ScanSoft OMNIPAGE 15 User manual

LEGAL NOTICES
Copyright © 2005 ScanSoft, Inc. All rights reserved. No part of this publication may be
transmitted, transcribed, reproduced, stored in any retrieval system or translated into any
language or computer language in any form or by any means, mechanical, electronic,
magnetic, optical, chemical, manual, or otherwise, without prior written consent from
ScanSoft, Inc., 1 Wayside Road, Burlington, Massachusetts 01803-4609. Printed in the
United States of America and in Ireland.
The software described in this book is furnished under license and may be used or copied
only in accordance with the terms of such license.
IMPORTANT NOTICE
ScanSoft, Inc. provides this publication "As Is" without warranty of any kind, either express
or implied, including but not limited to the implied warranties of merchantability or fitness
for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or
implied warranties in certain transactions; therefore, this statement may not apply to you.
ScanSoft reserves the right to revise this publication and to make changes from time to time
in the content hereof without obligation of ScanSoft to notify any person of such revision or
changes.
TRADEMARKS AND CREDITS
ScanSoft, OmniPage, PaperPort,True Page, Direct OCR, Logical Form Recognition, RealSpeak
and ASR-1600 are registered trademarks or trademarks of ScanSoft, Inc., in the United
States of America and/or other countries. All other company names or product names
referenced herein may be the trademarks of their respective holders.
THIRD PARTY LICENSES/NOTICES
Please see acknowledgements/notices at the end of this guide.
ScanSoft, Inc.
1 Wayside Road
Burlington, MA 01803-4609
U.S.A.
ScanSoft Belgium BVBA
Guldensporenpark 32
BE-9820 Merelbeke
Belgium

OmniPage 15 User’s Guide 3
CONTENTS
WELCOME 5
New features in OmniPage 15 7
INSTALLATION AND SETUP 9
System requirements 9
Installing OmniPage 10
Setting up your scanner with OmniPage 11
How to start the program 13
Registering your software 14
Activating OmniPage 15
Uninstalling the software 15
How to use OmniPage with PaperPort 16
USING OMNIPAGE 17
OmniPage Documents 17
The OmniPage Desktop 18
Basic Processing Steps 19
PROCESSING DOCUMENTS 21
Quick Start Guide 21
Processing methods 23
Manual processing 25
Processing with workflows 25
Processing from other applications 26
Processing with the Batch Manager 28
Defining the source of page images 29
Document to document conversion 31
Describing the layout of the document 32
Preprocessing Images 33
Image Enhancement Tools 35
Using Image Enhancement History 37
Saving and applying templates 37
Image Enhancement in Workflows 38

4Contents
Zones and backgrounds 38
Table grids in the image 42
Using zone templates 42
PROOFING AND EDITING 45
The editor display and views 45
Proofreading OCR results 46
Verifying text 47
The Character Map 48
User dictionaries 49
Languages 50
Training 50
Text and image editing 52
On-the-fly editing 54
Reading text aloud 55
Working with Forms 56
SAVING AND EXPORTING 59
Saving and Exporting 59
Saving original images 60
Saving recognition results 61
Sending pages by mail 65
Other export targets 65
WORKFLOWS 67
Workflow Assistant 69
Batch Manager 73
Creating new jobs 74
Watched folders 78
Watched mailboxes 79
Barcode processing 80
Voice recognition 81
TECHNICAL INFORMATION 83
Troubleshooting 83
INDEX 89

Welcome 5
Welcome
Welcome to this OmniPage®15 text recognition program, and thank you
for choosing our software! The following documentation has been
provided to help you get started and give you an overview of the program.
This User’s Guide
This guide introduces you to using OmniPage 15. It includes installation
and setup instructions, a description of the program’s commands and
working areas, task-oriented instructions, ways to customize and control
processing, and technical information.
This guide is written with the assumption that you know how to work in
the Microsoft Windows environment. Please refer to your Windows
documentation if you have questions about how to use dialog boxes,
menu commands, scroll bars, drag and drop functionality, shortcut
menus, and so on.
We also assume you are familiar with your scanner and its supporting
software, and that the scanner is installed and working correctly before it
is setup with OmniPage 15. Please refer to the scanner’s own
documentation as necessary.
Online Help
OmniPage online Help contains information on features, settings, and
procedures. It also has a comprehensive glossary, with its own alphabetical
index and a table of contents. The online Help is provided as HTML
help, and has been designed for quick and easy information retrieval.
Online Help is available after you install OmniPage.
Press F1 as you are working with the program to see an online
help topic relating to the current screen area, dialog box or warning
message.

