Philips SpeechMike Classic User manual

SpeechExec Dictate
SpeechExec Pro Dictate
For product information and support, visit
www.philips.com/dictation
EN User manual 3
DE Benutzerhandbuch 23
FR Manuel de l‘utilisateur 43
ES Manual del usuario 63
NL Gebruikershandleiding 83
IT Manuale di istruzioni 103
Version 5.0

3User manual
ENGLISH
User manual
1 Welcome 4
2 Important 4
2.1 Safety 4
2.2 Disposal of your old product 4
3 Get started 5
3.1 System requirements 5
3.2 Installation 5
3.3 Start SpeechExec 6
3.4 Create a user profile 6
4 Overview 7
4.1 SpeechExec work list window 7
4.2 SpeechExec recorder and player window8
4.3 Work with the Philips SpeechMike 10
5 Use SpeechExec 11
5.1 Download recordings from the Digital
Pocket Memo 11
5.2 Create a recording 11
5.2.1 Record using a SpeechMike Classic or a
Digital Pocket Memo with the Philips slide
switch 11
5.2.2 Record using a SpeechMike Classic or
a Digital Pocket Memo with the
international slide switch 12
5.2.3 Record using a SpeechMike Pro 13
5.2.4 Record using the toolbar buttons 13
5.3 Finish, suspend or cancel a
recording 13
5.4 Continue recording 14
5.5 Add to a dictation (overwrite/insert) 14
5.6 Record an instruction 15
5.6.1 Record a spoken instruction 15
5.6.2 Record a special instruction 15
5.7 Delete 16
5.7.1 Delete a dictation file 16
5.7.2 Delete part of a dictation file 16
6 Use more of SpeechExec 17
6.1 Settings menu 17
6.2 Digital Pocket Memo Configuration
Wizard 17
6.3 Configure the download process from
the Digital Pocket Memo 18
6.4 SpeechMike Configuration Wizard 18
6.5 Send dictation files by email or to an
FTP server 18
6.5.1 Set up an email profile 18
6.5.2 Set up an FTP profile 19
6.5.3 Manually send dictation files via email or
to an FTP server 19
6.5.4 Automatically send dictation files via
email or to an FTP server 19
6.5.5 Send and receive automatically 20
6.6 Submit dictation files to a speech
recognition application 20
7 Troubleshooting 21
8 Technical support and warranty 22

4User manual
Welcome1
Congratulations on your purchase and welcome
to Philips!
To fully benefit from the service that Philips
oers, visit our Website for support information
such as user manuals, software downloads,
warranty information and more:
www.philips.com/dictation.
Important2
This manual covers the basic installation of
the SpeechExec software and its related use
with the SpeechMike and Digital Pocket Memo
dictation hardware.
Not all devices mentioned in this manual
are necessarily part of the package contents.
Descriptions of devices and accessories are
for information only and do not require Philips
to deliver any of these accessories with this
package.
D Note
If a topic begins with this icon , the described
feature is available to users of SpeechExec Pro
Dictate only.
E Tip
For more information about using the
SpeechExec software, see the help function
(press F1 on the keyboard).
Safety2.1
To avoid short circuit, do not expose the•
product to rain or water.
Do not expose the device to excessive•
heat caused by heating equipment or direct
sunlight.
Protect the cables from being pinched,•
particularly at plugs and the point where they
exit from the device.
Back up your files. Philips is not responsible•
for any loss of data.
Disposal of your old product2.2
Your product is designed and manufactured•
with high quality materials and components,
that can be recycled and re-used.
When this crossed-out wheeled bin•
symbol is attached to a product, it
indicates that the product is covered
by the European Directive 2002/96/
EC.
Please become informed about the local•
separate collection system for electrical and
electronic products.
Please act according to your local rules and•
do not dispose of old products with your
normal household waste. The correct disposal
of old products will help prevent potential
negative consequences for the environment
and human health.

