Olympus DS-5000 User manual

Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that you
test the record function and volume before use.
INSTRUCTIONS
EN
INSTRUCTIONS
FR
MODE D’EMPLOI
ES
INSTRUCCIONES
DIGITAL VOICE
RECORDER
DS-5000
DS-5000iD
EN

2
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Macintosh is a trademark of Apple Inc.
Intel and Pentium are registered trademarks of Intel Corporation.
SD and microSD are a trademark of SD card Association.
SDHC and microSDHC are a trademark of SD card Association.
Other product and brand names mentioned herein may be the trademarks or registered
trademarks of their respective owners.
●The contents of this document may be changed in the future without advanced notice.
Contact our Customer Support Center for the latest information relating to product names
and model numbers.
●The utmost care has been taken to ensure the integrity of the contents of this document. In
the unlikely event that a questionable item, error, or omission is found, please contact our
Customer Support Center.
●Any liability for passive damages or damage of any kind occurred due to data loss incurred
by a defect of the product, repair performed by the third party other than Olympus or an
Olympus authorized service station, or any other reasons is excluded from the Olympus’s
liability.
Trademarks
Introduction
Introduction

3
1
2
3
5
7
4
Table of Contents
Table of Contents ...................................... 3
Safe and Proper Usage ............................ 4
General Precautions ................................. 5
1 Getting Started
Main Features .......................................... 9
Memory Card ......................................... 10
Identification of Parts ............................. 12
Installing Batteries ................................. 14
Charging Battery Pack .......................... 16
Using the Battery Pack .......................... 18
Using the AC Adapter ............................ 19
Turning ON the Recorder ...................... 20
Power Save Mode ................................. 20
Inserting and Ejecting a SD card .......... 21
Setting Time/Date (Time & Date) .......... 22
Setting Recording Destination
(Card Select) ................................... 24
2 Basic Operations
Recording .............................................. 25
Playing ................................................... 29
Erasing ................................................... 31
3 Advanced Operations
Menu List ............................................... 35
Learning to Use the Menu ..................... 39
Selecting Folders and Files ................... 40
Displaying File Information .................... 41
Device Lock Function ............................ 42
Setting Priority Levels (Priority) ............ 45
Setting the Author ID and Work Type.... 46
Verbal Comment .................................... 49
Index Marks ........................................... 50
Inserting and Ejecting a microSD card .... 51
Formatting the Card (Format) ............... 52
Customizing the Recorder ..................... 54
4 Managing Files on Your PC
DSS Player Software ............................. 55
Installing DSS Software ........................ 57
Uninstalling DSS Software .................... 58
Using Online Help ................................. 59
Connecting Recorder to PC .................. 60
Running DSS Player ............................. 62
5 Other Information
Alarm Message List ............................... 63
Troubleshooting ..................................... 64
Accessories (Optional) .......................... 65
Specifications ........................................ 66
Technical Assistance and Support ........ 67

4
Convention Used In this Manual
•The word “card”is used to refer to the SD
card and microSD card.
•The word “DSS Player”is used to refer to
the DSS Player Pro R5 Dictation Module
in Windows environment and DSS Player
in Apple Macintosh environment.
•The Notes at the bottom of a page are
used for additional information,
exceptions, or related events.
•Words in uppercase form such as PLAY
or REC are used to describe a function,
button, or switch position on the recorder.
Safe and Proper Usage
Before using your new recorder, read this
manual carefully to ensure that you know
how to operate it safely and correctly. Keep
this manual in an easily accessible location
for future reference.
Important Safety Precautions
Certain symbols are used in the user’s
manual and on this product to help protect
users, their surroundings, and their
property from possible injury or damage.
Please familiarize yourself with the
following definitions and meanings for each
symbol before reading the precautions.
Symbols prohibiting a specific action
Prohibited Do not
disassemble
Symbols requiring a specific action
Mandatory Unplug from
power outlet
Signifies danger which
may result in serious
injury or death.
Indicates items or actions
which may cause serious
injury or death.
Indicates items or actions
which may result in
damage or personal injury.
Danger
Warning
Caution

