Panasonic Panafax DX-800 Installation and maintenance instructions

DX-800
Operating Instructions
Facsimile
Model No.
English
Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.
(For Internet Fax)
Getting to Know
Your Machine
Installing Your
Machine
Programming Your Machine
Basic OperationsAdvanced
Features
Network FeaturesPrintout Journals
and Lists
Problem SolvingAppendix

IMPORTANT INFORMATION
Model No. Serial No.
Date of Purchase
Dealer
Address
Telephone Number ( ) –
Supplies Telephone Number ( ) –
Service Telephone Number ( ) –
When requesting information, supplies or service, always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown
below. For your convenience, space is provided below to record information you may need in the future for
reference or troubleshooting.
For the total system to work properly via LAN, certain information and additional parameters must be set. Please
contact your network administrator for the required information and connection to the LAN.
User Information
Company Name:
Address:
Dept.:
City: State: Zip Code:
Tel. No.: Fax No.:
Internet Parameters (See page 49)
IP Address:
Subnet Mask:
Default Gateway IP Address:
Primary DNS IP Address:
Secondary DNS IP Address:
Email Address:
SMTP Server IP Name: or SMTP Server IP Address:
POP Server Name: or POP Server IP Address:
POP User Name:
POP Possword: (for security, do not write it in - but keep it in a safe place)
LDAP Server Name: or LDAP Server IP Address:
LDAP Log In Name:
LDAP Password:
LDAP Search Base:
Host Name:
Model and Serial Number
Copyright ©2002 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation
of law. Printed in Japan.
The contents of these Operating Instructions are subject to change
without notice.

3
Table of Contents
Safety Information.......................................................................................................... 9
Precaution....................................................................................................................... 11
Function Key................................................................................................................... 12
External View .................................................................................................................. 13
Control Panel .................................................................................................................. 14
Pre Installation Information........................................................................................... 16
■Setup as SMTP Mail Server ........................................................................... 17
■Setup as POP3 Client .................................................................................... 18
Internet Communication Features ................................................................................ 21
■Internet Fax Transmission.............................................................................. 21
■Direct SMTP (Direct IFAX XMT)..................................................................... 22
■Internet Mail Reception .................................................................................. 23
■Inbound Routing ............................................................................................. 24
■Fax Forward ................................................................................................... 25
■Network Scanner............................................................................................ 25
■Network Printer............................................................................................... 26
■Relayed Transmission.................................................................................... 27
■Dynamic Host Configuration Protocol (DHCP)............................................... 28
■SMTP Authentication...................................................................................... 28
■Lightweight Directory Access Protocol (LDAP) .............................................. 28
Important Information .................................................................................................... 29
Main Unit and Accessories............................................................................................ 32
Installing the Accessories ............................................................................................. 33
Installing the Toner Cartridge ....................................................................................... 34
Loading the Recording Paper ....................................................................................... 36
■How to Load the Recording Paper ................................................................. 36
Adjusting the Paper Cassette for the Paper Length ................................................... 38
■How to Adjust the Paper Cassette for the Paper Length................................ 38
Adjusting the Paper Cassette for the Paper Width ..................................................... 39
■How to Adjust the Paper Cassette for the Paper Width ................................. 39
Connecting the LAN Cable, Telephone Line Cable and Power Cord ........................ 40
Setting the Dialing Method (Tone or Pulse)................................................................. 42
Adjusting the Volume .................................................................................................... 43
User Parameters............................................................................................................. 44
■General Description........................................................................................ 44
■Setting the Date and Time.............................................................................. 44
■Setting Your LOGO ........................................................................................ 45
■Setting Your Character ID .............................................................................. 46
■Setting Your ID Number (Fax Telephone Number) ........................................ 47
Setting the Internet Parameters .................................................................................... 48
■Setting the User (Internet) Parameters .......................................................... 48
■Setting the User Parameters for the LAN Interface........................................ 49
Getting to Know Your Machine
Installing Your Machine

