Safescan TA-900 series User manual

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Manual
Safescan Time Attendance Systems
TA-900 series
ENGLISH | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS

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English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
Contents
1.0 CONSIDERATION
1.1 Environmental Considerations
2.0 MOUNTING AND CONNECTING THE TERMINAL
2.1 Connect the TCP/IP network cable if you want to synchronize the
terminal through the network
2.2 Wi-Fi connection
2.3 Function Keys and Display
2.4 Key functions
3.0 FIRST USE
4.0 IDENTITY VERIFICATION
5.0 USER
5.1 Check-in
5.1.1 Add New User ID. NO
5.1.2 Add New User Name
5.1.3 How to create a User Name
5.1.4 Enroll New User Fingerprint (FP)
5.1.5 Enroll New User with Password (PWD)
5.1.6 Enroll New User with RFID Card (Card)
5.1.7 ID card verication
5.1.8 Set User Authority (Purview)
5.1.9 Save/Exit New User registration
5.2 Manage User(s)
5.2.1 Search for user(s)
5.2.2 User(s) Attendance records
5.2.3 Edit User(s)
5.2.4 Delete User(s)
5.2.5 Add User(s)
5.3 Short Message Service (SMS)
5.3.1 How to create a Short Message
5.3.2 How to write a text for Short Message
5.3.3 View Public Short messages
5.3.4 View Personal Short messages
5.4 Work Codes
5.4.1 Adding Work Codes
5.4.2 How to create a Work Code Name
5.4.3 Editing and Deleting Work Codes
5.4.4 Using Work Codes

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6.0 COMMUNICATION SETTINGS
6.1 Network (Ethernet)
6.2 RS232/485
6.3 Setting Security for RS 232 Communications
6.4 Wi-Fi conguration
6.4.1 Manual Wireless Conguration
7.0 SYSTEM SETTING OVERVIEW
7.1 System Setting
7.1.1 Suggested Threshold Settings
7.1.2 Date format
7.2 Data management
7.2.1 Picture formats
7.3 Keyboard
7.4 Display Setting
7.5 Reset
7.6 Bell setting
7.7 Miscellaneous Settings (Misc. Set)
7.7.1 Sleep time (Idle)
7.7.2 Fingerprint Image (FP Image)
7.7.3 Power Button
7.7.4 Language
8.0 DATE AND TIME SETTING
8.1 Changing Date and Time settings
9.0 USB DISK/PENDRIVE (FLASH DRIVE)
9.1 Downloading Attendance Records/ Logs
9.2 How to Download Attendance Records
9.3 Downloading User Data (i.e. ngerprints, RFID Card and PWD)
9.4 Downloading SMS (Short Message)
9.5 Uploading user data (templates)
9.6 Uploading SMS (Short Message)
9.7 Uploading Picture(s)
10.0 AUTO TEST
10.1 TFT Screen Test
10.2 Audio Test
10.3 Keypad Test
10.4 Fingerprint Sensor Test
10.5 Real-time clock (RTC) Test
11.0 RECORD (ATTENDANCE/AUDIT LOGS)
12.0 SYSTEM INFORMATION
12.1 Records Information
12.2 Device information
English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS

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13.0 FINGERPRINT RECOGNITION TECHNOLOGY
13.1 How Fingerprint Recognition Technology Works
13.2 Getting Good Fingerprint Images
13.3 Correcting Wet or Dry Fingerprint Images
13.4 Proper Finger Placement
13.5 Fingerprint Matching
13.5.1 1:N Fingerprint Matching
13.5.2 How to Use 1:N Fingerprint Matching
13.5.3 1:1 Fingerprint Matching (ID. NO +ngerprint)
13.5.4 How to Use 1:1 Fingerprint Matching
13.6 Password Matching
13.6.1 How to Use Password Matching
14.0 GETTING FAMILIAR WITH THE KEYPAD
15.0 USER ACCESS TO ATTENDANCE RECORDS
16.0 TYPING WITH SAFESCAN TA-900 SERIES KEYPAD
16.1 How to create a “word”
17.0 SYNCHRONIZE DATA WITH THE SOFTWARE
17.1 By USB stick
17.2 Via local Network TCP/IP or Wi-Fi
17.2.1 Connect Terminal with Safescan Time Attendance Software
17.3 Synchronizing user data with Time Attendance Software
English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS

