Sharp AL-1633 Setup guide

AL-1633/1644
Online Manual
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CONTENTS INDEX
Introduction
This manual describes the printer and scanner functions of the AL-1633/1644 digital multifunctional system.
Trademark Acknowledgments
●Microsoft®Windows®operating system is a trademark or copyright of Microsoft Corporation in the U.S.A. and other countries.
●Windows®95, Windows®98, Windows®Me, Windows NT®4.0, Windows®2000, and Windows®XP are trademarks or copyrights
of Microsoft Corporation in the U.S.A. and other countries.
●Acrobat®Reader Copyright©1987- 2002 Adobe Systems Incorporated. All rights reserved. Adobe, the Adobe logo, Acrobat, and
the Acrobat logo are trademarks of Adobe Systems Incorporated.
●All other trademarks and copyrights are the property of their respective owners.
●For information on the following topics, please refer to the Operation Manual for the digital multifunctional system.
•Basic machine procedures (adding paper, replacing the TD cartridge, removing misfeeds, using peripheral devices)
• Copier functions
•Scanning from the operation panel of the machine
•Resolving printer and scanner problems
•Specifications
●Where "AL-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name of your model, see
"DIFFERENCES BETWEEN MODELS" in the Operation Manual.
●This manual refers to the Single pass feeder as the "SPF".
●The screen images and procedures that appear in this manual are mainly for Windows XP. With other versions of Windows, some
screen images may be different from those in this manual.
●For information on using your operating system, refer to your operating system's manual or online Help.
Note

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How to Use the Online Manual
This section explains how to view the online manual. Please read this section before using the online manual.
For information on using Acrobat Reader, see Acrobat Reader Help.
How to Control the Online Manual
In this manual, the following buttons are displayed at the
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Using Bookmarks
Bookmarks have been created on the left side of this manual.
You can click on a bookmark to jump directly to that section.
How to Print Out This Manual
To print this manual, select "Print" from the "File" menu of
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dialog box, and then click the "OK" button.
CONTENTS
INDEX

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CONTENTS INDEX
Contents
Introduction 2
How to Use the Online Manual 3
Basic Printing 5
Opening the Printer Driver From the "Start" Button 7
Printer Driver Settings 8
Printing Multiple Pages on One Page 9
Fitting the Printed Image to the Paper 10
Rotating the Print Image 180 Degrees 11
Printing a Watermark 12
Outline of the Print Status Window 13
Sharing the Printer Using Windows Networking 14
Shared Printer Settings 15
Client Settings 16
Scanning Overview 19
Scanning from a TWAIN-Compliant Application 20
Scanning from a WIA-Compliant Application (Windows XP) 25
Scanning from the "Scanner and Camera Wizard" (Windows XP) 27
Outline of Button Manager 30
Button Manager Settings 31
1PRINT
2PRINTER SHARING
3SCAN
4INDEX

1PRINT
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Basic Printing (part 1)
The following example explains how to print a document on A4 size paper from WordPad.
Before printing, make sure that the correct size of paper for your document has been loaded in the machine.
1Make sure that the ON LINE indicator on the
operation panel is lit.
If the ON LINE indicator is not lit, press the [ON LINE]
key ( ).
When the indicator is:
●Lit, the machine is online and
ready to print, or is printing.
●
Blinking, the machine is
processing print data in memory
or printing has been paused.
●Off, the machine is off-line
and cannot print.
2Start WordPad and open the document that you
wish to print.
3Select "Print" from the application's "File"
menu.
The "Print" dialog box will appear.
4
Make sure that "SHARP AL-XXXX" is selected as
the printer. If you need to change any print
settings, click the "Preferences" button
("Properties" button in Windows 95/98/Me/NT 4.0)
to open the printer driver setup screen.
The printer driver setup screen will appear.
Windows 2000 does not have the "Preferences" button
in this dialog box. Select settings as needed on each of
the tabs in the setup screen.
☞
Printer Driver Settings, Printing Multiple Pages on One Page ,
Fitting the Printed Image to the Paper,
Rotating the Print Image 180 Degrees,
Printing a Watermark
5Click the "Print" button ("OK" button in
Windows 95/98/Me/NT 4.0).
Printing begins. When printing begins, the Print Status
Window automatically opens.
(☞Outline of the Print Status Window)
The print job is delivered to the output tray, with the position of
the paper offset slightly from the previous job (offset function).

