Panasonic KX-FP121 User manual

Panasonic
Compact Plain Paper FAX
Model No.
11 .
INSTRUCTIONS
before using the unit asnd save tor future
reference..
•Tftla unit is deigned for uee &n the United
Staites of America, and may not operate in
other DQiintries, (See page' 123 for more
details.)
*Est© producto ha sftfo disenado para su usq
en los Estate Umdos America, ypuecte
no funcfonar conrBctamente en otrcrs pals^s.
(Consuite Ja pagfoa ^23 para tener mas

Thank you for purchasing aPanasonic facsimile.
Welcome to the world of Panasonic facsimiles.
This product combines the facsimile, telephone, telephone answering device and copier
features to provide you with more efficient office or home use. By utilizing these convenient
features, you can maximize the effectiveness of this unit.
Things you should keep record of
i
•Attach your sales receipt here
For your future reference
Date of purchase Serial number
(found on the rear of the unit)
Dealer's name and address
Dealer's telephone number
Caution:
•The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top
or bottom margin of the first message page when transmitting messages via telephone facsimile;
—Date and time of transmission,
—Identification of the business, entity or person(s) sending the facsimile, and
—Telephone number of the business, entity or person(s).
To program this information into your unit, complete all the instructions on pages 25 to 28.
•Note that the images of copied or received documents will remain on the used film. Use discretion when
disposing of the used film cartridge.
•Do not rub or use an eraser on the printed side, as the print may smear.
•If you have not applied to the faxsiN® sen/ice, you will not be able to use the IQ-FAX function (p. 50-52).
Trademarks
ftiXSAV is aregistered trademark of FaxSav Incorporated.
Hammermill® is aregistered trademark of INTERNATIONAL PAPER in the United States and/or other
countries.
All other trademarks identified herein are the property of their respective owners.
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. {KME) and its licensee. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written
consent of KME and its licensee.
©Kyushu Matsushita Electric Co., Ltd. 1999
2

Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on
this unit.
3. Unplug this unit from AC outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use adamp cloth for cleaning.
4. Do not use this unit near water, for example
near abath tub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on astable surface.
Serious damage and/or injury may result if the
unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in aplace where
proper ventilation is not provided.
7. Use only the power source marked on the unit.
If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
athree prong grounded plug. If you do not
have this type of outlet, please have one
installed. Do not use any type of adaptor plug
to defeat this safety feature.
9. Do not place objects on the power cord. Install
the unit where no one can step or trip on the
cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized servicenter when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause electric
shock when the unit is subsequently used.
13. Unplug this unit from the wall outlet and refer
servicing to an authorized servicenter when
the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions. Adjust
only controls covered by the operating
instructions. Improper adjustment may
require extensive work by an authorized
servicenter.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits adistinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be aremote
risk of an electric shock from lightning.
15. Do not use this unit to report agas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION
1. Never install telephone wiring during alightning
storm.
2. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING
•To prevent the risk of fire or electrical shock, do
not expose this product to rain or any type of
moisture.
OTHER INFORMATION
•Keep the unit away from electrical noise
generating devices, such as fluorescent lamps
and motors.
•The unit should be kept free from dust, high
temperature and vibration.
•The unit should not be exposed to direct sunlight.
•Do not place heavy objects on top of this unit.
•Do not touch the plug with wet hands.
For assistance, call 1-800-435-7329.

Quick Start
Installation =====
Before installation <P20
A. Remove the shipping tape. B. Open the cover, remove the leaflet under the
film cartridge and close the cover.
Paper tray <P21)
Insert the two tabs on the paper tray
into the slots on the back of the unit.
Recording paper
(p. 22, 23)
A. Fan the stack of paper to
prevent apaper jam.
B. Pull the tension bar forward
and hold open while inserting
the paper.
For assistance, call 1-800-435-7329.

Quick Start
Connections
Handset cord
A. Connect to the unit.
B. Connect to the handset.
Telephone line cord
A. Connect to "LINE" on the unit.
B. Connect to asingle telephone line jack.
0
(Line surge \
protector "/
Power cord
Wall jack
(RJ11C)
A. Connect to the unit.
B. Connect to apower outlet.
(Power surge \
protector /
120 V, 60 Hz
For further details, see page 24.
For assistance, call 1-800-435-7329.

