Pyramid TimeTrax pro User manual
TIMETRAX PRO
TIMETRAX PRO PRODUCT & SOFTWARE
LICENSING AGREEMENT
Copyright © 2001-2006 Pyramid Technologies,
LLC
Portions of this program Copyright © 1991-2005
Microsoft Corp.
Portions of the report generation software are
distributed under a licensing agreement with Data
Dynamics, Ltd.
Portions of this program Copyright © 1994-2000
eHelp Corp. All rights reserved.
Portions of this program Copyright © 1990-2005
Info-ZIP, and distributed under license dated 2005-
Feb-10.
Portions of this program Copyright © 1999
vbAccelerator.com, and distributed under their
Software License Version 1.0 dated 2002:
This product includes software developed by
vbAccelerator (http://vbaccelerator.com/).
Warning: This computer program is protected by copy-
right law and international treaties. Unauthorized
reproduction or distribution of this program, or any
portion of it, may result in severe civil and criminal
penalties, and will be prosecuted to the maximum
extent possible under law.
END-USER LICENSE AGREEMENT FOR
TIMETRAX PRO® TIME RECORDER &
SOFTWARE MANAGER
IMPORTANT-READ CAREFULLY: This Pyramid
Technologies, LLC. End-User License Agreement
(“EULA”) is a legal agreement between You (either
an individual person or a single legal entity, who
will be referred to in this EULA as “You”) and
Pyramid Technologies, LLC. for the Pyramid
Technologies, LLC. TimeTrax Pro Time Recorder
& Software Manager that accompanies this EULA,
including any associated media, printed materials
and electronic documentation (the “TimeTrax Pro
software”). The TimeTrax Pro software also
includes any software updates, add-on compo-
nents, web services and/or supplements that
Pyramid Technologies, LLC. may provide to You
or make available to You after the date You obtain
Your initial copy of the TimeTrax Pro software to
the extent that such items are not accompanied by
a separate license agreement or terms of use. By
installing, copying, downloading, accessing or oth-
erwise using the TimeTrax Pro software, You agree
to be bound by the terms of this EULA. If You do
not agree to the terms of this EULA, do not install,
access or use the TimeTrax Pro software; in such
event the original purchaser may, however, return
it to the place of purchase within thirty days of
the date of original purchase for a full refund.
TIMETRAX PRO SOFTWARE LICENSE
The TimeTrax Pro software is protected by intellec-
tual property laws and treaties. The TimeTrax Pro
software is licensed, not sold.
1) GRANT OF LICENSE. This Section of the
EULA describes Your general rights to install and
use the TimeTrax Pro software. The license rights
described in this section are subject to all other
terms and conditions of this EULA.
General License Grant to Install and
Use TimeTrax Pro software. You may install
and use one copy of the TimeTrax Pro software on
a single computer but only for use in the number
of written language(s) that You selected at time of
first installation and in which You have acquired
rights. You can share a copy of the TimeTrax Pro
software installed on a common build/test
machine provided that You or Your entity has pur-
chased a single license for that common build/test
machine and each developer using it has a license.
TimeTrax Pro software is an exception to this
clause and may not be shared. A license for the
TimeTrax Pro software may not be shared.
Redistributable File(s). Notwithstanding
the terms of this EULA to the contrary, certain of
the executable files of the TimeTrax Pro software
may be redistributed by You to the extent required
for the permitted operation of the application(s)
software installation code created by You while
using the TimeTrax Pro software. The redistrib-
utable file(s) are limited to those specifically
identified as “Redistributables” in the media,
printed materials, and “online” or electronic
documentation accompanying the particular
embodiment of the TimeTrax Pro software.
2) DESCRIPTION OF OTHER RIGHTS AND
LIMITATIONS.
Limitations on Reverse Engineering,
Decompilation, and Disassembly. You may not
modify, reverse engineer, decompile, or disassem-
ble the TimeTrax Pro software, except and only to
the extent that such activity is expressly permitted
by applicable law notwithstanding this limitation.
The TimeTrax Pro software is licensed as a single
product. Except with respect to the Redistribut-
ables, its component parts may not be separated
for use on more than one computer.
Not for Resale Software. If the TimeTrax
Pro software is labeled “Not for Resale” or “NFR” or
“Evaluation Copy” or “30 Day Complimentary,”
then, notwithstanding other sections of this EULA,
You may not use the TimeTrax Pro software for
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TIME & ATTENDANCE SYSTEM
commercial purposes nor sell, or otherwise transfer
it for value. Commercial purposes include the
use of the TimeTrax Pro software to create publicly
distributed computer software.
