINE AND POWER SUPPLY
Connect the fax machine to the telephone line
Connect the telephone handset
A B
IMPORTANT
The fax machine is set up to be connected to the
public telephone line. If you want to connect it to a
private line and you want to use it on a public line
see "To set it up for the telephone line" section
"Installation".
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VI
HOW TO START AT ONCE
Connect the fax machine to the power supply
IMPORTANT
Before connecting it, remove the band that blocks the print
head carriage by pulling the flap upwards (see picture be
low).
IMPORTANT
The plug of the power supply cable may vary from country
to country.
SETTING SOME PARAMETERS (INDISPENSABLE FOR CORRECT FUNCTIONING)
Once the fax is connected to the power supply, it automati
cally carries out a short test to check the functions of its
components, therefore, the following messages (usually in
English) appear on the display.
On the upper line:
AUTOMATIC RX
or, in the models with built in telephone answering device,
the total number of messages received, in this case,"00".
AUTOMATIC RX 00
and alternating on the lower line:
CHECK PRINT HEAD
SET DATE/TIME
IMPORTANT
You need to set your language and your country for the fax
machine to work appropriatel .
TO SET THE LANGUAGE AND THE COUNTRY
OF DESTINATION
+The display shows the language in which the messages are
displayed. For example:
ITALIANO
/To select the desired language. For example:
ENGLISH
To confirm the setting. The display shows a country of des
tination. For example:
EUROPE
/To select the desired country. For example:
U.K.
If your country is not present among those shown on the
display, see the table below:
B
A
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VII
HOW TO START AT ONCE
TO SET THE DATE AND TIME
The first time that you connect the fax machine to the
power suppl and every time there is a voltage drop,
you need to set the date and time as described below.
Once they have been set, they can be modified, see "To
change the date and time", section "Installation".
The display shows:
DATE AND TIME
The display shows:
FORMAT: DD/MM/YY
/If you want to select a different format from the one dis
played, press the |/} keys.
The display shows:
FORMAT: 24 H
/If you want to select the other time format (12 hour), press
the |/} keys.
The display shows:
DD/MM/YY HH:MM
25-07-02 11:2
/ Enter the new date and time (e.g. 26 07 02; 12:00). As
each digit is entered, the cursor will move to the next one.
DD/MM/YY HH:MM
26-07-02 12:00
/If you only want to change a few digits, move the cursor to
them using the |/} keys and overwrite them with the correct
digits.
To confirm the setting. The procedure for setting the date and
time is complete. The new date and time will be updated
automatically and will be printed on each page sent.
To return the fax machine to the initial stand by mode.
notE
If you have chosen the 12 hour time format, the display will
show the letter "p" (post meridiem) or the letter "a" (ante
meridiem). To switch from one letter to another, move the cur
sor to the letter to be changed, using the |/} keys, and press
the key.
If a mistake has been made or you wish to interrupt the proce
dure, press the key.
notE
Remember that the stand by mode is the status in which it is idle
and that it is the mode from which the machine can be pro
grammed.
COUNTRY COUNTRY TO BE SELECTED
Argentina AMERICA LATINA
Australia NZL/AUSTRALIA
Austria ÖSTERREICH
Belgium BELGIUM
Brazil BRASIL
Chile AMERICA LATINA
China CHINA
Colombia AMERICA LATINA
Denmark DANMARK
Finland FINLAND
France FRANCE
Germany DEUTSCHLAND
Greece INTERNATIONAL
Holland HOLLAND
Hong Kong SINGAPORE
India INDIA
Israel ISRAEL
Italy ITALIA
Luxembourg BELGIUM
Mexico AMERICA LATINA
New Zealand NZL/AUSTRALIA
Norway NORGE
Peru AMERICA LATINA
Portugal PORTUGAL
Rest of world INTERNATIONAL
Singapore SINGAPORE
South Africa S. AFRICA
Spain ESPAÑA
Sweden SVERIGE
Switzerland SCHWEIZ
Taiwan TAIWAN
UK U.K.
