Vidyo VidyoPanorama Operator's manual

VidyoPanorama™
Installation and Configuration Guide
System Version 1.0
Document Version 1.0-B

TABLE OF CONTENTS
© 2012 Vidyo, Inc. All rights reserved. Vidyo, VidyoConferencing, VidyoDesktop, VidyoGateway, VidyoLine, VidyoMobile,
VidyoPanorama, VidyoPortal, VidyoProxy, VidyoRemote, VidyoReplay, VidyoRoom, VidyoRouter, and VidyoTechnology are trademarks
of Vidyo, Inc.
All other trademarks are the property of their respective owners. All specifications subject to change without notice, system specifics
may vary. All images are for representational purposes only; actual products may differ.
This product is covered by U.S. Pat. Nos. 7593032, 7643560, 7701851, and 7948886 as well as additional International patents and
pending U.S. or International patent applications owned by Vidyo, Inc.
About This Guide ...........................................................................................................................5
If You’re Installing VidyoPanorama................................................................................................5
If You Want More Information.......................................................................................................5
If You Need Customer Support.......................................................................................................5
1Preparing for the Installation .....................................................................................................6
Selecting the Room........................................................................................................................6
Participant Location........................................................................................................................6
Display Size .....................................................................................................................................7
Determining the Room Layout .......................................................................................................8
Display Layout ................................................................................................................................8
Display Layout Worksheet............................................................................................................10
Camera Position ...........................................................................................................................12
Table Location ..............................................................................................................................12
Equipment Rack Location .............................................................................................................14
Room Design Recommendations .................................................................................................15
Windows.......................................................................................................................................15
Flooring, Walls, and Ceilings.........................................................................................................15
Noise and Temperature................................................................................................................15
Acoustics.......................................................................................................................................16
Room Color...................................................................................................................................16
Lighting .........................................................................................................................................17
Collaborative Tools .......................................................................................................................18
Vibration .......................................................................................................................................18
Power ...........................................................................................................................................18
Network........................................................................................................................................18
Checking the Equipment ..............................................................................................................19

TABLE OF CONTENTS
3
2Installing VidyoPanorama ........................................................................................................21
Installing the Hardware ...............................................................................................................21
Checking the Rack Mounting........................................................................................................21
Installing the Equipment ..............................................................................................................22
Connecting the Cables..................................................................................................................23
Accessing the Interface for Each Decoder Node ...........................................................................29
Assigning the Cluster Name and Node Names .............................................................................29
Troubleshooting and Obtaining Information About the Decoder Nodes.....................................31
Enabling Access to the VidyoRemote ...........................................................................................32
3Configuring VidyoPanorama.....................................................................................................34
Accessing the Admin Pages..........................................................................................................34
Viewing System Information........................................................................................................35
Configuring the Portal Credentials ...............................................................................................37
Configuring the VidyoPanorama Settings and Options.................................................................38
Configuring the Cluster.................................................................................................................38
Configuring the Network ..............................................................................................................39
Setting the Video Encoding Resolution ........................................................................................39
Setting the Video Decoding ..........................................................................................................40
Selecting Options..........................................................................................................................40
Showing Indications......................................................................................................................41
Designing the Display Layout .......................................................................................................42
Stream Types ................................................................................................................................42
Layout Guidelines .........................................................................................................................42
Sorting Order ................................................................................................................................43
Display Layout Design...................................................................................................................43
Indications ....................................................................................................................................48
Common Display Layouts .............................................................................................................48
Managing the Remote Nodes.......................................................................................................49

TABLE OF CONTENTS
4
Configuring Audio and Video Devices ..........................................................................................50
Obtaining Logging Information ....................................................................................................51
Viewing the Statistics...................................................................................................................52
Performing Controller Node and Configuration File Administration ............................................53
Viewing the About Information ...................................................................................................55