Table of Contents
4
Programming or Retrieving Parameters via Email...................................................... 50
■Using Email to Program or Retrieve Parameters ........................................... 50
■Using a PC to Input the Internet Parameters Remotely ................................. 50
■To Input the Internet Parameters for the First Time....................................... 51
■To Retrieve the Internet Parameters for Backup ........................................... 53
■To Edit the Retrieved or Backup Internet Parameters File ............................ 56
■Using a PC to Update the Auto Dialer Remotely ........................................... 59
■Deleting the Entire Auto Dialer....................................................................... 60
■To Program One-Touch/ABBR. No. for the First Time................................... 61
■To Retrieve One-Touch/ABBR. No. Data for Backup .................................... 63
■To Edit the Retrieved or Backup One-Touch/ABBR. No. Data File ............... 65
■Using Email to Retrieve the Journal............................................................... 67
Programming Email Address and Telephone Numbers ............................................. 68
■Programming the Auto Dialer......................................................................... 68
■Editing or Erasing the Auto Dialing Number / Email Address ........................ 72
■Printing Out a Directory Sheet ....................................................................... 75
Customizing Your Machine ........................................................................................... 76
■General Description ....................................................................................... 76
■Setting the Fax Parameters .......................................................................... 76
■Fax Parameter Table ..................................................................................... 77
Loading Documents....................................................................................................... 84
■Documents You Can Send ............................................................................ 84
■Documents You Cannot Send ....................................................................... 84
■How to Load Documents................................................................................ 85
Basic Transmission Settings ........................................................................................ 86
■General Description ....................................................................................... 86
■Contrast ......................................................................................................... 86
■Resolution ...................................................................................................... 86
■Verification Stamp .......................................................................................... 87
■Communication Journal (COMM. JOURNAL) ............................................... 88
Installing Your Machine
Programming Your Machine
Basic Operations

Table of Contents
5
Sending Documents via LAN ........................................................................................ 89
■General Description........................................................................................ 89
■Manual Email Addressing............................................................................... 90
■One-Touch Email Addressing ........................................................................ 91
■Abbreviated Email Addressing ....................................................................... 92
■Directory Search Dialing................................................................................. 93
■Multi-Station Transmission (Broadcasting)..................................................... 95
■Memory Transmission Reservation (Multi-tasking) ........................................ 96
■Automatic Redialing ....................................................................................... 97
■Manual Redialing............................................................................................ 97
■Selectable Domains ....................................................................................... 99
■Internet Fax Delivery Notice (MDN) ............................................................... 101
■Returned Email............................................................................................... 102
■Using a Mailing List ........................................................................................ 103
Sending Documents via Telephone Line ..................................................................... 104
■General Description........................................................................................ 104
■Memory Transmission .................................................................................... 105
■Direct Transmission........................................................................................ 111
■Voice Mode Transmission .............................................................................. 115
■Transmission Reservation.............................................................................. 117
■Redialing ........................................................................................................ 120
Receiving Documents via LAN ..................................................................................... 122
■General Description........................................................................................ 122
■Receiving Email from a POP Server .............................................................. 124
Receiving Documents via Telephone Line .................................................................. 127
■Reception Modes ........................................................................................... 127
■Telephone Mode ............................................................................................ 128
■Fax / Tel Auto Switching Mode....................................................................... 129
■Fax Mode ....................................................................................................... 130
■TAM (Telephone Answering Machine) Interface Mode .................................. 130
■Print Reduction............................................................................................... 132
■Receiving Oversize Documents ..................................................................... 133
■Substitute Memory Reception ........................................................................ 134
■Print Collation Mode ....................................................................................... 134
Making Copies ............................................................................................................... 135
Timer Controlled Communications .............................................................................. 136
■General Description........................................................................................ 136
■Deferred Transmission ................................................................................... 136
■Deferred Polling.............................................................................................. 137
Polling ............................................................................................................................. 138
■General Description........................................................................................ 138
■Setting the Polling Password.......................................................................... 138
■Preparing to be Polled.................................................................................... 139
■To Poll Documents from Another Station ....................................................... 140
Basic Operations
Advanced Features

