Topcom BUTLER 4570 User manual

USER GUIDE
V.1.1
Butler 4570

This product is in compliance with the essential requirements and other relevant provisions of the R&TTE directive 1999/5/EC.
The Declaration of conformity can be found on :
http://www.topcom.net/support/cedeclarations.php
!! Important !!
To use ‘Caller ID’ (display caller), this service has to be activated on your
phone line. Normally you need a separate subscription from your
telephone company to activate this function. If you don’t have the Caller
ID function on your phone line, the incoming telephone numbers will
NOT be shown on the display of your telephone.
GB The features described in this manual are published with
reservation to modifications.
This product is made by Topcom Belgium
GB To be connected to the public analogue telephone network.

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SAFETY INSTRUCTIONS
• Only use the charger plug supplied. Do not use other chargers, as this may damage the
battery cells.
• Only insert rechargeable batteries of the same type. Never use ordinary, non-
rechargeable batteries. Insert rechargeable batteries so they connect to the right poles
(indicated in the battery compartment of the handset).
• Do not touch the charger and plug contacts with sharp or metal objects.
• The operation of some medical devices may be affected.
• The handset may cause an unpleasant buzzing sound in hearing aids.
• Do not place the basic unit in a damp room or at a distance of less than 1.5 m away from
a water source. Keep water away from the handset.
• Do not use the telephone in environments where there is a risk of explosions.
• Dispose of the batteries and maintain the telephone in an environment-friendly manner.
• As this telephone cannot be used in case of a power cut, you should use a mains-
independent telephone for emergency calls, e.g. a mobile phone.
• This telephone uses rechargeable batteries. You have to dispose of the batteries in an
environment friendly manner according to your country regulations.
CLEANING
Clean the telephone with a slightly damp cloth or with an anti-static cloth. Never use cleaning
agents or abrasive solvents.
Disposal of the device (environment)
At the end of the product lifecycle, you should not throw this product into the normal house-
hold garbage but bring the product to a collection point for the recycling of electrical and elec-
tronic equipments. The symbol on the product, user guide and/or box indicate this.
Some of the product materials can be re-used if you bring them to a recycling point. By re-
using some parts or raw materials from used products you make an important contribution to
the protection of the environment.
Please contact your local authorities in case you need more information on the collection
points in your area.
The CE symbol indicates that the unit complies with the essential requirements
of the R&TTE directive.
NiM

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1 GETTING STARTED
1.1 INSTALLING THE BASE
For installation, do the following:
• Plug one end of the adaptor into the outlet and the other end into the adapter jack on the
bottom of the telephone.
• Connect one end of the telephone cord with the wall phone jack and the other end to the
bottom of the telephone.
• Put the telephone-and AC power line cord in the base quides as shown on the picture
below:
1.2 INSTALLING THE HANDSET
• Open the battery compartment (see below).
• Insert the batteries respecting the (+ and -) polarity.
• Close the battery compartment.
• Leave the handset on the base unit for 20 hours. The Line/Charge indicator (LED) on
the base unit will light up.
Before you use the telephone for the first time, you must first make sure the battery is
charged for 20 hours. If you do not do this, the telephone will not work optimally.
Power cable
Telephone cord
TEL
Rechargeable
Batteries
back view of hand-set
Cover

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1.3 IF YOU HAVE PURCHASED A TWIN/TRIPLE VERSION
If you have purchased a Twin or triple verion
• Plug one end of the adaptor into the outlet and the other end into the adapter jack on the
bottom of the charger.
• Insert the battries inside the handset.
• Charge the handset for at least 20 hours.
2 GETTING TO KNOW YOUR TELEPHONE
2.1 KEYS/LED
HANDSET
1 Display
2 Soft Menu key 2
3 On-hook / On-Off key
4 INT key
5 Soft Menu key 1
6 Volume keys
7 Off-hook key
8 Alphanumeric keys
9 Flash key
BASE
10 Paging key
11 In use/Power (LED)
12 Handset on base LED

