ratiotec Connect Box User manual
User manual C0nnect Box
Bedienungsanleitung Connect Box
Connect Box
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User manual Connect Box ............................................................................
Bedienungsanleitung Connect Box ..............................................................
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Inhalt | Content
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1. Introduction
2. Overview
3. Operation
Dear Customer,
Thank you for deciding on the ratiotec Connect Box. You have made a good choice with the purchase of this quality
product. For trouble-free and error- free operation, please read the instruction manual carefully. With the Connect
Box, you can easily meet the requirement of the German tax authorities to log the billing data of a cash register
statement. For this purpose a technical device must ensure the retention of billing data, which can come e.g. from
a banknote counter, coin counter or money scale. The Connect Box provides this function and also oers functions
for evaluating store sales.
Function button
LED green
Serial printer port
Ethernet
connection
LED redUSB
Connection power supply (5V DC/2A)
Place the Connect Box on a flat surface.
Connect the power supply unit with the Connect Box to the electricity supply. Initially the green LED lights up. The
Connect Box is not ready for operation yet. As soon as the green LED turns o, the system starts and you can follow
the next step (duration of system start approx. 1 minute).
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3.1. Administration Website
Open your browser and enter:
https://<Connect Box IP Address>:8443
By default the Connect Box comes with the xed IP address 192.168.100.100. You can change the IP address within
the network conguration. The device has got the hostname „Connect Box“.
Log in with the following user information:
Username: data
Password: Is included in the scope of delivery (can be changed)
All recently received billing data is listed on the dashboard homepage.
Set time zone
If you are using the Connect Box in a time zone other than Europe/Berlin, please follow the “Changing the time zone
(Local time zone)“ section on page 14.
Initial commissioning:
For the initial commissioning, the Connect Box must obtain the time of day. The time search is in progress while the
red LED is permanently flashing.
The clock can be set either via radio or via internet connection:
a) With integrated radio clock
If there is no internet connection, the Connect Box uses the integrated radio clock and sets the time
automatically. The Connect Box should not be located in a highly shielded environment or any radiation
(e.g. not in a basement or near a microwave oven). For the time setting, ideally place the device on a window.
The time is received as soon as the red LED lights up continuously.
b) With internet connection
Connect the Connect Box to your network via the Ethernet port. Make sure, that the network cable was already
connected before turning on the device and that the Connect Box has got access to the internet. As soon
as the red LED lights up, the time is received.
Note: Over time, the Connect Box must retrieve the time. At the top right corner of the administration website dash-
board you can see, when the time must be obtained. If you have connected the Connect Box to the internet via your
network, no further action is necessary.
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3.2. Set up Bluetooth billing devices and thermal receipt printers
The billing devices, which you want to use with the Connect Box, need to be connected via Bluetooth.
As long as no billing device has been connected via Bluetooth, the red LED lights up permanently. The coupling of
devices is made through the administration website.
Important: To connect a billing device or printer via Bluetooth, you need to put it into the “coupling mode“. Please
look up the procedure for your particular device in the operating instructions of the billing device or the printer.
a) Billing devices
Figure 1 Connect Box searches for devices within range
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Figure 2 Overview of connected billing devices
To connect billing devices, they must be paired via Bluetooth. You can set it up via the menu “Wireless devices>
Counters“. You can search for devices in range using the “Scan devices in range“ button. If a device was found, you
can give it a custom name. Conrming the „connect“ button connects the device. This way, you can better deter-
mine the location. The devices will then be listed.
As soon as the billing device is connected to the Connect Box, the red LED goes out and the green LED lights up
permanently. The box is now ready to receive billing data from the connected device.
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Figure 3 Overview of connected printers
Optionally, you can also connect a thermal receipt printer via Bluetooth to the Connect Box (Menu “Wireless Devices>
Printer“). The printer must belong to the device class “Bluetooth-Printer“.
Use printer via cable connection
The printer can alternatively be connected to the box via a serial cable (RS232 with DSUB9). If no Bluetooth printer
has been set up, the Connect Box automatically uses the cable connection.
Billing device e.g.