No rental, leasing or commercial host-
ing. You may not rent, lease, lend or provide
commercial hosting services to third parties with
the TimeTrax Pro software.
Software Transfer. You may permanently
and wholly transfer all of Your rights under this
EULA, provided You (a) retain no copies (whole or
partial), (b) permanently and wholly transfer any
and all of the TimeTrax Pro software (including all
component parts, the media and printed materials,
any upgrades, this EULA, and, if applicable, the
Certificate of Authenticity) to the recipient, and
(c) the recipient first agrees to abide by all of the
terms of this EULA. If the TimeTrax Pro software is
an upgrade, any transfer must include any and all
prior versions of the TimeTrax Pro software and
any and all of Your rights therein, if any.
Support Services. Pyramid Technologies,
LLC. may provide You with support services related
to the TimeTrax Pro software (“Support Services”).
The provision and use of Support Services is gov-
erned by the Pyramid Technologies, LLC. policies
and programs described in the TimeTrax Pro soft-
ware user manual and/or in “online” documenta-
tion. Any supplemental software code provided to
You as part of the Support Services shall be consid-
ered part of the TimeTrax Pro software and subject
to the terms and conditions of this EULA. With
respect to technical information You provide to
Pyramid Technologies, LLC. as part of the Support
Services, Pyramid Technologies, LLC. may use such
information for its business purposes, including for
product updates and development.
Termination. Without prejudice to any of
Pyramid Technologies, LLC.’s other rights, Pyramid
Technologies, LLC. may terminate this EULA if You
fail to comply with the terms and conditions of
this EULA. In such event, You must destroy any
and all copies of the TimeTrax Pro software and all
of its component parts.
3) UPGRADES and SUBSCRIPTION. If
the TimeTrax Pro software is labeled or otherwise
identified by Pyramid Technologies, LLC. as an
“upgrade” or “subscription,” You must be properly
licensed to use a product identified by Pyramid
Technologies, LLC. as being eligible for the up-
grade in order to use the TimeTrax Pro software.
A TimeTrax Pro software, labeled or otherwise
identified by Pyramid Technologies, LLC. as an
upgrade, replaces and/or supplements the product
that formed the basis for Your eligibility for such
upgrade. You may use the resulting upgraded prod-
uct only in accordance with the terms of this
EULA. If the TimeTrax Pro software is an upgrade
of a component of a package of software programs
that You licensed as a single product, the TimeTrax
Pro software may be used and transferred only as
part of that single product package and may not be
separated for use on more than one computer.
4) COPYRIGHT AND TRADEMARKS.
All title, trademarks and copyrights in and
pertaining to the TimeTrax Pro software, the
accompanying printed materials, and any copies of
the TimeTrax Pro software, are owned or licensed
by Pyramid Technologies, LLC. or its affiliated
companies. The TimeTrax Pro software is protected
by copyright and trademark laws and international
treaty provisions. You may make one copy of the
TimeTrax Pro software for back-up and archival
purposes. You may not copy the printed materials
accompanying the TimeTrax Pro software.
You may not remove, modify or alter any
Pyramid Technologies, LLC. copyright or trade-
mark notice or the Pyramid Technologies, LLC.
name from any part of the TimeTrax Pro software,
including but not limited to any such notices con-
tained in the physical and/or electronic media or
documentation, in the Pyramid Technologies, LLC.
Setup Wizard dialogue or ‘about’ boxes, in any of
the runtime resources and/or in any web-presence
or web-enabled notices, code or other embodi-
ments originally
contained in or otherwise created
by the TimeTrax Pro software.
5) DUAL-MEDIA SOFTWARE. You may
receive the TimeTrax Pro software in more than
one medium. Regardless of the type or size of
the medium You receive, You may use only that
one medium that is appropriate for Your single
computer. You may not use or install the other
medium on another computer, including but not
limited to portable computers under the exclusive
control of the registered developer. You may not
loan, rent, lease, or otherwise transfer the other
medium to another user, except as part of the
permanent transfer (as provided above) of the
TimeTrax Pro software.