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Package contents:
• Safescan time attendance terminal
(model 910, 920, 955, 960 & 965)
• Installation CD with Safescan Time Attendant software and
quick guide
• Power adapter with removable Euro and UK plug
• Metal xing bracket for wall-tting (incl. 2 special screws
and screwdriver)
• Mounting materials (4 screws, 4 dowels)
• 5x RFID badges (only with 910, 920, 955, 965)
Manual
Safescan Time Attendance Systems
TA-900 series
The Safescan TA-900 series time attendance systems record your staff’s check-in and -out times. The time records
for each user are stored on the Safescan registration terminal and can be transferred to your PC directly by network
(TCP/IP) connection or indirectly by uploading the data onto your USB stick. On your PC you can then process the
data, for example by using the Safescan Time Attendant software.
The TA-900 series consists of the 2 following models:
• Safescan TA-910, registration through RFID proximity badge (or keyfob) and/or password
• Safescan TA-920; Internal WiFi module; registration through RFID proximity badge (or keyfob) and/or password
• Safescan TA-955, registration through ngerprint, RFID proximity badge (or keyfob) and/or password
• Safescan TA-960; Internal WiFi module; registration through ngerprint and/or password
• Safescan TA-965; Internal WiFi module; registration through ngerprint, RFID proximity badge (or keyfob)
and/or password
The Safescan Time Attendant software, which is shipped with each TA-900 terminal, enables you to make selections
of time attendance records sorted by group employee, per group of employees or by period of time. Reports can be
printed or exported for further use in other programs. User logs and records can easily be adjusted; removed or new
logs can be added.
This manual has been written to provide instructions on how to setup and operate the TA-900 series devices. Where
applicable, references to the Safescan Time Attendant software have been added. All functions described in this
document are current as of November 2011. Every effort has been made to ensure the information in this document
is complete and consistent with the Safescan TA-900 Series you have purchased. Since the Safescan TA-900
Series is con-stantly being improved, it is remotely possible that this document may not precisely coincide with
the Safescan TA-900 you have purchased. Safescan will not assume liability for any direct or indirect nancial loss
resulting from any inaccuracies or omissions found in this document.
If after reading this manual you have any questions/remarks, suggestions, etc. regarding the contents of this manual,
or regarding the TA-900 series or any other Safescan products, or if you are looking for more resources to help you
setup and/or operate your Safescan product, then please don’t hesitate to visit our website at
www.safescan.com/support
English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS

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1.0 Consideration
The Safescan TA-900 Series Time Attendance terminals are designed to work with Safescan Time Attendance
PC-software.
1.1 Environmental Considerations
Do not install or operate the Safescan TA-900 Series where strong light is present. Intense light will adversely impact
the sensor’s ability to accurately read ngerprints.
The Safescan TA-900 Series operating temperature range is 0° to 40° C (32° to 105° F). Do not operate the Safescan
TA-900 Series in very hot environments. Keep the Safescan TA-900 Series away from direct heat sources and provide
adequate ventilation to prevent the Safescan TA-900 Series from overheating.
2.0 Mounting and connecting the terminal
Mount the metal mounting bracket to a wall at a height of 1.4 - 1.5 meters.
Connect the mains adapter to the bottom of the terminal.The terminal is now ready for use.
2.1 Connect the TCP/IP network cable if you want to synchronize the terminal through the network.
If there isn’t a TCP/IP network connection available, you can read out the data
with a USB stick (PenDrive) and subsequently read this in into the
Safescan Time Attendant software.
Screw 3x Security screw
USB
TYPE B
TCP/IP DC 5V USB
TYPE A
TA Terminal - Back TA Terminal - Left side
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TCP/IP
PC
Switch
TA 800
series

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2.2 Wi-Fi connection
To connect the TA-920, 960 or 965 by Wi-Fi please follow the steps described in chapter 6.4.
2.3 Function key and display
TA-910 / 920
TA-955 / 960 / 965
2.4 Key functions:
English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
1. Function keys
2. TFT screen
3. LED indicator
4. Navigation keys
5. RFID Badge sensor area
6. Keypad
7. USB upload/download port
1. Function keys
2. TFT screen
3. LED indicator
4. Navigation keys
5. RFID Badge sensor area (only 955 & 965)
6. Fingerprint sensor
7. Keypad
8. USB upload/download port
<On/Off>: Press and hold for 3 seconds to switch the terminal off.
<T9 input>: To switch to T9 text input mode in the menu screen.
<Escape>: To cancel operations, to exit (sub) menus or to exit T9 text input mode.
<Menu>: To enter the menu items.
<Backspace>
<OK>: To conrm.
<F1. . . F8>: Function keys (free to dene). Default:
F1=Check-in, F2=Check-out, F3=Break-in, F4=Break-out, F5=Overtime-in, F6=Overtime-out,
F7=Work code, F8=SMS
<Up/Down/Left/Right>
Green W indicates the wireless connection
W