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2.2 ICONS
Call in progress New voice mail**
End Call Keypad locked
Missed calls in call list* Alarm set
Handset ringer volume OFF List contains unread or missed calls
not yet consulted
Within base range New SMS message received***
Handset not registered
or out of range
Battery status:
Empty
Low battery
Medium
Full
* If the Caller line identification service is available on the telephone line
** If the Phonemail service is available on the telephone line
*** If the SMS service is available on the telephone line
2.3 BASE LIGHTS
Handset on base
- OFF: No base power connected
- ON: power connected
- Blinking slowly: Off hook
- Blinking rapidly: during registration mode or Phonemail*
* If the Phonemail service is available on the telephone line

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2.4 NAVIGATING THE MENU
The Butler 4570 has a menu system which is easy to use. Each menu leads to a list of
options. The menu map is shown on the following paragraph.
When the handset is switched on and in standby, press the option button under “MENU” to
open the main menu.
Press the or button to scroll to the menu option you want. Then press OK to select
further options or confirm the setting displayed.
Exit or go back one level in the menu
To the previous level in the menu, press BACK.
To cancel and return to standby at any time, press . If no button is pressed for 60 seconds,
the handset returns to standby automatically.

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2.5 MENU OVERVIEW
Menu Submenu items
SMS Write message
Inbox
Outbox
Delete messages
Settings
Calls lists Received calls
Missed calls
Dialled calls
Delete calls List
Handset Ringtone
Ring Volume
Handset name
Language
Menu Color
Auto Talk
PABX Access code
Base settings Base ringtone
Base volume
Handset priority
Recall mode
System pin
Time settings Alarm
Set date & time
Registration Register handset
Select base
De-register

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3 USING THE TELEPHONE
3.1 SWITCHING THE HANDSET ON/OFF
• Press and hold to switch the handset off.
• Press again or place it in the base to switch the handset back on.
3.2 CHANGING THE LANGUAGE
Enter the "Handset" menu in order to change the language:
• Select "Menu" with the left menu key .
• Press the navigator key downwards twice.
•The"Handset" menu appears on the display. Select "OK".
• Use the navigator key to scroll through the menu and select "Language". The and
arrows indicate that further options are available. To confirm the language press "OK".
The screen displays "English saved" if you have chosen English. Your handset's menus
will be in English.
• To return to the previous menu, select "Back".
3.3 MAKING A CALL
3.3.1 Direct dialling
• Press to obtain a line.
• Dial the number to be called.
• To hang up at the end of the call, press or put the handset back on the base.
3.3.2 Pre-dialling
With the pre-dialling feature you can enter and modify a number before making the call.
• Dial a number of up to 25 digits. Press the navigator key upwards and hold to insert a
pause. The screen displays a "P".
• Select "Clear" with the right menu key to correct. Press to initiate the call. The
screen displays: "Calling 123456789". To hang up at the end of the call, press or put
the handset back on the base.
3.4 RECEIVING A CALL
When you receive an external call, the screen displays: "External Call".
To take the call:
• Press (if the handset is not on its base/charger)
or
Lift the handset off its base (if the Auto Talk option is active) (see §“7.5 Auto Answer” ).
• The call in progress icon appears on the screen. The call duration is displayed after
about 15 seconds.

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3.4.1 Adjusting the ring volume during incoming call
You can adjust the ring volume with the navigator key or while the telephone is ringing.
The ring volume is displayed on the screen. There are 5 volume levels as well as the option
of turning the ringer off altogether, in which case "Volume Off" is displayed and icon
appears. This information remains on screen for about 3 seconds, or until the key is
pressed.
3.5 HANDSFREE MODE
Handsfree lets you talk to your caller without holding the handset. It also enables other
people in the room listen to both sides of your conversation.
Make a handsfree call
• Press twice. The display shows . Dial the number. Your call can be heard over the
handset’s loudspeaker.
• To switch back to the handset at any time, press again. Press to end the call. You
can switch any call to handsfree by pressing during the call.
3.6 ADJUST EARPIECE/HANDSFREE VOLUME
During a normal or handsfree call, press or to select volume 1-5.
3.7 REDIAL A NUMBER FROM THE LIST
You can redial up to 20 of the last numbers called. If you have stored a name in the
phonebook to go with the number, the name will be displayed instead (see § “4 Phonebook” ).
Redial a number from the list:
• Press /P to enter the redial list. Scroll with or until the number you want is
displayed.
• Press to dial the number.
3.8 SECRECY FUNCTION (MUTE FUNCTION)
During conversation you can turn off the microphone so that the person on the other side of
the line will not hear you:
• Select ‘SECRECY’ using the right menu key to deactivate the microphone.
•‘SECRECY ON’ appears on the display
• Press the right menu key “Off” again to activate the microphone again
Note: You can also consult the called list by the menu (See § “6 Calls list”)
for more details.