6) U. S. GOVERNMENT RESTRICTED
RIGHTS. The TimeTrax Pro software and
documentation are provided with RESTRICTED
RIGHTS. Use, duplication, or disclosure by the
U.S. Government is subject to restrictions as set
forth in subparagraph C (1)(ii) of the Rights in
Technical Data and Computer Software clause at
DFARS 252.227-7013 or subparagraphs (c) (1)
and (2) of the Commercial Computer Software
Restricted Rights at 48 CFR 52.227-19, as applica-
ble. Manufacturer is: Pyramid Technologies LLC.,
48 Elm Street, Meriden, CT, 06450, USA.
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TIMETRAX PRO
7) APPLICABLE LAW. This EULA is governed
by the laws of the State of Connecticut. Should
You have any questions concerning this EULA, or
if You desire to contact PYRAMID TECHNOLOGIES
for any reason, please contact the PYRAMID
distributor serving you or write: PYRAMID
TECHNOLOGIES LLC. , 48 Elm Street, Meriden,
CT, 06450; Or Call Toll Free 1-888-479-7264
8) LIMITED WARRANTY. Pyramid
Technologies, LLC. warrants that (a) the TimeTrax
Pro software will, for a period of ninety (90) days
from the date of delivery, perform substantially in
accordance with Pyramid Technologies, LLC.’s writ-
ten materials accompanying it, and (b) any Support
Services provided by Pyramid Technologies, LLC.
shall be substantially as described in applicable
written materials provided to You by Pyramid
Technologies, LLC.
CUSTOMER REMEDIES. In the event
of any breach of warranty or other duty owed
by Pyramid Technologies, LLC., Pyramid
Technologies, LLC.’s and its suppliers’ entire
liability and Your exclusive remedy shall be, at
Pyramid Technologies, LLC.’s option, either (a)
return of the price paid by You for the TimeTrax
Pro software (not to exceed the suggested U.S.
retail price) if any, (b) repair or replacement of
the defective TimeTrax Pro software or (c) re-
performance of the Support Services. This Limited
Warranty is void if failure of the TimeTrax Pro
software has resulted from accident, abuse, or
misapplication. Any replacement TimeTrax Pro
software will be warranted for the remainder of
the original warranty period or thirty (30) days,
whichever is longer.
NO OTHER WARRANTIES. TO THE MAXI-
MUM EXTENT PERMITTED BY APPLICABLE LAW,
PYRAMID TECHNOLOGIES, LLC. AND ITS SUPPLI-
ERS DISCLAIM ALL OTHER WARRANTIES AND
CONDITIONS, EITHER EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, IMPLIED
WARRANTIES OF MERCHANTABILITY, FITNESS
FOR A PARTICULAR PURPOSE, TITLE AND
NON-INFRINGEMENT, WITH REGARD TO THE
TimeTrax Pro SOFTWARE AND THE PROVISION
OF OR FAILURE TO PROVIDE SUPPORT SERVICES.
THE LIMITED WARRANTY GIVES YOU SPECIFIC
LEGAL RIGHTS. YOU MAY HAVE OTHERS,
WHICH VARY FROM STATE/JURISDICTION TO
STATE/JURISDICTION. Some states and jurisdic-
tions do not allow disclaimers of or limitations on
the duration of an implied warranty, so the above
limitation may not apply to You. To the extent
implied warranties may not be entirely disclaimed
but implied warranty limitations are allowed by
applicable law, implied warranties on the TimeTrax
Pro software, if any, are limited to ninety (90) days.
9) LIMITATION OF LIABILITY. TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE
LAW, IN NO EVENT SHALL PYRAMID TECHNOLO-
GIES, LLC. OR ITS SUPPLIERS BE LIABLE FOR ANY
SPECIAL, INCIDENTAL, INDIRECT, OR CONSE-
QUENTIAL DAMAGES WHATSOEVER (INCLUD-
ING, WITHOUT LIMITATION, DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUP-
TION, LOSS OF BUSINESS INFORMATION, OR
ANY OTHER PECUNIARY LOSS) ARISING OUT
OF THE USE OF OR INABILITY TO USE THE
TIMETRAX PRO SOFTWARE OR THE PROVISION
OF OR FAILURE TO PROVIDE SUPPORT SERVICES,
EVEN IF PYRAMID TECHNOLOGIES, LLC. HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. IN ANY CASE, PYRAMID TECHNOLO-
GIES, LLC.'S ENTIRE LIABILITY UNDER ANY PRO-
VISION OF THIS EULA SHALL BE LIMITED TO
THE AMOUNT YOU ACTUALLY PAID TO PYRA-
MID TECHNOLOGIES, LLC. FOR THE TIMETRAX
PRO SOFTWARE OR SERVICE THAT DIRECTLY
CAUSED THE DAMAGE. BECAUSE SOME STATES
AND JURISDICTIONS DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY,
THE ABOVE LIMITATION MAY NOT APPLY
TO YOU.
