Savin Aficio 2045e User manual

FAX Option Type 2045e
Operating Instructions
Facsimile Reference
<Advanced Features>
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Transmission Mode
Checking and Canceling Transmission Files
Communication Information
Other Transmission Features
Reception Features
LAN-Fax Features
Simplifying the Operation
Facsimile Features
Key Operator Setting
Solving Operation Problems
Appendix

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows 95.
• The product name of Windows®98 is Microsoft®Windows 98.
• The product name of Windows®Me is Microsoft®Windows Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
•Microsoft
®Windows NT®Workstation 4.0
Instructions for the optional extra G3 interface unit (G3 Interface Unit Type 2045) are included
in the Basic Features and Advanced Features manuals.

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
rManuals provided are specific to machine type.
rAdobe Acrobat Reader is necessary to view the manuals as a PDF file.
rTwo CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
vGeneral Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), Document Server functions, and trouble-
shooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
vNetwork Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
vCopy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
vFacsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s fac-
simile function.
vFacsimile Reference<Advanced Features>(this manual)
Describes advanced functions and settings for key operators.
vPrinter Reference 1
Describes system settings and operations for the machine’s printer function.
vPrinter Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s print-
er function.
vScanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scan-
ner function.

ii
vManuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•AutoDocumentLinkGuide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
vManuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
vOther manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
rThe following software products are referred to using a general names:
• DeskTopBinder V2 Lite and DesktopBinder V2 Professional →Desktop-
Binder V2 Lite/Professional
• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) →Scan-
Router V2 Lite/Professional
• SmartNetMonitor for Admin and SmartNetMonitor for Client →Smart-
NetMonitor for Admin/Client

iii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Transmission Mode
Sending at a Specific Time (Send Later) .............................................................3
User Transmission.................................................................................................5
Priority Transmission............................................................................................7
Confidential Transmission....................................................................................8
Polling Transmission...........................................................................................10
Polling Transmission Clear Report...........................................................................12
Polling Reception.................................................................................................13
Polling Reserve Report............................................................................................15
Polling Result Report ...............................................................................................15
2. Checking and Canceling Transmission Files
Displaying Confirmation of Transmission.........................................................18
Canceling a Transmission ..................................................................................19
Deleting a Destination.........................................................................................20
Adding a Destination...........................................................................................21
Changing the Transmission Time......................................................................22
Printing a File.......................................................................................................23
Resending a File ..................................................................................................24
Printing a List of Files in Memory (Print TX File List).......................................25
3. Communication Information
Printing the Journal.............................................................................................27
Journal .....................................................................................................................29
Checking the Transmission Result (TX File Status).........................................31
Checking the Reception Result (RX File Status) ..............................................32
Displaying the Memory Status............................................................................33
Printing/Deleting Received and Stored Documents (Print Stored RX File)....34
Printing Received and Stored Documents ...............................................................34
Deleting Received and Stored Documents..............................................................35
Printing a Confidential Message ........................................................................36
Confidential File Report............................................................................................37
Printing a File Received with Memory Lock......................................................38
Personal Boxes....................................................................................................40
Personal Boxes........................................................................................................40
Printing Personal Box Messages.............................................................................41

iv
Information Boxes ...............................................................................................42
Information Boxes....................................................................................................42
Storing Messages in Information Boxes...................................................................42
Printing Information Box Messages .........................................................................44
Deleting Information Box Messages ........................................................................45
4. Other Transmission Features
Handy Dialing Functions.....................................................................................47
Chain Dial.................................................................................................................47
(Example) 01133-1-555333...................................................................................47
Redial.......................................................................................................................47
Advanced Features..............................................................................................49
SUB Code................................................................................................................49
SID Code...............................................................................................................50
SEP Code ................................................................................................................50
PWD Code.............................................................................................................51
Transfer Request .....................................................................................................52
With transfer requests set in the system settings..................................................55
On Hook Dial ........................................................................................................56
Manual Dial...........................................................................................................58
Changing the Line Port .......................................................................................59
Sub Transmission Mode .....................................................................................61
Book Fax..................................................................................................................61
Two-Sided Transmission (Double-Sided Transmission)..........................................62
Standard Message Stamp........................................................................................64
Sending an Auto Document.....................................................................................65
Printing documents stored as Auto Documents ....................................................66
Sending a Stored File...............................................................................................67
Sending stored documents....................................................................................67
Printing stored documents.....................................................................................70
Stamp.......................................................................................................................72
Transmission Options ..............................................................................................73
Fax Header Print ...................................................................................................73
Label Insertion.......................................................................................................74
Sender Stamp........................................................................................................74
Reduced Image Transmission...............................................................................74
Auto Reduce..........................................................................................................74
Default ID Transmission........................................................................................75
Selecting transmission options for a single transmission......................................75
More Transmission Functions............................................................................77
If Memory Runs Out While Storing an Original........................................................77
Parallel Memory Transmission.................................................................................77
Checking the Transmission Result...........................................................................78
Automatic Redial......................................................................................................78
Batch Transmission..................................................................................................78
ECM (Error Correction Mode)..................................................................................78
Dual Access.............................................................................................................79
Transmission with Image Rotation...........................................................................79
Simultaneous Broadcast..........................................................................................79
JBIG Transmission...................................................................................................80
Transmitting Journal by E-mail.................................................................................80
Journal by E-mail...................................................................................................81