Uruguay AMERICA LATINA
Venezuela AMERICA LATINA
To confirm the setting.
To complete the procedure.
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VIII
HOW TO START AT ONCE
SETTING UP THE FAX MACHINE
Feed the print paper into the machine
AB
C
IMPORTANT
By means of the adjusting lever (see picture below) push the
sheets until they adhere to the left and right side of the paper
feed compartment.
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IX
HOW TO START AT ONCE
Insert the print head
IMPORTANT
The print head provided with the machine allows you to
print up to 80 pages*, whereas the spare print heads,
with a greater capacity, allow you to print up to 500 pages*.
* Based on Test Chart ITU TS n.1 (black coverage = 3,8%).
IMPORTANT
Remember that, in order to telephone, the original document
must not be inserted in the automatic feeder for original docu
ments (ADF).
AB
cd
IMPORTANT
Remember to use, once you have run out of the print
head provided with the machine, onl non-recharge-
able print heads (single block).
IMPORTANT
If, after the print head has been installed, the "CHECK
PRINT HEAD" message appears again, try remov
ing it and then reinserting it, pressing it more firmly into
position. If the message remains on the display, re
move the print head and clean the electrical contacts
of the print head and the carriage, see "To clean the
electrical contacts of the print head", section
"Maintenance operations".
notE
Once the print head has been inserted, the fax machine
starts the nozzle cleaning and checking procedure, which
is completed by:
 the printing, on the sheet loaded automatically, of a diag
nostic test sheet containing:
a numbered scale, for checking the flow of ink and the
electrical circuits of the print head nozzles.
a group of graphics and text, so that the printing qual
ity may be evaluated.
 the display shows the message: "CHECK PRINT OUT",
"1 = EXIT 0 = REPEAT".
Examine the print test sheet as follows:
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X
HOW TO START AT ONCE
 Check that the numbered scale is not interrupted at an
point and that the black areas do not present an hori-
zontal white lines: if these conditions, which confirm that
the print head has been inserted correctly and is working
properly, are respected, set the value 1. The fax machine
returns to its initial stand by status and is ready for use. The
display shows the message:
AUTOMATIC RX 00
25-07-02 11:2
 On the other hand, if there are any interruptions or white
lines present, set 0 to clean the nozzles again: if the new
print test continues to be unsatisfactory, repeat the proce
dure another time. Then, if the printing quality does still not
meet your expectations, clean the electrical contacts and the
nozzles as indicated in "To clean the electrical contacts
of the print head" and "To clean the nozzles of the
print head", section "Maintenance operations".
IMPORTANT
When the print head is about to run out of ink, the display
shows:
INK LOW
At the same time the fax machine automatically prints a page to
warn you that the ink is running out and you will have to
replace the print head soon.
When there is no more ink, the display shows:
OUT OF INK
To replace the print head, see the section "Maintenance op-
erations".
To bu new print heads, see the corresponding codes at
the end of the manual.
For any further information about the correct use of the
print heads, see "Precautions about the use of print
heads", section "Installation".
TRANSMISSION
If you follow the procedures described below, you can immediatel use the fax machine to carr out simple transmission operations. In
any case, do not forget that there are other procedures for dialling the number of the correspondent (one touch and speed dialling, etc.) and that
the fax machine can function in other transmission modes (delayed transmission, broadcast transmission, transmission from memory, etc.) for which
you need an adequate setting (see "To set one-touch and speed dialling" and "To send a document", section "Basic transmission and
reception operations").
IMPORTANT
For any type of transmission it is necessar to place the
original document in the automatic feeder for original
documents (ADF). Therefore, before starting a transmis
sion, remember to place the document, without forcing, on the
automatic document feeder (ADF) with the side to be sent face
down.
TO TRANSMIT AN ORIGINAL DOCUMENT
If these diagrams are not enough:
è è
read the following instructions:
Place the document in the ADF. The display shows the
default contrast and resolution values: NORMAL and
(standard), respectively.
