Philips SpeechExec Pro Dictate 11.5 User manual

User manual
LFH4412
Pro Dictate 11.5
SpeechExec

2User manual
Tble of contents
 Importnt 
About this user mnul 
 Your SpeechExec dicttion
softwre 
Overview SpeechExec work list
window 
Overview SpeechExec recorder
nd plyer window (expnded
mode) 
 Get strted 
Instll the softwre 
Strt SpeechExec dicttion
softwre 
Crete  SpeechExec user
prole 
Add or chnge  user prole 
SpeechExec help 
 Use SpeechExec 
Downlod recordings from 
dicttion recorder 
Crete  recording 
Crete  recording with
SpeechMike 
Crete  recording with
Pocket Memo 
Ply bck  dicttion le 
Ply bck using the
SpeechMike or Pocket Memo 
Ply bck in the recorder
window 
Ply bck in the worklist
window 
Edit  previously recorded le 
Finish, suspend or cncel 
recording 
Record n instruction 
Record  spoken instruction 
Record  specil instruction 
Delete  dicttion le 
Delete prt of  dicttion le 
Delete  dicttion le entirely 
 Use more of SpeechExec 
Settings menu 
Pocket Memo Congurtion
Wizrd 
Congure the downlod process
from Pocket Memo 
SpeechMike Congurtion Wizrd
SpeechAir Congurtion Wizrd 
Congure the downlod process
from SpeechAir 
Use Philips SpeechLive 
Conguring SpeechLive 
Speech recognition functions 
Setting up speech
recognition 
Creting  Drgon user
prole 
Using speech recognition 
Send dicttion les vi emil 
Set up n emil prole 
Mnully send dicttion les
vi emil 
Set up utomtic emil
sending 
Automticlly send dicttion
les 
 Troubleshooting 
 Technicl dt 
System requirements 

3User manual
Sfety
• Bck up your les. Philips is not
responsible for ny loss of dt.
Hering protection
Observe the following guidelines when
you use hedphones:
• Set the volume to  moderte level to
void dmging your hering.
• Don’t turn the volume up so high tht
you cn’t her wht is going on round
you.
• In potentilly dngerous situtions,
be prticulrly creful or temporrily
discontinue use.
Legl restrictions on recording
• The use of the recording function of
dicttion devices is subject to the legl
restrictions tht my pply in your
country. You should lso respect the
privcy nd personl rights of third
prties if you record tlks or lectures.
• If you wnt to record telephone clls,
check if this is legl in your country. In
certin countries, you my be leglly
required to inform the person you re
conversing with on the telephone tht
you re recording the converstion.
1 Importnt
This mnul covers the bsic instlltion
of the SpeechExec softwre nd its
relted use with the SpeechMike, Pocket
Memo nd SpeechAir dicttion hrdwre.
Not ll devices mentioned in this mnul
re necessrily prt of the pckge
contents. Descriptions of devices nd
ccessories re for informtion only nd
do not require Philips to deliver ny of
these ccessories with this pckge.
Tip
• For more informtion bout using the
SpeechExec softwre, see the help
function (press F1 on the keybord).
Philips reserves the right to chnge
products t ny time without being
obliged to djust erlier supplies
ccordingly.
The mteril in this mnul is believed
dequte for the intended use of the
system. If the product, or its individul
modules or procedures, re used for
purposes other thn those specied
herein, conrmtion of their vlidity nd
suitbility must be obtined.

