ScanSoft PaperPort 10SE User manual

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PaperPort 10 SE Getting Started Guide
March, 2005

PaperPort SE Getting Started Guide iii
CONTENTS
Welcome to PaperPort 5
Installing PaperPort 5
Registration 5
Learning PaperPort 6
Technical Support 6
What’s new in PaperPort 10 SE? 8
Getting to Know PaperPort 10
The PaperPort desktop 10
PaperPort items 11
The Folders pane 11
PaperPort item thumbnails 12
PaperPort page thumbnails 13
The Page View window 14
Acquiring Items 15
Scan to the PaperPort desktop 15
Set up your scanner with PaperPort 16
Print to PaperPort 16
Add PaperPort folders 17
Import pictures from your camera 17
Touching Up Images 18
Scanner Enhancement Technology tools 18
Annotating Pages 19
Annotation tools 20

iv Contents
Filing Items 21
Add search criteria to items 22
Finding Items 22
Find items by their properties 23
Use the All-in-One Search pane 23
Sharing Files 24
Sending Items to Other Programs 25
Customize the Send To bar 25
Adjust Send To options 26
Converting Items 27
Convert items to image formats 27
Convert images to text 27
Creating PDF Documents 28
Uninstalling PaperPort 28

PaperPort SE Getting Started Guide 5
Welcome to PaperPort
Welcome to the ScanSoft®PaperPort Getting Started Guide.
PaperPort®provides the easiest way to turn paper into organized digital
documents that everybody in an office can quickly find and use. PaperPort works
with scanners, multifunction printers, and networked digital copiers to turn
paper documents into digital documents. It then helps you to manage them
along with all other electronic documents in one convenient and easy-to-use
filing system.
PaperPort’s large, clear item thumbnails allow you to visually organize, retrieve
and use your scanned documents, including Word files, spreadsheets, PDF files
and even digital photos. PaperPort’s Scanner Enhancement Technology tools
ensure that scanned documents will look great while the annotation tools let you
add notes and highlights to any scanned image.
Installing PaperPort
You can install PaperPort from a CD or from the Web.
The PaperPort installation program provides easy step-by-step instructions.
Follow the instructions on each screen to install the software.
Installation and un-installation require Administrator rights.
Registration
Registration enables you to take full advantage of ScanSoft product support and
to receive notifications of product updates.
If you want to update your registration information, you can always go to the
ScanSoft, Inc. web site at http://www.scansoft.com.

6Welcome to PaperPort
Learning PaperPort
This guide introduces you to PaperPort and shows you how PaperPort can help
you manage your information. Additional sources of information to help you
learn how to use PaperPort include online Help, Release Notes, and the ScanSoft
web site.
Using this Guide
This guide is written with the assumption that you know how to work in the
Microsoft Windows environment. Please refer to your Windows documentation
if you have questions about how to use dialog boxes, menu commands, scroll
bars, drag and drop functionality, shortcut menus, and so on.
Using online Help
The PaperPort online Help includes comprehensive information on features,
settings, and procedures. Help is available from the PaperPort Help menu.
Additional technical support, including technical notes, frequently asked
questions, software updates, and more is available from the PaperPort Help
menu.
Using release notes
PaperPort Release Notes provide important information about this release of
PaperPort. This document is included on the installation CD, from the
PaperPort Help menu, and as a sample document on the PaperPort desktop.
Technical Support
Visit http://www.scansoft.com for information about your support policy, local
support contacts, and product updates. Before contacting ScanSoft, be sure to
read the user documentation and review the Release Notes.

PaperPort SE Getting Started Guide 7
Minimum System Requirements
A computer with an Intel®Pentium®or higher processor
Microsoft Windows®98 (from second edition), Windows Me, Windows 2000
SP4 or above, Windows XP SP2 or above
Microsoft Internet Explorer 5.5 or above
128MB of memory (RAM), 256MB recommended
150MB of free hard disk space for application files plus 5MB working space
during installation
5MB for Microsoft Installer (MSI) if not present. (This is present as part of the
operating system in Windows Me, Windows 2000 and Windows XP)
SVGA monitor with 256 colors, but preferably 16-bit color (called High Color
in Windows 2000 and Medium Color in XP) and 800 x 600 pixel resolution
Windows-compatible pointing device
CD-ROM drive for installation
Web connection (with IE 5.5 or above) for activation and web update
Performance and speed will be enhanced if your computer’s processor, memory, and
available disk space exceed minimum requirements. This is especially true when
handling very large color image and PDF files.

8Welcome to PaperPort
What’s new in PaperPort 10 SE?
PaperPort 10 SE includes a number of valuable new features to help you manage
your documents.
Page thumbnails
See page thumbnails for your multi-page items, both in Desktop view and in the
PageViewer. Get a better overview of your documents – find, handle and reorder
pages quickly.
Scanner Enhancement Technology tools
Improve your image items with the SETTM tools – now accessible directly from
your PaperPort desktop by right-clicking on any image file. Annotation tools let
you mark up your image items.
New Scanner Wizard
Set up scanners with PaperPort more easily, then enjoy improved scanner
controls with greater scope for acquiring multi-page documents without
interaction.
Better searching
The new All-in-One SearchTM facility delivers more power and precision on
keywords and other file information.
PDF creation
Generate image-only PDF files. Use the Duplicate as PDF command for image
items, including MAX files. Print text items to PDF from inside PaperPort or any
print-enabled application on your system.
Extended shortcut menus
Find far more functionality when right-clicking an item – be it a file or a folder.

PaperPort SE Getting Started Guide 9
Greater flexibility with stacking and unstacking
PaperPort now provides greater choice for stacking together desktop items of
different file formats and offers more options in unstacking.
Folder improvements
Use the Folder Manager to organize your PaperPort folder structure, find more
functionality in the folder shortcut menus and utilize the Back button to
navigate through your folder tree quickly and easily.
Closer integration with other ScanSoft products
•If you have ScanSoft OmniPage®Pro on your system, PaperPort cooperates
with it more closely than ever, providing cutting-edge OCR page recognition
services and high-level PDF creation.
•If you have ScanSoft PDF Converter for Microsoft®Word on your system,
it will appear on the Send To bar, allowing you to unlock PDF files and
transform them into editable Word documents.

PaperPort SE Getting Started Guide 10
Getting to Know PaperPort
This section introduces you to the different parts of PaperPort. Refer to the
PaperPort Help for detailed information about all these topics.
The PaperPort desktop
The PaperPort desktop appears with the Folders pane when you first start the
program. It displays your documents, as well as the tools you can use to manage
them. PaperPort offers all the tools necessary to organize, find, and use
documents and images.
Function pane can present:
•Folders (View menu)
•Page Thumbnails (View menu)
•Item Properties (View menu)
•Scan or Get Photo (File menu)
•All-in-One Search (Tools menu)
Image item thumbnail Text item thumbnail
Access to
other pages
Folders
Command bar
Desktop
Send To bar