To change contrast and resolution values, see "To adjust
the contrast and resolution", section "Basic transmis-
sion and reception operations".
/ On the numeric keypad type the number of the correspond
ent to whom you want to send the document (max. 32 dig
its).
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XI
HOW TO START AT ONCE
To start sending.
If the document is sent correctly, once this operation has
been completed, the display will show the message "TX
COMPLETED" for a few seconds and then the initial stand
by status.
notE
If you have entered any incorrect digits: position the cursor,
using the |/} keys, to the incorrect digit and overwrite it with
the correct one; if you want to delete the number altogether,
press the key.
notE
If you want to abort the transmission in progress, press
the key. The fax machine unloads the document from
the ADF and returns to the initial stand by mode.
If the document to be removed consists of more than one
sheet, before pressing to unload the first, remove all
the others b hand.
TO HEAR THE DIALLING TONE WHEN
SENDING A DOCUMENT
If these diagrams are not enough:
è è è
read the following instructions:
Place the document in the ADF. The display shows the
default contrast and resolution values: NORMAL and
(standard), respectively.
To change contrast and resolution values, see "To adjust
the contrast and resolution", section "Basic transmis-
sion and reception operations".
To hear the dialling tones. The display shows:
TYPE NUMBER
/ On the numeric keypad type the number of the correspond
ent to whom you want to send the document (max. 32
digits).
To start sending as soon as you hear the correspondent's
fax machine tone.
If the document is sent correctly, once this operation has
been completed, the display will show the message "TX
COMPLETED" for a few seconds.
TO SEND A DOCUMENT WITH THE RECEIVER
RAISED
If these diagrams are not enough:
è è è
read the following instructions:
Place the document in the ADF. The display shows the
default contrast and resolution values: NORMAL and
(standard), respectively.
To change contrast and resolution values, see "To adjust
the contrast and resolution", section "Basic transmis-
sion and reception operations".
Lift the receiver to engage the line. The display shows:
TEL CALL
/ On the numeric keypad type the number of the correspond
ent to whom you want to send the document (max. 32
digits).
If your correspondents fax machine is set up for au-
tomatic reception, you will hear the fax machine
signal.
If it is set up for manual reception, the correspondent
himself will answer so you can ask him to press the start
ke on his fax machine, after which you will hear the fax
machine signal.
To start sending.
If the document is sent correctly, once this operation has
been completed, the display will show the message "TX
COMPLETED" for a few seconds and then the initial stand
by status.
notE
If you forget to hang up after completing the transaction, the
fax machine will emit a beep to prompt you to hang up.
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XII
HOW TO START AT ONCE
RECEPTION
You can set up the fax machine to receive the documents sent by your correspondents in four separate modes, that you may access by pressing
the key: manual reception, automatic reception, automatic reception in the "PHONE/FAX" mode and reception with telephone
answering device.
MANUAL RECEPTION
For all occasions in which you are present and you can therefore
answer the calls yourself.
If these diagrams are not enough:
è è è
read the following instructions:
Until the display shows:
MANUAL RX 00
When the telephone rings, lift the handset to engage the
line. The display shows:
TEL CALL
As soon as you hear the fax machine signal or if the corre
spondent asks you to receive a document. The display
shows:
CONNECTING
Hang up.
The fax machine starts to receive and the display shows
some information about the reception in progress, including
the your correspondents fax number or, if programmed,
his name.
Once the document has been received, the display shows
the message "RX COMPLETED" for a few seconds and
then the stand by mode.
notE
Any kind of reception may be stopped by pressing the
key. The fax machine then returns to the initial stand by mode.