4User manual
Disposl of your old product
Europe
A crossed-out wheeled bin
symbol ttched to  product
indictes tht the product
is covered by the Europen
Directive 2011/65/EU. Plese
get informed bout the locl seprte
collection system for electricl nd
electronic products. Plese ct ccording
to your locl rules nd don’t dispose
of your old products with your norml
household wste. Correct disposl
of your old product helps to prevent
potentil negtive consequences for the
environment nd humn helth.
United Sttes
Rechrgeble Li-ion bttery:
• Your product is designed nd
mnufctured with high qulity
mterils nd components, which cn
be recycled nd reused. For recycling
informtion, plese contct your locl
wste mngement fcilities or visit
www.recycle.philips.com.
• This pplince contins  rechrgeble
lithium-ion bttery which must be
disposed of properly.
• Contct your locl town or city ocils
for bttery disposl informtion.
You cn lso cll 1-800-822-8837 or
visit www.cll2recycle.org for bttery
drop-o loctions.
• For ssistnce, visit our website
www.philips.com/support or cll
1-800-243-3050 toll free.
Rechrgeble NiMH bttery:
• Your product is designed nd
mnufctured with high qulity
mterils nd components, which cn
be recycled nd reused. For recycling
informtion, plese contct your locl
wste mngement fcilities or visit
www.recycle.philips.com.
• This pplince contins  rechrgeble
NiMH bttery which must be disposed
of properly.
• Contct your locl town or city ocils
for bttery disposl informtion.
You cn lso cll 1-800-822-8837 or
visit www.cll2recycle.org for bttery
drop-o loctions.
• For ssistnce, visit our website
www.philips.com/support or cll
1-800-243-3050 toll free.
Cnd
Rechrgeble Li-ion bttery:
• Your product is designed nd
mnufctured with high qulity
mterils nd components, which cn
be recycled nd reused. For recycling
informtion, plese contct your locl
wste mngement fcilities or visit
www.recycle.philips.com.
• This pplince contins  rechrgeble
lithium-ion bttery which mustbe
disposed of properly.
• Contct your locl town or city ocils
for bttery disposl informtion.
You cn lso cll 888-224-9764 or visit
www.cll2recycle.c for bttery drop-
o loctions.
• For ssistnce, visit our website www.
philips.com/support or cll
1-800-243-7884 toll free.
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5User manual
About this user mnul
Find  quick overview of your softwre on
the next pges. For detiled description,
see the following chpters of this user
mnul. Red the instructions crefully.
Symbols used
Note
• This symbol indictes notices which
you should observe when using the
softwre.
Tip
• This symbol identies informtion tht
helps you to use your softwre more
eciently nd simply.
Rechrgeble NiMH bttery:
• Your product is designed nd
mnufctured with high qulity
mterils nd components, which cn
be recycled nd reused. For recycling
informtion, plese contct your locl
wste mngement fcilities or visit
www.recycle.philips.com.
• This pplince contins  rechrgeble
NiMH bttery which must be disposed
of properly.
• Contct your locl town or city ocils
for bttery disposl informtion.
• You cn lso cll 888-224-9764 or visit
www.cll2recycle.c for bttery drop-
o loctions.
• For ssistnce, visit our website
www.philips.com/support or cll
1-800-243-7884 toll free.

6User manual
2 Your SpeechExec dicttion
softwre
Congrtultions on your purchse nd welcome to Philips!
To fully benet from the service tht Philips oers, visit our website for support
informtion, such s user mnuls, softwre downlods, wrrnty informtion nd
more: www.philips.com/dicttion.
Overview SpeechExec work list window
The work list llows you to mnge the dicttion le list, dene dicttion properties
nd chnge vrious settings.
1
2
3
4
6
5
7

7User manual
1The menu br cross the top orgnizes commnds under menus.
2The toolbr contins tools for creting, plying nd editing dicttion les. Relted
tools re grouped together.
Create a new dictation le
Create a new dictation le for speech recognition
Add to speech recognition queue
Open the selected dictation le in the SpeechExec player window
Start/stop playback of the selected dictation le
Display the dictation properties of a le
Attach a document
Display the General settings window
Display the settings window for a connected Philips SpeechAir recorder
Display the settings window for a connected Philips Pocket Memo recorder
Display the settings window for a connected Philips SpeechMike microphone
Create a new email message with the selected dictation le attached
Refresh the information displayed in the work list
Start downloading from a connected Philips Pocket Memo recorder to a PC
Send emails with dictations via a connected email system
Search for items in your dictation list
Open the help function
Display the SpeechLive settings window
Display dictation les queued for SpeechLive upload
Send dictation to SpeechLive transcription service
Recall dictation from SpeechLive transcription service
Send dictation to SpeechLive speech recognition service
Find out more about Philips dictation products
Note
• To customize the toolbr, click
Settings > Generl settings on the
menu br nd select Worklist >
Toolbr. Select the icon you wish to
dd from the left column nd click the
Add item button.
3The folder list displys the folder structure. The structure depends on personl or
pre-congured settings. Click the rrow t the left of  folder to expnd the tree
nd disply  folder’s sub-folders.
4The dicttion le list displys informtion bout the dicttion les stored in the
selected folder. The columns disply the properties of the dicttion les. Chnge
the focus between the tree view nd the dicttion list view by clicking inside ech
pne.