Table of Contents
6
Program Keys ................................................................................................................. 141
■General Description ....................................................................................... 141
■Setting for Group Dialing................................................................................ 141
■Setting for Deferred Transmission ................................................................. 142
■Setting for Deferred Polling ............................................................................ 143
■Setting for Normal Polling .............................................................................. 144
■Setting for One-Touch Key ............................................................................ 145
■Setting the POP Access Key ......................................................................... 146
■Using the POP Access Key ........................................................................... 147
■Changing or Erasing the Program Key Settings ............................................ 148
Sender Selection ............................................................................................................ 149
■General Description ....................................................................................... 149
■Setting the Sender Selection ......................................................................... 149
■Sending Document with Sender Selection..................................................... 151
■Printing the Sender Selection List.................................................................. 152
Subject Line Entry.......................................................................................................... 153
■General Description ....................................................................................... 153
■Sending Email with Subject Line Entry .......................................................... 153
Inbound Routing............................................................................................................. 155
■Setting the Routing Parameters ..................................................................... 155
■Entering One-Touch/Abbreviated Dialing Numbers for Inbound Routing ...... 157
Edit File Mode ................................................................................................................. 159
■General Description ....................................................................................... 159
■Printing a File List .......................................................................................... 159
■Viewing the Contents of a File List................................................................. 160
■Changing the Start Time or the Station of a File ............................................ 161
■Deleting a File ................................................................................................ 163
■Printing Out a File .......................................................................................... 164
■Adding Documents into a File ........................................................................ 165
■Retry an Incomplete File ................................................................................ 166
Access Code................................................................................................................... 167
■General Description ....................................................................................... 167
■Setting the Access Code................................................................................ 167
■Operating Your Machine with the Access Code (Restrict all Operations)...... 168
■Operating Your Machine with the Access Code
(Restrict Access of Fax Parameters Only) ..................................................... 168
Receive To Memory........................................................................................................ 169
■General Description ....................................................................................... 169
■Setting the RCV To Memory Password ......................................................... 169
■Setting RCV To Memory ................................................................................ 169
■Printing Out Documents ................................................................................. 170
Distinctive Ring Detector (DRD) ................................................................................... 171
■General Description ....................................................................................... 171
Fax Cover Sheet ............................................................................................................. 172
■General Description ....................................................................................... 172
■To use the Fax Cover Sheet .......................................................................... 172
PIN Code Access............................................................................................................ 174
■General Description ....................................................................................... 174
■Selecting the Access Method (Prefix or Suffix) .............................................. 174
■Dialing with a PIN Code ................................................................................. 175
Advanced Features

Table of Contents
7
Fax Forward .................................................................................................................... 176
■Setting Fax Forward ....................................................................................... 176
Ifax Return Receipt......................................................................................................... 177
■General Description........................................................................................ 177
Network Scanner ............................................................................................................ 178
■General Description........................................................................................ 178
Relayed Transmission ................................................................................................... 180
■General Description........................................................................................ 180
■Relay Network ................................................................................................ 181
■Setting up your machine as an Internet Relay Station ................................... 183
■Setting Up Your Machine for Relayed Transmission...................................... 184
■Sending Documents via Internet Relay .......................................................... 186
■Sending Document(s) from a PC to a G3 Fax Machine ................................. 189
■Printouts and Reports..................................................................................... 191
Selective Reception ....................................................................................................... 193
■General Description........................................................................................ 193
■Setting the Selective Reception ..................................................................... 193
Password Communications .......................................................................................... 194
■General Description........................................................................................ 194
■Compatibility with Other Machines ................................................................. 194
■Setting Password Transmission ..................................................................... 195
■Setting Password Reception .......................................................................... 196
■Using Password Transmission ....................................................................... 197
■Using Password Reception ............................................................................ 198
Confidential Mailbox ...................................................................................................... 199
■General Description........................................................................................ 199
■Confidential Mailbox ....................................................................................... 199
■Sending a Confidential Document to a Remote Station's Mailbox ................. 200
■Polling a Confidential Document from a Remote Station's Mailbox ............... 201
■Receiving a Confidential Document to Your Machine's Mailbox .................... 202
■Storing a Confidential Document in Your Machine's Mailbox......................... 203
■Printing Out a Confidential Document from Your Machine's Mailbox............. 204
■Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 205
Sub-addressing .............................................................................................................. 206
■General Description........................................................................................ 206
■To set the Sub-address into a One-Touch/ABBR. Dialing Numbers.............. 207
■To send a Document with Sub-address ......................................................... 208
Advanced Features
Network Features