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ENGLISH
Get started3
System requirements3.1
Pentium III, 500MHz and 512 MB RAM;•
Recommended: Pentium IV or similar, 1 GHz
and 1 GB RAM
100 MB hard disk space for SpeechExec, 250•
MB for Microsoft .NET Framework
One free USB port•
Recommended minimum transfer rate for•
LAN: 100 Mbit/s
Windows Vista, Windows XP (with Service•
Pack 2), Windows 2000 (with Service Pack 4)
D Note
For all operating systems, it is recommended
that the latest service pack available be installed
before installing SpeechExec.
Installation3.2
CImportant
Administrator rights are required to install•
the software. For more help, contact your
administrator.
For installation of• SpeechExec Dictate, a license
key is required. The license key can be found
on the CD envelope.
The USB Smart Key contains the license for•
SpeechExec Pro Dictate. During installation of
the SpeechExec, the license on the USB Smart
Key can be transferred to one computer or
kept on the USB Smart Key. A three-color
LED indicates the status of the USB Smart
Key.
If the license is not downloaded to a•
computer, the USB Smart Key must remain
connected to the computer while working
with the application. The LED of the USB
Smart Key is green.
If the license is downloaded to a computer,•
SpeechExec can only be installed and used
on the computer where the license resides.
The LED of the USB Smart Key changes
from green to yellow when the license is
downloaded to the computer.
To install SpeechExec on a second computer,•
the license must be transferred from the first
computer back to the USB Smart Key by
clicking Help > License information… on the
SpeechExec menu bar, then installed on the
second computer.
If the license has been transferred from the•
USB Smart Key to a computer and the USB
Smart Key (with yellow LED) is used during
installation, a 30-day trial license becomes
active. The LED of the USB Smart Key changes
to red. In this case, a license on the computer
cannot be transferred back to the USB Smart
Key and must be replaced by your dealer.
Turn on the PC.1
Connect the USB plug of the SpeechMike or2
the Digital Pocket Memo to a free USB port.
The3 New Hardware Found message is
displayed and installation will proceed
automatically.
D Note
If the message does not appear, verify if

6User manual
the USB port is enabled in the BIOS of the
system. See the hardware documentation
for details or contact your hardware vendor.
Restart the PC when prompted by4
Windows.
Insert the installation CD for SpeechExec5
in the CD-ROM drive. The set-up program
should start automatically. If it does not,
open the CD contents in Windows Explorer
and double-click the autorun.exe file.
Click the6 Install button.
Follow the on-screen instructions of the7
set-up program to install SpeechExec on the
PC.
Start SpeechExec3.3
To manually start the program, open the
Windows start menu in Windows and select
Programs > SpeechExec (Pro) Dictate. If the
option to start the program automatically was
selected in the settings menu, start the program
by clicking the icon in the notification area of
the Windows task bar.
Create a user profile3.4
When using SpeechExec for the first time, a
wizard guides you through the step-by-step
configuration process to create a new user
profile and configure your initial key settings.
Follow the on-screen instructions to:
specify an author name that will be used to•
identify your dictations
define the name and the (network) path•
where your finished dictations will be stored
set the default• Work type (letter, memo, fax or
report) assigned to new dictations
start another wizard to configure a Digital•
Pocket Memo. See Digital Pocket Memo
Configuration Wizard on page 17 for more
information.
ETip
If working in a network, select a folder on
a mapped network drive to store finished
dictations. Transcriptionists will then be able to
access the folder and map their pending folders
to your finished dictations folder.
DNote
It is possible to change these settings later using
the Settings menu. See Settings menu on page 17
for more information.

