Samsung SF4500 User manual

Samsung SF4500 Series
Printer, Scanner, Fax,
Copier
User’s Guide
Setup and Operation

P/N: JB68-60947A Rev. 2.00
ELECTRONICS
Visit us at: http://samsungelectronics.com
If you have access to this online service, you can download
the UserÕs Guide and drivers from Samsung Electronics.

Trademarks
¥ SF4500 Series is the trademark of Samsung Electronics Co., Ltd.
¥ Presto! PageManager and Presto! PhotoAlbum are trademarks of NewSoft, Inc.
¥ MyScan is a trademark of Samsung Electronics Co., Ltd.
¥ Windows is a trademark of Microsoft Corporation.
¥ Other names and trademarks mentioned in this manual are trademarks of their respective
holders.
Thank you for purchasing the SF4500 SeriesÑthe multifunction office
product for your home office and the whole family. We are sure that your
SF4500 Series will provide all you need in one machine.
The SF4500 Series combines these office machines:
- Color inkjet printer
- Scanner
- Plain paper fax
- PC fax
- Copier
Enjoy your new SF4500 Serise !

i
Contents
Set Up Your Machine __________________________________ 1.2
Unpacking ____________________________________________ 1.2
Control Locations and Functions ________________________ 1.3
Front View _________________________________________ 1.3
Rear View _________________________________________ 1.3
Choosing a Location ___________________________________ 1.4
Setting Up Your Machine _______________________________ 1.4
Installing Print Cartridge _______________________________ 1.8
Storing a Print Cartridge in the Storage Unit ____________ 1.10
Loading Paper ________________________________________ 1.11
Running Self Test ______________________________________ 1.12
System Setup _________________________________________ 1.13
Adjusting Ringer Volume _____________________________ 1.13
Setting Home Positions for Resolution and Contrast _____ 1.13
Adjusting Speaker Volume ______________________________ 1.14
Setting Date and Time __________________________________ 1.15
Setting System ID (Your Number and Name) _____________ 1.16
Installing SMART SOFT _______________________________ 1.17
SF4500 Series Printer Driver __________________________ 1.17
SF4500 Series Scanner Driver _________________________ 1.18
Presto! PageManager ________________________________ 1.18
Presto! PhotoAlbum _________________________________ 1.18
SF4500 Series Manager ______________________________ 1.19
SmartFAX RCP Utility _______________________________ 1.19
System Requirement ___________________________________ 1.20
Installation Procedure __________________________________ 1.21
Printer Driver in Windows 95 ________________________ 1.21
Printer Driver in Windows 3.x ________________________ 1.22
Scanner Driver, Manager, SmartFAX, Presto! PageManager,
Presto! PhotoAlbum _________________________________ 1.24
Uninstalling __________________________________________ 1.25
In Windows 95 _____________________________________ 1.25
In Windows 3.x _____________________________________ 1.25
Chapter 1 Getting Started

ii
Control Panel _________________________________________ 2.2
Number Keypad ______________________________________ 2.4
Letters and Special Characters ________________________ 2.4
Numbers ___________________________________________ 2.6
Editing Numbers or Names ___________________________ 2.6
Inserting a Pause ____________________________________ 2.6
Sending a Fax ________________________________________ 2.7
Preparing Documents for Faxing or Copying ______________ 2.7
Setting Document Resolution and Contrast _______________ 2.8
Resolution __________________________________________ 2.8
Contrast ____________________________________________ 2.8
EXPRESS Mode ________________________________________ 2.9
Carrier Sheet (SF4500C only) ____________________________ 2.9
Loading Document ____________________________________ 2.10
Sending a Fax Automatically ____________________________ 2.11
Sending a Fax After Talking _____________________________ 2.11
Canceling Transmission ______________________________ 2.12
Confirming Transmission _____________________________ 2.12
Automatic Redial ____________________________________ 2.12
Voice Request _________________________________________ 2.13
Sending a Voice Request _____________________________ 2.13
Answering a Voice Request ___________________________ 2.13
Delayed Transmission __________________________________ 2.13
Memory Transmission (Broadcasting) ____________________ 2.15
Priority Transmission __________________________________ 2.16
Polling Transmission ___________________________________ 2.17
What is Polling ________________________________________ 2.17
Being Polled By a Remote Machine ______________________ 2.17
Adding Documents To a Standby Operation ______________ 2.18
Canceling a Standby Operation __________________________ 2.18
1Getting Started 2Operation 3Troubleshooting Appendix
Chapter 2 Operation

