Olympus DS-660 User manual

1
DIGITAL VOICE
RECORDER
DS-660
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN
INSTRUCTIONS

2
Safe and Proper Usage
Before using your new recorder, read this
manual carefully to ensure that you know
how to operate it safely and correctly.
Keep this manual in an easily accessible
location for future reference.
• The warning symbols indicate important
safety related information. To protect yourself
and others from personal injury or damage
to property, it is essential that you always
read the warnings and information provided .
General Precautions
●Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on
the beach in the summer.
●Do not store the recorder in places
exposed to excessive moisture or dust.
●Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
●Do not place the recorder on top of or
near electric appliances such as TVs or
refrigerators.
●Avoid recording or playing back near
cellular phones or other wireless equipment,
as they may cause interference and noise.
If you experience noise, move to another
place, or move the recorder further away
from such equipment.
●Avoid sand or dirt. These can cause
irreparable damage.
●Avoid strong vibrations or shocks.
●Do not disassemble, repair or modify
the unit yourself.
●Do not operate the unit while operating
a vehicle (such as a bicycle, motorcycle,
or go-cart).
●Keep the unit out of the reach of
children.
When you install the DSS Player Pro on your
PC from the CD-ROM, you can use an online
expanded version of this instruction manual,
allowing you to learn more about the digital
voice recorder.
If the DSS Player is installed, click the [Start]
button, select [All Programs], then [ OLYMPUS
DSS Player Pro], then click [DS-660
Instructions]. You can read more about the items
listed below.
Using the Online Manual
Continuous Playback (ALL PLAY) ..............22
LCD Contrast Adjustment (CONTRAST) ...... 32
Backlight (BACKLIGHT) ............................33
Moving Files Across Folders ...................... 38
System Sounds (BEEP) ............................. 40
Uninstalling Software ................................. 49
Upload Voice Files to the Recorder ............60
Direct Recording on PC and Editing on PC ... 62
Changing User ID (Author ID) .................... 65
Changing a Folder Name ...........................66
Editing File Comments ............................... 66
Editing a Template .....................................67
Using Voice Recognition Software (optional) ... 68
USB Microphone/
USB Speaker (USB AUDIO) ................72
Send Voice Files with E-mail ...................... 74
How to Install and Activate Mail Function ... 75

3
Batteries
Warning
• Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.
• Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
• Never use any battery with a torn or
cracked outer cover.
• Keep batteries out of the reach of
children.
• If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for service.
AC Adapter
Warning
• Do not attempt to disassemble, repair or
modify the AC adapter in any way.
• Keep foreign objects including water,
metal, or flammable substances from
getting inside the product.
• Do not moisten the AC adapter or touch
it with a wet hand.
• Do not use the AC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).
In case
• ... the internal parts of the AC adapter
are exposed because it has been
dropped or otherwise damaged:
• ... the AC adapter is dropped in water, or
if water, metal flammable substances or
other foreign objects get inside it:
• ... you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1do not touch any of the exposed parts;
2immediately disconnect the power
supply plug from the power outlet, and;
3call your dealer or local Olympus
representative for servicing. Continued
use of the AC adapter under these
circumstances could result in electric
shock, fire or injury.
<Warning regarding data loss>
Recorded content in memory may be
destroyed or erased by operating mistakes,
unit malfunction, or during repair work.
It is recommended to back up and save
important content to other media such as
a computer hard disk.