v
Printed Report......................................................................................................82
Memory Storage Report...........................................................................................82
Transmission Result Report (Memory Transmission)..............................................82
Communication Failure Report ................................................................................83
Transmission Result Report (Immediate Transmission)..........................................83
5. Reception Features
Reception..............................................................................................................85
Immediate Reception...............................................................................................85
Memory Reception...................................................................................................85
Substitute Reception................................................................................................86
Receiving messages unconditionally.....................................................................87
Receiving messages according to parameter-specified settings...........................87
Reception Functions ...........................................................................................89
Transfer Station........................................................................................................89
Transfer Result Report..........................................................................................90
Transfer Result Report (transfer request by e-mail)..............................................91
Forwarding Received Documents............................................................................91
Routing Received Documents with SUB Code........................................................92
Transferring Received Documents...........................................................................93
SMTP Reception Using Internet Fax........................................................................93
Routing E-mail Received via SMTP ......................................................................94
JBIG Reception........................................................................................................95
Auto Fax Reception Power-up.................................................................................95
Printing Options...................................................................................................96
Print Completion Beep.............................................................................................96
Checkered Mark.......................................................................................................96
Center Mark .............................................................................................................96
Reception Time........................................................................................................97
Two-Sided Printing...................................................................................................97
180-Degree Rotation Printing................................................................................98
Multi-copy Reception................................................................................................98
Image Rotation.........................................................................................................99
Combine Two Originals............................................................................................99
Page Separation and Length Reduction ...............................................................100
Reverse Order Printing ..........................................................................................100
Page Reduction......................................................................................................101
TSI Print (Transmitting Subscriber Identification Print)..........................................101
When There Is No Paper of the Correct Size.........................................................102
Setting priority trays.............................................................................................103
Just size printing..................................................................................................103
Having Incoming Messages Printed on Paper from the Bypass Tray....................104
Where Incoming Message are Delivered - Output Tray..................................105
Specifying Tray for Lines........................................................................................105
Tray Shift................................................................................................................105

vi
6. LAN-Fax Features
Sending Fax Documents from Computers......................................................107
Before Use.............................................................................................................108
Installing the Software............................................................................................108
Auto run program.................................................................................................108
Installing individual applications ..........................................................................109
Applications Stored on the CD-ROM .....................................................................110
LAN-Fax Driver....................................................................................................110
Address Book......................................................................................................110
LAN-Fax Cover Sheet Editor...............................................................................110
Setting LAN-Fax Properties ...................................................................................111
Basic Transmission................................................................................................112
Attaching a cover sheet ......................................................................................113
Previewing fax images.........................................................................................114
Specifying options ...............................................................................................114
Printing and Saving................................................................................................115
Editing Address Book.............................................................................................116
Editing Fax Cover Sheets ......................................................................................118
Creating a cover sheet ........................................................................................118
Attaching a created cover sheet..........................................................................118
LAN-Fax Operation Messages...............................................................................119
LAN-Fax Error Report............................................................................................120
LAN-Fax Result by E-mail......................................................................................120
Viewing Fax Information Using a Web Browser .............................................121
Viewing, Printing, and Deleting Received Fax Messages Using a Web Browser ...121
Viewing received fax messages using a Web browser .......................................121
Printing fax information using a Web browser.....................................................122
Deleting fax information using a Web browser....................................................123
Viewing Received Messages on a Computer..................................................124
Delivering Received Messages..............................................................................124
7. Simplifying the Operation
Programs............................................................................................................125
Registering and Changing Keystroke Programs....................................................125
Registering a priority function using a program...................................................126
Changing a program name..................................................................................127
Deleting a Program................................................................................................127
Using a Program....................................................................................................128
Using the Document Server..............................................................................129
Storing a Document ...............................................................................................130
Changing Information of Stored Documents..........................................................132
Deleting a Stored Document..................................................................................134
Managing Documents Saved in the Document Server from a Computer..............135
Using DesktopBinder...........................................................................................135
Using a Web browser..........................................................................................135

