ScanSoft WorkCentre M118 User manual

LEGAL NOTICES
Copyright © 2002 ScanSoft, Inc. All rights reserved.
The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.
IMPORTANT NOTICE
ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.
TRADEMARKS AND CREDITS
ScanSoft, OmniPage, OmniPage SE, OmniPage Pro, PaperPort, Pagis, True Page and Direct
OCR are registered trademarks or trademarks of ScanSoft, Inc., in the United States and/or
other countries.
All other company names or product names referenced herein may be the trademarks of their
respective holders.
ScanSoft, Inc.
9 Centennial Drive
Peabody, MA 01960
U.S.A.
ScanSoft Belgium BVBA
Guldensporenpark 32
BE-9820 Merelbeke
Belgium
Part Number 58-281201-00A

OmniPage SE User’s Guideiii
CONTENTS
1WELCOME 7
Using this Guide 8
Getting online Help 9
Online HTML Help 9
Context-Sensitive Help 9
Tech Notes 10
Glossary 10
OmniPage SE 10
1INSTALLATION AND SETUP 11
System requirements 12
Installing OmniPage SE 13
Setting up your scanner with OmniPage SE 14
How to start the program 16
Registering your software 17
New features in OmniPage Pro 12 17
OmniPage SE and OmniPage Pro 12 19
2INTRODUCTION 21
What is optical character recognition 22
OmniPage SE’s OCR capabilities 22
Documents in OmniPage SE 23
Basic processing steps 23
The OmniPage Desktop 24
The Menu bar 25

iv Contents
The Toolbars 25
The Image Panel 26
The Text Editor 26
The OmniPage Toolbox 27
Managing documents 28
Thumbnails 28
Document Manager 29
Customizing Document Manager columns 30
Deleting pages from a document 30
Printing a document 31
Closing a document 31
OmniPage Documents 31
Why save to OPD 32
How to save to OPD 32
Settings 33
3PROCESSING DOCUMENTS 35
Quick Start Guide 36
Loading and recognizing sample image files 36
Scanning and recognizing a single page 36
Processing overview 38
Automatic processing 40
Stopping and restarting automatic processing 41
Manual processing 42
Combined processing 43
Processing with the OCR Wizard 45
Processing from other applications 46
How to set up Direct OCR 47
How to use Direct OCR 47
How to use OmniPage SE with PaperPort 48
Processing with Schedule OCR 49

OmniPage SE User’s Guide v
Defining the source of page images 50
Input from image files 50
Input from scanner 51
Scanning with an ADF 52
Scanning without an ADF 53
Describing the layout of the document 53
Zones and backgrounds 55
Automatic zoning 55
Manual zoning 56
Zone types and properties 57
Working with zones 59
Table grids in the image 61
Using zone templates 63
4PROOFING AND EDITING 65
The editor display and views 66
Proofreading OCR results 67
Verifying text 68
User dictionaries 70
Training 71
Manual training 71
IntelliTrain 72
Training files 73
Text and image editing 74
On-the-fly editing 76
Reading text aloud 77
5SAVING AND EXPORTING 79
Saving original images 80
Saving recognition results 81
Saving a document as you work 82

vi Contents
Selecting a formatting level 83
Selecting advanced saving options 84
Saving to PDF 86
Copying pages to Clipboard 86
Sending pages by mail 87
6TECHNICAL INFORMATION 89
Troubleshooting 90
Solutions to try first 90
Testing OmniPage SE 91
Increasing memory resources 92
Increasing disk space 92
Text does not get recognized properly 93
Problems with fax recognition 94
System or performance problems during OCR 94
ODMA support 95
Advanced features in Schedule OCR 95
Supported file types 96
File types for opening and saving images 96
File types for saving recognition results 97
Uninstalling the software 98

