Pitney Bowes DI380 OfficeRight User manual

DI380 OfceRight™
DI425 FastPac™
Document Inserting Systems
Quick Reference Guide
US/Canada English Version
Read Me First!
DI380
D425

FCC Compliance
This equipment has been tested and found to comply with the limits for
a Class A digital device, pursuant to part 15 of the FCC rules. These
limits are designed to provide reasonable protection against interference
when the equipment is operated in a commercial environment. This
equipment generates, uses, and can radiate radio frequency energy
and, if not installed and used in accordance with the instruction manual,
may cause interference to radio communications. Operation of this
equipment in a residential area is likely to cause interference, in which
case the user will be required to correct the interference at his own
expense. Use only a shielded interface cable to operate this equipment
with a printer or other peripheral device.
CAUTION: Changes or modications to this equipment not expressly
approved by the party responsible for compliance (Pitney Bowes) could
void the user’s authority to operate the equipment.
Canada EMC Compliance
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du
Canada.
SV61797 Rev. A May 2006
©2006 Pitney Bowes Inc. All rights reserved. This guide may not be
reproduced in whole or in part in any fashion or stored in a retrieval system
of any type or transmitted by any means, electronically or mechanically,
without the express, written permission of Pitney Bowes.
We have made every reasonable effort to ensure the accuracy and
usefulness of this manual; however, we cannot assume responsibility
for errors or omissions or liability for the misuse or misapplication of
our products.
Due to our continuing program of product improvement, equipment and
material specications as well as performance features are subject to
change without notice. Your inserter system may not have some of the
features described in this book.
E-Z Seal is a registered trademark of Pitney Bowes Inc. ENERGY
STAR is a registered trademark of the United States Environmental
Protection Agency.
Printed in the USA or Canada.

Quick Reference Guide
1SV61797 Rev. A
Important Safety Notes
Follow these basic safety precautions when operating this machine:
• Read all instructions before you attempt to operate the system.
• Use this equipment only for its intended purpose.
• Place the system close to an easily accessible wall outlet.
• Place the system in an accessible location to allow for proper
venting of the equipment and to facilitate servicing.
• Use the power cord supplied with the machine and plug it into a
properly grounded wall outlet that is located near the machine
and easily accessible. Failure to properly ground the machine
can result in severe personal injury and/or fire.
• The power cord wall plug is the primary means of disconnecting
the machine from the AC supply.
• DO NOT use a wall outlet controlled by a wall switch or one that
is shared with other equipment.
• DO NOT use an adapter plug on the line cord or wall outlet.
• DO NOT remove the ground pin from the line cord.
• Make sure the area in front of the wall outlet into which the
machine is plugged is free from obstruction.
• DO NOT route the power cord over sharp edges or trap it
between pieces of furniture. Make sure there is no strain on the
power cord.
• To reduce the risk of fire or electrical shock, DO NOT attempt to
remove covers or disassemble the control panel or its base.
• If the unit becomes damaged, unplug it from the wall, then
contact your Customer Service Representative.
• Keep fingers, long hair, jewelry and loose clothing away from
moving parts at all times.
• Avoid touching moving parts or materials while the machine is in
use. Before clearing a jam, be sure machine mechanisms come
to a complete stop.
• Remove jammed material gently and carefully.
• Do not place lighted candles, cigarettes, cigars, etc., on the
system.
• To prevent overheating, do not cover vent openings.

Quick Reference Guide
2 SV61797 Rev. A
• Use only approved supplies, in particular aerosol duster.
Improper storage and use of aerosol dusters or flammable
aerosol dusters, can cause an explosive-like condition that could
result in a personal injury and/or property damage. Never use
aerosol dusters labeled flammable and always read instructions
and safety precautions on the duster container label.
• To obtain supplies and/or Material Safety Data Sheets, contact
your Customer Service Representative.
• Operation of this equipment without periodic maintenance will
inhibit optimum operating performance and could cause the
equipment to malfunction. Contact your Customer Service
Representative for the required service schedule.
• Always follow specific occupational safety and health standards
for your workplace.
• To reduce the risk of fire or electrical shock, DO NOT attempt to
remove covers or disassemble the control panel or its base. The
cabinet encloses hazardous parts.
About this Guide
This little guide contains important information about using your
inserter system safely. It also includes:
• A brief guide to your inserter's controls, indicators and display
symbols;
• A machine setup summary;
• And a list of error messages.
This quick reference is not intended as a substitute for the Operator
Guides furnished on CD-ROM. We urge you to set aside a little time
to read the complete operator guide for your inserter. This will help
you attain the greatest productivity from your new Pitney Bowes
inserting system.