Quick Start
Voice calls -making/answering
Voice calls -making
Lift the handset
Dial the number
When finished talking,
freplace the handset.
For further details, see page 30.
If you are having trouble, see page 106.
Voice calls -answering
When the unit rings,
lift the handset.
wS^k When finished talking,
|£§P replace the handset.
For further details, see page 31.
If you are having trouble, see page 106.
For assistance, call 1-800-435-7329.

Quick Start
Faxes -sending/receiving
Faxes -sending
hOpen the document feeder tray.
Adjust the width of the
document guides to
the size of the document.
Insert the document until
asingle beep is heard and
the unit grabs the document
Dial the fax number
Press (START/SET/COPY)
•For further details, see page 47.
•If you are having trouble, see page 107.
For assistance, call 1-800-435-7329.

Quick Start
Faxes -receiving
oWhen the unit rings, lift the handset
When:
—document reception is required,
—afax calling tone (slow beep) is heard, or
—no sound is heard,
press [START/SET/COPYl
oReplace the handset.
•For further details, see page 66.
•You can select the way to receive calls according to your needs (p. 64, 65).
•If you are having trouble, see page 107.
8For assistance, call 1-800-435-7329.

Quick Start
Copy -making
Enter the number of copies. *
Press [START/SET/COPY) .
•For further details, see page 82.
•If you are having trouble, see page 108.
For assistance, call 1-800-435-7329.

Quick Start
Operating the answering device
Setting the unit to receive voice and fax messages
automatically
oPress (AUTO ANSWER].
The AUTO ANSWER light comes on
TAD/FAX ON
Make sure the display
shows the following message
TAD/FAX MODE
If the display does not show this
message, the setting needs to be
changed to the TAD/FAX mode (p. 67).
•For further details, see page 84.
10 For assistance, call 1-800-435-7329.

Quick Start
Listening to recorded messages
When the PLAY MESSAGES
indicator flashes
Press [PLAY MESSAGES) .
•The new recorded messages
will be played.
When the PLAY MESSAGES
indicator lights
Press [PLAY MESSAGES) .
•All messages will be played.
PLAY >
MESSAGES
•/I s
For further details, see page 89. FLASH/LIGHT
Erasing recorded messages
Erasing aspecific message
Press (ERASE) while listening to
the message you want to erase
Erasing all the messages
Press [ERASE] after listening
to all of the messages.
Press
(START/SET/COPY].
•To stop erasing, press (STOP).
Press [START/SET/COPY) again.
For further details, see page 90.
For assistance, call 1-800-435-7329. 11

Table of Contents
Initial Accessories Included accessories 15
|
iniliai Accessory order information 16
jPreparation; Help Button Help function 17
L— i
Finding the Location 18
Controls Overview 20
Setup Before installation 20
Paper tray 21
Paper stacker (not included) 21
Recording paper 22
Connections 24
Date and time, your logo and facsimile telephone number .... 25
Volumes Adjusting volumes 29
Making and Voice calls -making 30
Answering Calls Voice calls -answering 31
TONE and PAUSE buttons 32
Dialing mode (touch tone or pulse) 33
One-Touch Dial Storing names and telephone numbers
in the One-Touch Dial 34
Making avoice call using the One-Touch Dial 35
JOG DIAL Storing names and telephone numbers
in the JOG DIAL directory 36
Making avoice call using the JOG DIAL directory 38
Caller ID Caller ID service from your phone company 39
Viewing the Caller ID list on the display 40
Calling back from the Caller ID list 41
Storing telephone numbers in the One-Touch Dial and
JOG DIAL directory from the Caller ID list 42
Erasing aname/number from the Caller ID list 43
Storing your area code 44
Automatic Caller ID list 45
Voice Contact Talking to the caller after fax transmission or reception . . 46
Sending Faxes Sending afax manually 47
Sending afax using the One-Touch Dial 48
Sending afax using the JOG DIAL directory 49
IQ-FAX 50
Sending afax by following the voice guide 53
Documents you can send 54
Sending report for confirmation 55
Automatic journal report 56
Delayed transmission (sending afax at aspecified time) ... 57
From memory 58
Multiple stations 59
Overseas mode 62
Connecting tone 63
For assistance, call 1-800-435-7329.