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3.0 First use
Step 1: Install the Safescan TA-900 Series and power it up.
Step 2 Change the default language (English) in the desired language – see chapter 7.7.4
Step 3: Enroll users by registering his/her ngerprints, RFID cards or passwords.
If the Safescan TA-900 Series is operating in stand-alone mode, assign users’ security privileges directly
on the Safescan TA-900 Series.
Step 4: After enrolling user(s), verify that his/her enrolled ngerprint, RFID card and/or password is recognized by
the Safescan TA-900 Series.
Step 5: Congure the Safescan TA-900 Series communication settings (TCP/IP or Wi-Fi) and then download the
users’ newly enrolled ngerprints, RFID card and password from the Safescan TA-900 Series onto a
computer.
Data can be transmitted via TCP/IP, Wi-Fi or by using a USB ash drive (see chapter 6).
Note:
Always back up the ngerprint templates in de Safescan Time Attendance software on your computer. Having a
“template backup” can potentially save you a lot of time. If the Safescan TA-900 Series fails or is vandalized, having a
“backup” eliminates the need of having to re-enroll all your users.
Step 6: Verify that Safescan TA-900 Series displays the correct day and time.
Now the terminal is ready for operation. The green W indicates the wireless connection.
4.0 Identity verification
The Safescan TA-900 Series will NOT record an employee’s attendance UNTIL the individu-al’s identity is veried.
The Safescan TA-900 Series uses various methods to verify a user’s identity:
• Fingerprint Matching (only with TA-955, 960 & 965)
• Password Matching
• RFID Matching (only with TA-910, 920, 955 & 965)
5.0 User
The User Menu allows you to:
• Add/Edit/Delete users
• Access the users’ attendance records
• Register RFID cards
• Create personalized “Check/Clock-In/Short messages”
• Create Work Codes
5.1 Add new user
Start at the Check/Clock-In screen. Press the Menu key to open the Main Menu.
English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
From the Main Menu, highlight and select User Mng to add/change/
delete users’ ngerprint(s), RFID cards, password or authority (Admin
or user).
From the User Menu, scroll with the ◄ / ►/ ▲/ ▼ keys until New User
is highlighted.
Press OK to accept.

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English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
• ID. NO (Account Number): Unique identication number associated with each user.
• Name: Up to 24 characters can be entered.
• Fingerprint (FP) (only with TA-955, 960 & 965): A user can enroll up to 10 ngerprints.
• Password (PWD): A user can enroll a password using 1 to 8 characters.
• RFID card (Card) (only with TA-910, 920, 955 & 965): A user can enroll a RFID card
• Security/Authority (Purview): Identies a user as a normal user or an Administrator.
Note: Administrators have unrestricted access to the entire Safescan TA-900 Series menu system and can freely
modify user information.
Administrator(s) can also enroll other “Administrators.”
• Non-Administrators (i.e. normal users) cannot access the Safescan TA-900 Series menu system.
• Non-Admins cannot modify user information;
• Non-Admins cannot make system changes to the Safescan TA-900 Series.
5.1.1 Add New User ID. NO
Note: The Safescan TA-900 Series automatically assigns the next available ID number by default. Press OK to accept
the default ID NO. If a different ID NO is preferred, use the backspace key and/or scroll keys ◄ / ► and
type a different ID number (max. 9 digits).
5.1.2 Add New User Name
The Safescan TA-900 Series allows up to 24 “letters” (or “symbols”) to be entered describing a user.
The following “New User” settings are available.
From within the New User Menu, scroll with the ▲/ ▼ keys until the
cursor is in the ID. NO eld.
From within the New User Menu, scroll with the ▲ / ▼keys until the
cursor is in the Name eld.