4
Main Features
..........................................................................
IBM and PC/AT are the trademarks or registered
trademarks of International Business Machines
Corporation.
Microsoft and Windows are registered trademarks
of Microsoft Corporation.
Apple, Macintosh, iMac, Mac, and PowerMac are
trademarks or registered trademarks of Apple
Computer, Inc.
Intel and Pentium are registered trademarks of Intel
Corporation.
Adobe and Acrobat Reader are registered
trademarks of Adobe Systems Incorporated.
CORTOLOGIC is a registered trademark of
Cortologic AG.
Other product and brand names mentioned herein
may be the trademarks or registered trademarks of
their respective owners.
●The recorder stores highly compressed
DSS format voice messages in 32 MB
integrated flash memory.
●The recorder supports two recording
modes, SP (Standard Playback) mode or
LP (Long Playback) mode (☞P.18).
•Continuous recording time is approximately 5 hours
and 10 minutes in SP mode and approximately 11
hours in LP mode.*1
●The five folders can hold 199 files each,
for the maximum of 995 recordings (☞
P.12).
●You may assign your own names to folders
(☞P.31).
●Recorded files may be moved from one
folder to another.
●Has a built-in Variable Control Voice
Actuator (VCVA) function (☞P.16).
●You can insert or delete index marks (☞
P.28).
●You can input file comments.
●The recorder has Fast Playback and Slow
Playback functions to control playback
speed (☞P.21).
●If you connect the recorder to a computer,
you can use it as a USB microphone or
USB speaker.*2
●The large LCD screen with backlight can
be easily read even in the dark.
●The recorder has a Noise Cancel Function
(☞P.26).
*1: Available recording time for one continuous file.
Available recording time may be shorter if many short
recordings are made. (The displayed available recording
time and recorded time are approximate indications.)
*2: Do not use with Windows 98 as computer operation may
become unstable.
●Comes with DSS Player software (☞P.38).
●A USB connected Cradle for data download
from the recorder to the PC (☞P.44).

5
Table of Contents
Identification of Parts ................................. 6
Inserting Batteries ...................................... 8
Using the AC Adapter ................................ 9
Getting Started
Hold ........................................................... 9
Setting Time/Date (TIME&DATE) ............. 10
Recording ................................................ 12
Using the Variable Control
Voice Actuator (VCVA) ...................... 16
Recording Modes (REC MODE) .............. 18
Basic operations
Microphone Sensitivity ............................. 19
Playing .................................................... 20
Erasing .................................................... 22
Noise Cancel Function ............................. 26
Locking Files (LOCK) ............................... 27
Index Marks ............................................. 28
Alarm Playback Function (ALARM) .......... 29
Assigning Folder Names (FolderName) ... 31
Assigning File Comments (COMMENT) .. 34
Other functions
LCD Display Information .......................... 35
Formatting the Recorder (FORMAT) ........ 36
Menu List ................................................. 37
Using DSS Player Software ..................... 38
Installing Software ................................... 40
Using Online Help .................................... 43
Connecting to Your PC ............................ 44
Running DSS Player ................................ 46
Managing Files on Your PC
Alarm Message List ................................. 52
Troubleshooting ....................................... 53
Accessories (optional) ............................. 54
Other Information
Specifications .......................................... 55
Technical Assistance And Support ........... 55
Window Names ....................................... 48
Download Voice Files from the Recorder .... 49
Play a Voice File ...................................... 51

6
Identification of Parts
1Built-in microphone
2Record/Play indicator lamp
3Microphone jack
4VOLUME control
5NEW button
6REC (Record) /SET button
7INDEX button
8REW (Rewind) /–button
9FF (Fast Forward) /+ button
0FOLDER/MENU button
!HOLD switch
@Built-in speaker
#STOP button
$ERASE button
Identification of Parts
123
&
^
%
$
#
@
4
5
6
7
8
9
0
!
q
)
-
ew
*
(
=
r
%PLAY button
^DISPLAY button
&Display (LCD screen)
*PC (USB) terminal
(Cradle connection terminals
)Battery cover
-Strap hole
=Earphone jack
qClip
wPower jack
eMICSENS (Microphone sensitivity)
switch
rCradle attachment point

7
Identification of Parts
1Battery indicator
2Alarm indicator
3VCVA (Variable Control Voice
Actuator) indicator
4Record mode indicator
5Folder
6Current file number
7Erase lock indicator
8Character Information display
Display (LCD Screen)
8
7
6
5
1
2
3
4
How to Use the Clip
•Press the area that the arrow points to.
•Do not force the clip wider, as it may
break.