Fax/Copy
Receiving Faxes
Copying
Setting the unit to receive calls 64
TEL mode (answering all calls manually) 66
FAX ONLY mode (all calls are received as faxes) 67
Using the unit and acomputer on the same line 69
Distinctive Ring service (ring pattern detection feature) ..70
TEL/FAX mode (receiving voice calls with rings and
fax calls without rings when you are near the unit) ... 72
Extension telephone 76
Fax activation code 76
Other size documents 77
Memory reception alert 78
Friendly reception 79
Pager call 80
Film detection 81
Making acopy 82
Answering
Device
Setup
Greeting
Playing
Messages
Options
TAD/FAX mode (using the built-in answering device
and receiving voice and fax calls automatically) 84
Pre-recorded greeting messages 85
Recording your own greeting messages 86
Checking your own recorded greeting messages 87
Erasing your own recorded greeting messages 87
Recording time for the TAD/FAX greeting message 88
Listening to recorded messages 89
Erasing recorded messages 90
Functions while playing amessage (repeating,
skipping and stopping) 91
Recording Memo message (leaving amessage for others
92
Telephone conversation .... 92
Remote Operating from aremote location 93
Operation Setting the remote operation ID 94
95
Transferring recorded messages to another telephone . . 98
Ring count in the TAD/FAX mode 101
Incoming message recording time 102
Message alert (beeps when avoice message
is received) 102
Recording time alert (beeps when memory is
almost full) 103
Incoming message monitor 103
For assistance, call 1-800-435-7329. 13

Error Messages Reports 104
Help Display 104
Operations When afunction does not work, check here before
1requesting help 106
If apower failure occurs 109
Jams Recording paper jams 110
Sending document jams 112
Sending document does not feed, or multi-feeds 112
Ink Film How much film you have left 113
Replacing the film cartridge 113
Cleaning Document feeder 115
Thermal head and black bar 115
piPrint Reports Printing the feature settings, telephone numbers,
vaeneral journal, printer test list, broadcast list and
Information caiier id list iie
___J pax y0ice pax voice guidance 117
Guidance
Display Contrast Changing the display contrast 118
Reset Resetting the advanced features 118
FCC Information List of FCC requirements and information 119
Limited Limited Warranty 120
Warranty Servicenter Directory 121
Notes for product service and shipping the product .... 122
Energy Star Energy Star 122
Specifications Technical data about this product 123
IComienZO Comienzo nipido en espanol 124
|rapido en
espanol
Index 131
Features Summary Summary of user programmable features 133
For assistance, call 1-800-435-7329.

Accessories
Included accessories
CD _
-O 3
0) --
-i —
.
o"
3
Power cord
Part No. PFJA1030Z
Telephone line cord
Part No. PQJA10075Z
Handset
Part No. PFJXE0805Z
Handset cord.
Part No. PFJA1029Z
Paper tray Film cartridge 1
(with free starter film)
Part No. PFKS1030Z1 The film cartridge is pre-installed.
•If any items are missing or damaged, check with the place of purchase.
•The part numbers listed above are subject to change without notice.
•Save the original carton and packing materials for future shipping and transportation of the unit.
To order accessories, call toll-free 1-800-332-5368. 15

Accessories
Accessory order information
The free starter film cartridge is only 20 meters (65') long. We recommend that you buy
regular film cartridge [100 m(328')] for continuous use of your unit.
For best results, use genuine Panasonic film cartridge Model No. KX-FA65.
To stack printed paper, use apaper stacker Model No. PFZXFP101M (p. 21, 22).
To order, call toll-free 1-800-332-5368 or see the fax order instructions below.
Fax order: Please send afax to 1-800-237-9080. Include: your name, shipping address,
telephone number, credit card type, number, expiry date and your signature,
order part number and quantity, and delivery method -overnight, 2nd day, or
ground.
Model No. Description Specifications
KX-FA65 Film cartridge 216 mm x100 m(8V2"x 328') roll
PFZXFP101M Paper stacker To stack printed paper.
Note:
•The film cartridge is not reusable. Do not rewind and use the film again.
16 To order accessories, call toll-free 1-800-332-5368.

