Opex AS3600 User manual

OPERATOR MANUAL
AS3600
NOVEMBER 2005

All rights reserved. Printed in the United States of America.
No portion of this manual may be reproduced in any form or by any means, or stored in a database
or retrieval system, without the express, written permission of OPEX®Corporation.
To request permission, contact:
OPEX®Corporation
ATTN: Legal Department
305 Commerce Dr.
Moorestown, NJ 08057-4234
Copyright © 2005 OPEX®Corporation

From the President of OPEX Corporation
The AS3600i or AS3600t offers an extremely flexible and efficient method to
capturing images and data
The AS3600 is OPEX's inaugural image scanner device. Although we have been
capturing images of documents and checks with our IEM product for over 10 years,
until now we have not had the ability to capture images of various size documents.
With the versatility of the AS3600 Scanner, the customer has the ability to capture
the necessary information in a single touch, eliminating the prep process associated
with other scanning devices.
The AS3600i is either mounted to an OPEX Model 51 or Model 60 Rapid Extraction
Desk for processing mail from envelope to image. The AS3600t provides a solution
for scanning processes that exclude mail or remittance.
Whatever the application, the key to this process is YOU, the AS3600 OPERATOR.
We've gone to great lengths to design our equipment to be user friendly, and believe
that you will be pleased with the final result.
Thank you for taking the time to familiarize yourself with the contents of this
manual. We trust that you will enjoy using the AS3600 scanner and that it will make
your job more enjoyable and productive.
Sincerely,
OPEX CORPORATION
Mark Stevens
President/CEO

ii AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution

Table of Contents
iiiAS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Table of Contents
Chapter 1
Introduction
Overview ............................................................................................................................. 1-1
AS3600 specifications .................................................................................................. 1-2
How the AS3600 Works ..................................................................................................... 1-3
Software ....................................................................................................................... 1-3
Jobs .............................................................................................................................. 1-4
Page types ................................................................................................................... 1-4
Chapter 2
Operating the System
Overview ............................................................................................................................. 2-1
Safety precautions ....................................................................................................... 2-1
Main controls and system components ........................................................................ 2-2
Getting Started ................................................................................................................... 2-4
Navigating the AS3600 Host software ......................................................................... 2-5
Running Jobs ...................................................................................................................... 2-6
Using the Run screen ................................................................................................... 2-8
Scanning documents .................................................................................................. 2-13
Assigning a page type ................................................................................................ 2-17
Adjusting image quality .............................................................................................. 2-18
Rescanning documents .............................................................................................. 2-19
Deleting documents from the batch ........................................................................... 2-20
Voiding documents and transactions ......................................................................... 2-20
Starting a new batch .................................................................................................. 2-21
Ending the job ............................................................................................................ 2-21
Viewing/editing the batch ........................................................................................... 2-22
Clearing Paper Jams ........................................................................................................ 2-24
Clearing the bins ........................................................................................................ 2-26
Chapter 3
Operational Maintenance
Calibrating the Touch Screen Monitor ................................................................................ 3-1
Removing/Replacing the Printer Cartridge ......................................................................... 3-2
Adjusting the printer carriage position .......................................................................... 3-5
Cleaning the System .......................................................................................................... 3-6
Conveyor and stacker assemblies ............................................................................... 3-6
Feed assembly ............................................................................................................. 3-7
Contact image sensor .................................................................................................. 3-9
Thickness detect rollers ............................................................................................... 3-9

Table of Contents
iv AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Appendix A
Statistics
AS3600 Statistics ................................................................................................................ A-1
Creating statistic reports ............................................................................................... A-1
General Information statistics ....................................................................................... A-4
Overall System Performance Measures statistics ........................................................ A-5
Performance Details statistics ...................................................................................... A-6
Glossary
Index

AS3600
Operator Manual
1
Chapter
Overview......................................................................................... 1-1
AS3600 specifications............................................................... 1-2
How the AS3600 Works ................................................................. 1-3
Software .................................................................................... 1-3
Jobs........................................................................................... 1-4
Page types ................................................................................ 1-4
Introduction