1PRINT
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Basic Printing (part 2)
If the tray runs out of paper during printing
Add paper to the tray or press the [TRAY SELECT] key ( ) to
select a different tray, and then press the [ON LINE] key ( ) to
resume printing.
Note that if "Auto tray switching" (in the user programs) is
enabled on a 2-tray model and "Auto Select" is selected in
"Paper Source" in the printer driver, the machine will
automatically switch to the other tray and continue printing.
Pausing a print job
To pause a print job during printing, press the [ON LINE] key
( ) on the operation panel to switch the machine off-line.
Printing will be paused and the ON LINE indicator will blink.
●To cancel a print job, press the [CLEAR] key ( ) or the
[CLEAR ALL] key
()
.
●To resume printing, press the [ON LINE] key ( ) to switch the
machine online.
When "Paper Source" is set to "Auto Select"
If "Paper Source" is set to "Auto Select" in the "Paper" tab of the
printer driver setup screen and the correct size of paper for a
print job is not loaded in the machine, the printing procedure will
vary depending on the "Use Close Paper Size" setting in the user
programs (see "USER PROGRAMS" in the Operation Manual).
When "Use close paper size" is disabled
The PAPER SIZE indicator on the
operation panel will blink. You can press
the [TRAY SELECT] key ( ) to select a
tray manually, or load paper in the
bypass tray and press the [ON LINE]
key ( ) to begin printing.
* The paper sizes that appear in the
operation panel will vary by country and region.
When "Use close paper size" is enabled
Printing will take place using a size of paper that is close to the
size of the print image.
Before printing make sure that the paper size set in "Set
Tray Status" of the printer driver is the same as the size
of paper loaded in the tray. (See "CONFIGURING THE
PRINTER DRIVER" in the Software Setup Guide.)
When printing, if you select the paper tray with the correct
size of paper for the document to be printed, printing will
take place correctly (select the paper tray in "Paper source"
in the "Paper" tab of the printer driver setup screen).
A3
A4
A4
A5
B4
EXTRA
Note

1PRINT
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Opening the Printer Driver From the "Start" Button
You can open the printer driver and change the printer driver settings from the Windows "start" button. Settings adjusted in this way
will be the initial settings when you print from an application. (If you change the settings from the printer driver setup screen at the
time of printing, the settings will revert to the initial settings when you quit the application.)
Windows 2000/XP
1Click the "start" button, and then click "Control
Panel".
In Windows 2000, click the "Start" button and select "Settings".
2Click "Printers and Other Hardware", and then
click "Printers and Faxes".
In Windows 2000, click "Printers".
3Click the "SHARP AL-XXXX" printer driver icon
and select "Properties" from the "File" menu.
4Click the "Printing Preferences" button in the
"General" tab.
The printer driver setup screen will appear.
☞Printer Driver Settings
Windows 95/98/Me/NT 4.0
1Click the "Start" button, select "Settings" and
then click "Printers".
2Click the "SHARP AL-XXXX" printer driver icon
and select "Properties" from the "File" menu.
3In Windows 95/98/Me, click the "Setup" tab.
The printer driver setup screen will appear.
☞Printer Driver Settings
In Windows NT 4.0, select "Document Defaults" to open
the printer driver setup screen.
Note

1PRINT
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Printer Driver Settings
To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting.
Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is
in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction.
Tab
The settings are grouped
on tabs. Click on a tab to
bring it to the front.
Checkbox
Click on a checkbox to
activate or deactivate a
function.
Print setting image
This shows the effect of the
selected print settings.
Drop-down list
Allows you to make a selection
from a list of choices.
Image of paper trays
The tray selected in "Paper
Selection" in the "Paper" tab
appears in blue. You can also
click on a tray to select it.
"OK" button
Click this button to save
your settings and exit the
dialog box.
"Cancel" button
Click this button to exit the
dialog box without making any
changes to the settings.
"Apply" button
Click to save your settings
without closing the dialog box.
"Help" button
Click this button to display the
help file for the printer driver.
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3
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9
The settings and the image of the machine will vary
depending on the model.
Note
1
2
3
4
5
Windows NT 4.0
does not have the
"Apply" button.
The "Apply" button
does not appear when
you open this window
from an application.
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7
8
Note
9

1PRINT
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Printing Multiple Pages on One Page
This feature allows you to reduce and print two or four document pages on a single sheet of paper.
To use this function, open the printer driver setup screen and select "2-Up" or "4-Up" for "N-Up Printing" on the "Main" tab.
☞See Basic Printing for details on how to open the printer driver.
If you select the "Border" checkbox, borderlines will be printed around each page.
The "N-Up Printing" setting is not available when "Fit To Paper Size" is selected.
☞Fitting the Printed Image to the Paper
N-Up Border Border
"2-Up"
"4-Up"
Note