RS 2000 Connect
Receipt printer with serial cable
e.g. RTP 300
Bluetooth receipt printer
or
Connect Box
Note: You can also use the Connect Box without a receipt printer. To use the Connect Box, printing is not obligatory.
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4. Saving billing data
The billing data of the following ratiotec devices can be stored on the Connect Box:
• Money scales: RS 2000 Connect
• Coin counting machines: coinsorter CS 250 Connect
• Banknote counters:
– rapidcount S-Series: S 225 Connect | S 275 Connect
– rapidcount T-Series: T 225 Connect | T 275 Connect
– rapidcount X 400 Connect | X 500 Connect
To send the billing data to the connected Connect Box, press the print button on your billing device after counting.
The data is transmitted to the box, stored and – if there is a connection to a printer – also printed.
While the data is being received, stored and possibly printed, the green LED will flash for a few seconds.
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5. Sample receipt RS 2000 via Connect Box
Document No.: 204
Fri Feb 16 13:44:00 CET 2018
User ID: 5
Cash draw result EUR
Denom Volume Value
0.01 34 0.34
0.02 42 0.84
0.05 18 0.90
0.10 55 5.50
0.20 23 4.60
0.50 27 13.50
1 39 39.00
2 66 132.00
Coins Total: 196.68
5 0 0.00
10 0 0.00
20 0 0.00
50 0 0.00
100 0 0.00
200 0 0.00
500 0 0.00
Notes Total: 0.00
Float: 0.00 EUR
Subtotal: 196.68 EUR
Total: 196.68 EUR
Name/
Signature: ____________________________
User-ID (only money scale RS 2000)
Timestamp
Consecutive document number (unique per box)
Counting result of coins
Counting result of banknotes
Sum of banknotes and coins
Signature eld
The documents contain a consecutive document number as well as billing details.
To reprint the last receipt, press the function button on the Connect Box for 3-10 seconds.
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6. Access to billing data
To access the billing data of your Connect Box, you have 4 options:
Dashboard of the administration website
After the successful login (see page 4) you are on the dashboard. Here you will nd a central overview to all
accountings. The accountings are sorted in descending order according to the document number.
The overview is divided into two areas:
1) Revenue over time (last 7 days, last 30 days, last quarter, last 12 months, all)
2) Table of all previous accountings
The revenue chart shows the accountings in a selected currency. You can change the active currency on the top
right. The tabular representation is much more extensive. Here you can nd the total as well as the individual
denominations.
Setting the automatic time to be obtained
During initial commissioning, the device requires the setting of an automatically obtainable time. The system
status, in the upper right corner, indicates the time for a new time synchronization.
6.1
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6.2
6.3
6.4
USB stick
The billing data can also be obtained via USB stick. With the help of this variant you can, for example, make
your billing data available to the tax oce even without a network connection.
Prerequisite: To do this, a FAT32 formatted USB stick must be connected. For authentication, the le “data“
is expected on the USB stick, which only contains the current password. If the USB stick was recognized, the
Connect Box transmits the billing data. The data is transferred to the USB stick after the Connect box‘s green
and red LEDs each have flashed 3 times.
Network
If the Connect Box is connected to the network, billing data can be accessed via the network share “data“. The
directory provides the following les:
• Files with naming scheme print_ <date> _ <document number>.txt for a billing document
• The le summary.csv for the tabular listing of all accountings
Example access Windows: \\<IP address of the Connect Box>\data
Username: data
Password: Is included in the scope of delivery (can be changed)
REST-API
The billing data can also be accessed via the REST-API. For more information about this opportunity, please
contact us.
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7. General Settings
7.1. Network conguration – Ethernet
You can set up your network conguration under “Network settings>Ethernet“. By default the Connect Box comes
with the xed IP address 192.168.100.100.
If you want to assign xed addresses, you can select “Static conguration“ to deposit static addresses. After you
save a xed address, the website will automatically switch to the new address. If you are using a dynamic address,
you should use a suitable network scan to locate the Connect Box.
For permanent installations, the assignment of a static address is recommended.
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7.2. Network conguration – Wireless LAN
To use an existing wireless network, you can do this via the menu “Network settings>Wireless LAN“. Enter the
name of your W-LAN and the corresponding password. The device then tries to reach the network. The Connect Box
supports the operating mode WPA/WPA2 Personal with personal password (preshared key).