5
About This Guide
The VidyoPanorama Installation and Configuration Guide provides information on how to prepare for the
VidyoPanorama installation, such as how to select the correct room and determine how to lay out the
displays in that room. This guide also explains how to physically install the VidyoPanorama equipment in
the room, and it explains how to configure and manage VidyoPanorama using the Admin pages.
This guide is intended for you if you are a trained installer of Vidyo™ equipment or you are an IT
administrator who needs to manage the VidyoPanorama system.
IF YOU’RE INSTALLING VIDYOPANORAMA
If you are installing the system, keep in mind that this guide provides high-level guidelines for how to set up
the room. Ultimately, the quality of the audio and video in the room depends on numerous factors including
lighting, room size and acoustics, furniture choice, placement of the displays, seating arrangements,
camera position and angles, and many other factors. Therefore, to ensure the highest quality audio and
video for your VidyoPanorama system, Vidyo recommends working with an AV engineer or integrator.
IF YOU WANT MORE INFORMATION
For more information about how to use VidyoPanorama to make calls and join conferences, refer to the
VidyoPanorama User Guide .
For more information about peripheral devices (such as KVMs, equipment racks, cable extenders, etc.)
recommended for use with your VidyoPanorama system, refer to the
Choosing Peripheral Devices for
VidyoPanorama
technical note.
You can also find additional Vidyo documents at http://support.vidyo.com.
IF YOU NEED CUSTOMER SUPPORT
If you are a Vidyo reseller or end user with PLUS support, please feel free to contact the Vidyo Customer
Support team via email or phone:
Email: [email protected]
Phone: 1-866-99-Vidyo (Int'l: [phone]) - Option 3
If you are a Vidyo end user without PLUS support, please contact your Vidyo reseller for further assistance.

Chapter 1: Preparing for the Installation
6
1
Preparing for the Installation
Before you begin installing VidyoPanorama, you should prepare for the installation as described in this
chapter.
If your VidyoPanorama equipment is already installed and you simply need to configure the system, skip the
chapters that describe the installation process and continue with Chapter 3, “Configuring VidyoPanorama.”
SELECTING THE ROOM
The most important factor that you should consider when selecting the room is how you plan on using the
room. Ask yourself these questions: What size are the existing project teams? What size are the current
meetings and phone conferences? Can the room you’re considering comfortably accommodate the typical
group size? Your goal is to select a room and design it for the most common use case while keeping it open
for other uses as much as possible.
Some other basic principles to keep in mind during the room selection process include:
Capturing participants at life-size proportions
Ensuring good eye contact between sites
Hiding the technology (such as the camera and microphones)
Trying to get an across-the-table feel
Not all of these principles are applicable to all meeting configurations, of course. For example, a room with
nine displays will not provide a natural across-the-table feel between each participant. However, by
attempting to follow as many of the design and integration principles as you can, you can create your own
tailored room and provide your conference participants with the best possible VidyoPanorama experience.
Participant Location
Since you can use anywhere from three to nine displays with your VidyoPanorama system, it’s not possible
to recommend one particular room size for the system. There is, however, one constant that you must
consider when selecting your room: the on-camera participants should be between 7 ft. (2.13 m) and 12 ft.
(3.66 m) from the camera. This distance allows the camera to capture acceptable-sized images of all the
participants.
As long as you remain within that 7 ft. (2.13 m) to 12 ft. (3.66 m) range, you have some flexibility with other
room factors, such as room size and shape, table size and shape, and how many people you want to capture
on screen. Keep in mind, however, that the wall that the participants face must be able to accommodate the

Chapter 1: Preparing for the Installation
7
VidyoPanorama displays and that the equipment rack should be within 15 ft. (4.57 m) of the displays (if you
want to avoid using cable extenders).
Display Size
So now that you have an idea of the room size you need, what size should you select for your displays?
Vidyo recommends that you select at least a 50” display, but if you often have more than four participants in
a conference, displays measuring 60” to 65” provide the best experience. Vidyo also recommends using
LCD displays. LCD displays are generally superior to plasma displays; they weigh less and use less energy.
The following table provides general guidelines for viewing distances for various display sizes:
16:9 Display
Diagonal Screen Size
Recommended Viewing Distance
50”
6.3 ft. – 12.5 ft. (1.92 m – 3.81 m)
55”
6.9 ft. – 12.8 ft. (2.10 m – 3.90 m)
60”
7.5 ft. – 15.0 ft. (2.28 m – 4.57 m)
65”
8.1 ft. – 16.3 ft. (2.46 m – 4.96 m)
Note that in many cases the acceptable viewing distance is much farther than the recommended seating
distance. For example, a 65 in. display can be viewed up to 16.3 ft. (4.96 m) away, which is beyond our 7 ft.
(2.13 m) to 12 ft. (3.66 m) ideal seating range. However, the extra distance allows an additional row of
people to see the displays. These additional meeting participants may not appear full-size at the remote
locations, but they will be able to see and participate in the conference.
To make it easier for you to visualize a room, let’s use an example. Suppose you have six 55” displays and
you want to mount them on one wall with a credenza below them. You will need a wall that’s at least 15’-3”
(4.64 m) wide and 8’-10¾” (2.70 m) high to accommodate the credenza and displays (as well as the camera
and speakers):
In a typical conference room, you will have a table, chairs, and perhaps some collaboration tools, such as a
whiteboard and a ceiling-mounted visualizer. You should leave enough space behind the participants for
them to move their chairs out from the table as well as walk behind the table. You also need to leave room
for the door. Therefore, our room with the six 55” displays would require a minimum 14 ft. ¾” (4.28 m) room
depth and 21 ft. (6.40 m) room width as you can see here:

Chapter 1: Preparing for the Installation
8
DETERMINING THE ROOM LAYOUT
Before beginning the actual physical installation of the VidyoPanorama equipment, you should plan the
layout of the displays, camera, and table in the room. You should also determine where you will place the
equipment rack.
Display Layout
VidyoPanorama gives you the flexibility to place your displays in any layout that you choose and on more
than one wall. You can even choose displays of different sizes and mount them landscape, portrait, or a
combination of both.
Many customers choose to place all the displays near each other on the same wall to enable the conference
participants to more easily view all the screens at once.
When determining how to lay out your displays, consider the following:
How many displays do you have?
Do you want to line them up in one row? If not, how many rows do you want?
Are all the displays the same size? If not, which displays do you want to place in which positions?
No matter how you lay out your displays, you should avoid having any of the displays below the level of the
tabletop so that the table does not block the view of the display(s). In addition, if the displays are above
eye level, consider slightly tilting the displays down towards the participants.

Chapter 1: Preparing for the Installation
9
Here are three display layout examples:
Example 1—Three-screen VidyoPanorama: For this VidyoPanorama room, we have to lay out three
displays that are all the same size. We decide that we simply want to lay them out in one row side-
by-side like this:
Example 2—Nine-screen VidyoPanorama: For this VidyoPanorama room, we have to lay out nine
displays that are all the same size. We could lay them out in one long row, in two rows with four
displays on the top row and five displays on the bottom row, or other combinations. However, we
decide to lay them out in three rows with three displays each like this:
Example 3 —Four-screen VidyoPanorama: For this VidyoPanorama room, we have to lay out four
displays. Three are the same size, but one is larger. We could lay them out in a number of ways. For
example:
In one row with the larger display at the left-center or right-center position.
In two rows with the three equal-sized displays in the top row and the larger display in the bot-
tom row.
In two rows with the larger display in the center of the top row and the three equal-sized dis-
plays in the bottom row. We decide this is what we want, so we lay out the displays like this:
When you have an unequal number of displays in the rows or you have displays of different sizes as in
Example 3, you should carefully consider the placement of the displays depending on what you want to
show in which position and on which size of display. If, for example, showing content is of utmost
importance to you, then you would want content to appear on the largest display. However, in what position
do you want to place that display? Some people might want to place it alone on the top row as shown in our
example above, but other people might want to place it alone on the bottom row so that it is at eye level. It’s
a matter of preference, but you must decide before you physically install the displays on the wall.
To help you decide on your display layout before the actual installation begins, we’ve created a Display
Layout Worksheet, which is on the next page. Follow the directions on this worksheet to create the display
layout for your particular VidyoPanorama room.
1
2
3
1
2
3
4
5
6
7
8
9
1
2
3
4

Chapter 1: Preparing for the Installation
10
Display Layout Worksheet
To determine the layout of your displays:
1. Determine how many rows of displays you want.
2. Determine how many displays you want in each row.
If you have displays of different sizes, determine where you want to place the different-sized
displays. (For guidelines, see the previous page.)
3. In the table below, indicate how you want your displays laid out by crossing out the unused display
icons or by circling the group of display icons that represent your displays (choose whichever
method you prefer to indicate your display layout).
4. If you have any displays of different sizes, mark the size of the display on the icon.
5. Copy this page and give it to the person who is responsible for installing the displays in the Vidyo-
Panorama room.