iii
Receiving a Fax _______________________________________ 2.19
Receiving Automatically in Fax Mode ____________________ 2.20
Receiving Automatically in Tel/Fax Mode ________________ 2.20
Receiving Automatically in Ans/Fax Mode _______________ 2.21
Receiving Manually in Tel Mode ________________________ 2.21
Receiving Using an Extension Telephone _________________ 2.22
Polling Reception ______________________________________ 2.23
Polling a Remote Machine ____________________________ 2.23
Continuous Polling __________________________________ 2.24
Making a Copy _______________________________________ 2.26
Printing ______________________________________________ 2.27
Printer Settings ________________________________________ 2.28
Accessing Print Settings _____________________________ 2.28
Paper Tab __________________________________________ 2.29
Document/Quality Tab ______________________________ 2.29
Advanced Tab ______________________________________ 2.30
Specifying Your Printing Options _____________________ 2.30
Paper Handling _______________________________________ 2.31
Selecting Paper Types _______________________________ 2.31
Special Paper Guidelines ____________________________ 2.32
Loading Envelopes ____________________________________ 2.33
Printing Speed Versus Color ____________________________ 2.34
Quick Color Printing ________________________________ 2.34
High Quality Color Printing __________________________ 2.35
Monochrome Printing _______________________________ 2.35
Setting Other Utilities Using the SF4500 Series
Control Program ______________________________________ 2.35
Starting the SF4500 Series Control Program ____________ 2.36
SF4500 Series Control Program Window _______________ 2.37
Status Tab __________________________________________ 2.37
Options Tab ________________________________________ 2.38
Cartridge Tab ______________________________________ 2.38
Chapter 2 Operation (Continued)

Scanning _____________________________________________ 2.39
Overview _____________________________________________ 2.39
Scanning a Document or Photograph ____________________ 2.40
Automatic Dialing ____________________________________ 2.44
One-Touch Dialing _____________________________________ 2.44
Storing a Number for One-Touch Dialing ______________ 2.44
Dialing a One-Touch Number ________________________ 2.45
Using Address Label ________________________________ 2.45
Speed Dialing _________________________________________ 2.46
Storing a Number for Speed Dialing __________________ 2.46
Dialing a Speed Number _____________________________ 2.46
Group Dialing (for Multi-Address Transmission) __________ 2.47
Storing One-Touch or Speed Dial Numbers for
Group Dialing ______________________________________ 2.47
Using Group Dialing (Multi-address transmission) ______ 2.48
Searching for a Number in Memory ______________________ 2.48
Searching Sequentially through Memory _______________ 2.48
Searching for a Particular First Letter __________________ 2.49
Other Functions ______________________________________ 2.50
Function Buttons ______________________________________ 2.50
Redial _____________________________________________ 2.50
Tone ______________________________________________ 2.51
Flash ______________________________________________ 2.51
Dual ______________________________________________ 2.51
Printing Reports _______________________________________ 2.52
User Options __________________________________________ 2.53
Setting an Option ___________________________________ 2.53
Selectable Options __________________________________ 2.53
iv