If a network cannot be reached, the Connect Box automatically switches back to the wired installation with xed IP
address. As a result you can still reach the device after a typing error.
Depending on the wired conguration, you can also choose between automatic and static IP conguration for
W-LAN operation.
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7.3. System settings – General settings
Changing the maximum storage time (maximum storage time for the billing details in days)
If desired, you can change the maximum storage time for receipt data. This removes documents that are older than
the dened number of days. After that, the billing data is no longer available – not even via other access options
(e.g. the REST API)! In the eld, enter the desired maximum time of storage in days. If you do not want an automatic
removal of the receipt data after a certain time, there must be a in the eld (= default).
Changing the time zone (Local time zone)
The device prints billing documents with a document date that corresponds to your selected time zone. The connect
Box uses Europe/Berlin by default. If you want to change the time zone, use the drop-down menu to select an option
that is closest to your location.
Changing the access password (Change password)
You can change the factory access password (“Change password”). Use at least eight characters consisting of
alphanumeric characters. The following special characters are also permitted: . , = _ -
Changing the password aects the access to the network share and the REST API.
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Restore factory settings
To restore the factory settings of the Connect Box, activate the function “Reset to factory defaults“.
Subsequently, the access password and the network device will be reset. All previously saved accounting receipts
are remain.
Firmware update
Product updates can be made in the form of software updates. Information on available updates can be found on
our website www.ratio-tec.com. When you start an update, the device accepts the software changes. This process
can take several minutes.
Important: Do not disconnect the device during operation. The website will inform you, if the update has been
applied successfully.
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8. Backup of documents
Backup to Network Share (Document backup)
In addition to accessing the billing data via the integrated network share or REST API, your billing data can also be
automatically copied to an own network share. The documents are updated as soon as you save/print a new billing
from a billing device. You can do this by choosing a traditional Windows share as a target. Enter the authenticating
data (username, password and domain). If you do not use a domain network, leave the information blank.
Dene the share folder in the format:
smb://<IP address of the server/<shared folder>
Local backup
You can use a microSD card to create local backups of your billing data. Use a standard microSD card with at least
100 MB of memory. The card must be formatted with the FAT32 format.
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1. Einleitung
2. Übersicht
3. Inbetriebnahme
Sehr geehrte Kundin, sehr geehrter Kunde,
vielen Dank, dass Sie sich für die ratiotec Connect Box entschieden haben. Mit dem Kauf der Connect Box haben Sie
eine gute Wahl getroen. Für einen störungsfreien und fehlerlosen Betrieb lesen Sie bitte die Bedienungsanleitung
sorgfältig durch. Mit der Connect Box können Sie als Kunde die Anforderung seitens des deutschen Finanzamts, die
Abrechnungsdaten eines Kassenabschlusses zu protokollieren, problemlos erfüllen. Dafür muss eine technische
Einrichtung für die Aufbewahrungspflicht von Abrechnungsdaten sorgen. Die Connect Box stellt diese Funktion
bereit und bietet darüber hinaus Funktionen zur Auswertung der Filialumsätze.
Funktionsbutton
LED grün
Anschluss für seriellen Drucker
Ethernet-
Anschluss
LED rotUSB
Anschluss Netzteil (5V DC/2A)
Stellen Sie die Connect Box auf eine ebenmäßige Fläche.
Schließen Sie die Connect Box mit dem Netzteil an die Stromversorgung an. Anfänglich leuchtet die grüne LED auf.
Die Connect Box ist noch nicht betriebsbereit. Sobald die grüne LED erlischt, startet das System und Sie können den
nächsten Schritt befolgen (Dauer bis zum Systemstart ca. 1 Minute).
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3.1. Verwaltungswebsite
Önen Sie Ihren Browser und rufen Sie folgende Seite auf
https://<IP-Adresse der Connect Box>:8443
Im Standard besitzt die Connect Box die feste IP-Adresse 192.168.100.100. Sie können die IP-Adresse innerhalb der
Netzwerk-Konguration wechseln (siehe Seite 26). Das Gerät weist den Hostnamen „Connect Box“ aus.