Table of Contents
8
Journals and Lists.......................................................................................................... 209
■General Description ....................................................................................... 209
■Transaction Journal ....................................................................................... 209
■Individual Transmission Journal (IND. XMT JOURNAL)................................ 210
■Communication Journal (COMM. JOURNAL)................................................ 213
■One-Touch/Abbreviated and Directory Search List ....................................... 215
■Program List................................................................................................... 218
■FAX Parameter List........................................................................................ 219
■Toner Cartridge Order Forms ........................................................................ 220
Troubleshooting ............................................................................................................. 221
■Information Codes.......................................................................................... 225
■Email ABBR Programming Errors .................................................................. 228
■Clearing a Recording Paper Jam................................................................... 230
■Clearing a Document Jam ............................................................................. 231
■Cleaning the Document Scanning Area ......................................................... 232
■Cleaning the Printer Roller............................................................................. 233
■Adjusting the Automatic Document Feeder (ADF) ......................................... 234
■Verification Stamp .......................................................................................... 235
■Checking the Telephone Line ........................................................................ 236
Specifications ................................................................................................................. 237
Recording Paper Specifications ................................................................................... 240
Options and Supplies .................................................................................................... 241
■Installing the Flash Memory Card .................................................................. 242
FCC Notice for User in USA .......................................................................................... 243
Notice to User in Canada............................................................................................... 245
Glossary .......................................................................................................................... 247
ITU-T Image No. 1........................................................................................................... 252
Index ................................................................................................................................ 253
Printout Journals and Lists
Problem Solving
Appendix

9
Getting to Know
Your Machine
Getting to Know Your Machine
Safety Information
WARNING
!denotes a potential hazard that could result in serious injury or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION - USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION
EXPOSURE.
• THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY
ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
Manufacturer's name and address Factory ID
Product complies with DHHS Rules 21
CFR Subchapter J in effect at date
of manufacture.

Safety Information
10
CAUTION
!denotes hazards that could result in minor injury or damage to the machine.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD INDICATED IN THIS MANUAL.
IMPORTANT SAFETY INSTRUCTIONS
!

11
Getting to Know
Your Machine
Precaution
CAUTION
!denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.

12
Function Key
Any function can be started by first pressing and then enter the function number, or by
pressing or scroll key repeatedly until the desired function appears on the display.
FUNCTION
1
3
6
7
8
Deferred Communication
1 = XMT
2 = Polling
Polling
1 = Polling
2 = Polled
Print List
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
7 = Directory Sheet
Set Mode
1 = User Parameters
• Date & Time
• Time Zone
• Logo
• Character ID
• ID Number (Fax Telephone Number)
• IP Address
(This is a partial list, for additional
Functions, see page 49)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance
• Cleaning Printer Roller
• Toner Order Form
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Delivery Notice = OFF/ON
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON
5 = RCV to Memory = OFF/ON
6 - 8 = Not Used
9 = Memory XMT = OFF/ON
2Advanced Communication
1 = Not Used
2 = Confidential Communication
3 - 4 = Not Used
5 = LAN Relay XMT
9Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File

13
Getting to Know
Your Machine
External View
Recording Paper
Sub Tray
Recording Paper Tray
Document Sub Tray
ADF Door
Control Panel
Document Return Tray
(Set on the upper
Recording Paper
Cassette)
Printer Cover
Handset
(Available as an
option, see page 241)
Recording Paper Cassette
(Standard) 250-sheet Recording Paper Cassette
(Available as an option, see page 241)