Specifications _________________________________________ 4.2
Index ________________________________________________ 4.6
Troubleshooting ______________________________________ 3.2
Clearing Jams _________________________________________ 3.2
Document Jams While Sending a Fax __________________ 3.2
Paper Jams While the Machine is Printing ______________ 3.3
Error Messages ________________________________________ 3.5
Fixing Problems _______________________________________ 3.7
Fax Problems _______________________________________ 3.7
Print Quality Problems ______________________________ 3.9
Printing Problems ___________________________________ 3.11
Paper Feeding Problems _____________________________ 3.12
Scanning Problems __________________________________ 3.14
Maintenance _________________________________________ 3.16
Clearing Memory ______________________________________ 3.16
Cleaning the Document Scanner _________________________ 3.17
Print Cartridge Maintenance ____________________________ 3.19
Print Cartridge Nozzle Test _____________________________ 3.19
Wiping the Print Cartridge Nozzles and Contacts _______ 3.21
Cleaning Cartridge Carrier Contacts and Deflector ______ 3.22
Replacing the Print Cartridge ___________________________ 3.24
Cartridge Alignment ___________________________________ 3.27
Chapter 3 Troubleshooting
Appendix
v

Getting Started
1
1.1

1.2 Set Up Your Machine
Machine
Handset Carrier Sheet
(SF4500C only)
Handset Cradle
Document Exit Tray Print cartridge (black, color)
* Color: SF4500C only
¥Smart Soft CD-ROM
¥WinFax LITE diskettes
01 02 03 04 05
06 07 08 09 10
11 12 13 14 15
16 17 18 19 20
One-Touch Label
AC power cord
Telephone line cord
¥Setup and Operation UserÕs Guide
¥Presto! PageManager/MyScan/Presto!
PhotoAlbum/SmartFAX UserÕs Guide
¥WinFax LITE UserÕs Guide
Unpacking
Set Up Your
Machine
If you are experiencing problems with the software contained on this CD-ROM, or if you donÕt have a
CD-ROM drive and require the software on 3.5Ó diskette, please call service.
The shape of power and telephone line cord plugs may differ, depending on your country.

1.3
Set Up Your Machine
Locations and Functions
Take a moment to familiarize yourself with the main components and
understand their functions.
Front View
Rear View
Document Tray
Document Guide
Paper Extension
Control Panel Paper Bin
Document Exit Tray
Cartridge Storage Unit
Handset Cradle
PC Connector
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AC Power
Socket
EXT Jack
LINE Jack
Print Cartridge
Your machine may look slightly different from the illustration.
Handset
1Getting Started

1.4 Set Up Your Machine
Choosing a Location
To help guarantee trouble-free operation of your machine, place it on a flat,
stable surface near your workstation. Leave enough space to allow for easy
paper loading, paper exit and opening the front cover.
Do not place your machine:
- In direct sunlight.
- Near heat sources or air conditioners.
- In dusty or dirty environments.
Setting Up Your Machine
Handset and Handset Cradle
1. Plug one end of the coiled cord into the jack on the handset.
2. Plug the cradleÕs modular cords into the modular jacks on the left side
of your machine.
Attach the handset cradle to the main body. Insert the two tabs of the
cradle into the slots on the left side of the main body as shown, and
push it up.
Cradle Handset
White cord
Route the excess cord so that it could be inserted into the cradle.

1.5
Set Up Your Machine
Document Tray
3. Pull the document tray upward. Fold out the extender on the document
tray, if necessary.
Document Exit Tray
4. Insert the two tabs on the document exit tray into the slots on the front
of your machine. Fold out the extender, if necessary.
If you want to remove the handset, slide it down, then take it out.
¥ Without handset, the machine does not ring when a call comes in, so you
cannot receive a fax.
Document exit tray Extender
1Getting Started

