Savin 3725 User manual

67
7. Key Operator Settings
Function List
Here is a list of the functions that are available for setting. Please refer to the ref-
erence page numbers for more information.
Display
(Specs.)
Description Reference
1. ADF
Counter Reset
Allows you to clear the counter after re-
placing the ADF Maintenance Kit.
p.69 “Resetting the ADF Counter”
2. Authorized
RX
Allows you to limit receiving of fax mes-
sages to specified senders that your reg-
ister on your fax machine. All fax
messages other than specified senders
are not received, thus preventing you
from receiving junk fax messages.
p.70 “Authorized Reception”
3. Memory
Lock
Allows you to have messages from spec-
ified senders stored in memory and not
printed as soon as they are received. To
print the fax messages, you must enter
an ID.
p.72 “Memory Lock”
4. Specified
Tray
Allows you to have messages from spec-
ified senders printed from a different
tray. This item is available only after the
optional Second Paper Cassette has been
installed.
p.74 “Specified Tray”
5. Forwarding Allows you to automatically forward fax
messages to the fax machines of speci-
fied senders.
p.76 “Forwarding”
6. Energy Save
Timer
Allows you to have the fax switch off
and on at specified times to save energy.
p.83 “Energy Save Timer”
7. User Param-
eters
Allows you to customize various default
settings as required.
p.85 “User Parameters”
8. Personal
Code
Allows you to set up personal codes for
using the Restricted Access. Before us-
ing the fax machine, users must enter the
Personal Code. This allows you to limit
transmission to specified senders.
p.91 “Personal Codes”
9. ID Code Allows you to register IDs required for
various types of transmissions.
p.94 “ID Code”
10. Line Type Allows you to match the fax machine to
the type of line you use: a tone line or a
pulse line.
p.96 “Line Type”
StellaF1EN-3_FM.book Page 67 Monday, November 12, 2001 11:40 AM

Key Operator Settings
68
7
Copy this table and use it as a quick reference.
11. Select Line Allows you to select an internal G3 com-
munication line or external telephone
line for your fax machine.
p.96 “Select Line”
12. PSTN Ac-
cess No.
Allows you to specify the code used to
access an outside line when dialing.
p.97 “PSTN Access Number”
13. Mem. File
Trans.
Allows you to send all messages stored
in memory to another fax machine and
print them out there, for example, when
your fax machine runs out of toner.
p.98 “Memory File Transfer”
14. Margin Ad-
just
Allows you to adjust paper settings
when you receive fax messages that are
blank or partially missing.
p.99 “Margin Adjust”
15. RDS
On/Off
Allows you to switch on RDS (Remote
Diagnostic System) so a service repre-
sentative can test your fax machine re-
motely from a service station, diagnose
the problem, and can change your ma-
chine settings to correct the problem.
p.100 “RDS (Remote Diagnostic
System)”
Display
(Specs.)
Description Reference
StellaF1EN-3_FM.book Page 68 Monday, November 12, 2001 11:40 AM

Using Key Operator Settings
69
7
Using Key Operator Settings
This chapter explains about functions
the key operator handles.
Resetting the ADF Counter
You need to replace the ADF Mainte-
nance Kit when you are prompted to
do so by “Change ADF Maintenance
Kit”message is displayed.
If you replace the ADF Maintenance
Kit when this message is displayed,
you do not need to reset the counter.
However, if you replace the ADF
Maintenance Kit when this message
is not displayed, you must follow the
procedure below to reset the counter.
Reference
See p.113 “Replacing the ADF
Maintenance Kit”.
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress 0
00
0or 1
11
1until " 2. Fax Fea-
tures " is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until " 4. Key Op.
Tools " is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HConfirm that "1. ADF Counter Re-
set " is displayed.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JPress 0
00
0or 1
11
1to select "Reset".
K
KK
KPress the {
{{
{OK}
}}
}key.
The counters are cleared.
L
LL
LPress the {
{{
{User Tools}
}}
}key.
The machine returns to standby
display.
StellaF1EN-3_FM.book Page 69 Monday, November 12, 2001 11:40 AM