14
Control Panel
- Used to enter a pause when recording or
dialing a telephone number, or to redial
the last dialed number.
- Used to start Abbreviated Dialing.
(See pages 108 and 113)
- Used to separate the Sub-Address from
the telephone number when dialing, or to
access some features of your PBX.
- Used to start On-Hook Dialing. (See page 116)
- Used to switch the machine into energy saving mode. (See page 79)
- Used to set Normal, Lighter or Darker. (See page 86)
- Used to set Standard, Fine, Super-Fine, Halftone (Fine) or
Halftone (S-Fine). (See page 86)
- Used to turn the verification stamp On or OFF.
Lights when the verification stamp is set to ON.
- Blinks when the machine is transmitting a document or receiving.
- Lights when trouble occurs.
Keypad
- Used for manual number dialing,
recording phone numbers, and
numerical entries.
Tone Key
- Used to temporarily change the
dialing mode to Tone when Pulse
mode is set. As a convenience it
can also be used to enter a
period "." while entering IP
Address information.
- Used to select Email communication (Internet Fax).
DX-800
DX-800

Control Panel
15
Getting to Know
Your Machine
- Press this button when you want to
stop the communication, registration
operation, or audible tone.
- Used to make copies and set
operations. (See page 135)
- Used to reset all the previously
set functions.
- Used to correct entered numbers
or characters (Backspace).
Used for the following:
- Start or select a function.
- Search for a station name.
(See pages 109 and 114)
- Adjust the monitor and ringer volumes.
(See page 43)
- Move the cursor while entering numbers
and characters.
- Search the station name for Directory
Search Dialing.
- Confirm the entered station for multi-station
communication.
- Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone
number, File number) when the unit is ON LINE.
One-Touch Keys (01-28)
- Used for One-Touch Dialing. (See pages 108 and 112)
Program Keys (P1-P4)
- Used to record long dialing procedures or Group Dialing Number keys. (See pages 137 to 144)
Character Keys
- The One-Touch Keys and Program Keys serve as character and symbol input keys which are
used to record your LOGO, character ID and station name.
- Used to enter a symbol for the LOGO, character ID, station name and for the email address.
Use or to select the desired symbol(s).
- Used to insert a space while entering LOGO, character ID, station name and email address.
- Used to switch between upper and lower character set.
DX-800
DX-800

16
Pre Installation Information
Before setting up your Panasonic machine on your network, please read this entire section to be familiar
with its functions.
Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN
(local area network):
• Send paper-based information as an Internet Email.
• Send Internet fax message (Direct IFAX XMT).
• Receive and print an Internet Email automatically.
• Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular
G3 fax machine (see "Fax Forward" on pages 176).
• Route received G3 fax message automatically to the sender-specified Email address or G3 fax machine
using ITU-T SUB-Address (see "Inbound Routing" on pages 155 to 158).
• Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine
using the sender’s fax ID code (see "Inbound Routing" on pages 155 to 158).
• Relay an Internet Email to a G3 fax machine via regular fax transmission (see "Relayed Transmission" on
pages 180 to 193).
• Network scanning and printing.
To utilize the above functions, your machine needs to be set up properly on your network. Please contact
your network administrator for actual network setup.
Copy the Pre-installation Information form found at the end of this section on page 19, record the MAC
Address on the form and ask your network administrator to complete the remaining information on the form.
The MAC Address of your machine can be found in the Fax Parameter List printout (press
).
Your machine can be set up as either SMTP mail server or POP3 client. Dependent on the type of setup,
different functions are available as follows.
NOTE 1. To function as SMTP mail server, your machine's email address must include its unique Host
name within your company domain. This unique Host name must be registered within your
network’s DNS (Domain Name System) server. Example: [e-mail]
2. Automatically refers to immediate SMTP transfer or immediate POP3 retrieval. Manually
refers to manual retrieval of mail when configured as POP3 client.
3. If you are using DHCP to acquire the network parameters, contact your Network Administrator
to reserve the obtained IP Address printed on the Fax Parameter List.
4. Your machine will receive, print, forward or relay emails in text message format and TIFF-F
image file attachment only.
Function SMTP Server Setup POP3 Client Setup
Sending paper-based information as an Internet Email Yes Yes
Sending and Receiving the Internet fax message with Direct
SMTP protocol.
Yes No
Receive and print an Internet Email automatically Yes Yes
Receive and print an Internet Email manually No Yes
Forward received G3 fax message or Email automatically Yes Yes
Route received G3 fax message automatically Yes Yes
Relay an Internet Email to G3 fax machine Yes No
FUNCTION
64
SET