Pyramid Technologies, LLC
48 Elm Street
Meriden, CT 06450
www.PyramidTechnologies.com
©2006 Pyramid Technologies, LLC. All rights reserved.
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TIME & ATTENDANCE SYSTEM
TABLE OF CONTENTS
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Minimum System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Installing Time Recorder & Mounting Bracket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Detaching Time Recorder from Mounting Bracket . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Serial Cable Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Using the Time Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Using Employee Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Log In Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Initial Communication Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
TimeTrax Pro Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Payroll Group Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Pay Categories Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Advanced Employee Groups Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Employee Details Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Configure Tab Including Date/Time Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Automatic Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
TimeTrax Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Time Source & Sync Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Supervisor Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Work Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Keypad Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Bell Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Payroll Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Payroll Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Assert Global Special Pay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
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TIMETRAX PRO
Workdays and Workweek . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Reports/Exports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Employee Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Archive Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Importing Employees From QuickBooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
ADP Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Generic Text Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
PAYCHEX Preview Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
PAYCHEX Paylink Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Prodata Evolution Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
QuickBooks 2003+ Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
QuickBooks Pre-2002 Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
QuickBooks Pro Timer Export Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Troubleshooting Guide for Time Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Department Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
SQL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Modem Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
TimeTrax Ethernet Time Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Multiplexer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Troubleshooting Guide for Time Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 & 75
Troubleshooting Support Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Troubleshooting Guide for Modem Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Troubleshooting Guide for Ethernet Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Warranty Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
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1
TIME & ATTENDANCE SYSTEM
WHAT’S IN THE BOX?
The TimeTrax series system includes
the following:
• (1) TimeTrax series time recorder.
• Power Supply.
• (1) 50 foot Flat serial communications
cable with RJ-45 connectors on both
ends.
• (1) RJ-45 to DB-9 serial port adapter.
• (1) Stainless steel mounting bracket.
• Wall bracket release key.
• Mounting screws-#10 x 1” long.
• (4) Plastic anchors.
• (25) Employee cards (numbered 1-25).
• CD-ROM with TimeTrax series software
and help system.
• (1) Loop back diagnostic plug. (Please
keep in a safe place for future use.)
• (1) USB interface w/standard RS232
adapter
SYSTEM REQUIREMENTS
In order to run the TimeTrax series
system the following is required:
• IBM compatible PC with a Pentium®
class or faster processor.
• Minimum 32 megabytes of RAM.
• Minimum 50 megabytes of free space
on the hard drive.
• CD-ROM drive.
• VGA or higher resolution monitor.
• Mouse or other pointing device.
• 9-pin serial port.
• Microsoft Windows®NT, 2000 or XP.
• Printer (if hard copy reports are
desired).
• Internet Explorer®Version 6 or later.
(Additional cards, cable extensions and other supplies are available from Pyramid.
See pages 77-79 for accessories list.)
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2
TIMETRAX PRO
INSTALLING THE TIME RECORDER
The TimeTrax series time recorder can be mounted on a wall using the mount-
ing bracket or set on a desk using the rubber feet. The communications and
power cables may be routed through the hole in the bottom of the time
recorder or through the cutout in the mounting bracket and through the wall.
The mounting bracket features a locking tab that prevents the time recorder
from being removed once it is attached. A wall bracket release key is provided to
disengage the lock tab for removing the unit.
INSTALLING THE MOUNTING BRACKET
1. Hold the mounting bracket flush against the wall with the cable access cut
out to your left, the locking tab to your right and extended downward, with
the four mounting tabs on the corners extended upward. Level bracket, if
you are going to pre-drill holes for screws or anchors. Use a pencil to mark
the four screw holes close to the corner tabs. If you are going to run cables
through the wall, also mark the rectangular cable access cutout.
2. If needed, drill holes as marked for the four mounting screws and insert the
anchors.
3. If needed, drill and/or cut a hole centered in the rectangular mark drawn for
cable access. The hole should be big enough to allow you to conveniently
route the cables through the wall.
