VTEL IPanel 3700 User manual

VTEL IPanel
VCS 5.0
User Guide
IPanel3700
IPanel4200
IPanel Systems
“Easy toDrive”
One click operation
AC
Optional
Cable
Internet/LAN
All-In-One Professional Solution
VTEL IPanel 3200/4200
26/32”
Multimedia
Presentations
Internet
&
PC Applications
Videoconferencing
with
Data Sharing
HDTV

Initial Setup
IPanel 3700/4200
Please verify the following items are included with your shipment; camera with
mounting bracket, camera power supply, wireless keyboard, PC power supply,
DVD player power supply, panel IR remote, and software (including Windows XP
Pro).
A. Remove camera and
camera mounting plate from the
camera box (located in the
accessories box).
C. Use two screws to mount camera
bracket and camera to the mounting plate
holding the PC. Be careful not to over
tighten the screws.
Align the camera bracket with the front
of the monitor and stick it down with the
double sided tape.
B. Using a Philips screwdriver remove
the large silver screw from the bottom of
the camera and use it to mount the
camera mounting plate to the camera. Be
careful not to over tighten the screw.
Note: The L-shaped part of the mounting
plate (containing two small holes) should
face toward the back of the camera.
A. Connect the power supply
adapter-- a transformer (“brick”)
with a large 4-prong plug on one
end to the computer’s power
receptacle located on the bottom
left side of the computer. The
power supply adapter is found in
the accessory box.
B. Connect an RJ45 cable from your Internet or
LAN (local area network) connection to the
bottom of the computer in either RJ45 port.
1. Camera mounting
2. Power and network
C. Check all cable to ensure none came loose
during shipping.
IPanel Systems
“Easyto Drive”
Oneclick operation
AC
Optional
Cable
Internet/LAN
All-In-OneProfessional Solution
VTELIPanel 3200/4200
26/32”
Multimedia
Presentations
Internet
&
PC Applications
Videoconferencing
with
DataSharing
HDTV
+ +
D. Connect the two cables (top of the LCD monitor) to
the camera --Yellow to composite, black to RS-232.
Make sure the camera power supply is connected to
camera and AC outlet.
All camera cables must be connected before
powering on the computer.

D. On the back of the panel ensure the power cable is connected
E. Configure your External IP network using the Network Configuration Guide in Section 6.
F. The hardware set up is complete. You should not have to do this again unless the system is
moved to a new location.
2. Power and network (continued)
A. Power on the system using the power
button on the top of the computer and the
power button on the front of the monitor
B. The system will start up like any other Windows
XP computer going through familiar screens.
C. This computer screen should be on the left side of
the monitor. If it isn’t go now to 3A “Arranging Proper
Displays” . Your monitor needs to be configured for
NORMAL Videoconferencing mode.
3. Starting up the system
D. Double click on the red “V ball”
(“Start VTEL VCS” shortcut)
in the upper left corner. This launches the
videoconferencing software.
E. After a brief loading process, a large
VTEL “V ball” appears on the lower right
of the screen. This says that the video-
conferencing software is loaded.
Note: if you do not see the
usual Windows XP screen on
the left side during start up go
to section 3A to configure
monitor and then return to this
section.

IPanel Systems
“Easyto Drive”
Oneclick operation
AC
Optional
Cable
Internet/LAN
All-In-One Professional Solution
VTEL IPanel 3200/4200
26/32”
Multimedia
Presentations
Internet
&
PC Applications
Videoconferencing
with
Data Sharing
HDTV
Source
Screen
Selector
left/right
Television
Videoconferencing
video
Computer PC
Function
Tuner
VGA
HDMI
Source
3A. Startup -- Arranging Proper Displays
When you turn on the flat panel and the PC you may find a display other than
The NORMAL videoconferencing mode of PC on the left and Videoconferencing on the
right.
The flat panel will start up in the same mode that it was when it was turned off.
So, if someone was watching TV and then turned off the system, the panel will
return (start up) in TV mode.
The following steps will get you to the NORMAL videoconferencing mode regardless
of the configuration of the panel during startup. As you can see from the table below,
Computer PC on the left corresponds to “HDMI” mode on the left, and Video-
conferencing video on the right corresponds to “VGA” mode on the right
VGA
right
HDMI
left
Swap
View
Steps:
A. Toggle the “VIEW” button until you see any side-by-side display
B. With the “SCREEN SELECTOR” push the left arrow to high-
light the left display (a pink border will appear around the left display)
C. Slowly toggle the “SOURCE” button through the possible inputs…
you are looking for “HDMI” on the left.
If you don’t find HDMI on the left, select the right screen using the
“SCREEN SELECTOR” and then toggle through the selections using
the “SOURCE” button until you find “HDMI” on the right screen. Now,
push the “SWAP” button to get the HDMI display on the left side.
D. With HDMI (Computer PC) now on the left, you want “VGA”
on the right side. If the right side isn’t VGA, select the right
side display using the “SCREEN SELECTOR”and toggle
through the possible inputs until you land on “VGA”.
Now you are in NORMAL Videoconferencing
mode. Return to step 3.