1PRINT
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Fitting the Printed Image to the Paper
The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine.
Follow the steps shown below to use this function. The explanation below assumes that you intend to print an A3 size document on
A4 size paper.
☞See Basic Printing for details on how to open the printer driver.
1Click the "Paper" tab in the printer driver setup
screen.
2Select the original size (A3) of the print image in
"Paper Size".
3Check the "Fit To Page" box.
4Select the actual size of paper to be used for
printing (A4).
The size of the printed image will be automatically
adjusted to match the paper loaded in the machine.
The "Fit To Paper Size" setting is not available when "N-Up Printing" is selected.
☞Printing Multiple Pages on One Page
Note
Paper Size: A3
Fit To Paper Size: A4
A3 size document
(Paper Size)
A4 size paper
(Fit To Paper Size)

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Rotating the Print Image 180 Degrees
The print image can be rotated 180 degrees.
This feature is used to enable correct printing on envelopes and other paper with flaps that can
only be loaded in one orientation.
To use the feature, select the image orientation in "Image Orientation" on the "Paper" tab, and
then select the "Rotate 180 degrees" checkbox.
☞See Basic Printing for details on how to open the printer driver.
The following example shows correct and incorrect rotation of an address printed on an envelope.
Printing result
Landscape
Rotate 180 degrees
Landscape
Rotate 180 degrees
The procedure for loading paper is explained in the Operation Manual.
ABCD
ABCD
Note

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Printing a Watermark
You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver, click the
"Watermarks" tab, and follow the steps below.
☞See Basic Printing for details on how to open the printer driver.
How to Print a Watermark
From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"), and start printing.
You can enter text to create your own custom watermark. For details on watermark settings, view printer driver Help.
☞Printer Driver Settings
Print sample

1PRINT
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Outline of the Print Status Window
When printing begins, the Print Status Window automatically opens.
The Print Status Window is a utility that monitors the machine and shows the name of the document being printed and any error
messages that occur.
Status window
Provides information on the
current status of the printer.
Status icon
The status icons appear to
alert you to printer errors.
Nothing appears when
printing is taking place
normally.
The icons are explained
below. Follow the
instructions in the status
window to solve the
problem.
Tab
Click a tab to bring it to the
front. The "Options" tab
allows you to select display
options for the Print Status
Window.
Document Name
Shows the name of the
document currently being
printed.
"Cancel Job" button
Click this button during
printing to cancel the job
that is currently being
executed.
"Help" button
Click this button to display
the help file for the Print
Status Window.
"Close" button
Click this button to close
the Print Status Window.
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7
Icon Print Status
An error has
occurred that
requires immediate
attention.
An error has
occurred that
requiresattention
soon.
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2
3
4
5
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7

2PRINTER SHARING
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Sharing the Printer Using Windows Networking
The machine can be used as a shared printer in a Windows 95/98/Me/NT 4.0/2000/XP network environment.
Note that the Windows network environment must already be established.
"Print server" as explained here is a computer that is directly connected to the machine, and a "Client" is any other computer that is
connected to the same network.
Shared printer
Client
Client Client
Print server
☞ Shared Printer Settings
(On the print server) ☞
Client Settings

2PRINTER SHARING
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Shared Printer Settings
On the computer to which the machine is directly connected
Follow the steps below to use the computer directly connected to the machine as a print server.
If your operating system is Windows 95/98/Me, start from step 1. If your operating system is Windows NT 4.0, 2000 or XP Home
Edition, open the control panel and then start from step 6.
1Click the "Start" button, select "Settings", and
then click "Control Panel".
2Double-click the "Network" icon ( ).
3Click the "File and Print Sharing" button.
4Enable "I want to be able to allow others to print
to my printer(s)." by clicking the checkbox, and
then click the "OK" button.
5Click the "OK" button in the "Network" dialog
box.
6Click "Printers and Other Hardware" in the
control panel, and click "Printers and Faxes".
In operating systems other than Windows XP,
double-click the printer icon.
7Click the "SHARP AL-XXXX" printer driver icon
and select "Sharing" from the "File" menu.
8Establish the settings for sharing, and click the
"OK" button.
☞Client Settings
If your operating system is Windows XP Professional, refer to the Operation Manual or the help file of your operating system.
Note
If the "Network" icon does not appear in Windows Me,
click "view all Control Panel options".
Note
If a message appears asking you to restart the
computer, click the "Yes" button and restart the
computer. Then, open the printer folder and continue the
setup procedures from Step 6.
For information on a setting, click the button at the
top-right of the dialog box and then click the setting to
display Help.
Note
Note