vii
8. Facsimile Features
Function List ......................................................................................................137
Accessing User Tools (Facsimile Features)....................................................141
Quitting Default Settings ........................................................................................141
General Settings/Adjustment .................................................................................142
Reception Settings.................................................................................................144
E-mail Settings.......................................................................................................145
9. Key Operator Setting
Key Operator Tools List....................................................................................147
Using Key Operator Settings............................................................................149
Programming, Changing, and Deleting Standard Messages.................................149
Storing, Changing, and Deleting an Auto Document .............................................150
Deleting an Auto Document.................................................................................151
Programming, Changing and Deleting a Scan Size...............................................152
Deleting a scan size ............................................................................................153
Printing the Journal................................................................................................154
Counters.................................................................................................................154
Forwarding.............................................................................................................155
Programming an End Receiver ...........................................................................155
Quitting the forwarding function...........................................................................156
Forwarding Mark..................................................................................................157
Memory Lock..........................................................................................................157
ECM.......................................................................................................................158
User Parameters....................................................................................................159
Changing the User Parameters...........................................................................162
Printing the User Parameter List .........................................................................162
Special Senders to Treat Differently ......................................................................163
Authorized Reception..........................................................................................164
Forwarding...........................................................................................................165
Reception File Print Quantity...............................................................................165
Print 2 Sided........................................................................................................165
Memory Lock.......................................................................................................165
Reception Reverse Printing.................................................................................165
Paper Tray...........................................................................................................166
Programming/ Changing Special Senders ..........................................................166
Programming Initial Set Up of a Special Sender.................................................169
Deleting a Special Sender...................................................................................171
Printing the Special Sender List ..........................................................................171
Box Settings...........................................................................................................172
Programming/changing Personal Boxes.............................................................172
Deleting Personal Boxes.....................................................................................174
Programming/changing Information Boxes .........................................................175
Deleting Information Boxes .................................................................................177
Programming/changing Transfer Boxes..............................................................178
Deleting Transfer Boxes......................................................................................180
Printing the Box List.............................................................................................181
Transfer Report......................................................................................................181
Programming a Confidential ID..............................................................................182

viii
Programming a Polling ID......................................................................................183
Programming a Memory Lock ID ...........................................................................183
Selecting Dial/Push Phone.....................................................................................184
Storing or Printing Received Documents ...............................................................184
Reception Report e-mail......................................................................................185
Setting a User Code for Viewing Received and Stored Documents......................186
10.Solving Operation Problems
Reading Reports................................................................................................187
Error Report ..........................................................................................................187
Power Failure Report.............................................................................................187
When an Error Occurs Using Internet Fax ......................................................189
Error Mail Notification.............................................................................................189
Error Report (Mail) .................................................................................................189
Server-Generated Error E-mail..............................................................................189
11.Appendix
Replacing the Stamp Cartridge ........................................................................191
Connecting the Machine to a Telephone Line and Telephone......................192
Connecting the Telephone Line.............................................................................192
Selecting the Line Type..........................................................................................193
Connecting the Optional Handset or an External Telephone.................................193
Optional Equipment...........................................................................................195
Fax Function Upgrade Unit....................................................................................195
Expansion Memory (32MB: DIMM)........................................................................195
Handset..................................................................................................................195
Extra G3 Interface Unit ..........................................................................................195
Specifications.....................................................................................................196
Compatible Machines.............................................................................................197
Acceptable Types of Originals ...............................................................................198
Acceptable original sizes.....................................................................................198
Paper size and scanned area..............................................................................198
Maximum Values................................................................................................201
INDEX....................................................................................................... 203

1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in “Safety Information”, General Settings Guide.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In-
formation”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.