1.6 Set Up Your Machine
Connection Diagram
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Extension phone
Phone line cord
Parallel printer cable
AC power cord
PC
Telephone Line
5. Plug one end of the telephone line cord into the LINE jack and the
other end into a standard phone wall jack.
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Extension Phone
6. If you want to use a regular phone or answering machine with your
SF4500 Series machine, connect the phone into the EXT jack.
Plug the cord of your extension phone or answering machine into the
socket marked EXT on the left side of the machine.
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1.7
Set Up Your Machine
Printer Cable
7. Connect a bidirectional parallel printer cable to the 36 pin printer jack
on your machine. Fasten the metal clips to the parallel cable.
It is recommended to use the parallel cable that supports IEEE-1284
bidirectional communications.
8. Connect the other end of the parallel cable to your computer.
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Printer cable
PC
AC Power Cord
9. Plug one end of the cord into the back of the machine and the other
end into a standard, grounded 3-pin AC socket (220~240V, 60Hz).
The machine turns on. All lamps on the control panel light up and the
display shows ÔPOWER INITIAL !! PLEASE WAITÕ. If there is no cartrige
installed, or no paper, the display shows ÔNO CARTRIDGEÕ or ÔNO
PAPERÕ.
If you want to turn the machine off, unplug the power cord.
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1Getting Started

1.8 Set Up Your Machine
Installing Print Cartridge
When the machine is powered up without the print cartridge installed, the
display shows ÔNO CARTRIDGE Õ.
1. Press the Cartridge button to move the cartridge carrier to the install
position.
2. Lift the control panel ➀with your hand and open the cartridge
compartment cover ➁.
Control panel
Cartridge
compartment cover
➀
➁
3. Remove the new print cartridge from its packaging. Hold the print
cartridge by the black areas or colored top only. Do not touch the
copper area.
Carefully remove the tape covering the printhead. Be sure to remove all
the tape.
4. Insert the print cartridge into the carrier.
copper area

1.9
Set Up Your Machine
5. Push the cartridge firmly in the direction of the arrow until it clicks
into place.
6. After installing the print cartridge, close the cover and replace the
control panel.
7. The display shows ÔTHE CARTRIDGE IS 1.NEW 2.USEDÕ. Choose
ÔNEWÕ by pressing the 1button, or by using the Ãor ¨button, and
pressing Enter.
The display shows briefly ÔMONO INSTALLEDÕ.
If you install an optional color cartridge to print a file from your PC, it is
recommended to use ÔInstall CartridgeÕ tab in the SF4500 Series Control
Program on your PC instead of the Cartridge button on the control panel.
To start SF4500 Series Control Program, See page 2.36.
1Getting Started

1.10 Set Up Your Machine
Storing a Print Cartridge in the Storage Unit
The print cartridge storage unit provides a convenient place to store an
extra black or color (option) print cartridge, and prevents an opened
cartridge from drying out.
To store a print cartridge in the storage unit :
Insert the print cartridge into the storage unit, and slightly push it down.
When switching between the color and black print cartridges, keep the
unused one in the print cartridge storage unit. The storage unit prevents
the print cartridge from drying out while providing easy access to it.
To remove a print cartridge from the storage unit :
Push the cartridge slightly down and pull it outward.
Storage unit
Cartridge

1.11
Set Up Your Machine
2. Fan and insert the paper, with the print side facing you.
3. Squeeze the left paper guide and move it to the right, to match the
width of the paper.
Loading Paper
The display shows ÔNO PAPERÕ when paper is not loaded. You can load
approximately 130 sheets of paper.
1. Pull the paper extension on the paper bin all the way up.
Paper extension
Paper Guide
1Getting Started

1.12 Set Up Your Machine
Running Self Test
Each time you install a new print cartridge, run the self test to check if the
printer mechanism is functioning properly.
1. Press Menu, then press Self Test on the One-Touch keypad. The
machine prints out a test pattern.
2. Examine the test pattern and look for a break in the diagonal line.
A broken line shows any clogged nozzles. Run the nozzle test.
See page 3.19.
If the diagonal lines are not broken, and the black (or color) bars are clear,
the printer mechanism is functioning properly. See the sample pattern
below.
Sample Test Pattern
Black cartridge
Color cartridge