Model 51 Rapid Extraction Desk
(optional)
Five sort bins Touch-screen PC monitor
In-line recognition:
MCR, OCR, BCR,
PC controller
OMR, thickness detect
Semi-automatic
document feeder Drop feeder
Printer
PC-exposed
model

1 Introduction
1-1
AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Overview
The AS3600 is a high-speed, color scanner that serves to reduce the costs and time
involved in processing documents. By scanning paper documents and converting
them into electronic files, the AS3600 makes processing mail and other paper
documents as simple as pressing a few buttons. In just one step, the AS3600 can
identify, prepare, capture, orient, read, create an audit trail, and sort your
documents for you.
The AS3600 system can process up to 3600 pieces of mail per hour. It can scan
unfolded legal size sheets, envelopes, checks and stubs, to business cards. It will
maintain transaction boundaries automatically, indicating the beginning and end of
a group of documents in a transaction.
Other features of the AS3600 include:
• PC Controller A powerful computer platform completes a turnkey scanning
system. Allows data to be easily accessed throughout the capture process.
• Color 15" Flat-Screen Display Provides a large, clear display for easy document
viewing.
• Touch-screen controls Eliminates the immediate need for the keypad because of
its convenient accessibility -- command of the system is always within arm's
reach.
• Duplex scanner from 100 to 300 DPI: 60 ppm B & W, 60 ppm Gray Scale, 60 ppm
Color (100 DPI) Allows most documents to be imaged in its original format.
•DropFeederDirects the document into position to ensure that the best image is
captured --- operator need only drop documents onto the feeder to be scanned.
• Semi-automatic packet feeder Allows the operator to drop multiple pages onto the
feeder, which are then automatically separated and scanned as individual pages
without additional operator assistance.
• Output formats available: IEM or ASCII, TIFF and JPEG The system generates one
of two file formats, IEM or ASCII. IEM Format consists of a single binary data file
and single stacked image file. The ASCII data format is a generic data file and
individual TIFF and/or JPEG image files.
• Double feed, length, thickness and envelope detect Detects and identifies
transaction boundaries through the use of a unique "intelligent scanning" ability.
• Image Enhancement Uses a process known as "dynamic image enhancement" to
enhance overall image quality with features such as image de-skew, cropping and
dynamic thresholding.
• In-Line Barcode Recognition, Magnetic Ink Character Recognition (MICR), Optical
Mark-Sense Recognition (OMR) and Optical Character Recognition (OCR) Allows
the operator to pre-select a variety of recognition and sort combinations.
• Imprinter (front and back) Imprints data on either the front, back or both of each
document for thorough audit trail from the initial contact to the completion of
processing. The audit trail can be electronically embedded in a selected zone of
the image.

1 Introduction
1-2 AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
• Six output trays Controls workflow by allowing the operator to select any number
of sort combinations using four full bins, one thick-mail bin and one reject bin.
• Selectable color dropout (Red, Green, Blue) Allows the operator the choice of
selecting one of three available dropout colors, dropout is dependent upon a range
of Pantone colors. Dropout colors can be selected for an individual piece or for a
packet of pages you are about to drop onto the feeder.
• Paper sizes: 8.5" x 14" maximum; 2" x 3.5" minimum Captures a wide array of
paper, from a document as small as a business card, a full page letter or legal size
page.
AS3600 specifications
Speed Up to 60 pages/minute
Paper & Envelope Specifications
Length: 3.5” to 14”
Height: 2” to 8.5“
Thickness: Up to 1/16”
Sound Level Below 72 dB
Duty Cycle 25,000 pages per day
Operator/Service Clearance 3' all around
Electrical USA: 120 VAC, 3.5 AMPS, 60 Hz
EUROPE: 240 VAC, 2 AMPS, 50 Hz

1 Introduction
1-3
AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
How the AS3600 Works
The AS3600 system is controlled by a single, Windows XP driven PC. On the PC are
the INtime Controller and the AS3600 Host software, which control the system. The
operator interacts with the system via the Host software, and simply drops
documents onto the drop feeder and the AS3600 scans the items based on the
current job parameters. The AS3600 can capture MICR and OCR information, print
audit trails on the documents, and sort them to a specified bin.
Software
The AS3600 uses two software applications:
INtime Controller The INtime Controller runs in the background of the Host software
and controls all machine related functions, such as monitoring sensors, triggering
gates, and turning motors on and off. The INtime Controller runs in its own real-time
operating system, called INtime. You do not need to access the INtime controller
and are should never close the INtime window.
Host software The Host software interfaces with the Controller and manages the
non-machine related functions performed by the AS3600. The Host software provides
an interface for setting up jobs, page types, and audit trails, and for running jobs.
This is the main interface with the machine.