8User manual
5The Recognition nd dpttion queue pnel displys informtion bout
dicttion les submitted for oine speech recognition. For more informtion, see
Using speech recognition.
6Device disply: The device disply ppers when  Pocket Memo or  SpeechAir
is connected. It llows users to disply nd ply bck dicttion les stored on the
Pocket Memo or SpeechAir, nd to congure settings on the connected device.
7The sttus br t the bottom of the window displys informtion on dicttion
mngement, such s the number of dicttion les in the selected folder, the
number of dicttion les with priority sttus ssigned, nd the nme of the current
user.
Active author prole: Select the author prole from the drop-down list
Overview SpeechExec recorder nd plyer window
(expnded mode)
The recorder/plyer module is  desktop window tht llows the user to record nd
ply bck sound les.
9
11
12
813
15
16
14
10
8The title br displys the le nme.
9Instructions re recorded comments by the uthor tht re directed to the person
trnscribing the dicttion le. For more informtion, see Record n instruction.
Record a special instruction
Play back a special instruction
Delete a special instruction
Insert an index mark
Record a spoken instruction
Jump to the previous spoken instruction
Jump to the next spoken instruction

9User manual
10 Control nd positioning buttons:
Mark the beginning of a section to be deleted
Mark the end of a section to be deleted
Remove the deletion marks
Delete a marked section
Undo the last deletion
Switch between Insert, Overwrite and Append modes
11 Position slider: Disply le informtion, such s le length nd the current position
in the sound le during recording or plybck. The length of the recording is
displyed in HH:MM:SS (hours:minutes:seconds) bove the slider.
12 Audio toolbr:
Start/stop recording
Start/pause playback
Stop the current action (recording, playback)
Jump to the beginning of the dictation
Fast rewind
Fast forward
Jump to the end of the dictation
Adjust the playback volume
Adjust the playback speed
Adjust the playback tone
Adjust the record volume
Adjust the playback balance
13 Show/hide the menu bar
14 Switch player window between compact and expanded mode
Display the dictation properties window
Display the audio settings window
Open the help function
15 Finish: Close the dicttion le nd mrk it s nished. The dicttion le is moved
to the Finished dicttions folder.
16 Sve s drft: Close the dicttion le nd mrk it s suspended, mening tht
work on the dicttion le is interrupted temporrily nd will be continued t  lter
time.

10 User manual
3 Get strted
Instll the softwre
Note
• For ll operting systems, we
recommend instlling the ltest
service pck vilble before
instlling SpeechExec.
• For oine work, SpeechExec requires
Internet connection t lest once in 7
dys.
• Administrtor rights re required to
instll the softwre. For more help,
contct your dministrtor.
• For instlltion of SpeechExec, 
subscription product key is required
(strting with PDCO-112-...). You cn
nd the product key on the leet
inside the box or printed inside the
box.
• Keep your product key on  sfe
plce to hve it vilble for support
inquiries. Lost product keys cnnot be
restored!
1 Downlod the instlltion le from
www.speechexec.com/instll.
2 Unzip the le you downloded nd
strt the setup.exe le.
3 When you re sked to llow the
ppliction to mke chnges to your
computer, click Yes.
4 Follow the on-screen instructions of
the set-up progrm.
Strt SpeechExec
dicttion softwre
If the option to strt SpeechExec
utomticlly ws selected in Settings
> Generl settings > Worklist > Strtup,
the progrm opens s soon s your
system strts.
To mnully strt the progrm, open the
Windows strt menu in Windows nd
select Philips SpeechExec Pro Dictte.
Crete  SpeechExec user prole
When using SpeechExec for the rst time,
 wizrd guides you through the step-
by-step congurtion process to crete 
new user prole nd congure your initil
key settings.
Follow the on-screen instructions to:
• Specify n uthor nme tht will be
used to identify your dicttions
• Strt nother wizrd to congure
SpeechLive
• Dene the nme nd the (network)
pth where your nished dicttions will
be stored
• Set the defult Work type (Note, Letter,
Report, Protocol, or Abstrct) ssigned
to new dicttions
• Strt nother wizrd to congure 
Pocket Memo or  SpeechAir. For
more informtion, see Pocket Memo
Congurtion Wizrd or
SpeechAir Congurtion Wizrd.