5
General Precautions
●Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on the
beach in the summer.
●Do not store the recorder in places exposed
to excessive moisture or dust.
●Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
●Do not place the recorder on top of or near
electric appliances such as TVs or
refrigerators.
●Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause interference
and noise. If you experience noise, move
to another place, or move the recorder
further away from such equipment.
●Avoid sand or dirt. These can cause
irreparable damage.
●Avoid strong vibrations or shocks.
●Do not disassemble, repair or modify the
unit yourself.
●Do not operate the unit while operating a
vehicle (such as a bicycle, motorcycle, or
go-cart).
●Keep the unit out of the reach of children.
<Warning regarding data loss>
Recorded content in memory may be
destroyed or erased by operating mistakes,
unit malfunction, or during repair work.
It is recommended to back up and save
important content to other media such as a
computer hard disk.
Batteries/Rechargeable Battery Pack
Danger
•Do not solder lead wires or terminals directly
onto a battery or modify it.
•Do not connect the =and -terminals
together.This may cause fire, overheating or
electric shock.
•When carrying or storing the battery, be sure
to put it in the provided case to protect its
terminals. Do not carry or store the battery
with any metal objects (such as key rings).
If this warning is not followed, fire,
overheating or electric shock may occur.
•Do not connect the batteries directly to a
power outlet or a cigarette lighter of an
automobile.
•Do not insert the batteries with their =and
-terminals reversed.
•If any liquid from a battery gets into your
eyes, promptly wash it off with clean water
and consult your doctor at once.
•There is a hole from which gas escapes on the =
terminal. Do not cover or block it.
Warning
•Batteries should never be exposed to flame,
heated, short-circuited or disassembled.
•Do not attempt to recharge alkaline, lithium
or any other non-rechargeable batteries.
•Never use any battery with a torn or cracked
outer cover.
•Keep batteries out of the reach of children.

6
Cradle
Danger
•Never disconnect the AC adapter
or power cord with a wet hand.This
may cause electric shock or injury.
•Only use the included AC adapter
with the cradle. Using it in
combination with other AC
adapters may cause overheating,
fire, or malfunction.
Warning
•Never disassemble, modify, or
repair the recorder yourself. This
may cause fire, electric shock, or
injury.
•Never use it in locations where it
might come into contact with water
(such as a bathroom). Getting the
recorder wet may cause fire or
electric shock.
•Do not drop the recorder or allow
it to suffer a shock.This may cause
damage, fire, or electric shock.
•Do not insert metal wires or similar
objects. This may cause fire,
overheating or electric shock.
•Keep out of the reach of children.
Do not let children use this product
without adult supervision.
•If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odour:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for service.
•Do not expose the rechargeable batteries to
water. Do not allow water to contact the
terminals.
•Do not remove or damage the battery
insulating sheet.
•Do not use the batteries if you find
something wrong with them such as leakage,
color change or deformity.
•Unplug the charger if the charging is still
incomplete after the specified time it should
take.
•Should any battery liquid get on skin or
clothing, promptly wash it off with clean
water.
•Keep batteries away from fire.
Caution
•Rechargeable batteries are exclusively for
use with Olympus digital voice recorder DS-
5000/5000iD. Do not use them in combination
with other equipment.
• Do not subject batteries to strong shocks.
•Do not use batteries of different types, voltages,
and/or brand names.
•When using rechargeable batteries or battery
pack, make sure they are charged at the same
time.
•When using rechargeable batteries or
battery pack that have not been used for a
while, be sure to recharge them before use.
General Precautions
Do not
disassemble

7
Caution
•Do not use or store the Cradle in/
on an unstable place, such as a
television set, etc. If it falls, it may
cause injury or break.
•Unplug the AC adapter or power
cord from the cradle and AC outlet
when not using for extended
periods of time. If this precaution
is not followed and the cradle is
damaged then fire may occur.
AC Adapter
Danger
•Be sure to use the AC Adapter with
the proper voltage (AC 100 - 240 V).
Using it with other voltage levels
may cause fire, explosion,
overheating, electric shock or
injury.
•For safety, be sure to unplug the
AC Adapter from the outlet before
performing maintenance or
cleaning. Also, never plug in or
disconnect the power plug with a
wet hand. This may cause electric
shock or injury.
Warning
•Do not attempt to disassemble, repair or
modify the AC adapter in any way.
•Keep foreign objects including water, metal,
or flammable substances from getting inside
the product.
•Do not moisten the AC adapter or touch it
with a wet hand.
•Do not use the AC adapter in the vicinity of
flammable gas (including gasoline, benzine
and lacquer thinner).
Unplug from
power outlet
General Precautions
Unplug from
power outlet
In case
•... the internal parts of the AC adapter are
exposed because it has been dropped or
otherwise damaged:
•... the AC adapter is dropped in water, or if
water, metal flammable substances or other
foreign objects get inside it:
•... you notice anything unusual when using
the AC adapter such as abnormal noise, heat,
smoke, or a burning odour:
1do not touch any of the exposed parts;
2immediately disconnect the power supply
plug from the power outlet, and;
3
call your dealer or local Olympus representative
for servicing. Continued use of the AC adapter
under these circumstances could result in
electric shock, fire or injury.
Caution
•Do not use the AC Adapter if the
power plug is damaged or the plug
is not completely connected to the
outlet. This may cause fire,
overheating, electric shock, short
circuit or damage.
•Unplug the AC Adapter from AC outlet
when not using. If this precaution is
not followed, fire, overheating or
electric shock may occur.
•Make sure to hold the plug when
removing the power plug from the
outlet. Do not bend the cord
excessively or put a heavy object on
it. This may cause fire, overheating,
electric shock or damage.
Unplug from
power outlet