2PRINTER SHARING
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Client Settings (part 1)
Follow the procedure below to install the printer driver in the client.
1Click the "start" button, and click "Control
Panel".
2Click "Printers and Other Hardware", and click
"Printers and Faxes".
3Click "Add a printer" in "Printer Tasks".
The "Add Printer Wizard" will appear.
4Click the "Next" button.
This page provides steps for Windows XP Home Edition users only. If your operating system is Windows 95/98/Me/2000/XP
Professional, refer to the Operation Manual or the help file of your operating system.
If your operating system is Windows NT 4.0, refer to "Settings in Windows NT 4.0".
Note

2PRINTER SHARING
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Client Settings (part 2)
5Select "A network printer, or a printer attached
to another computer", and click the "Next"
button.
6Select "Browse for a printer", and click the
"Next" button.
7Select the printer to be shared in the network,
and click the "Next" button.
The contents of this window will vary depending on your
network environment.
8Select settings in the "Default Printer" screen,
and click the "Next" button.
9Click the "Finish" button.

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Client Settings (part 3)
Settings in Windows NT 4.0
If your operating system is Windows NT 4.0, establish settings as follows in the printer properties after installing the printer driver.
For the procedure for installing the printer driver, see "INSTALLING THE SOFTWARE" in the Software Setup Guide.
1Click the "Start" button, select "Settings", and
then click "Printers".
2Click the "SHARP AL-XXXX" printer driver icon
and select "Properties" from the "File" menu.
The printer properties will appear.
3Click the "Ports" tab, and click the "Add Port"
button.
The "Printer Ports"dialog box will appear.
4Select "Local Port" in the "Available Printer
Ports" list, and click the "New Port" button.
The "Port Name"dialog box will appear.
5Enter "\\(name of server connected to
machine)\(name of shared printer)", and click
the "OK" button.
6Click the "OK" button in the printer properties
window.
name of server connected to machine
name of shared printer

3SCAN
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Scanning Overview
The flow chart shown below provides an overview of scanning.
*1 TWAIN is an international interface standard for scanners and other image acquisition devices. By installing a TWAIN driver on your computer, you can
scan and work with images using a variety of TWAIN-compliant applications.
*2 WIA (Windows Imaging Acquisition) is a Windows function that allows a scanner, digital camera or other imaging device to communicate with an image
processing application. The WIA driver for this machine can only be used in Windows XP.
*3 To scan using the machine's operation panel, you must first install Button Manager and establish the appropriate settings in the Control Panel. For
details, see "SETTING UP BUTTON MANAGER" in the Software Setup Guide.
The environment in which the machine's scanning function can be used is subject to certain limitations. For details, see "BEFORE
INSTALLATION" in the Software Setup Guide.
Caution
Scanning from a TWAIN*
1
-compliant
or WIA*
2
-compliant application
Scanning from the "Scanner and
Camera Wizard" (Windows XP)
Using the machine to begin scanning*3
Place the original in the scanning position
☞For more information, refer to "NORMAL COPYING" in the Operation Manual.
Start up a Twain-compliant or
WIA-compliant application, and
select the machine's scanner
Start up the "Scanner and
Camera Wizard" from "Control
Panel" in your computer.
Change the machine to scanner
mode and press a scan menu key
(1 to 6).
Set the scan preferences
(only if the preferences are set to appear)
Set the scan preferences
Scanning
☞Scanning from a
TWAIN-Compliant Application,
Scanning from a WIA-Compliant
Application (Windows XP)
Scanning
☞Scanning from the "Scanner and
Camera Wizard" (Windows XP)
Scanning
☞"USING THE SCANNER MODE"
in the Operation Manual,
Outline of Button Manager

3SCAN
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CONTENTS INDEX
Scanning from a TWAIN-Compliant Application
(part 1)
The SHARP scanner driver is compatible with the TWAIN standard, allowing it to be used with a variety of TWAIN-compliant
applications. Below is a step-by-step guide for acquiring a scanned image to the Sharpdesk desktop screen using Sharpdesk.
1Place the original(s) you wish to scan on the
document glass/SPF.
☞For information on setting an original for scanning,
refer to "NORMAL COPYING" in the Operation
Manual.
2Start Sharpdesk and then click the "File" menu
and select "Select Scanner".
3Select "SHARP MFP TWAIN D", and click the
"Select" button.
The method for accessing "Select Scanner" depends
upon the application. For more information, refer to the
manual or the help file of your application.
Note
If you are using Windows XP, you can also select
"WIA-SHARP AL-XXXX" to scan using the WIA driver.
☞Scanning from a WIA-Compliant Application
(Windows XP)
Note