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3.9 LOCATING A HANDSET (PAGING FUNCTION)
If you forgot where you left your handset you can press the paging key on the base. All
handset registered with the base will ring for about 30 seconds.
The LED on the base will flash. To stop the ringer, press any key on the handset.
3.10 KEYPAD LOCK
You can lock the keypad to prevent accidental dialling while carrying the handset around.
• Press and hold the ‘#’-key until ‘Keypad locked’ and icon appears
• To unlock press left menu key ‘UNLOCK’ and confirm with ‘YES’
4 PHONEBOOK
Each handset can store up to 200 names and numbers. Names can be up to 16 characters
long and numbers up to 20 digits.
To add an entry
• Press right menu key ‘NAMES’.
• If the Phonebook is empty, select ‘Add Entry’ and press ‘OK’
OR
• If names have been stored, they are listed. Press ‘OPTIONS’. ‘Add Entry’ is highlighted.
Press ‘OK’.
• Use the keypad to enter the name, then press ‘OK’.
• Use the keypad to enter the number, then press ‘OK’. The screen shows the phonebook
name list.
• Press and hold ‘Back’ to return to standby.
To Dial an entry
• Press right menu key ‘NAMES’.
• Scroll or to the name you want or use the keypad to enter the first letter of the
name.
• Press to dial the number.
Edit name and number
• Press right menu key ‘NAMES’.
• Scroll or to the name you want or use the keypad to enter the first letter of the
name.
• Press ‘OPTIONS. Scroll to ‘Edit Entry’ and press ‘OK’.
•Edit Entry’screen is displayed. Press ‘CLEAR’ to delete or use or to position the
cursor. Use the keypad to change the name. Press ‘OK’.

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• Edit the number and press ‘OK’. Display returns to the list of names.
• Press and hold ‘Back’ to return to standby.
View details
• Press NAMES then scroll or to the name you want, the press OPTIONS.
• Scroll to Show Details and press OK.
• Displays shows the name, number and any call group or ring tone you may have
assigned to the entry.
• Press and hold Back to return to standby.
Delete an entry
• Press NAMES then scroll or to the name you want, then press OPTIONS.
• Scroll to Delete Entry and press OK.
• Press YES to confirm or NO to cancel.
• Press and hold Back to return to standby.
Delete all phonebook entries
• Press NAMES then scroll or to the name you want, then press OPTIONS.
• Scroll to Delete All Entries and press OK.
• Press YES to confirm or NO to cancel.
• Press and hold Back to return to standby.
Select ringtone
You can choose which ringer melody is played when you receive a call from selected
numbers in the phonebook.
• Press NAMES then scroll or to the name you want, then press OPTIONS.
•Scroll to‘Ringtone’ and press OK. The Ringtone screen is displayed and the current
setting is highlighted.
• Scroll or to the ringtone you want. A sample is played. Press OK. The display
shows Ringtone Saved then returns to the phonebook list.
• Press and hold Back to return to standby.
5 CALLER IDENTIFICATION
!! This service only works when you have a Caller ID/Clip subscription.
Contact your telephone company !!
When you receive a call, the telephone number of the caller appears on the handset display.
The telephone can receive calls in both FSK and DTMF. You can also see his or her name
if it’s transmitted by the network. If the name is programmed in the Phone Book, the name in
the Phone Book is displayed!
The telephone can store 50 calls in a Call List (received and missed) that can be reviewed
later. When the memory is full, the new calls automatically replace the oldest calls in the
memory. Missed calls are signalled by an icon on the display.