8
General Precautions
•If something appears to be wrong
with the AC Adapter, unplug the AC
Adapter from the outlet and consult
your nearest service center. Using
the AC Adapter may cause fire,
overheating, electric shock or
injury.
•Do not use or keep the AC Adapter
in very hot places, such as in direct
sunlight, in a closed car on a sunny
day, near a heater, on an electric
carpet, etc. Do not use the AC
Adapter if something is covering it
(such as a blanket).This may cause
fire, explosion, leakage or
overheating.

9
1
1 Getting Started
1 Getting Started
Main Features
Main Features
●Slide switch operation for ease of use and
fast response.
●Supports two types of memory: SD card and
microSD card (☞P.10).
●Three Programmable smart buttons F1,F2
and F3 (☞P.54).
●Recording and storing voice in Digital
Speech Standard Pro (DS2 format).
●Two recording modes, QP (Quality
Playback) mode or SP (Standard Playback)
mode (☞P.37).
●Data encryption function for securing
recordings on the device.
●The recorder’s Ni-MH Rechargeable Battery
Pack can be charged in the recorder using
the USB cable or the AC adapter (☞P.16,
17).
●Supports USB 2.0. High-Speed, which
enables high-speed data transmission from
the recorder to your computer.
●Five folders and up to 200 files/folder, for a
maximum of 1000 recordings (☞P.25).
When using DSS Player, it is possible to create
up to a maximum of seven folders (1,400 files) (☞
P.54, 55).
●Large LCD screen with backlight.
●Device Lock function to prevent
unauthorized access to device (☞P.42).
Authentication system via password or
fingerprint scan (☞P.42, 43). (DS-5000iD only)
●IndexMark function which is useful to search
particular points in the dictation (☞P.50).
● Verbal comment function which allows
transcriptionists to instantly search and play
back instructions on their computer (☞P.49).
●Priority Setting (☞P.45).
●DSS Player software included (☞P.55).
It is possible to customize the recorder in a number
of ways.

10
1
SD card
1Card Lock
SD card is equipped with a lock function.
When the lock function is used, important
data is protected by preventing it from being
accidentally overwritten or erased.
When the lock function is set will
appear on the display.
2Index area
For writing down information identifying card
or content.
3Contact area
Comes into contact with the recorder’s
signal read contacts.
microSD card
1Contact area
Comes into contact with the recorder’s
signal read contacts.
Memory Card
Memory Size QP Mode SP Mode
512MB 38 hr. 45 min. 79 hr. 30 min.
1GB 77 hr. 40 min. 159 hr. 05 min.*2
2GB 157 hr. 55 min.*2323 hr. 35 min.*2
4GB 310 hr. 10 min.*2635 hr. 25 min.*2
8GB 631 hr. 15 min.*21293 hr. 15 min.*2
The above are the standard times, and the available
recording time will vary depending on the card.
*1: Available recording time for one continuous file.
Available recording time may be shorter if many short
recordings are made.
*2:Total recording time of several files. The maximum
recording time per file is 99 hours 59 minutes.
Memory Card
This recorder uses dual memory in the form of
SD card memory and built-in memory
(microSD card), allowing you to record to the
selected memory.
A removable microSD card is used for the built-
in memory thus allowing you to remove your
recording from the recorder safely in case of
recorder malfunction or failure.
Check the latest operating information on the
Olympus homepage (http://www.olympus.com/)
when using cards other than the included card.
In addition, refer to the following pages as well
when handling the card.
•Inserting and Ejecting a SD card (☞P.21)
• Inserting and Ejecting a microSD card (☞P.51)
•Setting Recording Destination (Card Select) (☞P.24)
•Formatting the Card (Format) (☞P.52)
Memory Sizes of Cards and
Approximate Recording Times*1
Compatible Cards
The recorder supports cards with memory
capacity between 512 MB to 8 GB.
Settings and operating environment
relating to the card
SD card
2
3
1
microSD card
1