ScanSoft PAPERPORT 10 User manual

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ScanSoft, Inc.
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PaperPort 10 Getting Started Guide
Part Number 50-F31A-10030
August, 2004

PaperPort Getting Started Guide iii
CONTENTS
Welcome to PaperPort 5
Installing and Activating PaperPort 5
Registration 6
Learning PaperPort 6
Technical Support 7
What’s new in PaperPort 10? 8
Getting to Know PaperPort 11
The PaperPort desktop 11
PaperPort items 12
The Folders pane 12
PaperPort item thumbnails 13
PaperPort page thumbnails 15
Two-part desktop 15
The Page View window 16
Acquiring Items 17
Scan to the PaperPort desktop 17
Set up your scanner with PaperPort 18
Print to PaperPort 18
Capture web pages 19
Add PaperPort folders 19
Use DesktopDelivery 20
Import pictures from your camera 20
Touching Up Images 21
Scanner Enhancement Technology tools 21
Edit multiple images 22

iv Contents
Annotating Pages 22
Annotation tools 23
Protecting Items 24
Filing Items 24
Add search criteria to items 25
Finding Items 26
Find items by their properties 26
Find words in an item 26
Add items to the All-in-One Search index 27
Use the All-in-One Search pane 27
Use PDF Searchable Image 28
Schedule indexing tasks 28
Sharing Files 29
Sending Items to Other Programs 30
Use OmniPage with PaperPort 30
Customize the Send To bar 31
Adjust Send To options 31
Converting Items 33
Convert items to image formats 33
Convert images to text 33
Filling Out Scanned Forms 34
Creating PDF Documents 35
Using ScanDirect 36
Uninstalling PaperPort 36

PaperPort Getting Started Guide 5
Welcome to PaperPort
Welcome to the ScanSoft®PaperPort Getting Started Guide.
PaperPort®provides the easiest way to turn paper into organized digital
documents that everybody in an office can quickly find and use. PaperPort works
with scanners, multifunction printers, and networked digital copiers to turn
paper documents into digital documents. It then helps you to manage them
along with all other electronic documents in one convenient and easy-to-use
filing system.
PaperPort’s large, clear item thumbnails allow you to visually organize, retrieve
and use your scanned documents, including Word files, spreadsheets, PDF files
and even digital photos. PaperPort’s Scanner Enhancement Technology tools
ensure that scanned documents will look great while the annotation tools let you
add notes and highlights to any scanned image.
Installing and Activating PaperPort
You can install PaperPort from a CD or from the Web.
The PaperPort installation program provides easy step-by-step instructions.
Follow the instructions on each screen to install the software.
Installation and un-installation require Administrator rights; for Activation and
Deactivation you need web access. You will be invited to activate the product at
the end of installation. Provided your serial number is found at its storage
location and has been correctly entered, no user interaction is required and no
personal information is transmitted.
If you do not activate the product at installation time, you will be invited to do
this each time you invoke the program. PaperPort 10.0 can be launched only five
times without activation.

6Welcome to PaperPort
Registration
Registration enables you to take full advantage of ScanSoft product support and
to receive notifications of product updates.
When you finish installing PaperPort, you are prompted to register online. If you
want to update your registration information, you can always go to the ScanSoft,
Inc. web site at http://www.scansoft.com.
Learning PaperPort
This guide introduces you to PaperPort and shows you how PaperPort can help
you manage your information. Additional sources of information to help you
learn how to use PaperPort include online Help, Release Notes, and the ScanSoft
web site.
Using this Guide
This guide is written with the assumption that you know how to work in the
Microsoft Windows environment. Please refer to your Windows documentation
if you have questions about how to use dialog boxes, menu commands, scroll
bars, drag and drop functionality, shortcut menus, and so on.
Using online Help
The PaperPort online Help includes comprehensive information on features,
settings, and procedures. Help is available from the PaperPort Help menu.
Additional technical support, including technical notes, frequently asked
questions, software updates, and more is available from the PaperPort Help
menu.
Using release notes
PaperPort Release Notes provide important information about this release of
PaperPort. This document is included on the installation CD, from the
PaperPort Help menu, and as a sample document on the PaperPort desktop.