Quick Reference Guide
3SV61797 Rev. A
DI425 Machine Identification
Sheet Feeder 1 — This feeder is intended for feeding material
that requires folding.
In addition, you can set sheet feeder 1 to Manual Feed. In
this mode, you can run stapled sets of up to five sheets. The
machine waits for you to feed each set by hand into sheet
feeder 1 before folding and inserting the set automatically. See
the Specifications section of this guide for full details of the
sets possible.
Sheet Feeder 2 — For feeding material that requires folding.
Its functions are similar to those of sheet feeder 1, but the
manual feed option is NOT available from this feeder.
1
2
1
5
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2
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12

Quick Reference Guide
4 SV61797 Rev. A
5
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Insert Feeder-— Use this feeder to add additional inserts to
your envelope. The inserter cannot fold material fed from this
feeder. However, this feeder is especially suited to feeding
pre-folded or thicker inserts.
Fold Plates 1 and 2 — These units create the desired fold
in material fed from the sheet feeder(s). The fold plates are
automatically set from the control panel.
Display/Control Panel — This is where you enter commands
and where the machine informs you of its status through
symbols and icons. Each button is explained on page 1-8.
3
4
5
6
DI425 Machine Identification (Continued)

Quick Reference Guide
5SV61797 Rev. A
Drop Stacker or Output Device (not illustrated)
A fold-down stacker is located at the machine exit to collect
finished mail pieces. You can latch this unit against the
machine when it is not in use. Alternatively, a range of power
stackers are available which offer greater capacity than the
standard drop stacker.
A mailing machine interface can be installed in place of a
stacker. This option automatically transports mail pieces to a
Pitney Bowes mailing machine for postage imprinting.
Manual Advance Knob — This is located inside an opening
cover at the lower center of the machine. Use it to turn the
machine by hand to help clear material stoppages.
Envelope Feeder — This feeder feeds envelopes into the
inserting area where they are filled with the material requested
from the other feeder(s).
Sealer Bottle — The sealer bottle is located inside an opening
cover at the front right side of the machine. It provides sealing
solution to the envelope sealer.
Measuring Scale The scale is located on the left side of the
machine near the sheet feeders. Use it to measure sheets,
insert material and envelopes.
Envelope Inverter This unit causes the envelope to exit into
the stacker face up.
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DI425 Machine Identification (Continued)

Quick Reference Guide
6 SV61797 Rev. A
Sheet Feeder 1 — This feeder is intended for feeding material
that requires folding.
In addition, you can set sheet feeder 1 to Manual Feed. In
this mode, you can run stapled sets of up to five sheets. The
machine waits for each set to be manually fed into sheet
feeder 1 before folding and inserting the set automatically. See
the Specifications section of this guide for full details of the
sets possible.
Sheet Feeder 2 — For feeding material that requires folding.
Its functions are similar to sheet feeder 1, but manual feed is
NOT available from this feeder.
1
2
DI380 Machine Identification
1
5
36
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2
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12