2

3
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct
the machine to delay transmission of
your fax message until a specified lat-
er time. This allows you to take ad-
vantage of off-peak telephone
charges without having to be by the
machine at the time.
If you have a non-urgent fax, select
Send Later with Economy Transmis-
sion when you scan it. Faxes will be
queued in memory and sent during
Economy Transmission Time.
Important
rAfter the machine has been
switched off for about one hour, all
fax messages stored in memory are
lost. If messages are lost for this
reason, a Power Failure Report is
automatically printed when the
operation switch is turned on. Use
this report to identify lost messag-
es.
Limitation
rThis function is unavailable with
Immediate Transmission. Use
Memory Transmission.
Note
rYou can specify a time within 24
hours.
rIf the current time shown is not
correct, change it. See “Timer Set-
tings”, General Settings Guide.
rIf the document is sent before the
specific time, Transmission Result
Report is printed and the job is
completed.
rFor convenience, you can program
the time when your phone charges
become cheaper as the Economy
Transmission Time. See p.143
“Program Economy Time”.
rYou can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps Band C.
APlace the original, and then select
the scan settings you require.
Reference
p.15 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.33 “Scan Settings”, Facsimile
Reference <Basic Features>
BPress [Transmission Mode].
CPress [Send Later].

Transmission Mode
4
1
DEnter the time using the number
keys, press [AM]or [PM], and then
press [OK].
The specified time is shown above
the highlighted [Send Later].
Note
rPress [Economy Time]to specify
the economy time.
rWhen entering numbers small-
er than 10, add a zero at the be-
ginning.
rIf you make a mistake, press
[Clear]or the {Clear/Stop}key be-
fore pressing [OK], and then try
again.
rTo cancel Send Later, press
[Cancel]. The display returns to
that of step C.
EPress [OK].
The standby display appears.
Note
rTo check the settings, press
[Transmission Mode].
FSpecify a destination, and then
press the {Start}key.
Note
rYou can cancel the transmission
setup for Send Later. See p.19
“Canceling a Transmission”.

User Transmission
5
1
User Transmission
This function allows you to check
each user or department's transmis-
sion history. To use the function, you
need to program a user code (eight
digits max.) for each user or depart-
ment, to be entered before transmis-
sion. See General Settings Guide.
If a user code set with an e-mail ad-
dress is specified, a transmission re-
sult e-mail can be sent.
Note
rYou can program codes of up to 8
digits for a maximum of 100 users
and/or departments. With the op-
tional account enhance module in-
stalled, you can program user
codes for a maximum of 500 users
and/or departments. See General
Settings Guide.
rYou can enter user codes or names
into various lists or reports.
rYou can program transmission op-
erations in Quick Operation key.
Quick Operation key let you skip
steps Band C.
rWhen you send an Internet Fax us-
ing the user code with e-mail ad-
dress programmed and "Register
as Sender" is set to "ON", the fol-
lowing sender name appears on
the e-mail received by the other
end.
• When User Name is pro-
grammed in the user code:
User Name <E-mail address
programmed in the user code>
• When User Name is not pro-
grammed in the user code:
E-mail address programmed in
the user code
APlace the original, and then select
desired scan settings.
Reference
p.15 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.33 “Scan Settings”, Facsimile
Reference <Basic Features>
BPress [Transmission Mode].
CPress [User TX].
DUsing the number keys enter a
user code (up to eight characters),
and then press [#].
The programmed user name will
appear.
Note
rIf you enter a wrong code, press
[Clear]or the {Clear/Stop}key be-
fore pressing [#], and then try
again.

Transmission Mode
6
1
rTo cancel the operation, press
[Cancel]. The display returns to
that of step C.
When your e-mail address is
programmed with the user code
If your e-mail address is pro-
grammed with the user code, you
can select whether the machine
sends transmission result by e-
mail.
APress [Yes]or [No].
Note
rIf you select [Yes], a Trans-
mission Result Report is sent
to the programmed e-mail
address after the transmis-
sion so that you can check the
result of transmission.
EPress [OK]twice.
The standby display appears.
Note
rTo check the settings, press
[Transmission Mode].
FSpecify a destination, and then
press the {Start}key.
Note
rYou can cancel the transmission
setup for User Transmission.
See p.19 “Canceling a Transmis-
sion”.

Priority Transmission
7
1
Priority Transmission
Documents you send with Memory
Transmission are sent in the order
they are scanned. Therefore, if several
messages are queued in memory, the
next document will not be sent imme-
diately. However, by using this func-
tion you can have your message sent
before other queued messages.
Limitation
rThis function is not available with
Immediate Transmission. If this
function is selected, the machine
automatically switches to Memory
Transmission.
Note
rIf there is already a message stored
with this function or a transmis-
sion in progress, your message will
be sent after that message has been
transmitted.
APlace the original, and then select
the scan settings you require.
Reference
p.15 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.33 “Scan Settings”, Facsimile
Reference <Basic Features>
BPress [Transmission Mode].
CPress [Priority TX], and then press
[OK].
The standby display appears.
Note
rTo check the settings, press
[Transmission Mode].
DSpecify the destination, and then
press the {Start}key.
Note
rPress [Change/Stop TX File]to
cancel the transmission. See
p.19 “Canceling a Transmis-
sion”.