AUTOMATIC RECEPTION
For all occasions in which you are out but want to
receive documents anyway. This is the mode originally
set on your fax machine; should it not be set in this way,
press the key until the display shows:
AUTOMATIC RX 00
RECEPTION IN THE "PHONE/FAX " MODE
Until the display shows:
PHONE/FAX RX 00
You have set up the fax machine for the phone/fax mode. The
behaviour of the fax machine in this mode depends on who calls
and on our presence/absence when receiving the fax. The fol
lowing diagram will help you:
A FAX MACHINE is calling.
Your fax machine is set to re-
ceive automatically.
he remote party called just to
talk to you: at the end of the con-
versation, replace the receiver.
Your fax machine beeps for 20
seconds (set value). he dis-
play shows "LIF HANDSE ".
A ELEPHONE is calling.
20 seconds have passed and you
have not lifted the receiver.
Your fax is set to receive
automaticaly. It will wait to re-
ceive a document for about 30
seconds, then it will return to the
initial waiting mode.
he remote party asks you to
receive.
PHONE/FAX RX enabled.
After ringing
twice (set
value).
Your fax is set to receive.
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XIII
HOW TO START AT ONCE
RECEPTION WITH TELEPHONE ANSWERING
DEVICE
In this reception mode, the TAD receives the calls, records any mes
sages left by the correspondent and, if he wants to send you a docu
ment, enables the fax machine to receive it.
Until the display shows:
TAD/FAX RX 00
On the models with a built-in telephone answering device, this
message is only displayed if you have stored outgoing message
1 (see section "The telephone answering device").
USING THE TELEPHONE
When you engage the line by lifting the telephone handset, you may use all the telephone functions available on ordinary telephones sold on
the market.
These also include the R function (REGISTER RECALL, activated by pressing the key, with previous setting see "To set it up for the
telephone line", section "Installation") which provides access to the special services made available by the company that manages the
telephone network.
You can also use the following functions:
Call the correspondent using the fast dialling procedures set, see "To telephone with one-touch dialling" and "To telephone with speed
dialling", section "To make a call".
Momentaril hold a telephone call by pressing the (HOLD) key. The call is resumed as soon as the same key is pressed again.
MAKING COPIES
TO MAKE ONE OR MORE COPIES
As mentioned previously, you can also use the fax machine
as a photocopier. The printing quality obtained depends
on the contrast and resolution values that you select,
using the and keys, before activating the copy
ing function.
Insert the document in the ADF.
The display shows the default contrast, resolution and copy
size settings: NORMAL, TEXT and 100%, respectively.
To choose the desired contrast setting: "LIGHT", "DARK"
or "NORMAL".
To choose the desired resolution setting: "TEXT" or "FOTO".
If you connect an external telephone answering device, make
sure that the number of rings after which the answering device is
activated is less than the one set on the fax machine (see "To change
the number of rings", section "More sophisticated operations").
To choose the desired copy size setting: "100%", "140%"
or "70%".
Press the key if you want to make one copy only,
otherwise, enter the desired number of copies (max. 9)
before pressing the key. The fax machine saves the
pages of the document one by one, before making the
copies.
notE
If you want to abort the copy in progress, press the key
twice: the first time to unload the document from the ADF and
the second time to return the fax machine to the initial stand
by mode.
If the document to be removed has more than one sheet,
before pressing to unload the first, remove all the other
sheets.
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1
INSTALLATION
TO CONNECT IT TO THE TELEPHONE LINE
As the connection to the telephone line of the fax machine, ex
ternal answering machine, additional telephone or other devices
is regulated b national standards that vary from one country
to another, the diagrams that follow show some examples
of connections. However, if the connection to the telephone line
is different in your country from those shown in the diagrams,
respect the regulations in force in your country.
CONNECTING THE FAX MACHINE
1. Insert the connector of the cable for connecting it to the telephone
line into the "LINE" socket on the fax machine (see diagrams
"case 1", "case 2" or "case 3").
2. Insert the connector or the plug (if applicable) at the other end of
the cable into the wall telephone line socket (see diagrams "case
1", "case 2" or "case 3").