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Overview4
SpeechExec work list window4.1
The work list module allows you to manage the dictation file list, define dictation properties,
configure a Digital Pocket Memo and change various settings.
1
2
3
4
5
6
1Menu bar: The menu bar contains menu
commands that perform various tasks, such
as to manage dictations, make and change
settings and configure SpeechExec.
2Toolbar: Many functions can be controlled
using the toolbar buttons:
Create a new dictation file
Open the selected dictation files and
continue recording
Start/stop playback of the selected
dictation file
Play Special Instruction
Displays the dictation properties of a file
Open an attached document
Send the selected dictation files via
email
Upload dictation files to an FTP server
Send and receive emails with dictations
via a connected email system
Start downloading from a connected
Digital Pocket Memo to a PC
Apply (and cancel) the defined filter to
the dictation file list
Refresh the information displayed in the
work list
Submit the selected dictation file to an
installed speech recognition software
Open the help function
Active author profile: Select the author
profile from the drop-down list

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SpeechExec recorder and player window (expanded mode)4.2
The recorder/player module is a desktop window that allows the user to record and playback sound
files created using SpeechExec Pro Dictate or a Digital Pocket Memo.
1
2
3
6
7
5
8
9
10
4
3Folder list: The folder list displays the
folder structure. The structure depends on
personal or pre-configured settings. Click
the plus sign at the left of a folder to expand
the tree and display a folder‘s sub-folders.
4Dictation file list: The dictation file list
displays information about the dictation files
stored in the selected folder. The columns
display the properties of the dictation files.
Change the focus between the tree view and
the dictation list view by clicking inside each
pane.
5Digital Pocket Memo device display: The
Digital Pocket Memo display appears when a
Digital Pocket Memo is connected. It allows
users to display and play back dictation files
stored on the Digital Pocket Memo, and to
configure settings on the connected device.
6Status bar: The status bar at the bottom
of the window displays information on
dictation management such as the number
of dictation files in the selected folder, the
number of dictation files with priority status
assigned, and the name and role of the
current user.
1Title bar: Displays the file name.
2Menu bar: Contains menu command
icons for performing various tasks, such
as recording and editing dictation files and
changing dictation properties.
3Toolbar: Most functions available in the
player window can be controlled by these
buttons:
Switches between Insert and Overwrite
modes
Displays the dictation properties dialog

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Displays the audio settings dialog
Adjusts playback volume
Adjusts playback speed
Adjusts the playback tone
Adjusts the record volume
Switches between Stereo, Mono, Left and
Right channel mode during playback
Opens the help function
4Instructions: Instructions are recorded
comments by the author that are directed
to the person transcribing the dictation
file. See Record an instruction on page 15 for
more information.
Record a special instruction
Play back special instruction
Delete a special instruction
Record a spoken instruction
Jump to the previous spoken instruction
Jump to the next spoken instruction
5Position slider: Displays file information such
as file length and the current position in
the sound file during recording or playback.
The length of the recording is displayed in
HH:MM:SS (hours:minutes:seconds) above
the slider.
6Control and positioning buttons:
Start/stop recording
Start/pause playback
Stop the current action (recording,
playback)
Jump to the beginning of the dictation
Fast rewind
Fast forward
Jump to the end of the dictation
Mark the beginning of a section to be
deleted
Mark the end of a section to be
deleted
Remove the deletion marks
Delete a marked section
Undo the last deletion
7Status bar: displays the current dictation
activity (such as stop, play, rewind, etc.).
8Finish: Close the dictation file and mark
it as finished. The dictation file is moved to
the Finished dictations folder.
9Suspend: Close the dictation file and
mark it as suspended, meaning that work on
the dictation file is interrupted temporarily
and will be continued at a later time. The
dictation file is saved in the Suspended folder.
10 Close: Close the dictation file without
saving the changes that have been made to
it.