1 Introduction
1-4 AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Jobs
A job is a collection of the parameters the AS3600 uses for scanning documents. The
jobs you set up allow you to process documents in a similar manner from run to run.
The AS3600 scans documents and stores the information it collects in batches,
which consist of one or more transactions. The definition of a transaction can vary
from customer to customer, and even from job to job. A transaction may consist of
several page types, for example, a check, a stub (or remittance piece), and an
envelope.
Structured vs. Unstructured jobs
Structured jobs require you to scan documents in a particular order. For example,
when running a structured job, the machine may prompt you to scan a batch ticket
first, then a stub, then a check, and/or another document, and finally an envelope to
signify the end of the transaction. If a page type is scanned out of sequence or if the
system is expecting a certain page type, the AS3600 will alert you.
In an unstructured job, you can scan any of the expected page types in any
sequence. The only restriction is that the transaction boundary, in most cases an
envelope, is scanned last in the transaction. The transaction boundary tells the
system the current transaction is complete and the next transaction will begin.
Page types
The AS3600 uses the page type parameters set up by your AS3600 Administrator to
classify documents that come into the system. When the AS3600 processes
documents in a job, it gathers data (such as length and width) on each item and
compares the item to the page types you have designated for that job. This is how the
system identifies each document scanned into the system. The system then collects
the appropriate data from the document and sorts it according to the current job
parameters.

AS3600
Operator Manual
2
Chapter
Overview......................................................................................... 2-1
Safety precautions..................................................................... 2-1
Main controls and system components..................................... 2-2
Getting Started ............................................................................... 2-4
Navigating the AS3600 Host software....................................... 2-5
Running Jobs.................................................................................. 2-6
Using the Run screen................................................................ 2-8
Scanning documents............................................................... 2-13
Assigning a page type............................................................. 2-17
Adjusting image quality ........................................................... 2-18
Rescanning documents........................................................... 2-19
Deleting documents from the batch......................................... 2-20
Voiding documents and transactions ...................................... 2-20
Starting a new batch................................................................ 2-21
Ending the job ......................................................................... 2-21
Viewing/editing the batch ........................................................ 2-22
Clearing Paper Jams .................................................................... 2-24
Clearing the bins ..................................................................... 2-26
Operating the System

2 Operating the System
2-1
AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Overview
Chapter 2: “Operating the System” provides basic information on how to process
documents with the AS3600. Refer to Chapter 2 for safety precautions, user interface
information, and how to run the machine.
NOTE: This manual describes operation of the AS3600 scanner. If you have a Model
51 or Model 60 Rapid Extraction Desk installed, refer to the RED Operator
Guide before proceeding with this manual.
Safety precautions
Follow these safety precautions to avoid injury when operating the AS3600. Failure
to follow these precautions may result in severe personal injury or damage to the
machine.
•Be careful when working with AC power. Electrical wiring can be hot any time
the machine is plugged in. Failure to use caution may result in electric shock or
death.
• Do not set liquids (such as drinks) on the scanner that could spill into the
machine.
•Keep loose objects away from any exposed, moving parts of the machine. The
moving parts of the AS3600 can become jammed and/or damaged by foreign
objects. Also, keep hands, hair, loose clothing or jewelry away from the moving
parts.
• Do not lift the feeder arm while the machine is running.
•Do not attempt to clean the machine while it is running. A cloth (or similar
material) should never be used to clean moving parts such as belts or rollers. The
use of such material on moving mechanisms can result in damage to the machine
or severe personal injury.
• Do not use flammable, high pressure, “canned air” to clean paper scraps and
dust from the machine.
• Do not move the machine while the power is on. Unplug the machine from the
power source first.