Quick Reference Guide
7SV61797 Rev. A
Insert Feeder — Use this feeder to add additional inserts to
your envelope. Material fed from this feeder cannot be folded
by the inserter. However, this feeder is especially suited to
feeding pre-folded or thicker inserts.
Fold Plates 1 and 2 — These create the desired fold in
material fed from the sheet feeder(s). The fold plates are
automatically set from the control panel.
Display/Control Panel — This is where you enter commands
and where the machine informs you of its status with the use
of symbols and icons. Each button function is explained on the
following page.
Drop Stacker or Output Device (not illustrated)
A fold down stacker is located at the exit from the machine
to collect the finished mail pieces. This unit can be latched
against the machine when not in use. Alternatively, a range of
power stackers are available which offer greater capacity than
the standard drop stacker.
A mailing machine interface can be installed in place of a
stacker. This device automatically transports mail pieces to a
Pitney Bowes mailing machine for postage imprinting.
Manual Advance Knob —The manual advance knob is
located inside an opening cover at the lower center of the
machine. Use it to turn the machine mechanisms by hand to
help clear a material stoppage.
Envelope Feeder — This feeder feeds envelopes into the
inserting area where they are filled with material requested
from the other feeder(s).
Sealer Bottle — The sealer bottle is located inside an opening
cover at the front right side of the machine. It provides sealing
solution to the envelope sealer.
Measuring Scale — The scale is located on the left side
of the machine near the sheet feeders. Use it as an aid in
measuring material and envelopes.
Envelope Inverter — This unit transports the envelope into
the stacker face up.
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Quick Reference Guide
8 SV61797 Rev. A
Control Panel (DI380 and DI425)
Control Panel Buttons
Default — Press to return the machine to its default or standard
settings. These settings come pre-configured from the factory but a
Pitney Bowes Service Representative can change them to suit your
needs.
Job — Press to step through the jobs you’ve programmed into the
machine’s memory. You can program the machine with up to 20 jobs.
Reset Counter — Press to reset the item or batch counter.
Clear Deck — Press to jog material through and out of the inserter.
Also use it to clear the machine and make it ready for automatic
operation after a stoppage has occurred.
Trial Piece — Press to run a single test piece to check machine
setup. You must run a trial piece before you begin automatic
operation using the Start button. If you’re using double detection, the
machine sets itself automatically as it runs the trial piece. The trial
piece envelope will be unsealed and counted as one item.
Start — Press to start automatic operation.
Stop — Press to stop automatic operation at the end of the next
cycle.
Delete — Press while in setup mode to delete a programmed job
from memory.
Setup — Press to enter the setup mode. This mode allows you to
program jobs into memory for instant recall using the Job button.
Change + – In setup mode, press to select options or set values
of machine settings.
Prev. ◄ ► Next — In setup mode, press to step backward or
forward through the various job settings.

Quick Reference Guide
9SV61797 Rev. A
Used on sheet feeders to signify that the feeder is on
without double detection.
Used on sheet feeders to signify that the feeder is on
with double detection.
Used on insert feeder to signify that the feeder is on
without double detection.
Used on insert feeder to signify that the feeder is on
with double detection.
Used on sheet feeder 1 to signify that the feeder is set
for manual feed.
Used on envelope feeder to signify that the feeder is
on.
Indicates the setting (from 1 to 5) of the envelope
stop.
Indicates that the sealer bottle needs refilling.
Indicates the envelope depth.
Indicates that the sealer unit is off (envelopes not
sealed).
Display Symbols (DI380 and DI425)


Quick Reference Guide
10 SV61797 Rev. A
Display Symbols (DI380 and DI425) Continued
!"#
Indicates that the sealer unit is on (automatic
envelope sealing).
Indicates a C (letter) fold is selected.
Indicates a Z (accordion fold) is selected.
Indicates a double fold is selected.
Indicates a single fold is selected.
Indicates a no-fold insert operation.
Indicates a material stoppage. The position of this
symbol in the display indicates where the stoppage
has occurred.
Call Pitney Bowes for service.
Indicates the paper size, address orientation and
fold(s) set for sheet feeder.
Indicates a material stoppage in a downstream
device, such as a power stacker or mailing machine
interface.

