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3. Departments and Employees
Before using your CB1000 time clock, we’ll need to set up at least one department and one employee.
There is no limit to the number of departments you setup - however, the number of employees will
correspond to the plan you selected. You can update your plan to include more employees by clicking
on the ACCOUNT link in the upper-right corner of trackmytime.co.uk.
To Add a Department:
Step 1: Click on DEPARTMENTS on the main menu. (Tabs at the top of the page)
Step 2: Next, click on the green ADD DEPARTMENT link in the upper-right hand
corner
Step 3: First, enter a code for the department. This can be any 3-digit number. Next,
enter the name of the department, then click the ADD button.
To Add a User to the Department:
Step 1: Click on USERS on the main menu. (Tabs at the top of the page)
Step 2: Next, click on the green ADD USER link in the upper-right hand corner
Step 3: Select the role of the user - either “Employee” or “Supervisor”, enter the
employee’s first and last name, then click the ADD button.
Step 4: Next, click on the name of the user you just added, this will open up additional
configuration options for the employee. You can edit any of the fields by
clicking on the EDIT link to the right of each option. We will go ahead and
highlight some of the most used options in this guide. For more specific
options, please refer to the help files.
Step 5: If this employee will be using a PIN number to clock in or out, click on the
EDIT link on the “PIN NUMBER” row. Enter the desired PIN number in the
field provided, then click the SAVE button. The employee will now be able to
use this PIN number on the CB1000 device to clock in and out.
Step 6: If this employee will be using an RFID Badge, click on the EDIT link on the
“BADGE NUMBER” row. The BADGE NUMBER can be found printed on the
RFID Badge or fob - refer to the image below to best locate this set of
numbers (no leading zeros please). After you enter the Badge ID, click the
SAVE button.
Step 7: If this employee will be using
a web page to clock In and
Out, fill in the username and
password fields and give
them your organisations
unique secure url.