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English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
Each time you press the asterisk key on the keypad, you have the choice to enter either “letters” or
“symbols.” When in “letter mode” [English] will appear at the bottom of the screen.
Press the asterisk again and [symbol] will replace [English] at the bottom of the screen. When in “symbol
mode,” press the right scroll key to access more symbols.
5.1.3 How to create a User Name
The following example illustrates how to create the user name John.
From within the New User menu, press the asterisk key until [English] appears at the bottom of the
screen. You are now ready to begin entering “letters.”
Input example “John”
Press <5> (JKL). Display shows: 0=j, 1=k, 2=l, 3=J, 4=K, 5=L. Press <3> (J).
Press <6> (MNO). Display shows: 0=m, 1=n, 2=o, 3=M, 4=N, 5=O. Press <2> (o).
Press <4> (GHI). Display shows: 0=g, 1=h, 2=i, 3=G, 4=H, 5=I. Press <1> (h).
Press <6> (MNO). Display shows: 0=m, 1=n, 2=o, 3=M, 4=N, 5=O. Press <1> (n).
After entering the desired “letter,” the display will return to the [English] prompt.
You’ve now completed entering the user’s name and are ready to enter “John’s” ngerprint(s), RFID card and/or
password and authority setting.
Note:
• Press <#> to input a space between words.
• Within the text input mode, press <*> to select symbols.
• Press <ESC> to exit the text input mode.
5.1.4 Enroll New User Fingerprint (FP)
From within the New User Menu, scroll with the ▲/ ▼keys until the
cursor is in the FP eld.
Notice “Enroll FP” will become highlighted. Press OK to accept
selection.
Place the nger you wish to enroll on the sensor, ensuring the nger
is placed at and centered.
Hold the nger still for at least two full seconds until the
Safescan TA-900 Series prompts with a beep to remove it.
You will then be prompted to repeat the process 2 more times, each
time using the very SAME nger.

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English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
After 3 successful ngerprint “recordings”, the user’s ngerprint template is now successfully registered in the
Safescan TA-900 Series database.
Press OK if you would like to continue recording additional ngerprint/templates.
Note: It is highly recommended that users register at least one nger from each hand.
Since the ngerprint sensor may have difculty reading ngers with cuts or scratches, having a “backup” nger(s)
registered ensures that the user will always be recognized by the Safescan TA-900 Series. If one nger is temporarily
rendered “unreadable” by recent cuts or scratches, the user can use their backup nger.
After ngerprint registration is completed, press the ESC key to return to the New User menu.
5.1.5 Enroll New User with Password (PWD)
Note: A password is NOT required. However, a password can be used if a user is having difculty having his/her
ngerprint recorded or recognized by the Safescan TA-900 Series.
After saving the password, the screen will return to the New User menu and the icon will display alongside
Enroll Pwd. This indicates a password has been saved and registered to that user.
Notice that every time the Safescan TA-900 Series successfully
records the user’s nger-print, each of the 3 green bars will become
highlighted until all 3 bars are eventually
highlighted. As noted, the Safescan TA-900 Series will beep with
each successful ngerprint template recording.
When all 3 ngerprint template recordings are successful, a check
mark will appear beside the 3-colored green bars.
From within the New User Menu, scroll with the ▲/ ▼keys until the
cursor is in the PWD eld.
Notice Enroll Pwd will become highlighted.
Press OK to accept selection.
In the “Input Pwd” eld, enter a password of 1 to 8 characters.
Then scroll down to the “Pwd Afrm” eld and re-enter the same
password.
After completed, scroll with the ▲/ ▼keys until OK is
highlighted. Then press the OK key to accept.

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English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
5.1.6 Enroll New User with RFID Card (Card)
Flash your card 2 to 3 inches from the Safescan TA-900 series internal card reader. The terminal will then read and
register your card. Press OK to conrm registration of your card.
After saving the RFID card, the screen will return to the New User menu and the icon will display alongside
Enroll RFID. This indicates a RFID card has been saved and registered to that user.
5.1.7 ID card verification
Flash your card 2 to 3 inches from the Safescan TA-900 Series. If the card has already been registered to the
Safescan TA-900 series, the cardholder information will then be displayed on the screen.
The Safescan TA-900 series will prompt you if it does not recognize the card.
5.1.8 Set User Authority (Purview)
The Safescan TA-900 series recognizes two (2) types of users:
• User
NO administrative rights;
Only Check/Clock-in/out and/or need door access.
• Admin
UNRESTICTED Safescan TA-900 series system rights;
Can add, modify and delete user.
Note: Until an administrator is actually registered on the Safescan TA-900 Series, ALL users have unrestricted access
to the Safescan TA-900 series menu settings (i.e. Add/Edit/Delete users).
For this reason, we advise enrolling an “administrator” after initial installation to help ensure safeguarding the
Safescan TA-900 series.
From within the New User Menu, scroll with the ▲ / ▼keys to
position the cursor on the “ID card.” Highlight “Enroll Card” and
press OK.
Press OK to accept selection.
This screen appears