4. Screw the mounting bracket to the wall.
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3
TIME & ATTENDANCE SYSTEM
ATTACHING THE TIME RECORDER
TO THE MOUNTING BRACKET
• Push the time recorder onto the
previously installed mounting
bracket so that the four tabs on
the bracket fit into the four
matching slots on the back of
the time recorder.
• Slide the time recorder downward
until the locking tab "clicks" into
place. When properly mounted,
the time recorder cannot be slid
up and off the bracket without
using the wall bracket release key
(included) to disengage the
locking tab.
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4
TIMETRAX PRO
DETACHING THE TIME RECORDER
FROM THE MOUNTING BRACKET
• Hold the wall bracket release key (included) with the pointed end up and the
diagonally cut side away from you.
• Insert the key into the narrow slot on the bottom of the time recorder to the
right of the cable access cutout.
• Push the key all the way up into the slot. The key will slide easily until the
last 1/2 inch when some resistance from the locking tab will be felt.
• With key fully pushed into the slot, slide the time recorder up and off of the
mounting bracket.
1
23
4
56
7
89
0
CLEAR ENTER
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5
TIME & ATTENDANCE SYSTEM
OPTION 1
OPTION 2
A
BD
D
CB
E
FG
1
23
4
56
7
89
0
CLEAR ENTER
PARTS REFERENCE
A. Central PC
B. RJ45 to DB9 Adapter (PN 41400)
C. USB to RS232 Adapter (PN 41685)
D. 50’ White Flat Cat5 Cable (PN 1269)
E. TimeTrax Pro (PN TIMETRAXPROK)
F. AC Power Supply (included in shipment)
G. Standard 115v Wall Power Outlet
OPTION 1:
PC has an available Serial 9-pin (COM) port.
Connect the white 50’ RJ45 cable (fig. D) to the RJ45/DB9 adapter (fig. B).
This will then connect to the back of your PC. (fig. A)
OPTION 2:
PC only has a USB port. **Important** Make sure
the TimeTrax software is pre-installed prior to any hardware
and cable connections.
Connect the white 50’ RJ45 cable (fig. D) to the RJ45/DB9 adapter (fig. B) and
then connect the RS232/USB adapter (fig. C) to the back of your PC (fig. A).
SERIAL CABLE INSTALLATION
CONNECTING POWER: Connect the AC power supply (fig. F) to a standard 115v
wall power outlet (fig. G) and also to the TimeTrax Pro unit (fig. E).
Two available options for connecting the TimeTrax Pro to your central PC (fig. A).
*Note: If you purchased SQL (page 39), Modem Polling (page 48) or
Ethernet (page 58), see that section of this manual for additional installation
instructions.
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TIMETRAX PRO
INTRODUCTION
Congratulations on your purchase of the Pyramid TimeTrax Pro Time and
Attendance System.
TimeTrax Pro takes proven card reader technology and combines it with the
powerful TimeTrax Pro software to create a time and attendance solution that
is both highly effective and easy to use.
Features
• Standard 50 Employees, upgradeable to 999 (25 badges)
• Weekly, Biweekly, Semi-monthly, or Monthly Pay Period
• Automatic overtime calculation
• Pay Interval rounding to 5, 6, 10, or 15 minutes
• Option to automatically deduct unpaid lunches
• Option to automatically deduct unpaid breaks
• Exports out of the box to ADP, PAYCHEX, QuickBooks, and Excel
• Produces a variety of useful reports
• Automatic history and backup
• Unlimited user-defined payroll groups and employee groups
• Unlimited user-defined pay codes/categories
• Bell scheduling
• Department codes (optional)
• Multiple locations (optional)
• Network version (optional)
• Ethernet version (optional)
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TIME & ATTENDANCE SYSTEM
Using the Time Recorder
Once the time recorder is installed, the employee punch records that are gener-
ated from card punches are stored within the recorder even if those records are
uploaded to the TimeTrax Pro database.
The TimeTrax Pro recorder automatically stores the last 4,000 punches; depend-
ing on usage the punches can be retrieved on a more or less frequent basis.
However, it is recommended that punches should be retrieved on a regular basis
for two reasons:
1. The larger the number of new punches retrieved, the longer it takes for
downloading to the TimeTrax Pro database.
2. In case of catastrophic equipment failure of the time recorder, such as light-
ning or violent impact, the punch record is stored in a second place (the PC).