Help Button
Help function =
You can print aquick reference for assistance as follows
^Press (HELP] .
Display: press [VA]&[ set]
Press () or (a) until the desired item is
displayed. The following items are available.
1.How to send faxes with the voice
guide
l.SEND GUIDE
2. How to program your unit
2.HOW TO SET UP
3. How to store names in the JOG
DIAL directory and how to dial them
3.JOG /AUTO DIAL
4. Help with problems operating
answering device
4. TAD OPERATION
5. Help with problems sending faxes
5.FAX SENDING
6. Help with problems receiving faxes
6. FAX RECEIVING
7. How to use the copier function
7.COPIER
8. Frequently asked questions and
answers
.Qand A
9. Explanation of error messages
shown on the display
9.ERRORS
10. List of available reports
10 .REPORTS
11. How to use the Caller ID service
11. CALLER ID
Press [START/SET/COPY)
PRINTING
[HELP]
9_
§. SL
o
3
For assistance, call 1-800-435-7329. 17

Location
To adjust volumes (p. 29).
To select feature settings
during programming.
Dial keypad
To print aquick
reference (p. 17).
To select aresolution (p. 47).
To scan and store adocument into memory,
and then transmit or copy the stored document (p. 58, 82).
For the Caller ID service (p. 40-43).
•For voice muting (p. 30, 31).
•To send faxes using
the IQ-FAX function (p. 52).
OCALLER ID
SEARCH
VOLUME
C
_ABC
D
GHI JKL
D(D
PQRS TUV
DEF
®
MNO
WXYZ
CD
Display panel
MEM0RY% CALLS
MUTE
()
REDIAL/PAUSE
c—)
QUICK SCAN
For slow playback (p. 91).
•For quick playback (p. 91).
DIGITAL
SP-PHONE STOP START/ [SET]/ COPY
•For speakerphone
operation.
4>
•To redial the last number dialed (p. 30, 47).
•To insert apause during dialing (p. 32).
•To stop an operation
or cancel programming.
To change from pulse
to tone during dialing (p. 32).
•To initiate fax transmission, reception or copying.
•To store asetting during programming.
18

Finding the Controls
•To record your own greeting messages (p. 86, 100).
•To record memo messages or telephone
conversations (p. 92).
To erase recorded messages (p. 90).
To erase your own greeting messages (p. 87).
•To play recorded messages (p. 89).
For transmission to multiple stations (p. 59, 61).
For the One-Touch Dial (p. 34, 35, 48).
Command keys (p. 27).
•To turn the AUTO ANSWER mode
on/off (p. 64, 65).
•To insert ahyphen (p. 27, 34).
•To insert one character or one
space (p. 26, 27).
•To keep the telephone number
secret (p. 34, 36).
•To confirm astored telephone
number (p. 38).
•To select stations 4-6 for the
One-Touch Dial (p. 34, 35, 48, 59).
•To store or edit names and
telephone numbers
(p. 34, 36, 37, 59, 60).
•To choose "Collated" or "Uncollated"
in the copy mode (p. 82).
To initiate or exit programming.
•To search for astored name (p. 38, 49).
•To select characters during programming (p. 27).
•To select the basic features during programming (p. 133).
•To skip and/or repeat recorded messages in the
answering device (p. 91).
•To select an enlargement/reduction rate in the copy mode
(p. 82, 83).
19

Finding the Controls /Setup
Overview
Document guides
•To match the width
of the document.
Document entrance
Microphone
•To talk with the other party
when using the speakerphone
•To record greeting messages
and memo messages.
Document exit
Recording paper exit
Cover
Paper tray
Recording paper
entrance
Document feeder tray
Cover open button
•To open the operation
panel cover.
Speaker
Note:
•The document and recording paper will be ejected from the front of the unit. Install the unit on adesk or
floor with asmooth surface and do not place anything in front of the unit.
Before installation
1
2
3
Remove the shipping tape.
Open the cover by pressing the cover open button.
Lift the film cartridge, remove the leaflet and
replace the film cartridge.
Close the cover securely by pushing down on the
dotted area at both ends.
pping tape
Film
cartridge ^^^^ Cover open
button
Dotted area
Leaflet
20