10 User manual
4.3 Work with the Philips SpeechMike
The SpeechMike gives you total control over dictation and PC navigation in one lightweight unit.
Record dictations directly onto your computer using the slide switch (SpeechMike Classic) or the
recording buttons (SpeechMike Pro), ergonomically located for one-thumb operation. The scroll
wheel and an optical trackball allow you to precisely navigate through your documents.
Rear viewFront view
Trigger button
Left mouse button
Front view
INS/OVR
t&0-tt1
SpeechMike ProPLUS
3&$03%
F 1
F 2
F 4
F 2
Instruction LED
Microphone
Fast rewind
EOL (end-of-letter)/
Priority
Left mouse button
Scroll wheel
Speaker
Record LED
Insert/Overwrite LED
Insert/Overwrite
Fast forward
Trackball
Right mouse
button
F1-F4: programmable
function keys
(LFH5276 only)
Play / Pause
Record
SpeechMike Pro SpeechMike Classic
INS/OVR
INSTR
SpeechMike ClassicPLUS
F 1
F 2
F 4
F 2
t&0-tt1
Instruction LED
Microphone
Instruction
EOL (end-of-letter)/
Priority
Left mouse button
Scroll wheel
Speaker
Record LED
Insert/Overwrite LED
Insert/Overwrite
Trackball
Right mouse
button
F1-F4: programmable
function keys
(LFH5270/72 only)
Slide switch
INS/OVR
INSTR
SpeechMike ClassicPLUS
F 1
F 2
F 4
F 2
t&0-tt1
Philips version
LFH5260/5270
Slide switch
•Fastforward
•Play
•Stop
•Fastrewind
Record
INS/OVR
INSTR
SpeechMike ClassicPLUS
F 1
F 2
F 4
F 2
t&0-tt1
''8%
International version
LFH5262/5272
Slide switch
•Record
•Stop
•Play
•Fastrewind
Fast forward

11User manual
ENGLISH
Use SpeechExec5
Philips hardware devices are designed for
compatibility with SpeechExec and can also
be used to control the SpeechExec program.
For detailed information, refer to the
documentation delivered with the device.
Download recordings from the5.1
Digital Pocket Memo
Use Philips SpeechExec software for automatic
download, conversion and routing of files
recorded with a Digital Pocket Memo.
Make a recording with the Digital Pocket1
Memo.
Start2 SpeechExec.
Connect the Digital Pocket Memo to the3
PC using the USB cable or the optional USB
docking station.
By default, the recordings on the Digital4
Pocket Memo will be downloaded
automatically to the PC and moved to the
Finished dictations folder of the work list.
ETip
How and which files are downloaded after
a Digital Pocket Memo is connected can be
configured in the settings menu of SpeechExec
or with the Configuration Wizard. See Digital
Pocket Memo Configuration Wizard on page 17 for
more information.
DNote
When the Digital Pocket Memo is connected
to the PC for the first time, Windows detects
the new hardware and automatically installs
the required drivers. When the installation is
complete, Windows may prompt you to restart
the PC.
5.2 Create a recording
SpeechExec can be controlled during recording
using a Philips SpeechMike, a Digital Pocket
Memo, or by clicking the toolbar buttons.
DNote
During recording, the on-screen view remains
on the recorder window, while the SpeechExec
window may be visible in the background.
The SpeechExec window does not accept user
input until recording is finished, canceled or
suspended.
ETip
Click the button on in the recorder window
to adjust the recording volume.
5.2.1 Record using a SpeechMike
Classic or a Digital Pocket Memo
with the Philips slide switch
The SpeechMike or the Digital Pocket1
Memo must be connected to the PC with
the USB cable, and the slide switch must be
in the STOP position. The On/O switch of
the Digital Pocket Memo must be in the ON

