Toshiba Template e-STUDIO2020AC User manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
Template

© 2021 Toshiba Tec Corporation All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Toshiba Tec
Corporation.

Preface 3
0.Preface
Thank you for purchasing our product.
This manual describes how to use the template functions of this equipment.
Read this manual before using the equipment.
Some models provide the scanning/printing function as an option.
How to read this manual
Symbols in this manual
In this manual, some important items are described with the symbols shown below. Be sure to read these items
before using this equipment.
Target audience for this manual
This is a manual that is aimed at general users and administrators.
Model and series names in this manual
In this manual, each model name is replaced with a series name as shown below:
Optional equipment
For available options, see the reference below:
Information About Equipment - Information About Equipment - Options
Screens in this manual
The details on the screens may differ depending on your model and how the equipment is used, such as the status of
the installed options, the OS version and the applications.
The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or
moderate injury, partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
References describing items related to what you are currently doing. See these references as
required.
Model name Series name
e-STUDIO2020AC/2520AC e-STUDIO6525AC Series
e-STUDIO2525AC/3025AC/3525AC/4525AC/5525AC/6525AC
e-STUDIO2528A/3028A/3528A/4528A/5528A/6528A e-STUDIO6528A Series

4 Preface
Abbreviations in this manual
In this manual, “Dual Scan Document Feeder” (DSDF) and “Reversing Automatic Document Feeder” (RADF) are
collectively referred to as “Automatic Document Feeder” (ADF).
Trademarks
For trademarks, refer to the Safety Information.

CONTENTS 5
CONTENTS
Preface................................................................................................................................................. 3
How to read this manual ............................................................................................................................................ 3
Chapter 1 REGISTERING JOB SETTINGS ONTO THE HOME SCREEN
Registering Job Settings onto the Home Screen....................................................................................... 8
Registering job settings from setting screen of each function .................................................................................. 8
Registering job settings from job history.................................................................................................................... 9
Creating a Folder onto the Home Screen ............................................................................................... 11
Chapter 2 USING TEMPLATE BUTTONS
Template Functions............................................................................................................................. 14
Recalling Templates ............................................................................................................................ 15
Using templates ......................................................................................................................................................... 15
Using templates for Scan to E-mail (When SMTP is selected for the authentication method).............................. 16
Changing Data .................................................................................................................................... 18
Changing the folder data........................................................................................................................................... 18
Changing template data............................................................................................................................................ 19
Deleting Folders or Templates.............................................................................................................. 20
INDEX .......................................................................................................................................................... 21

6 CONTENTS

1.REGISTERING JOB SETTINGS ONTO THE
HOME SCREEN
Registering Job Settings onto the Home Screen ....................................................................8
Registering job settings from setting screen of each function ............................................................................8
Registering job settings from job history..............................................................................................................9
Creating a Folder onto the Home Screen.............................................................................11

8 Registering Job Settings onto the Home Screen
0.Registering Job Settings onto the Home Screen
You can register job settings of copying, scanning, or faxing as icons onto the shared home screen or user home screen
and easily recall and employ them.
Registering onto the shared home screen is available when an administrator in [Home Setting] of TopAccess
permits the change operation to a general user. For details, see the reference below:
TopAccess - [Administration] - [Setup] Item List - General settings - Home Setting
When the users of the template need to be limited, register the setting in the user home screen.
Registering job settings from setting screen of each function
You can register job settings from settings screens of copying, scanning, or faxing.
1
Set all the required functions.
Example: Editing function - image shift, reproduction ratio - 90%, number of copy sets -10
The [Paper Size] and [Paper Type] functions for bypass copying cannot be set.
2
Press (Adding to Home screen button).
3
Select a place (unregistered button or folder) to register the icon onto the home screen.
If there is no unregistered buttons on the home screen, switch the pages.
For the creation method of the folder, see the reference below:
P.11 “Creating a Folder onto the Home Screen”

1.REGISTERING JOB SETTINGS ONTO THE HOME SCREEN
Registering Job Settings onto the Home Screen 9
REGISTERING JOB SETTINGS ONTO THE HOME SCREEN
4
Set the type and name of icon and press [OK].
The icon is registered onto the home screen.
Registering job settings from job history
You can register a job which is in the job history as a button onto the home screen.
1
Press (Home Setting button) on the home screen.
When the password input screen appears, enter the password for a user who has the privilege to edit the home
screen.
2
Press [Button Contents].
3
Select a place (unregistered button or folder) to register the icon onto the home screen.
If there is no unregistered buttons on the home screen, switch the pages.
For the creation method of the folder, see the reference below:
P.11 “Creating a Folder onto the Home Screen”
4
Press [Register From Job History].

1.REGISTERING JOB SETTINGS ONTO THE HOME SCREEN
10 Registering Job Settings onto the Home Screen
5
Select a desired job.
6
Set the type and name of icon and press [OK].
The icon is registered onto the home screen.

Creating a Folder onto the Home Screen 11
REGISTERING JOB SETTINGS ONTO THE HOME SCREEN
0.Creating a Folder onto the Home Screen
You can specify the registration location of the template by creating a folder on the home screen.
1
Press (Home Setting button) on the home screen.
2
Press [Button Contents].
3
Select a place (unregistered button) to register the icon onto the home screen.
4
Press [Create Folder].
5
Enter the folder name and then tap [OK].