Transmission Mode
8
1
Confidential Transmission
If you want to limit who views your
message, use this function. The mes-
sage will be stored in memory at the
other end and not printed until an ID
is entered.
There are two types of Confidential
Transmission:
vDefault ID
It is not necessary to enter an ID
when transmitting.
The other party can print the mes-
sage by entering the Confidential
ID programmed in their machine.
vID Override
Should you want to send a confi-
dential message to a particular per-
son at the other end, you can
specify the Confidential ID that the
receiver has to enter to see that
message. Before you send the mes-
sage, do not forget to tell the re-
ceiver the ID that must be entered
to print the message.
Limitation
rThe destination machine must be
of the same manufacturer and
have the Confidential Reception
function.
rThe destination machine must
have enough memory available.
Note
rWe recommend that you program
the Confidential ID beforehand.
See p.182 “Programming a Confi-
dential ID”.
rAn ID can be any 4-digit number
(except 0000).
rIf the destination machine is not of
the same manufacturer, you can
use Confidential Transmission
with “SUB Code”. See p.49 “SUB
Code”.
rThis function is not available with
Internet Fax transmission.
APlace the original, and then select
the scan settings you require.
Reference
p.15 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.33 “Scan Settings”, Facsimile
Reference <Basic Features>
BPress [Transmission Mode].
CPress [Confidential TX].
Transmitter
Receiver
Entering the Confidential ID

Confidential Transmission
9
1
DDepending on the Confidential
Transmission type, use one of the
following procedures:
Default ID
ACheck that [Default ID]has been
selected, and then press [OK].
"Default ID" is shown above the
highlighted [Confidential TX].
Note
rTo cancel Confidential
Transmission, press [Cancel].
The display returns to that of
step C.
Override ID
ASelect [ID Override].
BEnter the Confidential ID (4-
digit number) using the num-
ber keys, and then press [OK].
"ID Override" and the entered
Confidential ID are shown
above the highlighted [Confiden-
tial TX].
Note
rIf you make a mistake, press
[Clear]or the {Clear/Stop}key
before pressing [OK], and
then try again.
rTo cancel Confidential
Transmission, press [Cancel].
The display returns to that of
step C.
EPress [OK].
The standby display appears.
Note
rTo check the settings, press
[Transmission Mode].
FDial, and then press the {Start}
key.
Note
rYou can cancel the transmission
setup for Confidential Trans-
mission. See p.19 “Canceling a
Transmission”.

Transmission Mode
10
1
Polling Transmission
Use Polling Transmission when you
want to leave an original in the ma-
chine memory for others to pick up.
The message will be sent when the
other party calls you up.
There are three types of Polling
Transmission.
vFree Polling Transmission
It is not necessary to enter the Poll-
ing ID during the procedure.
Anybody can poll the message
from your machine. The machine
sends it regardless of whether Poll-
ing ID's match.
vDefault ID Transmission
It is not necessary to enter the Poll-
ing ID during the procedure.
The message will only be sent if the
Polling ID of the machine trying to
poll your message is the same as
the Polling ID stored in your ma-
chine. Make sure in advance that
both machines' Polling IDs are
identical.
vID Override Transmission
You must enter an Override Poll-
ing ID unique to the transmission.
This ID overrides the ID stored in
the machine. The user must supply
this ID when they poll your ma-
chine. If the IDs match, the mes-
sage is sent. Make sure in advance
the other end knows the ID you are
using.
Limitation
rPolling Transmission is allowed
only if the receiver's machine has
the Polling Reception function.
rUsually, only machines of the
same manufacturer that support
Polling Reception can perform ID
Polling Transmission. However,
when the Information Box File
function is used, and the other par-
ty's fax machine supports Polling
Transmission and the SEP func-
tion, you can still carry out Polling
Transmission with an ID. See p.42
“Information Boxes”.
Note
rFree Polling and Default ID Trans-
mission allow only one file to be
stored in memory.
rID Override Polling Transmission
allows a file to be stored in memo-
ry for each ID; you can store up to
400 files (800 with the optional fax
function upgrade unit) by chang-
ing IDs.
rBefore using Default ID Transmis-
sion, you need to program the Poll-
ing ID. See p.183 “Programming a
Polling ID”.