12 User manual
position.
Press the2 RECORD button 1to enter
Record Standby mode. The recorder window
is displayed.
Move the slide switch3 2to the PLAY
position and start speaking. The status LED
3glows in red (in overwrite mode) or
green (in insert mode) while recording.
For short pauses, move the slide switch4 2
to the STOP position. To continue recording,
move the slide switch back into the PLAY
position.
To stop recording, move the slide switch5 2
to the STOP position and press the RECORD
button 1.
Press the end-of-letter (6 EOL/P) button
4to mark the recording as finished.
The dictation file is moved to the Finished
dictations folder. The recorder window
closes and the work list window is displayed.
To assign priority status to the recording,7
press the EOL/P button 4again within half
a second.
SpeechMike ClassicPLUS
P H I
1
2
3
3
1
2
4
4
5.2.2 Record using a SpeechMike
Classic or a Digital Pocket Memo
with the international slide switch
The SpeechMike or the Digital Pocket1
Memo must be connected to the PC with
the USB cable, and the slide switch must be
in the STOP position. The On/O switch of
the Digital Pocket Memo must be in the ON
position.
Move the slide switch2 1to the RECORD
position and start speaking. The recorder
window is displayed. The status LED 2
glows in red (in overwrite mode) or green
(in insert mode) while recording.
To stop recording, move the slide switch3 1
to the STOP position.
Press the end-of-letter (4 EOL/P) button 3to
mark the recording as finished. The dictation
file is moved to the Finished dictations folder.
The recorder window closes and the work
list window is displayed.
To assign priority status to the recording,5
press the EOL/P button 3again within half
a second.
SpeechMike ClassicPLUS
P H I
3
1
2
2
1
3

13User manual
ENGLISH
5.2.4 Record using the toolbar buttons
The SpeechMike, the Digital Pocket Memo or1
a microphone must be connected to the PC.
Click the2 NEW button on the toolbar
to create a new dictation. The recorder
window is displayed.
Click the3 RECORD button on toolbar of
the recorder window and start speaking.
To stop recording, click the4 STOP button.
Click the5 FINISH button in the recorder
window to mark the recording as finished.
The dictation file is moved to the Finished
dictations folder. The recorder window closes
and the work list window is displayed.
5.3 Finish, suspend or cancel a
recording
To mark a recording as finished, press the end-
of-letter (EOL/P) button on the SpeechMike or
the Digital Pocket Memo or click on the
FINISH button in the recorder window. The
dictation file is moved to the Finished dictations
folder. SpeechExec oers additional options for
finished dictations, such as conversion to a pre-
defined format, sending via email, uploading to
an FTP server or copying to the backup folder.
Alternatively, a recording can be marked as
suspended by clicking on the SUSPEND
button in the recorder window. Mark a
recording as suspended to temporarily interrupt
recording and finish it later. The recording is
saved in the Suspended folder.
Clicking the CLOSE button cancels the
recording without saving it.
5.2.3 Record using a SpeechMike Pro
The SpeechMike must be connected to the1
PC with the USB cable.
Press the2 RECORD button 1on the
SpeechMike to enter Record Standby mode.
The recorder window is displayed.
Press the3 PLAY/PAUSE button 2and start
speaking. The status LED 3glows in red (in
overwrite mode) or green (in insert mode)
while recording.
For short pauses, press the4 PLAY/PAUSE
button 2. To continue recording, press the
PLAY/PAUSE button again.
To stop recording, press the5 RECORD
button 1on the SpeechMike.
Press the end-of-letter (6 EOL/P) button
4to mark the recording as finished.
The dictation file is moved to the Finished
dictations folder. The recorder window
closes and the work list window is displayed.
To assign priority status to the recording,7
press the EOL/P button 4again within half
a second.
SpeechMike ProPLUS
PHI
4
2
1
3