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5.1.9 Save/Exit New User registration
After New User information is entered, scroll with the ▲/ ▼keys until OK is highlighted.
Press OK to accept. You will then be prompted “Changed Saved! Continue?”
Press OK to save.
To cancel and return to the previous menu, scroll and choose Cancel, or press ESC.
5.2 Manage User(s)
The Manage Users menu allows the System Administrator(s) to view all users’ information stored in the
Safescan TA-900 Series.
This includes the users’ ID. NOs (numbers), names, how many ngerprints they have registered and if they have
registered RFID cards or passwords.
5.2.1 Search for user(s)
Administrators can search for any registered user.
From within the New User Menu, scroll with the ▲/ ▼keys until the
cursor is in the Purview eld.
“Purview” is the abbreviation for “authority.”
Scroll with the ◄ / ► keys to choose either User or Admin.
Start at the User Menu.
From within the User Menu, scroll with the ◄ / ►keys until manage
is highlighted.
Press OK to select
Note: In the gure, the icon indicates that particular user is a
System Administrator.
The icon indicates that a password has been registered to the
respective user(s).
The icon indicates that a RFID card has been registered to the
respective user(s).

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English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
If the user is not registered on the Safescan TA-900 Series, the message “No Enroll!” will appear.
5.2.2 User(s) Attendance records
Administrators can retrieve any registered user’s recent attendance record.
Press the menu key and the following drop-down menu
appears
Note: The “Attlog” option may appear as “Record,” instead.
Use the ▲/ ▼scroll keys and highlight “search user.”
Then press OK to select.
Enter the ID Number and/or name of the user you wish to search for.
Press OK to initiate the search.
After searching successfully, the user’s record will be highlighted in
blue.
Start at the User Menu

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5.2.3 Edit User(s)
Administrators can edit any registered user’s prole information.
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From within the User Menu, scroll with the ◄ / ►keys until Manage
is highlighted.
Press OK to select.
Select the user whose attendance records you need to view by
scrolling with the ▲/ ▼ keys to highlight his/her record.
Then press the Menu key so the drop-down menu
appears.
Use the ▲/ ▼scroll keys and highlight “record (Attlog)”.
Then press OK to select.
The selected user’s attendance records will be displayed.
Press ESC to cancel and return to the previous menu.
Start at the User Menu.
Scroll with the ◄ / ►keys and highlight Manage.
Then press OK to open the User Manage screen

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All the available “edit” options are the same as in the “Add user” menu.
Administrators can add more ngerprints, register a name if the user previously did not enter one, add a password or
RFID card, or change his/her user authority status to “User” or “Admin.”
After making all necessary changes, use the ▲/ ▼scroll keys and highlight OK .
Press OK to save changes and return to the previous menu.
5.2.4 Delete User(s)
Administrators can delete all or partial registered user information on the Safescan TA-900 Series.
Deleting may be necessary when:
• A user’s ngerprint is no longer recognized (possibly caused by injury) or his/her password has been forgotten.
• The user is no longer employed and his/her ngerprint(s)/password and user information need to be deleted from
the Safescan TA-900 Series for security purposes.
English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
Select the user whose prole you need to edit by scrolling with the
▲/ ▼ keys.
Then press the Menu key so the drop-down menu
appears.
Use the ▲/ ▼scroll keys and highlight Edit. Then press OK to select.
The Edit Menu appears.
Start at the User Menu.
Scroll with the ◄ / ►keys and highlight Manage.
Then press OK to open the User Manage screen.

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5.2.5 Add User(s)
Administrators can add users from the User Manage Menu also.
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Select the user to be deleted by scrolling with the ▲/ ▼ keys.
Then press the Menu key so the drop-down menu
appears.
Use the ▲/ ▼scroll keys and highlight Del User.
Then press OK to select.
The Delete User screen appears.
You can delete the user, ngerprint, RFID card or password.
Scroll with the ▲/ ▼ keys to highlight your selection.
Press OK to delete your selection.
The Safescan TA-900 Series will prompt you “OKDel”?
Press OK again to conrm deletion.
Start at the User Menu.
Scroll with the ◄ / ►keys and highlight Manage.
Then press OK to open the User Manage screen.