CONNECTING OTHER DEVICES (ANSWERING MACHINE,
EMERGENCY TELEPHONE, ETC. )
(Case 1 connection)
1. Remove, if present, the cover of the "TEL" socket for connecting
the machine to the telephone line on the fax machine, then insert
the connector on the telephone cable of the addition device into
this socket (see diagram).
If you cannot connect the additional device directly into the "TEL"
socket, use the relevant adapter (which varies from one country to
another).
If the system to which the fax machine is connected is a system with
several sockets in series, you must connect the fax machine to
the primar socket.
(Case 2 connection)
1. Insert the connector or plug (which varies from one country to
another) of the additional device into the plug socket (see dia
gram).
(Case 3 connection)
1. Insert the plug of the additional device into the wall telephone line
socket (see diagram).
If you want, using the relevant adapter (as for the case 1 connec
tion), you can connect another device to the "TEL" socket for
connection to the telephone line on the fax machine.
CASE 1 CONNECTION
LINE
CORD
FAX
ADDITIONAL TELEPHONE OR
OTHER DEVICES
B
B
TEL
Connection sockets
WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE
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2
C
OTHER DEVICES
LINE
B
D
B
C
TEL
LINE
B
C
LINE
B
D
B
C
D
B
CD
CASE CONNECTION CORD
FAX
ADDITIONAL TELEPHONE OR
OTHER DEVICES
Connection sockets
WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE
CASE 3 CONNECTION (GERMANY)CORD
FAX
ADDITIONAL TELEPHONE OR
OTHER DEVICES
Connection sockets
WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE
OTHER DEVICES
CASE 3 CONNECTION (AUSTRIA)CORD
FAX
ADDITIONAL TELEPHONE OR
OTHER DEVICES
Connection sockets
WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE
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3
TO CONNECT THE TELEPHONE HANDSET
1. Insert the connector of the handset cable into the socket marked
with the symbol on the fax machine.
2. Place the handset in its seat.
TO CONNECT IT TO THE POWER SUPPLY
notE
Before connecting the fax machine to the mains, you
need to remove the band that blocks the print head
carriage by pulling the flap that comes out of the automatic
feeder for original documents.
1. Insert the plug of the power cable into the wall power socket.
The fax machine automatically runs a short test to check that its com
ponents are working and then the display shows:
AUTOMATIC RX
CHECK PRINT HEAD
For models with a built-in TAD, the display will also show the total
number of messages received, in this case "00" beside the mes
sage "AUTOMATIC RX":
AUTOMATIC RX 00
CHECK PRINT HEAD
NOTE
The fax machine will remain permanentl connected,
ready to receive and send documents 24 hours a day.
If you want to turn it off, detach the plug of the power
cable from the wall socket as the fax machine has no on/off
switch.
notE
If the messages do not appear in the language spoken in
your country, choose the "LANGUAGE" from those avail
able by pressing the following keys in the order indicated:
+ The display shows the language in which the
messages will be displayed.
/ To select the desired language.
To confirm the setting.
To complete the procedure.
TO ADD PAPER
1. Insert the paper support extension in its slit until it clicks into place.
2. Holding the sheets by their upper edge, insert them by letting them
"drop" into the ASF without folding or forcing them.
3. Push the sheets against the left side of the ASF using the adjusting
lever.
notE
If you add sheets to the ASF, make sure you place them
under and not on top of those already present.
notE
The fax machine has a memor that enables it to receive up
to 21 pages even if you do not add an paper.
TO CHECK THE PRINT FORMAT SET ON THE FAX MACHINE
Once you have manually adjusted the automatic sheet feeder
(ASF), to ensure that the fax machine works properl ,
check that the printing format set on the fax machine
corresponds to the size of paper you intend to use.
Until the display shows:
FAX SET-UP
The display shows:
DATE AND TIME
Until the display shows:
PRINTER PARAMET.
The display shows:
FORMAT:A4
/Press |/} until the desired paper format is displayed.
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