14 User manual
5.4 Continue recording
A dictation file can be opened and edited if
transcription has not begun. To open a dictation
file and continue recording, select a file in the
work list and do the following:
Double-click the dictation file in the1
dictation work list or select a dictation file
and click the CONTINUE button on the
toolbar.
The dictation file is opened in the recorder2
window. Continue recording using the
SpeechMike, the Digital Pocket Memo or
the recorder window buttons.
DNote
It is not possible to open an existing dictation
file using the buttons of the SpeechMike or the
Digital Pocket Memo.
5.5 Add to a dictation (overwrite/
insert)
Dictation files are recorded in overwrite mode
by default. Switch to insert mode to make
additions to a dictation file:
To switch between insert and overwrite1
recording modes:
Press the• Insert/Overwrite button in the
recorder window while stopped.
Press the• INS/OVR button 1on the
SpeechMike while stopped.
Press the• FUNCTION key 1on the
Digital Pocket Memo 9600 while stopped.
Fast forward or fast rewind to the position2
where the insertion should be made.
Record the text to be inserted. The3
insertion will not overwrite dictation.
Stop recording4
By pressing the• RECORD button in the
recorder window.
By pressing the• RECORD button 2on
the SpeechMike Pro.
By moving the slide switch• 2to the STOP
position on the SpeechMike Classic or the
Digital Pocket Memo.
To switch back to the overwrite mode:5
Press the• Insert/Overwrite button in the
recorder window.
Press the• INS/OVR button 1on the
SpeechMike.
Press the• FUNCTION key 1on the
Digital Pocket Memo 9600.
SpeechMike ClassicPLUS
SpeechMike ProPLUS
1
2
1
22
1
DNote
The status LED of the SpeechMike is red in
overwrite mode and green in insert mode. The
current mode is also displayed in the status bar
of the recorder window.

15User manual
ENGLISH
5.6 Record an instruction
Instructions are recorded comments by
the author that are directed to the person
transcribing the dictation. SpeechExec supports
two types of instructions:
Spoken instructions• are stored within the
dictation sound file at the position where the
instruction was actually recorded. (Examples
of spoken instructions might include the
correct spelling of a name or technical term
or instructions to insert a new paragraph.)
Special instructions• are usually recorded at the
start of a dictation with special information
relating to the dictation. Special instructions
are stored in a separate sound file. (Examples
of special instructions might include document
formatting instructions, names of individuals to
receive copies, or delivery instructions.)
5.6.1 Record a spoken instruction
The current dictation status must be1
RECORD.
To add a spoken instruction:2
Click the• button in the recorder
window.
Press and hold the• INSTR button on the
SpeechMike Classic.
Press and hold the• INS/OVR button on the
SpeechMike Pro.
Press and hold the• RIGHT SMART BUTTON
on the Digital Pocket Memo.
Dictate the instruction. The instruction will3
be recorded into the dictation file without
overwriting your dictation.
Click the4 button again or release the
button on the SpeechMike or Digital Pocket
Memo when the spoken instruction is com-
plete. The spoken instruction is displayed as
a light blue bar in the position slider.
Continue or stop recording.5
DNote
A spoken instruction can be deleted just like
any other part of a dictation file by deleting the
section of the recording that includes one or
more spoken instructions (see Delete part of a
dictation file on page 16 for more information)
or by recording over the spoken instruction (see
Add to a dictation (overwrite/insert) on page 14 for
more information about the overwrite recording
mode).
5.6.2 Record a special instruction
Click the1 button in the recorder window.
Dictate the special instruction. Special2
instructions are stored in a separate sound
file and attached to the dictation.
Click the3 button again in the recorder
window when the special instruction is
complete.
Click the4 button in the recorder window
to play back the special instruction.
Click the5 button in the recorder window
to delete the special instruction.

16 User manual
Delete5.7
Delete a dictation file5.7.1
Follow these steps to delete a dictation file
entirely:
Select the dictation files to be deleted in the1
work list. To select more than one file, press
and hold SHIFT on the keyboard and click on
the files to be selected.
Click on2 Edit > Delete on the menu bar to
delete the selected dictation files.
5.7.2 Delete part of a dictation file
Follow these steps to delete a section from a
dictation file:
Navigate to the beginning of the section to1
be deleted by playback or fast forward/fast
rewind.
Click the2 button in the recorder window.
Navigate to the end of the section to be3
deleted.
Click the4 button in the recorder window.
The section is marked with a red frame in
the position slider.
Click the5 button in the recorder window
to delete the section or click the button
to remove the deletion marks (the red
frame) without deleting the section.
Click the6 button to undo the last
deletion.