Quick Reference Guide
11SV61797 Rev. A
Running a Job
The steps below outline in a broad fashion how to set up and run a
mail job on your inserter system. For detailed instructions, please
refer the Operator Guide furnished with your inserter. It is supplied
on a CD-ROM.
1. Switch machine power ON. The display shows the last job run
and prompts Trial Piece Required.
2. Select a job. Your inserter holds up to 20 jobs in its memory. You
can choose one of these or press Default to run your standard
job.
NOTE: If you need to program a job or you intend to run a job
with Optical Mark Recognition (OMR) scanning, please refer to
the Operator Guide.
3. Load material:
a. Set the sheet feeder(s) to the width of the material you're
running. Back off the side guide adjustment by a quarter
turn. Fan and jog the sheets before you load the feeder.
The display shows the correct orientation of the sheets for
loading. Make sure the stack is under the feed roller.
NOTE: If you intend to run a manual feed job, see the
instructions in the Operator Guide.
b. Set up the envelope feeder. Lower the feeder and adjust the
side guides to the width of the envelope. Back off the side
guide adjustment by a quarter turn. Fan the envelope stack
and load envelopes into the feeder flap UP and TRAILING.
Press the envelope feeder loading switch to raise the stack
to the normal feed position.
c. Set up the insert feeder. Adjust the side guides to the width
of the insert. Back off the side guide adjustment by a quarter
turn.
• Match your insert type with the icon and color shown on
the inserter labels. This helps you determine the correct
settings for the separator gap and shield.
• Set the blue separator gap lever to the number required.
• Set the blue separator shield lever to the letter required.

Quick Reference Guide
12 SV61797 Rev. A
Running a Job (Continued)
• Fan and shingle the inserts before you load them.
• Load inserts following the general guidelines below:
Slip — Face up, bottom edge first
Reply Envelope — Face up, top edge first
Pre-Folded — Face up, closed edge first
Booklet — Face up, bound edge first
• Let the wedge slide down behind the stack to support
the inserts.
4. Check that the sealer is full. Add water or E-Z Seal® as required.
If the sealer was empty, allow time for the solution to soak
through the sealer before you start operation. This helps assure
a good seal.
5. Adjust the drop stacker to suit the material you're running. Lift
the lever and set the stacker to one of its preset positions.
6. Run a trial piece. When you've finished loading material,
press Trial Piece. The inserter sends a trial piece through the
transport. It will be open and unsealed so you can easily inspect
the contents. If necessary, enter the Setup mode to make minor
changes as needed. Press Setup again to return to the run
mode.
NOTE: When using linked feeding (see Operator Guide) load
both sheet feeders before running a trial piece. Also, if you load
material during a run which has different characteristics (weight,
color shade, etc.), or if you have any problems with double
detection, run another trial piece. This forces the machine to
recalibrate the double detect function for the new material in
case batches vary slightly.
7. Start machine operation. Press Start. The inserter will run until
material runs out or you press Stop.
8. If an error message appears, follow the prompts on the display
(see the tables on the next three pages). If you can't resolve
the error, contact your supervisor or refer to the troubleshooting
tables in Chapter 4 of the Operator Guide furnished on the CD-
ROM.

Quick Reference Guide
13SV61797 Rev. A
Message Action
CALL SERVICE Power machine off and on. If message still
displays, call for service.
CHECK /CLEAR
FEEDER
The feeder indicated has failed to feed
material. Remove material from the feed tray,
reload and restart machine.
CHECK FEEDER The feeder indicated is not located correctly.
Remove tray and relocate. Also check loading
of material in indicated feeder.
CHECK FOLD
PLATE
Fold plate indicated is not located correctly.
Remove fold plate and relocate.
CHECK
INVERTER
Envelope inverter unit has not set to its
correct position. Open inverter cover and
check for any material. Close cover and
restart.
CHECK LAST
MAIL PIECE
Envelope has failed to open. Check that
envelopes are loaded correctly. Reload
envelopes and restart machine.
CLEAR FOLD
PLATE
Material was detected inside the fold plate
indicated on the display. Remove fold plate
and check for any material. Install fold plate.
CLEAR
INSERTION AREA
Material was detected in the inserting area.
Open tinted plastic cover on left hand side
of machine and remove any material. Close
cover and restart.
CLEAR
MOISTENER
Material was detected in the sealer brush
area. Open tinted plastic cover on left hand
side of machine and remove any material.
Close cover and restart.
CLEAR SEALER Material was detected in the sealer brush
area. Open tinted plastic cover on left hand
side of machine and remove any material.
Close cover and restart.
CLOSE COVER Cover indicated is not fully closed. Close
indicated cover and restart.
Error Messages