6Welcome
Comprehensive context-sensitive help aims to provide just enough
assistance to let you keep working without delay. You can access the
context-sensitive help in the following ways:
Click the Help tool in the Standard toolbar to get the
help cursor. Click with this on any item on the
desktop outside a dialog box or warning message.
Press Shift + F1 to get the same help cursor. Use Shift + F1 to get context-
sensitive help for shortcut menu items.
Click the question mark button in the upper right corner of a dialog box
and then click an item in the dialog box to see the popup window.
Some dialog boxes or warning messages have their own Help button, or a
help text. Click the button or the text to get information on the dialog or
message box.
Click anywhere to remove a context-sensitive popup Help window.
Readme File
The Readme file contains last-minute information about the software.
Please read it before using OmniPage. To open this HTML file, choose
Readme in the OmniPage Installer or afterwards in the Help menu.
Scanning and other information
The ScanSoft®web site at www.scansoft.com provides timely
information on the program. The Scanner Guide
(http://www.scansoft.com/scannerguide/) contains up-dated information
about supported scanners and related issues; ScanSoft tests the 25 most
widely used scanner models. Access ScanSoft’s web site from the
OmniPage 15 Installer or afterwards from the Help menu.
Tech Notes
The web site at www.scansoft.com contains Tech Notes on commonly
reported issues using OmniPage 15. Web pages may also offer assistance
on the installation process and troubleshooting.

New features in OmniPage 15 7
New features in OmniPage 15
Here are some main areas of innovation compared to OmniPage Pro 14.
If you are upgrading, you may not need to consult this guide very much.
◆Extended PDF support up to version 1.5.
◆Batch Manager redesign giving precise schematic information
for each job occurrence. See page 28.
◆Workflow viewer enhancements make it easier to handle
regular tasks. See page 77.
◆Image Enhancement tools to optimize page images for OCR
or other re-use. See page 35.
◆Suspect word and character display clearer and more precise.
See page 45.
◆Ribbon Character map for easy insertion of non-keyboard
characters. See page 48.
◆Folder and sub-folder input for specified file types when
loading files.
◆OCR speed and accuracy improvements, better zoning and
format retention.
More new features appear in the list below.
Features unique to OmniPage Professional 15
OmniPage 15 has a Professional version for office environments. The list
below shows features offered only in OmniPage Professional 15. New
features are denoted with a starburst.
Form recognition and handling. See page 56.
Better Workflow/Job distinction, with more choice for job
type and easier input of timing information. See page 67.
Document to Document conversion to and from a wide range
of formats. See page 31.

8Welcome
Mailbox watching in Workflows and Batch Manager. See
page 79.
Convert to PDF step in Batch Manager, using PDF Create! for
direct conversion inside jobs.
ISIS high-volume scanner driver support.
◆Folder watching (smart folders) to auto-process incoming files.
Support for sub-folders is new. See page 78.
◆Barcode cover pages (scanned or from file) for workflow
launching.
◆Voice commands for quick workflow launching and proofing
suggestions.
◆Integrated programs PDF Converter 3 and Create! 3 to
unlock and create PDF files. Supports tagged, signed, encrypted
PDF files, and much more. See their own documentation.
◆SharePoint, FTP site and ODMA support. See page 29. New
and streamlined support for SharePoint 2003.
A more complete list of features and differences appears in online Help.
This icon is used throughout the guide to denote features that
are available only in OmniPage Professional 15.
OmniPage 15 is supplied in Enterprise versions for network use. It is also
supplied in Special Editions for selected scanner manufacturers and other
resellers. The feature set in these editions may vary, in line with each
vendor's requirements.

Installation and setup 9
Installation and setup
This chapter provides information on installing and starting OmniPage.
System requirements
The minimum requirements to install and run OmniPage 15 are:
◆A computer with an Intel®Pentium®III processor or
equivalent
◆Microsoft®Windows®98 (from second edition), Windows
Me, Windows 2000 (from Service Pack 4), Windows XP or
Windows Server 2003
◆Microsoft Internet Explorer 5.5
◆128MB of memory (RAM), 256MB recommended
◆200MB of free hard disk space for application and sample files
plus 60-65MB working space during installation. Additionally:
◆20-67MB per RealSpeakTM module (343MB for 9
languages)
◆2MB per ASR speech recognition language (15MB for
7 languages) *
◆83MB for ScanSoft PDF Converter *
◆16MB for ScanSoft PDF Create! *
◆5MB for Microsoft Installer (MSI) if not present (it is included
in most Windows operating systems)
◆Up to 5MB for system updates
◆800x600 pixel color monitor with 16-bit color or greater video
card
◆A CD-ROM drive for installation
◆A Windows compatible pointing device

10 Chapter 1
◆A compatible scanner with its own scanner driver software, if
you plan to scan documents. See the Scanner Guide at
ScanSoft’s web site (www.scansoft.com) for a list of supported
scanners
◆Web access is needed for product registration, Scanner Wizard
database updating and obtaining live updates for the program.
* Supplied with OmniPage Professional 15 only.
Installing OmniPage
OmniPage 15’s installation program takes you through installation with
instructions on every screen.
Before installing OmniPage:
◆Close all other applications, especially anti-virus programs.
◆Log into your computer with administrator privileges if you are
installing on Windows 2000, XP or Server 2003.
◆If you own a previous version of OmniPage, or if you are
upgrading from demonstration software or an OmniPage
Special Edition, the installer asks your consent to uninstall that
product.
To i n s t a l l O m n i Pa g e :
1. Insert the OmniPage CD-ROM in the CD-ROM drive. The
installation program should start automatically. If it does not start,
locate your CD-ROM drive in Windows Explorer and double-click
the Autorun.exe program at the top-level of the CD-ROM.
2. Choose a language to use during installation. Accept the End-User
License Agreement and enter the serial number shown on the CD
envelope.