17User manual
ENGLISH
Use more of SpeechExec6
6.1 Settings menu
The General Settings dialog allows personalization
of a variety of application settings such as dicta-
tion options, encryption, user profiles, delivery
rules, software updates and work list options. It
also allows the configuration of a SpeechMike as
well as a foot control, Digital Pocket Memo or
Digital Desktop and recorder/player settings.
Click1 Settings > General Settings on the
menu bar to open the settings menu. The left
pane contains the list of the available settings.
Select an option in the list to display the2
associated options on the right pane.
Click3 Apply to save the changes or click OK
to save the settings and close the dialog.
CImportant
All or some of the settings can be pre-config-
ured and locked by your system administrator.
Locked settings are read-only.
Digital Pocket Memo Configuration6.2
Wizard
The Digital Pocket Memo Configuration Wizard
guides users through the device configurations
and settings of their Digital Pocket Memo.
The wizard assists users in configuring the
time format, sound feedback, voice-activated
recording, display appearance (standard or
advanced display mode), the recording format,
microphone sensitivity, author names, and
settings for file download to the PC.
Connect the Digital Pocket Memo to the PC1
using a USB cable.
Start2 Philips SpeechExec Dictate software.
Click3 Settings > General Settings on the
menu bar of SpeechExec to open the settings
menu and select DPM/DT Configuration >
DPM Wizard from the list on the left side.
Click the4 Start Wizard... button to open the
wizard. Follow the on-screen instructions to
customize the Digital Pocket Memo.
Click the5 Finish button to close the wizard
and confirm the transfer of the new settings
to the Digital Pocket Memo.

18 User manual
6.3 Configure the download process
from the Digital Pocket Memo
How and which files are downloaded after
a Digital Pocket Memo is connected can
be configured in the settings menu or the
Configuration Wizard.
Connect the Digital Pocket Memo to the PC1
using the USB cable.
Click2 Settings > General Settings on the
menu bar, select DPM/DT Configuration >
DPM Settings from the list on the left side.
Click the3 Start... button. The DPM configu-
ration dialog is displayed in a new window.
Select4 Download in the left pane.
Select which files will be downloaded5
(download file type):
All files•
EOL (recordings marked as finished/end-•
of-letter)
File selection (SpeechExec prompts the•
selection of specific files to be downloaded)
File with keyword 1 (specify a keyword)•
The download settings also allow the6
user to specify if files will be deleted on
the Digital Pocket Memo after they are
downloaded.
Click7 OK to save the settings and confirm
the transfer of the new settings to the
Digital Pocket Memo.
6.4 SpeechMike Configuration
Wizard
The SpeechMike Configuration Wizard guides
users through the device configurations and
settings of their SpeechMike.
Connect the SpeechMike to the PC.1
Start2 Philips SpeechExec Dictate software.
Click3 Settings > General Settings on the
menu bar of SpeechExec to open the settings
menu and select SpeechMike Configuration
> Configuration Wizard from the list on the
left side.
Click the4 Start Wizard... button to open the
wizard. Follow the on-screen instructions to
customize the SpeechMike.
Click the5 Finish button to close the wizard
and save the new settings.
Send dictation files by email or to6.5
an FTP server
SpeechExec allows dictation files to be
transferred via email or uploaded to an FTP
server directly to the transcriptionist or any
other recipient.
Set up an email profile6.5.1
DNote
When no email profile has been set up, emails
are sent via the default email application of the
PC (e.g. Microsoft Outlook).