1.REGISTERING JOB SETTINGS ONTO THE HOME SCREEN
12 Creating a Folder onto the Home Screen

2.USING TEMPLATE BUTTONS
Template Functions..........................................................................................................14
Recalling Templates .........................................................................................................15
Using templates ...................................................................................................................................................15
Using templates for Scan to E-mail (When SMTP is selected for the authentication method)........................16
Changing Data..................................................................................................................18
Changing the folder data.....................................................................................................................................18
Changing template data......................................................................................................................................19
Deleting Folders or Templates...........................................................................................20

14 Template Functions
0.Template Functions
You can create a template with several functions that are frequently used so that they can be employed whenever you
want by recalling the template, thus eliminating the need to perform complicated settings every time.
When template functions are registered in the shared home screen, they can be shared and used by two or more
users. Template functions can also be set from client computers. For details, see the reference below:
TopAccess - [Administration] - [Registration] ([Administration]) Item List - Template settings
Fax functions are available only when the FAX Unit is installed.
Some models provide the scanning/printing function as an option.

USING TEMPLATE BUTTONS
Recalling Templates 15
0.Recalling Templates
Using templates
When you recall a template, the functions set in the template will be available automatically. If the automatic start
function is enabled, this equipment will automatically start the operation of each function when you press the button
for the corresponding template.
Access rights to the SMTP server are required to use a Scan to E-mail template when the SMTP authentication
method is selected for Scan to E-mail. For the operation procedure for this situation, see the reference below:
P.16 “Using templates for Scan to E-mail (When SMTP is selected for the authentication method)”
When a meta scan template is used, depending on the template setting, you need to enter optional information
before you start scanning.
The meta scan function enables you to attach meta data (XML file) to the scanned images and e-mail them, or save
them in the public folder on this equipment.
To use the meta scan function, the meta scan option is required. For more details about the meta scan function, see
the reference below:
TopAccess - Functional Setups - Setting up Meta Scan Function
1
From the home screen or registered folder, press the button for the desired template.
Templates with the automatic start function enabled can be identified with . If this icon is displayed, you
can press it to immediately start the operation of the functions set in the template.
If you select such a template, see the reference below:
P.16 “Using a meta scan template”
2
Confirm that a message appears indicating the template has been applied.
A copy/scan/fax preview screen appears with the selected template, and the template is applied. The message is
displayed for approx. 3 seconds.

2.USING TEMPLATE BUTTONS
16 Recalling Templates
Using a meta scan template
When you use a meta scan template, select a template, then enter required information and press [Scan].
To use the meta scan function, the meta scan option is required.
To create a new template for the meta scan function, the setting on TopAccess is required. For details, see the
reference below:
TopAccess - Functional Setups - Setting up Meta Scan Function - Registering templates for Meta Scan
Items shown in the figure above are samples. Ask the administrator for items you need to enter.
Required items are marked with asterisks.
Enter each item to set the entry as required.
Using templates for Scan to E-mail (When SMTP is selected for the authentication
method)
The procedure for using templates for the Scan to E-mail function differs slightly when the “User Authentication for
Scan to E-mail” setting on TopAccess is set to use SMTP to authenticate users. In this case, follow the steps below.
1
From the home screen or registered folder, select the desired “Scan to E-mail” template.
For templates with the icon indicated, the automatic start function is enabled. Pressing the button for these
templates immediately starts the operation set.

2.USING TEMPLATE BUTTONS
Recalling Templates 17
USING TEMPLATE BUTTONS
2
When the Authentication screen is displayed, enter the user name and the password to complete
the user authentication.
If you select a template for which the automatic start function is enabled ( is shown on the button), the
equipment automatically starts the scanning operation. (End of procedure)
If you select a template for which the automatic start function is disabled, the Scan menu appears. In this case,
proceed to step 3.
Ask the administrator for the user name and password.
3
Press [Scan].
When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the
limit. Do you want to save stored originals?” message appears. If you want to save the scans, press [Yes].
When the temporary workspace is full on the equipment’s internal storage device, a message appears and the
job is canceled. The available workspace can be viewed on the [Device] on TopAccess.
If the number of jobs waiting to store scans in the equipment’s internal storage device exceeds 20, a message
appears to indicate that its memory is full. In this case, wait a while until memory becomes available again or
delete unnecessary jobs from [Job Status].
To preview your scans, press [Preview] and then select the scan function.
To learn how to preview your scans, see the reference below:
Scan - USEFUL FUNCTIONS - Previewing Scans
Scanning the next original
When the original is set on the glass or [Continue] is pressed during scanning on the ADF, the
confirmation screen for the next original will be displayed. In either case, when you set the
next original and press [Scan], it will be scanned. Follow this procedure as many times as
necessary. When all of the scanning is finished, press [Job Finish].
The above screen is not displayed under the following conditions:
- You scan the original from the ADF without pressing [Continue] to scan additional
originals.
- A scan preview is displayed.
To cancel the operation, press [Job Cancel].
To change the scan settings, press [Scan Setting]. For details, see the reference below:
Scan - USEFUL FUNCTIONS - Changing Scan Settings

18 Changing Data
0.Changing Data
You can change the registered folder name, template name and setting of the automatic start function.
Changing the folder data
1
Press (Home Setting button) on the home screen.
2
Press [Button Contents].
3
Press the folder to be edited on the home screen.
4
Press the folder name displayed on the upper side of the screen.
5
Change the folder name on the Edit menu.

2.USING TEMPLATE BUTTONS
Changing Data 19
USING TEMPLATE BUTTONS
Changing template data
1
Press (Home Setting button) on the home screen.
2
Press [Button Contents].
3
From the home screen or registered folder, press the button for the desired template.
4
Change the registered settings on the Edit menu.

20 Deleting Folders or Templates
0.Deleting Folders or Templates
You can delete folders or templates no longer needed. If a folder is deleted, all the templates in it are also removed.
1
Press (Home Setting button) on the home screen.
2
Press [Button Contents].
3
Press [X] at the upper right of the folder or template to be deleted.
4
Press [OK] on the confirmation screen.
The folder or template is deleted.