Pre Installation Information
17
Getting to Know
Your Machine
To install your machine as SMTP mail server, the following network parameters need to be programmed on
your network and on your machine.
• IP Address of the DNS Server (if not available, see Note 2)
• IP Address of your machine
• Subnet Mask of your machine
• Name or IP Address of the Default SMTP mail server
• IP Address of the Default Gateway
• Email Address of your machine (see Note 1)
•HostName
• SMTP Authentication Name (when authentication with the SMTP server is required)
• SMTP Authentication Password (when authentication with the SMTP server is required)
Email (from your machine to a PC) and Direct IFAX XMT Transmission
Email (from a PC to your machine) and Direct IFAX XMT Reception
NOTE 1. To function as SMTP mail server, your machine's email address must include its unique Host
name within your company domain. This unique Host name must be registered within your
network’s DNS (Domain Name System) server. Example: [e-mail]
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter
the SMTP Server Name. If the DNS Server is not available, change the Fax Parameter No.
161 (DNS SERVER) to "1:Invalid". Then the machine will prompt you to enter the IP Address
of the SMTP Server.
Setup as SMTP Mail Server
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server)
Router(Gateway)
[email protected]
SMTP
POP3
Direct IFAX XMT
[email protected]
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
Router(Gateway)
[email protected]
SMTP
Direct IFAX XMT
[email protected]

Pre Installation Information
18
To install your machine as POP3 Client, the following network parameters need to be programmed on your
network.
• IP Address of the DNS Server (if not available, see Note 2)
• IP Address of your machine
• Subnet Mask of your machine
• Name or IP Address of the Default SMTP mail server
• IP Address of the Default Gateway
• POP Server Name or IP Address
• POP User Account Name
•POPPassword
• Email Address of your machine (see Note 1)
Email Transmission (from your machine to a PC)
Email reception (from a PC to your machine)
NOTE 1. The email address format can be the same as your regular email address. If your email
address is [e-mail], your machine's email address can be
[e-mail].
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter
the SMTP and POP Server Names. If the DNS Server is not available, change the Fax
Parameter No. 161 (DNS SERVER) to "1:Invalid". Then the machine will prompt you to enter
the IP Address of the SMTP and POP Servers.
Setup as POP3 Client
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server)
Router(Gateway)
[email protected]
SMTP
POP3
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server)
Router(Gateway)
[email protected]
SMTP
POP3