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To read the received calls:
There are 3 ways to show the missed calls:
1) To consult the missed call list when display shows the missed calls amounth during
standby:
• Press Read and scroll to the list with the navigator keys and .
The missed calls that you have not consulted are marked with a
2) To consult missed calls after activating other telephone functions:
• Press and you will immidiatly see the Received call list (combination of received and
missed calls).
• Scroll to the list with the navigator keys or .
Press to dial a number or select ‘Options’ to delete the entry, see further details or add
the number to the phone book.
3) By the menu (See §“6 Calls list” below)
6 CALLS LIST
Your Butler 4570 keeps a list of all your last calls.
•Received Calls: shows details of all recent callers.
•Missed Calls: shows details of calls that were not answered.
•Dialled Calls: list shows details of the last 20 calls made from your handset.
A combined total of 50 calls can be stored in the Received and Missed calls.
Missed and received calls
You can access the Calls list using the navigator button or the menu.
To use the navigator button:
• From the standby screen, press . New calls are indicated with an *. Press or
to scroll through the list. A beep is played when you reach the first and last calls in the
list.
• Press to dial a number or OPTIONS to delete the entry, see further details or add the
number to the phonebook.
You can also consult the calls list by the menu.
• Press Menu
•Scroll toCalls list and press OK. Select Received calls or Missed calls and press
OK.
• If the name of the caller has been stored in the phonebook it is displayed.
Redial list:
Same as described at § “3.7 Redial a number from the list” you can also consult the called
list from the menu.
• Press Menu
•Scroll toCalls list and press OK. Select Dialled calls and press OK.

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• Press to dial a number or OPTIONS then select:
-Delete: to delete the number.
-Show Details: if a name is displayed, this shows the number.
-Save Number: to create an entry in the phonebook. Enter the name, press OK. The
number is displayed.
• Press OK to store the number.
6.1 DELETE CALLS LIST
• Press Menu
• Scroll to Calls list and press OK. Select Delete calls lists and press OK.
• Press or to select the list you want to delete:
Received Calls
Missed Calls
Dialled Calls
All Calls
• Press OK
• Press YES to delete or NO to cancel
7 PERSONALISE THE HANDSET
7.1 SETTING THE DATE AND TIME
• Press Menu
• Scroll to Time settings and press OK. Select Set Date & Time and press OK.
• Enter the date (format: DD/MM).
• Confirm with OK
• Enter the time (format: HH:MM).
• Confirm with OK
7.2 USING THE ALARM FEATURE
Set the date and time and use your Butler 4570 to give you a reminder alarm. You can have
a different alarm setting for each handset registered to your base. The alarm rings only at the
handset, not at the base or any other handset.
7.2.1 Set the alarm
• Press Menu
• Scroll to Time settings and press OK. Select Alarm and press OK.
• Select On/Off with the navigator and press OK. Using the navigator, choose one of the
3 types of setting: On Once,On Daily or Off. Confirm with OK. If you choose On Once
or On Daily the display will show:
TIME (24 hr):
00:00
Enter the time when you want the telephone to ring and confirm by pressing the OK key.
• To deactivate the Alarm function, select "Off" and confirm with "OK".

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7.2.2 Setting the alarm tone
• Press Menu
• Scroll to Time settings and press OK. Select Alarm and press OK.
• Select Set Alarm Tone with the navigator and press OK.
• Scroll or to select the alarm tone (1-4) you want and press OK
7.3 RINGTONE AND VOLUME
7.3.1 Ringtone
You can choose 5 different ringer melodies for internal and external calls.
• From the standby screen, press MENU then scroll to Handset and press OK.
• Press OK to highlight Ringtone. Press OK to select External Calls. Or scroll to Internal
Calls, then press OK.
• Scroll and to the melody you want. During scrolling a sample is played. Press OK
to select or BACK to return to the previous menu.
• Press and hold BACK to return to standby.
7.3.2 Ringer volume
There are five handset ringer volume levels and off. If you select off, calls will still ring at the
base and your handset screen will indicate incoming calls.
• Press MENU then scroll to Handset and press OK.
• Scroll to Ring Volume and press OK.
• The current setting is displayed. Press to increase or to decrease the volume.
• Press OK to confirm.
• Press and hold BACK to return to standby.
7.4 HANDSET NAME
You can change the name displayed on the handset during standby (max. 8 characters long):
• Press MENU then scroll to Handset and press OK.
• Scroll to Handset Name and press OK.
• Enter the handset name you want. Press Clear to make a correction and OK to confirm.
• Press and hold BACK to return to standby.
7.5 AUTO ANSWER
When there is an incoming call and the handset is on the base, the phone automatically takes
the line when lifted. This function can be turned on or off:
• Press MENU then scroll to Handset and press OK.
• Scroll to Auto talk and press OK.
• Select On or Off and press OK to confirm or Back to return.
• Press and hold BACK to return to standby.