Using Employee Cards
1. Insert the employee card at the
top of the slot on the right side
of the time recorder. The card
must be held with the magnet-
ic stripe to the right and the
card firmly in the slot.
2. Rapidly pull the card down
through the slot. If the employ-
ee number is successfully read,
the time recorder will beep
and the card number will be
displayed briefly on the screen.
3. Keypad entry of employee
numbers can be done in lieu
of employee cards.
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TIMETRAX PRO
LOG IN WINDOW
When the program is launched, you are presented with the Log In Form.
INITIAL COMMUNICATION FORM
After you successfully log in, the system initializes communications with the
time recorder attached to the PC. When this is successfully accomplished,
you will see Recorder Found. Once the initial communication between the PC
and the TimeTrax terminal is successfully completed, you may opt for the soft-
ware to not “Search for Time Recorders” every time it is opened by unchecking
the SEARCH FOR TIME RECORDERS box on the Log In Form. When this box is
checked it will speed up access to the TimeTrax program. Whenever the down-
load of punches occurs, TimeTrax will automatically search for time recorders.
Enter ADMIN into
USER NAME field
Enter PTI (uppercase)
into PASSWORD field
Search for Time Records
Successful Connection
Click OK to continue
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TIME & ATTENDANCE SYSTEM
TIMETRAX PRO SETUP WIZARD
PAYROLL GROUP SETUP
Payroll Groups categorize how groups of employees are paid. As an example,
Sales Department employees are paid monthly and Production Department
employees are paid bi-weekly. Sales and Production would be two different
Payroll Groups. If your company pays all employees on the same schedule,
you should have only one payroll group. It is important to note that once an
employee is placed in a Payroll Group, they cannot be moved to another Payroll
Group. You will need to make the employee inactive in the first Payroll Group
and enter them into the new one.
Click YES to continue
Click the ADD
button to start
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TIMETRAX PRO
PAY CATEGORIES SETUP
Pay categories are classifications of employee hours. Click EDIT to begin.
PAY CATEGORY: Predefined
classifications of employee hours.
(Holiday, Other, Overtime 1.5, Overtime 2,
Regular, Sick, Vacation)
RATE MULTIPLIER: The rate at
which the Pay Category is paid;
i.e., Holiday would be rate multiplier 1 if the
employee is paid regular rate for the day. If
you choose to pay time and a half, the rate
multiplier is 1.5.
APPLY TO WEEKLY OVERTIME:
Check box if category hours can accrue
towards overtime.
CATEGORY CODE: Provided by
the payroll company if you are
using one.
Ensures proper transfer of information from
the pay category in TimeTrax Pro to your
payroll service provider.
ADD allows access to the screen
for editing purposes. It also
doubles as SAVE. When your
selections are complete, click
Close to continue.
Click YES to continue
Click SAVE
to continue
Once saved, click on
SETUP PAY CATEGORIES
Select your Pay Period.
Note: Hourly employees paid on a
Monthly and Semi-Monthly basis
could accrue overtime in one Pay
Period that is applied to the next.
Select the day that your Pay Period
starts on.
Select the time to begin the new
Pay Period.
The time selected should be after the
last out-punch of the previous pay
period and before the first in-punch
of the current pay period.
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TIME & ATTENDANCE SYSTEM
Click EDIT to start.
Max Hours Before Missed Punch Assumed: The maximum number of
hours an employee can work without punching before the system assumes
the employee forgot to punch out.
Pay Interval Round: Click ENABLE if you wish to use Pay Interval
Rounding. Divides each clock hour into intervals of 5, 6, 10, or 15 minutes.
The software automatically edits the punch time so that it is set to the start
of the interval that contains the actual time. For example, at 5-minute inter-
vals, 7:02 AM becomes 7:00 AM and 7:07 AM becomes 7:05 AM. Leave box
unchecked for No Pay Interval Rounding.
Filter-Out Punches Closer Than: This will eliminate duplicate punches
within a user definable time; i.e., If an employee goes to the time clock and
punches their badge, forgets that they punched it, and punches again, this
filter will automatically eliminate the second punch if it is within the filter
time defined. Pyramid recommends using 90-seconds.
DAILY OVERTIME:
Choose how it is paid and after
how many hours.
WEEKLY OVERTIME:
Choose how it is paid and after
how many hours.
MONTHLY/
SEMI-MONTHLY PAY
PERIODS ONLY: Must
select the day and time that the
workweek begins to calculate
overtime correctly.
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