ScanSoft OMNIPAGE PRO 11 User manual

LEGAL NOTICES
Copyright © 2001 by ScanSoft, Inc. All rights reserved. No part of this publication may be
transmitted, transcribed, reproduced, stored in any retrieval system or translated into any
language or computer language in any form or by any means, mechanical, electronic,
magnetic, optical, chemical, manual, or otherwise, without prior written consent from the
Legal Department at ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960.
Printed in the United States of America and in the United Kingdom.
The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.
IMPORTANT NOTICE
ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.
TRADEMARKS AND CREDITS
ScanSoft, OmniPage, OmniPage Pro, PaperPort, Pagis, True Page, DirectOCR, AutoOCR, OCR
Proofreader are registered trademarks or trademarks of ScanSoft, Inc., in the United States
and/or other countries.
All other trademarks and tradenames are hereby recognized and may be registered to their
respective holders.
ScanSoft, Inc.
ScanSoft, Inc.ScanSoft, Inc.
ScanSoft, Inc.
9 Centennial Drive
Peabody, MA USA 01960
Part Number 50-28001-00A

MANUAL OMNIPAGE PRO iii
CONTENTS
WELCOME VII
Using this manual viii
Getting online help ix
Online HTML Help ix
Context-Sensitive Help ix
Tech Notes x
Glossary x
1I
NSTALLATION AND SETUP 11
System requirements 12
Installing OmniPage Pro 13
Setting up your scanner with OmniPage Pro 14
How to start the program 16
Registering your software 17
New features in OmniPage Pro 11 18
2I
NTRODUCTION 19
What is optical character recognition 20
OmniPage Pro’s OCR capabilities 20
Documents in OmniPage Pro 21
Basic processing steps 21
The OmniPage Pro desktop 22
The Standard toolbar 23
The Menu bar 23
The Image toolbar 24

iv CONTENTS
The Formatting toolbar 24
The OmniPage Toolbox 25
Managing documents 26
Thumbnail view 26
Detail view 27
Customizing columns in Detail view 28
Deleting pages from a document 28
Printing a document 28
Closing a document 29
OmniPage Documents 29
Why save to OPD 30
How to save to ODP 30
Settings 31
3T
UTORIAL: PROCESSING DOCUMENTS 33
Quick Start Guide 34
Loading and recognizing sample image files 34
Scanning and recognizing a single page 34
Processing documents using the OCR Wizard 37
Processing documents automatically 40
Command buttons 41
Processing documents manually 42
Processing a document automatically and
finishing it manually 44
Processing from other applications 45
How to set up Direct OCR 45
How to use Direct OCR 45
How to use OmniPage Pro 11 with your
PaperPort software 46
Processing documents with Schedule OCR 47
Defining the source of page images 48

MANUAL OMNIPAGE PRO v
Input from image files 48
Input from scanner 49
Scanning with an ADF 50
Scanning long documents without an ADF 51
Describing the layout of the document 51
Manual zoning 53
Working with zones 53
Zone properties 54
Table grids in the image 56
Using zone templates 57
4 P
ROOFING AND EDITING 59
Proofreading ocr results 60
Checking recognized text against original 61
User dictionaries 62
IntelliTrain 63
The editor display and views 66
Text and image editing 67
Reading text aloud 68
Page outline 70
5 S
AVING AND EXPORTING 71
Preparing recognition results for export 72
Saving to file 73
Saving original images 73
Saving recognition results 74
Saving a document as you work 75
Copying a document to the Clipboard 76
Sending a document as a mail attachment 77

vi CONTENTS
6 T
ECHNICAL INFORMATION 79
Troubleshooting 80
Solutions to try first 80
Testing OmniPage Pro 81
Low memory problems 82
Low disk space problems 82
Supported file types 83
File types for opening and saving images 83
File types for saving recognition results 84
Saving to PDF 85
OCR problems 86
Text does not get recognized properly 86
Problems with fax recognition 87
System or performance problems during OCR 87
Uninstalling the software 88

MANUAL OMNIPAGE PRO vii
Welcome
Welcome to OmniPage Pro 11, and thank you for using our software!
The following documentation has been provided to help you get
started and give you an overview of the program.
This User’s Manual
This manual introduces you to using OmniPage Pro 11. It includes
installation and setup instructions, a description of the program’s
commands and working areas, task-oriented instructions, ways to
customize and control processing, and technical information.
Online Help
OmniPage Pro’s online Help contains information on features,
settings, and procedures. The online Help is provided as HTML help,
and has been designed for quick and easy information retrieval.
Comprehensive context-sensitive help aims to provide just enough
assistance to let you keep working without delay. Please see the section
Getting online Help.
Readme File
The Readme file contains last-minute information about the software.
Please read it before using OmniPage Pro. To open this HTML file,
choose Readme in the OmniPage Pro Installer or afterwards in the
Help menu.
Scanning and other information
ScanSoft’s web site at www.scansoft.com provides timely information
on the program. The Scanner Guide contains up-dated information
about supported scanners and related issues. Access ScanSoft’s web site
from the OmniPage Pro Installer or afterwards from the Help menu.

viii WELCOME
USING THIS MANUAL
This manual is written with the assumption that you know how to
work in the Microsoft Windows environment. Please refer to your
Windows documentation if you have questions about how to use
dialog boxes, menu commands, scroll bars, drag and drop
functionality, shortcut menus, and so on.
We also assume you are familiar with your scanner and its supporting
software, and that the scanner is installed and working correctly before
it is setup with OmniPage Pro 11. Please refer to the scanner’s own
documentation as necessary.
The following conventions are used in this manual:
Bold Introduces new terms and presents sub-headings.
Italic Names sections in this manual (unless otherwise stated,
the section is located in the same chapter as the
reference).
Names the main buttons used in automatic processing:
Start, Stop, Finish, Additional.
Non-serif Presents file names: sample.tif
Note
Presents an item of additional information.
Tip
Presents ideas for using program features to accomplish
specific tasks.

MANUAL OMNIPAGE PRO ix
GETTING ONLINE HELP
In addition to using this manual, you can use OmniPage Pro’s online
Help to learn about features, settings, and procedures. Online Help is
available after you install OmniPage Pro.
Online HTML Help
Open OmniPage Pro’s online Help at its top level by choosing
OmniPage Pro Help Topics at the top of the Help menu. This allows
you to see topics arranged in a Table of Contents, search an
alphabetical list of keywords or make full-text searches through the
topics. Other items in the Help menu provide access to useful topics
or web pages.
Press F1 as you are working with the program to see an online help
topic relating to the current screen area, dialog box or warning
message.
Context-Sensitive Help
You can get concise on-the-spot information in a popup window
about a particular OmniPage Pro menu item, toolbar button, screen
area or dialog box, in the following ways:
Click the Help button in the Standard toolbar to get the help icon.
Click this on any item on the desktop outside a dialog box or warning
message.
Press Shift + F1 to get the same help icon.
Click the question mark button in the upper right corner of a dialog
box and then click an item in the dialog box to see the popup window.
Some dialog boxes or warning messages have their own Help button,
or a help text. Click the button or the text to get information on the
dialog or message box.
Click anywhere to remove a context-sensitive popup Help window.

xWELCOME
Tech Notes
ScanSoft’s web site at www.scansoft.com contains Tech Notes on
commonly reported issues using OmniPage Pro 11. Web pages may
also offer assistance on the installation process and troubleshooting.
Glossary
This manual does not include a glossary. The online Help has a
comprehensive glossary, with its own alphabetical index and a table of
contents. Please consult it if you want to find the meaning of a term
used in this Manual or in the program.