Key Operator Settings
70
7
Authorized Reception
You can block junk fax messages and
save paper by limiting the fax mes-
sages that your fax machine receives
to a list of specified senders. If you re-
ceive a fax message from someone
who is not a specified sender, the line
is disconnected immediately as soon
as you receive the call.
•To use this function you must
switch Authorized Reception on
after you register the specified
senders.
•You can select to receive fax mes-
sages only from Specified senders,
or you can select to receive all mes-
sages from senders other than
from specified senders. See p.85
“User Parameters”(switch 08, bits
3 and 2).
•In order for this feature to operate
correctly, at least one specified
sender must be registered.
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress 0
00
0or 1
11
1until " 2. Fax Fea-
tures " is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until " 4. Key Op.
Tools " is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress 0
00
0or 1
11
1until "2. Autho-
rized RX" is displayed.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JFollow the procedures below to
switch Authorized Reception
On/Off, register a Specified Send-
er, or print a list of Specified
Senders.
Switching Authorized Reception
On/Off
APress the {
{{
{OK}
}}
}key.
BPress 0
00
0or 1
11
1to select "On" or
"Off".
CPress the {
{{
{OK}
}}
}key.
Note
❒If no specified senders are
registered when you select
“On”, you will be prompted
to register a specified sender.
Press the {
{{
{OK}
}}
}key and fol-
low the procedure (steps C
to F) for "Registering a Spec-
ified Sender for Authorized
Reception" below.
StellaF1EN-3_FM.book Page 70 Monday, November 12, 2001 11:40 AM

Using Key Operator Settings
71
7
Registering a Specified Sender
for Authorized Reception
Follow this procedure to register
specified senders for Authorized
Reception. Registration uses the
other party's Own Name (for dis-
play) or fax number. If the other
party is using a fax machine of the
same manufacturer, then registra-
tion uses the Own Name of the
other party registered on their fax
machine. If the other fax machine
is of a different manufacturer, then
registration uses the other party's
fax number.
Limitation
❒Destinations that you select as
specified senders must have
their names and fax numbers
registered on your fax machine.
Note
❒You can register up to a total of
30 specified senders for Autho-
rized Reception, Memory Lock,
Specified Tray, and Memory
File Transfer.
❒A specified sender name can be
up to 20 characters long.
❒You can confirm the names and
fax numbers of Specified Send-
ers by name in the printed Jour-
nal.
❒You can also confirm Specified
Senders by printing a Specified
Sender list.
❒In order to change a Specified
Sender entry, you must first de-
lete the entry, and then re-enter
it.
APress 0
00
0or 1
11
1until "2. Program
Sender" is displayed.
BPress the {
{{
{OK}
}}
}key.
CEnter the name for the speci-
fied sender.
Enter the other party's name or
fax number.
Reference
For details about how to en-
ter names, see p.67 “Entering
Characters”, <Basic Fea-
tures>.
DPress the {
{{
{OK}
}}
}key.
EIf you want to specify a wild-
card, press the 0
00
0or 1
11
1key to
select "Yes", or select "No".
Reference
See p.68 “Wild Cards”, <Ba-
sic Features>.
FPress the {
{{
{OK}
}}
}key.
The specified sender is regis-
tered.
If you want to register another
specified sender, repeat from
step B.
Deleting a Specified Sender for
Authorized Reception
Follow this procedure to delete a
Specified Sender.
StellaF1EN-3_FM.book Page 71 Monday, November 12, 2001 11:40 AM