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7.6 MENU COLOR
• Press MENU then scroll to Handset and press OK.
•Scroll 1toMenu Colour and press OK.
• Select Blue, Green or Pink and press Save to confirm or Back to return.
• Press and hold BACK to return to standby.
7.7 PABX ACCESS CODE
It’s possible to use your telephone with a PABX or a local telephone network. When dialling
telephone numbers from the phonebook list, you can add automatically the PABX access
code infront of the phonebook number.
• Press MENU then scroll to Handset and press OK.
• Scroll to Pabx Access code and press OK.
• Scroll to “Set code” and press OK.
• Enter the PABX access code, e.g. ‘0’ and press OK.
• Scroll to ON and press OK.
• Press and hold BACK to return to standby.
8 BASE SETTINGS
8.1 RINGTONE AND VOLUME
8.1.1 Ringtone
You can choose 5 different ringer melodies:
• From the standby screen, press MENU then scroll to Base settings and press OK.
• Press OK again to enter the Base Ringtone menu.
• Scroll or to the melody you want. During scrolling a sample is played. Press OK
to select or BACK to return to the previous menu.
• Press and hold BACK to return to standby.
8.1.2 Ringer volume
There are five base ringer volume levels and Off.
• From the standby screen, press MENU then scroll to Base settings and press OK.
• Scroll to Base Volume and press OK.
• The current setting is displayed. Press to increase or to decrease the volume.
• Press OK to confirm.
• Press and hold BACK to return to standby.
8.2 HANDSET PRIORITY
Normally, if you have more than one handset registered to your base, they all ring at the
same time. However, you can set one of them to ring before the others, so that calls can
always be answered at one handset first.
• From the standby screen, press MENU then scroll to Base settings and press OK.

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•Scroll toHandset Priority and press OK. Display highlights All Handsets. Press OK
to select All Handsets to make all handsets ring together.
Or
•ScrolltoSelect Handset and press OK. Scroll or to the handset you want to ring
first. Press OK.
• Scroll or to select the number of rings at the handset before the other handsets
start ringing. Press OK to confirm.
8.3 LINE SETTINGS
8.3.1 Flash time
• Press MENU then scroll to Base Settings and press OK. Scroll to Recall Mode and
press OK.
• Press or to highlight Recall 1 for short flash time (100ms) or Recall 2 for long flash
time (250ms) and press OK to confirm.
8.4 SYSTEM PIN
The System PIN is used for registering and deregistering handsets and some other optional
settings. The default System PIN is 0000.
• Press MENU then scroll to Base Settings and press OK. Scroll to System Pin and press
OK.
• Enter the current PIN (Original setting 0000) and press OK.
• Enter the new PIN, press OK and enter it again.
• Press OK to confirm.
9 SMS TEXT MESSAGES
You can send and receive SMSs with your Butler 4570 telephone. This section tells you how
to use the SMS feature.You can store a total of 50 SMS messages sent and received, each
with up to 160 characters.
9.1 WRITING AND SENDING SMS MESSAGES
• Press MENU then scroll to SMS and press OK.
• Select Write Message and press OK to confirm
To use SMS, this service has to be activated on your phone line.
Normally you need to call a special number to get a subscription from your
telephone company to activate this function. Please contact your telephone
company for this service.

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9.1.1 How to write an SMS
For example: when you want to enter the name ‘LUC’
Tap 5 three times to select ‘L’
Tap 8 two times to select ‘U’
Tap 2 three times to select ‘C’
Total keystrokes required = 8
To enter a space press ‘1’
To go quickly to the next letter, either press downwards on the navigator key , or wait for
the cursor to move on automatically.
For each key, the available characters appears at the top of the screen.
Press or to go to the next or previous character
To change to upper case, press INT. To return to lower case press INT again.
You can also insert a symbole by pressing OPTION and select the desired option.
9.1.2 How to send an SMS
• Enter the message to be send
• When finnished select OPTIONS. The following options appears beside above
mentioned options:
-Send To
-Save
-User name
• Select Send To and press OK to confirm.
• Enter the correspondent’s number if you don’t want to use the phonebook memory
OR
Delete the number that appears on the display by pressing Clear and select Search to
search the number in the phonebook. Select the name by using the or keys.
• Select Send start sending the SMS. The display will show Sending SMS.
OR
Select Back to modify the message before sending it
OR
Press and hold Clear or Back to delete the message without sending or press . The
message is totally erased and the phone will return to standby
9.1.3 Save a message
• When finnished writing a message select Options and then Save.
• Confirm with OK. Your message is saved in the OUTBOX list