Quick Reference Guide
14 SV61797 Rev. A
Message Action
CLOSE MAN ADV
COVER
The manual advance knob door is not fully
closed. Close door.
DEFLECTOR
ERROR
The half fold function is not possible due to a
fault. Remove fold plates and check for any
material.
DOUBLE FEED A double feed was detected from the feed
tray indicated. Remove the material from the
machine and restart. If double feeds persist,
request another trial piece.
DOUBLE FEED
CHECK STACKER
A double feed was detected from the feed tray
indicated. Remove the double feed from the
stacker. Restart machine.
FOLD PLATES
NOT SET
The fold plates are not set to the correct
position. Remove fold plates and check for
any material. Install fold plates and restart.
MANUAL FEED
TIMEOUT
Material was not detected as being fed from
the feeder within a set time. In manual feed
mode, you must feed the material within a set
time. Press Start to restart the machine.
PAPER SHORT The inserter detected that the material is too
short in length. Check that actual material
length matches the length displayed. If
correct, request another trial piece.
PAPER SHORT
CHECK STACKER
The inserter detected that the material used is
too short in length. Check that actual material
length matches the length displayed. If
correct, request another trial piece.
SET LEVER Manual feed lever in the incorrect position for
the mode you’re running. Move the manual
feed lever to the correct position (left position:
manual; right: automatic).
STREAM FEED The machine detected two sheets fed
together from the feed tray indicated. Remove
material from the machine, reload and restart
machine.
Error Messages (Continued)

Quick Reference Guide
15SV61797 Rev. A
Avoiding Problems
• Verify you've selected the correct job.
• Verify you've loaded the correct material for your job (inserts, sheets,
envelopes).
• Verify your material conforms to the material specifications of the
machine (see the Operator Guide).
• Run a trial piece to assure the inserter has calibrated itself for
the material you're running.
• After a machine stop, make sure the transport is clear of material
and that all machine covers and access points are closed.
Error Messages (Continued)
Message Action
STREAM FEED
CHECK STACKER
The machine has detected two sheets fed
together from the feed tray indicated. Remove
the stream feed from the stacker. Reload
machine and restart.
SYSTEM ERROR
POWER DOWN
A fault was detected in the main software.
Switch machine off and on and retry. If
problem persists, call service.
TRAY EMPTY Tray indicated has no material. Reload tray
and press Start.

Quick Reference Guide
16 SV61797 Rev. A
If You Need Assistance
• For more detailed troubleshooting or setup help, consult the
Operator Guide on the CD.
USA Contacts
Product Name - DI380 or DI425
• For frequently asked questions, go to:
www.pb.com and click on Customer Support.
• To place requests for service or training, go to:
www.pb.com and click on My Account.
• To order supplies and accessories, call the Supply Line™ at:
1.800.243.7824 or go to: www.pb.com and click on Online
Store.
• To view and pay invoices online, go to:
www.pb.com and click on My Account.
• To view inventory, go to:
www.pb.com and click on My Account.
• For direct questions, call: 1.800.522.0020.
Customer Service Representatives are available Monday
through Friday, 8:00 AM - 8:00 PM ET.
• To obtain Material Safety Data Sheets, call the Supply Line™ or
go to: www.pb.com and click on Customer Support.
Canada Contacts
Product Name - DI380 or DI425
• For frequently asked questions or to order supplies, go to:
www.pitneybowes.ca
• For direct questions, call: 1.800.672.6937.
Customer Service Representatives are available Monday
through Friday, 8:30 AM - 4:00 PM ET.

1 Elmcroft Rd.
Stamford, Connecticut 06926-0700
www.pitneybowes.com
5500 Explorer Drive
Mississauga, Ontario L4W5C7
www.pitneybowes.ca
PB Form SV61797 Rev A (5/06)
Printed in the USA or Canada
Printed on recyclable paper
*SV61797REVA*