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ENGLISH
To transfer dictation files directly by SpeechExec
without using the PC’s default email application
set up an email profile:
Click1 Settings > General Settings on the
menu bar to open the settings menu and
select Delivery > Email from the list on the
left side.
Deselect the option2 Use your default emailing
program to send dictations (QuickSend).
Click the3 Add... button to add a new profile.
Select a type of profile, enter a profile
name and click the OK button. The settings
window for the selected profile is displayed.
Enter the settings for the selected profile4
and click the OK button.
Set up an FTP profile6.5.2
An FTP profile must be created before the FTP
upload function can be used.
Click1 Settings > General Settings on the
menu bar to open the settings menu and
select Delivery > FTP from the list on the
left side.
Click the2 Add... button to add a new profile.
Enter a profile name and fill in the settings3
for the FTP server.
Click the4 OK button to save the settings.
Manually send dictation files via6.5.3
email or to an FTP server
Sending dictation files by email or to an FTP
server can be done manually or automatically.
To transfer dictation files manually:
Select one or more dictation files from the1
work list.
Click the2 Submit for email button on the
toolbar to create a new email message with
the selected dictation file attached:
When no email profile has been set up,•
the email message is created with the PC’s
default email application.
When an email profile has been•
configured, an email message is created
with the selected dictation file attached.
Enter recipients, body text and additional
attachments and click the OK button to
save the message in SpeechExec’s Outbox
folder.
Click the3 Submit for FTP upload button
to copy the selected dictation file(s) to
SpeechExec’s Outbox folder.
Click the4 Send and Receive button on
the toolbar to transfer all dictation files in
the Outbox. See Send and receive automatically
on page 20 for more information about
sending dictation files in the Outbox
automatically.
Automatically send dictation files6.5.4
via email or to an FTP server
Dictation files can be sent by email or to an FTP
server automatically when a recording is finished
or when files are downloaded from a Digital
Pocket Memo.
Click1 Settings > General Settings on the
menu bar to open the settings menu.

20 User manual
Select2 Dictation > Dictation finished from
the list on the left side to set up automatic
sending when a dictation file is finished.
Activate the Email and/or the FTP option.
Select3 DPM/DT Configuration > Delivery
after download from the list on the left side
to set up automatic sending after a dictation
file is downloaded from a Digital Pocket
Memo. Activate the Email and/or the FTP
option.
Click the4 Configure button to set up default
contents for emails (recipients, subject, body
text, attachments).
Click the5 OK button to save the settings.
Dictation files are now copied automatically
to the Outbox folder when a recording is
finished or when files are downloaded from
a Digital Pocket Memo.
Click the6 Send and Receive button on
the toolbar to transfer all dictation files in
the Outbox. See Send and receive automatically
on page 20 for more information about
sending dictation files in the Outbox
automatically.
DNotes
The• Outbox folder is hidden by default. To
display the Outbox folder in the Folder tree,
click on Settings > General Settings on the
menu bar and select Work list > Folders from
the list on the left side. Select Outbox and
change the Visible option to Yes.
A separate email is created for every dictation•
file.
6.5.5 Send and receive automatically
By default, dictation files in the Outbox folder
are transferred only after clicking the Send
and Receive button on the toolbar. To transfer
dictations automatically:
Click1 Settings > General Settings on the
menu bar to open the settings menu and
select Delivery > Send/Receive from the list
on the left side.
Activate the option2 Send/Receive
automatically and set a time interval.
Click the3 OK button to save the settings.
Submit dictation files to a speech6.6
recognition application
If a speech recognition system such as
SpeechMagic or Dragon Naturally Speaking is
installed on the PC, the Submit for Speech
Recognition button is available on the toolbar.
DNotes
Encrypted dictation files must be decrypted•
before they are submitted for speech
recognition.
Speech recognition is not supported for•
dictation files with the following recording
formats:
.wav files with a sampling rate of less than•
11kHz.
.dss files recorded in• Long Play or Long Play
mobile format.