8
Inserting Batteries
.......................................................................................................
Notes
•Be sure to stop the recorder before replacing the batteries.
Unloading the batteries while the recorder is in use may corrupt the
file. If you are recording into a file and the batteries run out, you will
lose your currently recorded file because the file header will not be
able to close. It is crucial to change the batteries once you see only
one Hash mark in the battery icon.
•Be sure to replace both batteries at the same time.
•Never mix old and new batteries, or batteries of different types
and/or brands.
•If it takes longer than 1 minute to replace dead batteries, you may
have to reset the time when you load fresh batteries (☞P.10).
•Remove the batteries if you are not going to use the recorder for an
extended period of time.
Inserting Batteries
1
Lightly press down on the arrow and slide the
battery cover open.
2
Insert two AAA alkaline batteries, observing the
correct polarity.
3
Close the battery cover completely.
Replacing batteries
The battery indicator on the display changes as the batteries
lose power.
When appears on the display, replace the batteries as
soon as possible.
When the batteries are too weak, the recorder shuts down
and “BATTERY LOW”appears on the display. AAA alkaline
batteries are recommended.
1
2
3
→→→

9
Plug the optional AC adapter (Olympus Model
A321 or A322) into household power outlet
and connect the power plug to the recorder’s
power connector (DC 3 V) as shown in the
illustration. Always stop recording before
connection. Otherwise it may not be possible
to play back the voice data being recorded.
Warning
•Always stop recording before
connection or disconnection.
•When the AC adapter is not in use,
disconnect the power supply plug from
the power outlet.
•Use only the correct power supply
voltage as indicated on the adapter.
•Do not use the AC adapter when
connecting the recorder to the USB port.
Using the AC Adapter/Hold
Hold
Notes
•If you set the recorder to hold during Stop mode,
the display goes dark. If you press any button,
the time will flash for about 2 seconds, but the
function of the button is disabled.
•The alarm will sound at the scheduled time even
if the recorder is set to hold. The recorder begins
to play the file associated with the alarm when
you press any button.
•If you are recording when you switch the recorder
to HOLD, recording will continue until the recorder
memory runs out.
Setting the HOLD switch to the HOLD
position.
If you set the recorder to HOLD status by
sliding the HOLD switch in the direction of
the arrow, the current conditions will be
preserved, and all buttons and switches
except the HOLD switch will be disabled. This
feature is useful when the recorder has to be
carried in a bag or pocket.
Remember to reset the HOLD switch when
using the recorder.
HOLD
Using the AC Adapter

10
Setting Time/Date (TIME&DATE)
STOP
button
(Exits the menu)
FF/+ or
REW/–
button
(alters a choice)
DISPLAY
button
(switching the
data displayed)
REC/SET
button
(accepts a
choice and
moves on to the
next item)
If you have set the time and date, information as to when an audio file is recorded is stored
automatically with that file. The time and date should be set to ease file management tasks. The
time and date setting is also needed to perform the alarm playback function (☞P.29).
The hour indicator will flash automatically when you load batteries before using the
recorder for the first time, or after the recorder hasn't been used for a long time. Proceed
from step 1.
1
Set the hour.
1Press the FF/+ button or REW/–button
to set the hour.
2Press the REC/SET button to accept
the hour.
•You can choose between 12 and 24 hour
display by pressing the DISPLAY button
while setting the hour and minute.
Example: 5:45 P.M.
PM 5:45 ←→ 17:45
(Initial setting)
2
Set the minute.
1Press the FF/+ button or REW/–button
to set the minute.
2Press the REC/SET button to accept
the minute.
3
Set the year.
1Press the FF/+ button or REW/–button
to set the year.
2Press the REC/SET button to accept
the year.
•You can choose the order of the year,
month, day by pressing the DISPLAY
button while setting them.
Setting Time/Date (TIME&DATE)
PM 5:45
TIME&DATE
7
M 14 D '03 Y
21
3
5
4
Time/Date Screen