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9.2 VIEWING THE SAVED AND SENT MESSAGES (OUTBOX)
The OUTBOX contains all the messages you have saved earlier. You can save up to 50 SMS
messages. To read the OUTBOX or sent messages:
• Select Menu with the left menu key, select SMS, then confirm with OK.
• Select Outbox with the navigator, and confirm with OK.
• Select a message with the navigator (the beginning of the message is listed, with the date
and time it was written).
• To read the whole message, select Read.
• When you have opened the message, select Options. You can scroll through the options
with the navigator:
-Edit
-Send to
-Delete
-User Name
• If no message was selected for editing or sending, press Back to return to the SMS menu.
To quit the menu, do a long press on Back with the right menu key.
9.3 VIEWING THE LIST OF RECEIVED MESSAGES (INBOX)
Your Butler 4570 telephone tells you when you have new messages: An icon is shown on
the screen, with the number of new messages still unread. The SMS LED on the base is lit.
A beep is emitted.
To read new messages as they come in:
• Select Read with the left menu key. The most recent message is listed first.
To read new messages after using other telephone functions:
• Select Menu with the left menu key.
• Select SMS, then confirm with OK.
• Select Inbox with the navigator and confirm with OK.
To answer, forward, or delete a received message:
• Select Options with the left menu key.
• Select the action (Reply,Forward or Delete) and confirm with OK.
• To quit the Inbox menu, press and hold Back
9.4 USER ACCOUNTS
With your Butler 4570 telephone you can create up to 4 different "user" accounts. You can
send and receive SMS messages with a user account. Messages received in a user account
are protected by a password. In order to receive SMSs in your personal user account, you
must give your correspondents the user account number that they need to add to your
standard telephonenumber (see § “9.4.2 Receiving SMS messages in a personal user
account” ).
!! User accounts only works if the network support Sub-addressing !!

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9.4.1 Creating a user account
• Select Menu
• Select SMS menu by pressing OK
• Select Settings and confirm with OK
• Select Users and confirm with OK
• Select Add User and confirm with OK. Enter the user name and press OK.
• Enter a 4 digit pass word and press OK. Enter the password again to confirm and press
OK.
• You will get automatically a terminal number assigned. To see your terminal number
scroll to Terminal Number and press OK
• Select Back to return to previous menu
9.4.2 Receiving SMS messages in a personal user account
To receive SMS messages in your personal user account, you must give your user or
terminal number to your correspondents. To find your user number:
• Select SMS and confirm with OK.
• Select Settings with the navigator, then OK
• Select Users with the navigator, then OK. Your user name appears in the list.
• Select your user name with the navigator and confirm with OK. Enter your password and
confirm with OK.
• Select Terminal Number with the navigator and OK.
Your user number appears on the screen.You correspondents will need to add this user
number to your telephone number when they want to send SMSs to your personal user
account. E.g. If your personal user number is "1" and your telephone number is 123456789,
your correspondents should send their SMS messages to:1234567891! This is the number
you need to remember and give to your correspondents.
9.4.3 Changing an SMS user account number
User numbers are between 1 and 9 but during creating a user account the Butler 4570
assigns user numbers automatically, but you can change the number manually.
• Select Menu with the left menu key.
• Select SMS and confirm with OK
• Select Settings with the navigator and OK.
• Select Users with the navigator and confirm with OK.
• Your user name appears in the list. Select your user name and confirm with OK on the
left menu key.
• Enter your password (if the account is password protected).
• Confirm with OK on the left menu key.
• Select Terminal Number with the navigator and OK. Your user number appears on the
screen. Enter a new number and select OK with the left menu key. If the new number is
already assigned to another user, the handset beeps and the modification fails. If so,
enter another number.