Pre Installation Information
19
Getting to Know
Your Machine
For the total system to work properly via LAN, certain information and additional parameters must be set.
Please contact your network administrator for the required information and connection to the LAN.
Important: Make a copy of this page and ask the Network Administrator to complete the required
information. After its returned, transfer the information to the back side of the front cover of this manual for
future reference and troubleshooting.
NOTE 1. Items in Bold, depict information obtained from you Network Administrator.
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter
the SMTP and POP Server Names (items 3 and 7 above). If the DNS Server is not available,
change the Fax Parameter No. 161 (DNS SERVER) to "1:Invalid". Then the machine will
prompt you to enter the IP Address of the SMTP and POP Servers.
3. If required, the MAC Address of your machine can be obtained from the Fax Parameter List
printout, by pressing .
User Information
Company Name
Address
Dept.
City State Zip Code
Tel. No. Fax No.
Internet Parameters (See page 49)
(1) IP Address:
(2) Subnet Mask:
(3) Default Gateway IP Address:
(4) Primary DNS IP Address:
(5) Secondary DNS IP Address:
(6) Email Address:
(7) SMTP Server IP Name : or *SMTP Server IP Address:
(8) POP Server Name: or *POP Server IP Address:
(9) POP User Name:
(10) POP Password:
(11) LDAP Server Name: or LDAP Server IP Address
(12) LDAP Log In Name:
(13) LDAP Password:
(14) LDAP Search Base:
(15) Host Name:
(16) Default Subject:
(17) Default Domain:
(18) Selectable Domains:
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.
(19) Remote Password:
(20) Relay XMT Password:
(21) Manager’s Email Address:
(22) Relay Domains (Domains Authorized for Relay Transmission):
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.
(23) Community Name (1):
(24) Community Name (2):
(25) Device Name:
(26) Device Location:
FUNCTION
64
SET

Pre Installation Information
20
Explanation of Contents
NOTE 1. All IP Addresses consist of 4 parts separated by periods "." (i.e. 165.113.245.2). For your
convenience, you can use the TONE key to enter a period "." while entering the IP Address
information.
MAC Address : MAC Address of your machine can be found in the Fax Parameter
List printout (press ).
(1) IP Address : The Internet Protocol (IP) address assigned to your machine.
(2) Subnet Mask : The Subnet Mask number.
(3) Default Gateway IP Address : The Default Gateway's IP Address.
(4) Primary DNS Server IP Address : The IP address of the Primary DNS Server.
(5) Secondary DNS Server IP Address : The second IP address of the Primary DNS Server.
(6) Email Address : The email address assigned to your machine. (Up to 60 characters)
(7) SMTP Server Name or SMTP Server IP
Address
: The SMTP Server Name (up to 60 characters). The SMTP Server
IP Address.
(8) POP Server Name or POP Server IP
Address
: The POP Server Name. (Up to 60 characters) The POP Server IP
Address.
(9) POP User Name : POP User Name. (Up to 40 characters)
(10) POP Password : POP Password. (Up to 10 characters)
(11) LDAP Server Name : The LDAP Server Name or IP Address. (Up to 60 characters)
(12) LDAP Log In Name : LDAP Login Name. (Up to 40 characters)
(13) LDAP Password : LDAP Password. (Up to 10 characters)
(14) LDAP Search Base : LDAP Search Base. (Up to 60 characters)
(15) Default Subject : The information to be added to the Subject Line for all outgoing
emails. (Up to 40 characters)
(16) Default Domain : Specify the Domain Name (up to 50 characters) to be added to
frequently used or incomplete outgoing email addresses (i.e.
@yourcompany.com).
(17) Host Name : The name assigned to your machine. (Up to 60 characters)
(18) Selectable Domains : Enter up to 10 Domain Names that can be selected during manual
email addressing. (Up to 30 characters)
(19) Remote Password : Enter a security password (up to 10 characters) to allow Remote
Programming of the Internet Parameters and Auto Dialer or the
retrieval of the Journal via email.
(20) Relay XMT Password : Enter a password to provide network security to your Relay Station
(for G3 relay purposes). (Up to 10 characters)
(21) Manager’s Email Address : Enter you Department Manager’s email address for notification of all
Internet relayed transmissions for supervision and cost control
purposes. (Up to 60 characters)
(22) Relay Domain (01 to 10) : Enter up to 10 Domain Names that are authorized to access your
Internet Fax for Relayed Transmission Request. (Up to 30
characters)
(23) Community Name (1) : Community Name used for the Network Device Locator. (Up to 32
characters).
(24) Community Name (2) : Community Name used for the Network Device Locator. (Up to 32
characters).
(25) Device Name : Device Name used for the Network Device Locator. (Up to 32
characters).
(26) Device Location : Device Location for the Network Device Locator. (Up to 32
characters).
FUNCTION
64
SET