ScanSoft TEXTBRIDGE PRO-MILLENNIUM BUSINESS EDITION User manual

COPYRIGHT
INFORMATION
Copyright © 1995–2000 by ScanSoft, Inc. All rights reserve . No
part of this publication may be transmitte , transcribe ,
repro uce , store in any retrieval system or translate into any
language or computer language in any form or by any means,
mechanical, electronic, magnetic, optical, chemical, manual, or
otherwise, without the prior written consent of ScanSoft, Inc., 9
Centennial Drive, Peabo y, Massachusetts 01960.
The software escribe in this book is furnishe un er license an
may be use or copie only in accor ance with the terms of such
license.
IMPORTANT
NOTICE
ScanSoft, Inc. provi es this publication “as is” without warranty of
any kin , either express or implie , inclu ing but not limite to the
implie warranties of merchantability or fitness for a particular
purpose. Some states or juris ictions o not allow isclaimer of ex-
press or implie warranties in certain transactions; therefore, this
statement may not apply to you. ScanSoft reserves the right to
revise this publication an to make changes from time to time in
the content hereof without obligation of ScanSoft to notify any
person of such revision or changes.
TRADEMARKS AND
CREDITS
TextBridge is a registere tra emark, an Smart Zones, Instant
Access OCR, an Custom Proof are tra emarks, of ScanSoft, Inc.
Excel an Word are tra emarks; Windows an FrontPage are
registere tra emarks of Microsoft Corp.
WordPerfect is a registere tra emark of Wor Perfect Corp.
Other terms use in this manual are the tra emarks of their
respective hol ers.
Animate character esigne by Dreamlight Incorporate .
www. reamlight.com.
Portions of this pro uct copyright © 1994–2000, Inso Corporation.
Authors: Lois West an Beth Pa ock
© SCANSOFT, INC.
9 Centennial Drive
Peabo y, Massachusetts 01960
TextBridge Pro Millennium Business Edition User’s Guide
Part Number 00–009733–00
April 2000

TextBridge Pro Millennium Business Edition User’s Guide iii
CONTENTS
PREFACE
About This User’s Guide ............................... vii
Organization of this user’s guide..................... viii
Documentation conventions ......................... ix
Related Documentation ................................ ix
Technical Support ..................................... x
1INTRODUCTION TO TEXTBRIDGE
asic OCR Concepts ................................. 1–1
Features and enefits ................................ 1–3
New Features ................................... 1–3
Enhanced Features............................... 1–4
Other Features .................................. 1–7
Documents Text ridge Can Recognize ................ 1–8
Input Image File Formats ............................. 1–9
Output Text File Formats ............................ 1–10
Output Image File Formats........................... 1–12
Where to Go From Here.............................. 1–13

iv TextBridge Pro Millennium Business Edition User’s Guide
2INSTALLING AND SETTING UP TEXTBRIDGE
What Comes with Text ridge .......................... 2–1
Supported Scanners.................................. 2–2
Installing and Testing Your Scanner ..................... 2–3
System Requirements ................................ 2–4
efore Installing Text ridge ........................... 2–4
Uninstalling a Previous Version of Text ridge .......... 2–4
Using Text ridge with Pagis ....................... 2–6
Learning about Text ridge before you install it ......... 2–6
Installing Text ridge ................................ 2–7
Scanner Setup ...................................... 2–8
Setting Up Instant Access to Text ridge .................. 2–9
Updating your Text ridge Software .................... 2–10
Uninstalling Text ridge Pro Millennium usiness Edition ... 2–10
Where to Go From Here.............................. 2–11
3 OCR AND BASIC TEXTBRIDGE OPERATIONS
What is Text ridge OCR? ............................. 3–1
Page types ..................................... 3–2
Page sources .................................... 3–3
Recomposition .................................. 3–4
Running Text ridge Standalone and Instant Access ......... 3–5
Standalone Program .............................. 3–5
Instant Access .................................. 3–6
Improving Page Recognition with Settings ................ 3–7
Page Type Settings ............................... 3–7
Text Document Settings .......................... 3–11
Recognizing Other Languages ......................... 3–13
Language Installation............................ 3–13
Language Processing ............................ 3–13
Where to Go From Here.............................. 3–15