Key Operator Settings
72
7
APress 0
00
0or 1
11
1to select "3. De-
lete Sender".
BPress the {
{{
{OK}
}}
}key.
CPress the 0
00
0or 1
11
1key to select
the name of the Specified
Sender that you want to delete.
DPress the {
{{
{OK}
}}
}key.
The Specified Sender is deleted.
If you want to delete more Spec-
ified Senders, repeat the above
steps from step B.
Printing a List of Specified
Senders for Authorized Reception
Follow this procedure to print a list
so you can confirm the currently
registered specified senders.
APress 0
00
0or 1
11
1to display " 4.
Print Sender List ".
BPress the {
{{
{OK}
}}
}key.
CPress the {
{{
{Start}
}}
}key. The list
prints.
Note
❒All the Specified Senders reg-
istered for Authorized Re-
ception, Memory Lock,
Specified Tray, and Memory
File Transfer are printed in
the same list.
K
KK
KPress the {
{{
{User Tools}
}}
}key.
The fax machine returns to stand-
by display.
Memory Lock
This is a security function to prevent
unauthorized individuals from read-
ing printed fax messages. When
Memory Lock is switched on, all re-
ceived messages are stored in memo-
ry and are not automatically printed.
To print the messages, you have to
enter the Memory Lock ID.
Limitation
❒Memory Lock cannot be selected
until you have registered the
Memory Lock ID.
❒To use this function you must
switch Memory Lock on after you
register the Memory Lock ID.
Note
❒Before you can use this function,
you must register the Memory
Lock ID. See p.94 “ID Code”
❒You can select to lock only messag-
es from specified senders, or you
can select to lock messages from
senders other than from specified
senders. See p.85 “User Parame-
ters”(switch 09, bits 1 and 0).
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress 0
00
0or 1
11
1until " 2. Fax Fea-
tures " is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
StellaF1EN-3_FM.book Page 72 Monday, November 12, 2001 11:40 AM

Using Key Operator Settings
73
7
D
DD
DPress 0
00
0or 1
11
1until " 4. Key Op.
Tools " is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress 0
00
0or 1
11
1until " 3. Memory
Lock " is displayed.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JFollow the procedures below to
switch Memory Lock On/Off, reg-
ister a Specified Sender, delete a
Specified Sender, or print a list of
Specified Senders.
Switching Memory Lock On/Off
APress the {
{{
{OK}
}}
}key.
BPress 0
00
0or 1
11
1to "On" to switch
this function on, or select "Off"
to switch this function off.
CPress the {
{{
{OK}
}}
}key.
Registering a Specified Sender
for Memory Lock
You can register Specified Senders
for this function.
APress 0
00
0or 1
11
1to display " 2.
Program Sender ".
BPress the {
{{
{OK}
}}
}key.
CEnter “Own Name”or “Own
Fax Number”for the Specified
Sender.
Enter the other party's “Own
Name”or “Own Fax Number”
DPress the {
{{
{OK}
}}
}key.
EIf you want to specify a wild
card, press 0
00
0or 1
11
1key to select
"Yes".
FPress the {
{{
{OK}
}}
}key.
The Specified Sender is regis-
tered.
If you want to register another
Specified Sender, repeat from
step B.
Deleting a Specified Sender for
Memory Lock
You can delete Specified Senders
for this function.
StellaF1EN-3_FM.book Page 73 Monday, November 12, 2001 11:40 AM

Key Operator Settings
74
7
APress 0
00
0or 1
11
1to select " 3. De-
lete Sender ".
BPress the {
{{
{OK}
}}
}key.
CPress 0
00
0or 1
11
1to select the
name of the Specified Sender
that you want to delete.
DPress the {
{{
{OK}
}}
}key.
The Specified Sender is deleted.
If you want to delete more Spec-
ified Senders, repeat from step
B.
Printing a List of Specified
Senders for Memory Lock
You can print a list of Specified
Senders for Memory Lock.
APress 0
00
0or 1
11
1to display " 4.
Print Sender List ".
BPress the {
{{
{OK}
}}
}key.
CPress the {
{{
{Start}
}}
}key. The list
prints.
K
KK
KPress the {
{{
{User Tools}
}}
}key to re-
turn to the standby display.
Specified Tray
Use this function to have messages
from specified senders printed on dif-
ferent paper. For example, imagine
green paper placed in the main paper
tray, and white paper placed in the
optional paper tray unit. By choosing
to have fax messages from specified
senders printed on green paper and
all others printed on white paper, you
can distinguish between them at a
glance.
Limitation
❒This item is available only after the
optional paper tray unit has been
installed.
Note
❒To use this function you must
switch Specified Tray on after you
register the specified senders.
❒You can select to print fax messag-
es from specified senders on the
paper loaded in the main paper
tray or you can select to print fax
message from non-specified send-
ers on the paper loaded in the main
paper tray. See p.85 “User Param-
eters”(switch 08, bits 5 and 4).
❒Make sure that you place the same
size paper in the main paper tray
and the optional Second Tray. If
you do not place the same size pa-
per for both paper supplies, the re-
ceived messages will be stored in
memory.
A
AA
APress the {
{{
{User Tools}
}}
}key.
StellaF1EN-3_FM.book Page 74 Monday, November 12, 2001 11:40 AM