2 Operating the System
2-2 AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Main controls and system components
The list below describes many of the controls and components of the AS3600 system.
Refer to Figure 1 on page 2-3.
Main power switch The main power switch is located either on the back of the
machine on the rear of the PC box (on PC-enclosed models), or on the electrical box
under the stacker bins (PC-exposed models) as shown in Figure 1. This is the main
“on/off” switch for the AS3600 system. For more info on turning the AS3600 system
on and off, see page 2-4.
UPS (Uninterrupted Power Supply) The APC UPS will provide backup battery power
to the AS3600 PC to complete transactions or save work should the site’s AC power
supply be interrupted.
Touch-screen monitor Use the monitor to log in to and out of the AS3600 system.
The monitor’s touch-screen controls should be used to operate the system and run
jobs.
Conveyor Place documents onto the drop feeder for scanning into the AS3600
system.
Retard pad switch Engage and disengage the retard pad. The retard pad allows you
to drop small stacks of documents (up to 1/8”) onto the conveyor and scan them into
the system.
Audit trail printers The audit trail printers are located behind the sort bins. Audit
trails can be applied to the front and/or back of each scanned document.
Sort bins Scanned documents are sorted into one of five selectable output bins.
Rapid Extraction Desk (RED) Opens and presents contents of mail to the operator
for placement onto the drop feeder and scanning into the AS3600 system. The RED
will handle mail of varying shapes and sizes.

2 Operating the System
2-3
AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
FIGURE 1: Main controls and components
Touch-screen monitor
Conveyo
r
Retard pad switch
UPS power button
PC
Back of PC box (PC-enclosed models)
Main power
switch
Sort bins
Audit trail
printer
Model 51 Rapid
Extraction Desk
(optional)
Semi-automatic
packet feeder
PC box
(PC-enclosed models)
PC-exposed models
Main power switch
Stacker bypass
bin

2 Operating the System
2-4 AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Getting Started
Power up the system:
If the AS3600 system is not already up and running, turn on the power:
1Turn on the main power switch (see Figure 1).
2Press the power button on the UPS. The monitor will turn on and the computer
will begin to boot up. Once the computer has finished booting Windows, it will
launch the AS3600 Host application.
NOTE: If you mistakenly close the Host application, double-click the icon on the
desktop to start it again.
Log in to the system:
3On the vertical menu bar, select the icon for your user account.
NOTE: If you do not have your own user account, ask your AS3600 Administrator
for assistance.
FIGURE 2: Login screen
4Enter your password via the on-screen keyboard or computer keyboard.
Press OK.

2 Operating the System
2-5
AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Navigating the AS3600 Host software
Use the AS3600 Host software to set up and process jobs on the AS3600 system. The
Host software interface consists of:
Title bar The title bar displays the name of the current operator and other pertinent
information. Click the AS3600 icon in the Title bar to access the Windows functions
(Restore, Move, Size, Minimize, Maximize, Close), as well as the following menus:
-TheApplication menu allows operators to close windows within the Host software
or exit the Host software.
-TheDiagnostics menu contains the AS3600 system options. These options are
used by OPEX technicians to evaluate system performance.
-TheHelp menu accesses the About screen, which provides version information
for the AS3600 Host software.
Explorer Bar The vertical Explorer Bar provides lists of the various system
parameters. Select parameters in the Explorer Bar and view and/or adjust them in
the main window.
NOTE: Click the right mouse button in the Explorer Bar to select large or small
Explorer Bar icons.
FIGURE 3: Host software interface
Explorer bar
Title bar

2 Operating the System
2-6 AS3600 Operator Manual - OPEX Corp. Use Only - Not for Distribution
Running Jobs
Now that you have logged into the system and taken some time to familiarize yourself
with the main controls and components, you are ready to begin operating the
machine. This section will give you a general outline of how to use the AS3600 Host
software to process documents.
Select a job:
1Select the Scan tab in the Explorer Bar.
2Select the icon for the job you want to run.
NOTE: If there are more than 6 saved jobs listed in the Explorer Bar, a Display Jobs
icon will appear under Scan. Click Display Jobs to open the jobs dialog box,
where you can more easily select the desired job. The jobs dialog box can
contain up to 48 jobs.
FIGURE 4: Scan screen