Table of Contents v
4LEARNING TO USE TEXTBRIDGE
efore eginning to Process a Document.................. 4–1
Using Text ridge to Process a Document ................. 4–2
Starting Text ridge.................................. 4–3
Using Automatic Processing ........................... 4–4
Using Manual Processing ............................. 4–6
Performing asic Operations........................... 4–8
Selecting the Page Source.......................... 4–8
Selecting the Page Type ........................... 4–9
Previewing the Page ............................. 4–10
Zoning the Page ................................ 4–12
Proofreading the Document ....................... 4–14
Saving the Document ............................ 4–16
Getting Help While Using Text ridge ................... 4–17
Using the Welcome Window ....................... 4–18
Using the Show Me How Window ................... 4–18
Using Tips .................................... 4–20
Getting Information from Help ..................... 4–20
Using the Text ridge Web Site..................... 4–21
Where to Go From Here.............................. 4–22
5SAMPLE SESSIONS WITH TEXTBRIDGE
Using the Sample Documents .......................... 5–1
Session 1: Recognizing a Simple Document Using
Auto Processing .............................. 5–6
Session 2: Using Instant Access to Text ridge ............ 5–12
Session 3: Recognizing a Complex Document Using
Manual Processing........................... 5–17
Session 4: Processing Text, Pictures, and a Table .......... 5–25
Where to Go From Here.............................. 5–32

vi TextBridge Pro Millennium Business Edition User’s Guide
6ADVANCED SAMPLE SESSIONS
Session 1: Processing a Document to Use in a Database ...... 6–1
Session 2: Using Zone Templates and Page Types ........... 6–6
Session 3: Training Text ridge OCR .................... 6–11
Where to Go From Here.............................. 6–16
INDEX

TextBridge Pro Millennium Business Edition User’s Guide vii
PREFACE
ScanSoft, Inc. welcomes you to TextBridge Pro Millennium
Business Edition for Windows® 95, 98, 2000, and Windows
NT® 4.0.
T e documentation t at comes wit TextBridge provides you wit
t e information you need to operate TextBridge. T e
documentation includes t is user’s guide, a Help system, and
Release Notes. ScanSoft invites your comments about t e
information provided in t e documentation.
T e documentation is part of an extensive user assistance
program designed to provide you wit information you may need
to understand and use TextBridge. T e section “Getting Help
w ile using TextBridge” provides furt er information about user
assistance.
Before going on to find out more about TextBridge, please read
t is preface because it describes t ese important items:
◆ About t is user’s guide
◆ Related documentation
◆ Tec nical support
ABOUT THIS USER’S GUIDE
T is user’s guide is a reference tool t at provides information
about TextBridge. It is for users wit a wide range of computer
experience. It assumes t at you are familiar wit t e
management and operation of your computer and Windows.
T is manual is provided bot in print and electronic form. T e
entire user’s guide is provided as a digital document in Adobe®
Portable Document Format (PDF).