Using Key Operator Settings
75
7
B
BB
BPress 0
00
0or 1
11
1until " 2. Fax Fea-
tures " is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until " 4. Key Op.
Tools " is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress 0
00
0or 1
11
1until " 4. Specified
Tray " is displayed.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JFollow the procedures below to
switch Specified Cassette On/Off,
register a Specified Sender, delete
a Specified Sender, or print a list
of Specified Senders.
Switching Specified Tray On/Off
APress the {
{{
{OK}
}}
}key.
BPress 0
00
0or 1
11
1to select "On" to
switch this feature on, or select
"Off" to switch this feature off.
CPress the {
{{
{OK}
}}
}key.
Registering a Specified Sender
for Specified Tray
You can register Specified Senders
for this function.
APress 0
00
0or 1
11
1until "2. Program
Sender" is displayed.
BPress the {
{{
{OK}
}}
}key.
CEnter the name for the speci-
fied sender.
Enter the other party's name or
fax number.
Reference
For details about how to en-
ter names, see p.67 “Entering
Characters”, <Basic Fea-
tures>.
DPress the {
{{
{OK}
}}
}key.
EIf you want to specify a wild-
card, press the 0
00
0or 1
11
1key to
select "Yes", or select "No".
Reference
See p.68 “Wild Cards”, <Ba-
sic Features>.
StellaF1EN-3_FM.book Page 75 Monday, November 12, 2001 11:40 AM

Key Operator Settings
76
7
FPress the {
{{
{OK}
}}
}key.
The specified sender is regis-
tered.
If you want to register another
specified sender, repeat from
step B.
Deleting a Specified Sender for
Specified Tray
You can delete Specified Senders
for this function.
APress 0
00
0or 1
11
1to select "3. De-
lete Sender".
BPress the {
{{
{OK}
}}
}key.
CPress the 0
00
0or 1
11
1key to select
the name of the Specified
Sender that you want to delete.
DPress the {
{{
{OK}
}}
}key.
The Specified Sender is deleted.
If you want to delete more Spec-
ified Senders, repeat the above
steps from step B.
Printing a List of Specified
Senders for Specified Tray
You can print a list of Specified
Senders for Specified Tray.
APress 0
00
0or 1
11
1to display "4.
Print Sender List".
BPress the {
{{
{OK}
}}
}key.
CPress the {
{{
{Start}
}}
}key. The list
prints.
Note
❒All the Specified Senders reg-
istered for Authorized Re-
ception, Memory Lock,
Specified Tray, and Memory
File Transfer are printed in
the same list.
K
KK
KPress the {
{{
{User Tools}
}}
}key.
The fax machine returns to stand-
by.
Forwarding
Use this function to print fax specified
from Specified Senders on your own
machine and then forward the mes-
sages to other fax machines. This is
useful, for example, if you are visiting
another office and would like copies
of your messages from the head office
forwarded to you so you can read
them.
In this section, the machines that mes-
sages are forwarded to are referred to
as Forwarding Stations. The locations
from which you would like messages
forwarded from are referred to as
Specified Senders.
You can register:
•30 Forwarding Stations
•30 Specified Senders (maximum 10
per Forwarding Station, up to 20
characters each)
•Wild Cards
Important
❒We recommend that you print the
Forwarding/Sender list and keep
it when you register or change a re-
ceiver or sender.
StellaF1EN-3_FM.book Page 76 Monday, November 12, 2001 11:40 AM