Melden Sie sich mit den folgenden Benutzerinformationen an:
Benutzername: data
Passwort: Ist standardmäßig im Lieferumfang enthalten (kann geändert werden)
Alle kürzlich empfangenen Abrechnungsdaten werden auf der Dashboard-Startseite aufgelistet.
Zeitzone einstellen
Sollten Sie die Connect Box in einer anderen Zeitzone als Europa/Berlin verwenden, befolgen Sie bitte bereits jetzt
den Punkt „Local timezone – Ändern der Zeitzone“ auf Seite 28.
Die erste Inbetriebnahme:
Bei der ersten Inbetriebnahme muss die Connect Box die Uhrzeit beziehen. Die Zeitsuche wird mit einem dauerhaf-
ten rot-Blinken quittiert.
Die Einstellung der Uhr kann über Funk oder eine Internetverbindung erfolgen:
a) Mit integrierter Funkuhr
Die Connect Box verwendet die integrierte Funkuhr und stellt die Uhrzeit automatisch ein, falls keine
Internetverbindung besteht. Die Connect Box sollte sich in keiner stark abgeschirmten Umgebung oder
etwaiger Strahlung benden (z.B. nicht in Kellergeschossen oder in der Nähe einer Mikrowelle).
Idealerweise stellen Sie die Connect Box hierzu an ein Fenster.
Sobald die rote LED durchgehend leuchtet ist die Uhrzeit empfangen.
b) Mit Internetverbindung
Verbinden Sie die Connect Box über den Ethernet Anschluss mit Ihrem Netzwerk. Stellen Sie sicher,
dass das Netzwerkkabel bereits vor Einschalten des Geräts verbunden wurde und die Connect Box
Zugri zum Internet hat.
Sobald die rote LED durchgehend leuchtet ist die Uhrzeit empfangen.
Hinweis: Im Laufe der Zeit muss die Connect Box die Zeit erneut beziehen. Sie können auf dem Dashboard der
Verwaltungswebsite oben rechts einsehen, wann das nächste Mal die Zeit bezogen werden muss. Sollten Sie die
Connect Box über Ihr Netzwerk mit dem Internet verbunden haben, ist kein weiteres Zutun nötig.
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3.2. Einrichten von Bluetooth Abrechnungsgeräten und Thermobelegdruckern
Die Abrechnungsgeräte, mit denen Sie die Connect Box nutzen möchten, werden mittels Bluetooth verbunden.
Solange kein Abrechnungsgerät per Bluetooth verbunden wurde, leuchtet die rote LED dauerhaft. Die Kopplung der
Geräte erfolgt über die Verwaltungswebsite.
Wichtig: Um ein Abrechnungsgerät oder einen Drucker über Bluetooth verbinden zu können, müssen Sie das Gerät
in den „Kopplungsmodus“ versetzen. Wie die Vorgehensweise dazu für Ihr jeweiliges Gerät ist, entnehmen Sie bitte
der Bedienungsanleitung des Abrechnungsgerätes bzw. des Druckers.
a) Abrechnungsgeräte
Abbildung 1 connect Box sucht nach Geräten in Reichweite
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Abbildung 2 Übersicht verbundener Abrechnungsgeräte
Um Abrechnungsgeräte zu verbinden, müssen diese mittels Bluetooth gekoppelt werden. Die Einrichtung können
Sie über das Menü „Kabellose Geräte > Geldzählgeräte“ vornehmen. Sie können dazu in Reichweite bendliche
Geräte über die Schaltfläche „Suche Geräte“ suchen. Wurde ein Gerät gefunden, können Sie diesem einen benut-
zerdenierten Namen geben. Das Bestätigen der „verbinden“ Schaltfläche verbindet das Gerät. So können Sie den
Standort besser bestimmen. Die Geräte werden anschließend in einer Liste aufgeführt.
Sobald das Abrechnungsgerät mit der Connect Box verbunden ist, erlischt die rote LED und die grüne LED leuchtet
dauerhaft. Die Box ist nun bereit, Abrechnungsdaten des verbundenen Geräts zu empfangen.
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