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5.3 Short Message Service (SMS)
The short message is similar to a “company bulletin board.” It allows Safescan TA-900 Series System Administrators
to post messages to the employees.
Short messages can be created for the entire employee staff (“public”) or for an individual employee (“personal”).
If a short message has been created for the entire employee staff, the icon will be displayed at the bottom of
the Check/Clock-In screen during a pre-dened time frame.
Employees should press the # key to view the Public Short Message.
If a short message has been created for an individual employee, the message will appear only after that specic
employee “Checks/Clocks in” to the Safescan TA-900 Series.
English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
Press the Menu key so the drop-down menu appears.
Use the ▲/ ▼scroll keys and highlight New User.
Then press the OK key to select.
The “add” options are the same as in the “New User Menu.”
Administrators can add a new user and register his/her ngerprints,
name, password, RFID card and authority status.
After New User information is completely entered, scroll with the
▲/ ▼keys until OK is highlighted.
Press OK to accept.
You will then be prompted “Changed Saved! Continue?”
Press OK to save.
To cancel and return to the previous menu, scroll and choose Cancel
or press ESC.

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5.3.1 How to create a Short Message
Start at the Check/Clock-In screen.
Press the Menu key to open the Main Menu.
From the Main Menu, highlight and select User Mng.
From within the User Mng Menu, scroll with the◄ / ►/ ▲/ ▼keys until
SMS is highlighted.
Press OK to accept.
Then press the key .
Scroll with the ▲/ ▼ keys to select New from the drop-down menu.
Then press OK.
A similar screen will appear.
• Start time:
When the short message will start displaying.
• Valid Time:
How long will the message be displayed.
• Message types:
Personal: only specied employees will see.
Public: entire staff will see
To create the “content” of the short message, scroll with the
▲/ ▼keys until the cursor is in the “message” box.
Each time you press the asterisk on the keypad you have
the choice to enter either “letters” or “symbols.”
When in “letter mode” you see [English] appear at the bottom of the
screen.
Press the asterisk again and [symbol] appears at the
bottom of the screen. While in “symbol mode” press the right scroll
key ►to access more symbols.

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English | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS
5.3.2 How to write a text for Short Message
The following example illustrates how to create the user name John.
From within the New User menu, press the asterisk key until [English] appears at the bottom of the
screen. You are now ready to begin entering “letters.”
Input example “John”
4.5 Press <5> (JKL). Display shows: 0=j, 1=k, 2=l, 3=J, 4=K, 5=L. Press <3> (J).
4.6 Press <6> (MNO). Display shows: 0=m, 1=n, 2=o, 3=M, 4=N, 5=O. Press <2> (o).
4.7 Press <4> (GHI). Display shows: 0=g, 1=h, 2=i, 3=G, 4=H, 5=I. Press <1> (h).
4.8 Press <6> (MNO). Display shows: 0=m, 1=n, 2=o, 3=M, 4=N, 5=O. Press <1> (n).
After entering the desired “letter,” the display will return to the [English] prompt.
You’ve now completed entering the user’s name and are ready to enter “John’s” ngerprint(s), RFID card and/or
password and authority setting.
Note:
• Press <#> to input a space between words.
• Within the text input mode, press <*> to select symbols.
• Press <ESC> to exit the text input mode.
The content of the short message is now complete.
If the short message will be “personal” (not for everyone), the “Assign” option will become available.
Highlight Assign and press OK.
When you have completed writing the content of the message and when the message will be displayed, highlight the
OK key and press OK. The short message has now been saved.
Note: you can save multiple messages and randomly choose who will receive them and when.
Now scroll with the ▲/ ▼ keys to change the date and time of the
short message.
Use the ◄ / ► keys to change the value of each setting, or use the
keypad to manually enter the desired value.
Select how long the message will be Valid (displayed).
Select the “type” of user receiving the message (Personal, Public, or
Reserved).
Scroll with the ▲/ ▼keys to move through employees line by line.
Scroll with the * or # keys to move through employees page by page.
Press OK to select the desired employee(s) who will receive the short
message.
Press the key to save selection and return to the New
SMS menu.