viii TextBridge Pro Millennium Business Edition User’s Guide
To view t e user’s guide in PDF format you need Adobe Acrobat
Reader, w ic is installed wit TextBridge, unless you already
ave it on your PC. You can access t e user’s guide from t e
installation menu and t e TextBridge Help menu, or you can open
it from Adobe Acrobat Reader. After you open it, you can view it
on your PC and print all or part of it using Adobe Acrobat Reader.
Organization of this user’s guide
T e user’s guide organization is as follows:
T e Table of Contents at t e beginning of t e user’s guide
describes t e basic information in t is book and elps you to find
general information quickly.
T is Preface describes t e documentation provided wit
TextBridge and tec nical support.
Chapter 1 “Introduction to TextBridge” discusses TextBridge
features. It also describes basic OCR concepts, documents
TextBridge can recognize, supported scanners, and input file
formats TextBridge can read and output file formats to w ic
TextBridge can save t e recognized text.
Chapter 2 “Installing TextBridge” describes w at comes wit
TextBridge; system requirements, installation, Instant Access set
up, and TextBridge uninstall.
Chapter “OCR and TextBridge” explains t e basic
TextBridge functions t at enable it to recognize and OCR your
documents.
Chapter 4 “Learning to Use TextBridge” describes t e basic
processes of using TextBridge.
Chapter 5 “Sample Sessions with TextBridge” walks you
t roug several practice sessions designed to elp you to learn
and use t e important features of TextBridge.
Chapter 6 “Advanced Sample Sessions” describes more
complex and less frequent uses of TextBridge.
T e Index provides a compre ensive list of topics to assist you in
quickly locating t e specific information you need.

Preface ix
Documentation conventions
TextBridge documentation uses certain grap ical elements and
formatting to emp asize information and give more meaning to
text.
Table 1: Documentation Conventions
bold Introduces a new term or t e first use of
an important term in a c apter. It is
sometimes used to denote strong
emp asis.
italic Denotes titles of ot er user’s guides or
books and generic representations of file
name entries in examples; for example,
filename
monospace Denotes text t at appears on t e
computer screen suc as examples, menu
text, and messages plus actual file
names.
“ ” (quotes) Denotes titles of c apters and sections in
t is user’s guide.
☞Introduces tips t at provide useful
information about a procedural step or
system function.
Note Introduces information of note about t e
current subject.
RELATED DOCUMENTATION
TextBridge provides a compre ensive set of printed and digital
documentation designed to assist you in learning and operating
t e product. T e documentation provided wit TextBridge covers
all aspects of installation and operation.
Note Information provided in individual documents is not duplicated in
ot er documents except for basic information about TextBridge. If
you do not find t e information you want in a particular
document, please c eck anot er. For example, if you do not find
information you want in t is user’s guide, look for it in t e Help
system

xTextBridge Pro Millennium Business Edition User’s Guide
Refer to t e documentation in t e following list for information:
◆ Online Release Notes. Before or after you install TextBridge,
read t e Release Notes. T ese provide t e most up-to-date
information about TextBridge. T ey describe tec nical
information, including specifics about using a particular scanner.
Release Notes also include information unavailable at t e time
t at t e user’s guide and Help were finalized. During installation
you can access t e Release Notes from t e installation menu.
After installation you can access t e Release Notes from t e
TextBridge Program menu in t e Start menu.
◆ Help. T e Help system provides you wit detailed information
about using TextBridge. It includes instructions on ow to get
started in TextBridge, step-by-step procedures for most operations
and user tips. Context-sensitive Help is always available by
pressing F1 from any menu command or dialog box.
◆ Online User’s Guide. An online version of t e complete user’s
guide is provided in Adobe Acrobat format (.pdf). You can access
t e user’s guide from t e installation menu and t e TextBridge
Help menu, or you can open it from Adobe Acrobat Reader.
◆ Printed User’s Guide. A printed version of t e user’s guide is
provided. T e user’s guide provides you wit basic information
about OCR and ow TextBridge performs OCR, information about
installing TextBridge, information about ow to run TextBridge
and improve its performance, and tutorials to elp you learn t e
basic-to-advanced use of TextBridge.
Note You may also need to refer to additional publications, suc as t e
manufacturer’s documentation for your scanner.
TECHNICAL SUPPORT
If you s ould experience problems wit TextBridge t at you
cannot resolve on your own using t e documentation and
software, contact TextBridge Tec nical Support at t e following
Web site:
www.scansoft.com