PaperPort Getting Started Guide 7
Technical Support
ScanSoft offers both complimentary and fee-based technical support options
designed to meet your individual needs. Our services offer person-to-person
telephone and e-mail technical support. We also offer self-service, 24-hour access
to our Knowledge Base.
Visit http://www.scansoft.com for information about your support policy, local
support contacts, and product updates. Before contacting ScanSoft, be sure to
read the user documentation and review the Release Notes.
Minimum System Requirements
A computer with an Intel®Pentium®or higher processor
Microsoft Windows®98 (from second edition), Windows Me, Windows 2000
SP4 or above, Windows XP SP2 or above
Microsoft Internet Explorer 5.5 or above
128MB of memory (RAM), 256MB recommended
150MB of free hard disk space for application files plus 5MB working space
during installation
5MB for Microsoft Installer (MSI) if not present. (This is present as part of the
operating system in Windows Me, Windows 2000 and Windows XP)
SVGA monitor with 256 colors, but preferably 16-bit color (called High Color
in Windows 2000 and Medium Color in XP) and 800 x 600 pixel resolution
Windows-compatible pointing device
CD-ROM drive for installation
Web connection (with IE 5.5 or above) for activation and web update
Performance and speed will be enhanced if your computer’s processor, memory, and
available disk space exceed minimum requirements. This is especially true when
handling very large color image and PDF files.

8Welcome to PaperPort
What’s new in PaperPort 10?
PaperPort 10 includes a number of valuable new features to help you manage
your documents.
Page thumbnails
See page thumbnails for your multi-page items, both in Desktop view and in the
PageViewer. Get a better overview of your documents – find, handle and reorder
pages quickly.
Scanner Enhancement Technology tools
Improve your image items with the SETTM tools – now accessible directly from
your PaperPort desktop by right-clicking on any image file. Annotation tools let
you mark up your image items.
New Scanner Wizard
Set up scanners with PaperPort more easily, then enjoy improved scanner
controls with greater scope for acquiring multi-page documents without
interaction.
Better searching
The new All-in-One SearchTM facility delivers more power and precision, both
on full-text searches and on keywords and other file information.
PDF creation
Generate image-only PDF files. Use the Duplicate as PDF command for image
items, including MAX files. Print text items to PDF from inside PaperPort or any
print-enabled application on your system. Full-text searches can be performed on
these files in PaperPort with the All-in-One Search.
Extended form functionality
A Print Only Fields tool in FormTyperTM lets you use PaperPort to fill in pre-
printed forms.

PaperPort Getting Started Guide 9
Extended shortcut menus
Find far more functionality when right-clicking an item – be it a file or a folder.
Greater flexibility with stacking and unstacking
PaperPort now provides greater choice for stacking together desktop items of
different file formats and offers more options in unstacking.
Folder improvements
Use the Folder Manager to organize your PaperPort folder structure, find more
functionality in the folder shortcut menus and utilize the Back button to
navigate through your folder tree quickly and easily.
Closer integration with other ScanSoft products
•If you have ScanSoft OmniPage®Pro on your system, PaperPort cooperates
with it more closely than ever, providing cutting-edge OCR page recognition
services and high-level PDF creation.
•If you have ScanSoft PDF Converter for Microsoft®Word on your system,
it will appear on the Send To bar, allowing you to unlock PDF files and
transform them into editable Word documents.
The following advanced features are available only in PaperPort Professional 10:
Two-part desktop
Split the PaperPort desktop into two Workspaces, to make it much easier to
compare, move or copy pages between documents at different locations.
Bookmark your Workspaces for one-click return to favorite locations.

10 Welcome to PaperPort
Fully-featured PDF creation
The latest ScanSoft PDF Create! product is included, letting you create more
compact higher-quality 1.5 version PDF files. Files created from any text
application are searchable and editable. Create PDF files from PaperPort or any
print-enabled application on your system, with precise control over compression,
font embedding, password protection, watermarking and more. The program
can be accessed through the Windows Start Menu, the PaperPort Print dialog
box and the Print to PaperPort (PDF) menu item in the File menu. The program
has its own Help systems.
Index Manager
Schedule full-text indexing of your items for the All-in-One Search to run as
background processes at times of your choosing.
DesktopDelivery
Set up system folders to be monitored by DesktopDeliveryTM for files of
specified types to be automatically transferred to PaperPort folders. Acquire
e-mail attachments in a similar way.
PaperPort is also supplied in Special Editions to selected scanner manufacturers and other resellers.
The feature set in these editions may vary, in line with each vendor’s requirements.