OmniPageSEUser’sGuide 7
Welcome
WelcometoOmniPage®SE, and thank you for using our software! The
following documentationhas been provided to help youget started and
give you anoverview of the program.
ThisUser’sGuide
This guide introduces you to using OmniPage SE (Special Edition). It
includes installationand setup instructions, a description ofthe
program’s commandsand working areas, task-oriented instructions, ways
to customize andcontrol processing, andtechnical information. The
guide ispresented inPDFformat, allowing you touse hyperlink jumps
oncross-references andother navigation toolsin your PDFviewer.
Online Help
OmniPage SE’s online Help containsinformation onfeatures, settings,
and procedures. The online Help is provided as HTML help, andhas
been designed for quick and easy information retrieval. Comprehensive
context-sensitive help aims to provide just enough assistance to letyou
keep working without delay. See “GettingonlineHelp”on page9.
ReadmeFile
The Readme filecontains last-minute information about the software.
Please readit before usingOmniPage SE. Toopen this HTMLfile,
choose Readmein the OmniPage SE Installer or afterwards in theHelp
menu.
Scanning and other information
ScanSoft’s web siteat www.scansoft.comprovides timely informationon
the program. The Scanner Guide contains up-dated information about
supported scanners and related issues; ScanSoft tests the 25 most widely
used scanner models. Access ScanSoft’s web site from the OmniPage SE
Installer or afterwards from the Help menu.

8Welcome
Using this Guide
This guide is written with the assumption that you know how to work in
the Microsoft Windows environment. Please refer to your Windows
documentation if you have questions about how to use dialog boxes,
menu commands, scroll bars, drag and drop functionality, shortcut
menus, and so on.
We also assume you are familiar with your scanner and its supporting
software, and that the scanner is installed and working correctly before it
is setup with OmniPage SE. Please refer to the scanner’s own
documentation as necessary.
The following conventions are used in this guide:
Bold Introduces new terms and presents sub-headings.
Italic Names topics in the online Help system.
Presents longer option texts in dialog boxes.
Non-serif Presents file names: sample.tif
A note presents an item of additional information.
A tip presents ideas for using program features to
accomplish specific tasks.
This icon denotes a difference between this Special
Edition of OmniPage and OmniPage Pro 12.
(See “OmniPage SE”on page 10.)

OmniPageSEUser’sGuide 9
Getting online Help
In addition to using this guide, you can use OmniPage SE’s online Help
to learn aboutfeatures, settings, and procedures. Online Helpis available
after you install OmniPage SE.
Online HTML Help
Open OmniPage SE’s online Help at its top level by choosing Help
Topics at the top of the Help menu. This allows you to see topics
arranged in a Table of Contents, search an alphabetical list of keywords
or make full-text searches through the topics. Other items in the Help
menu provide access to useful topics or web pages.
Press F1 as you are working with the program to see an online help topic
relating to the current screen area, dialog box or warning message.
Context-Sensitive Help
You can get concise on-the-spot information in a popup window about a
particular OmniPage SE menu item, toolbar button, screen area or dialog
box, in the following ways:
Click the Help tool in the Standard toolbar to get the help icon. Click
this on any item on the desktop outside a dialog box or warning message.
Press Shift + F1 to get the same help icon. Use Shift + F1 to get context-
sensitive help for shortcut menu items.
Click the question mark button in the upper right corner of a dialog box
and then click an item in the dialog box to see the popup window.
Some dialog boxes or warning messages have their own Help button, or a
help text. Click the button or the text to get information on the dialog or
message box.
Click anywhere to remove a context-sensitive popup Help window.

10 Welcome
TechNotes
Commonly reported issues usingOmniPage®are presented on
ScanSoft’s web siteat www.scansoft.com. Web pages mayalso offer
assistance on the installation process and troubleshooting.
Glossary
This guide does not include a glossary. The online Help has a
comprehensive glossary, with its own alphabetical index and a table of
contents. Please consult it if you want to find the meaning of a term used
in this guide or in the program.
OmniPage SE
This is a special edition of the world-renowned OmniPage Pro®software.
It has been developed for distribution by selected scanner manufacturers
and contains a subset of the features of OmniPage Pro 12. The Guide
and online Help describe the features of the full product, using an SE
icon to document the differences between the two.
If you find the additional features ofthe professional productwould be of
benefit to you, you can use online facilities to upgrade your OmniPage
Special Edition 2.0 to the latest OmniPage Pro.
See “OmniPage SE and OmniPage Pro 12”on page 19.