4. NORMAL Videoconferencing
Note: The keyboard mouse works normally as a
PC mouse when the cursor is in the PC area…
and the keyboard mouse works as a videoconferencing
controller when the cursor is in the videoconferencing
area.
B. Move the cursor to the right hand section (it will turn blue)
C. Right-click and the videoconferencing menu appears:
A. The split screen at right will appear.
The left half is your local PC.
The right half is the videoconferencing section.
Place a Call
Audio Mute
Video Mute
Volume Control
Local Video
My IP Address
Exit VTEL Now
Cancel
Hand Dialer
Address Book
Speed Dial Keys
1. Call Rate
192 or 256 is a good
rate for the Internet
2. IP Address
Enter the IP address
you are calling
3. Click “Dial”
Hand Dialer – for ad-hoc connections
• Use this 3-step process when you just want to
connect to another site not in the address book.
• Call yourself in loop back by dialing your own IP
address to test that your system is working OK.
Address Book– for routine connections
• From list -- Use your cursor to highlight in blue
the site and then “left double click”.
• Speed Dial – Place the cursor over the speed dial
key and “left click”
• Put any site on a Speed Dial key by highlighting
the horizontal entry and drag and dropping it onto a
key.
• To add a site -- Right click in the “address book”
(white) portion and bring up menu with “add” at the
top. This is how to add sites to your address book.
4A. Videoconferencing Menu – Placing a call
Managing the address book
Use tabs to toggle
between hand dialer
and address book

Place a Call
Audio Mute
Video Mute
Volume Control
Local Video
My IP Address
Exit VTEL Now
Cancel
Muting -- On Master Menu click:
• Audio Mute so far site cannot hear you
• Video Mute so far site cannot see you
• Undo mute – click on the mute line on
Master Menu again or,
• Click on the ICON displayed on your VC
screen.
An ICON appears on
your VC screen showing
status of audio and video mute
Volume: put your cursor where you
want the volume to go and left click.
Slide bar appears on PC side of screen
4B. Videoconferencing Menu
IPanel System s
“Eas y to Drive ”
One click ope ration
AC
Op tion a l
Ca ble
Intern e t/ LAN
All-In-O ne Profess ional Solution
VTEL IPanel 3200/42 00
26 /32 ”
Multim e dia
Pres enta tion s
Inte rn et
&
PC A pplications
Video con fe rencing
with
Data Sharing
HDT V
+
-
Zoom
In
Zoom
Out
Remote Camera
pan
left/right/up/down
Cursor is small and white when
moved into left (PC) zone
Cursor is big and blue when
moved into right (VC) zone
4C. Camera controls using the keyboard mouse
Left-click (and hold) to
move cameras
Using the mouse to control cameras is very natural … just
point where you want the camera to go.
Cursor is big and yellow when
moved into PIP window (PIP) zone
When in PIP zone the cursor controls
your local camera in the same way the
blue cursor controls the far camera

Hang Up
Address Book
Audio Mute
Video Mute
Volume Control
Send PC
Local Video
My IP Address
Cancel
Left-click on “My IP Address”. This is the number that
other people should call to reach this system. It’s like a
phone number.
The IP address appears on the top of the PC (left)
screen in PC/VC mode. If you are in VC mode (far site
video picture only) the IP address will not appear.
4D. Videoconferencing Menu – Local IP address
Note: VCS 5.0 only detects the user’s IP address when it
launches. If you change your IP while VCS 5.0 is running
it will not know about it and your calls won’t work. To
remedy this problem, just Exit VCS (by selecting Exit
VTEL Now), and then launch VCS 5.0 again.
Show Local Video
Hide Local Video
Dock/Undock PIP
Your local
picture
(undocked)
size
move
Shows your video in PIP window
Removes local video (PIP)
• Undock: makes local video into
PC-style window. You can
resize and move anywhere
• Dock: removes top blue bar and
“docks” PIP window where you
last put it
Hang Up
Address Book
Audio Mute
Video Mute
Volume Control
Send PC
Local Video
My IP Address
Cancel
4E. Videoconferencing Menu – Local Video
Local Video shows what your local camera is seeing. It normally goes into a PIP
(Picture In Picture) window in the videoconferencing section (right side).

IPa nel Syst em s
“Easy to Dri ve ”
One click o p era tio n
AC
Optional
Cable
Internet/LAN
All-In-O n e Professio nal Solution
VTEL IPanel 3 200/42 00
26/32”
Multimed i a
Prese ntation s
Internet
&
PC A ppl ic atio ns
Videoc onfe rencing
with
Data S haring
HDTV
IPa nel Sys te ms
“Easy to Drive”
One click o p era tio n
AC
Optional
Cable
Internet/L AN
All-In-O n e Professio n al Solution
VTEL IPanel 3 200/4 200
26/32”
Multime di a
Prese ntation s
Interne t
&
PC A ppl ic ati ons
Videoc onf erenc ing
with
Data S har ing
HDTV
4F. Videoconferencing Menu – Send PC
Hang Up
Address Book
Audio Mute
Video Mute
Volume Control
Send PC
Local Video
My IP Address
Cancel
During a videoconference you can present PowerPoint slides (or any other PC application)
to the other participants.
• While in PC/VC mode (like picture at right), start
your PowerPoint application in the left (PC) side.
Maximize the size of the slides locally.
• Right-click on the video (right) side and bring up
the videoconferencing menu
• Select “Send PC” – an ICON appears on your
video side.
• In about 10-15 seconds the far site conferencing
unit will also see your PowerPoint slide … exactly
the same as you see it (same size and quality)
• Click on your PowerPoint slide and it will
automatically (like normal) advance to the next
slide. In about 5-10 seconds the remote site will
see the new slide.
• When finished sharing slides select “Stop
Sending PC” from the main white menu.
For PowerPoint:
Note: The time it takes to transfer a slide is
dependent upon the bandwidth of the connection
between IPanel systems.
Note: If you are sending PC slides to the far site
and they start “Send PC” at their end, it will cancel
your Send PC and you will start receiving their PC
data.
Tip: Bring your flash drives to the meeting (videoconference or
local). Load your PC files into the IPanel. There is a convenient
USB port on the upper right-hand side of the IPanel computer.

System modes -- videoconferencing
The IPanel has three main videoconferencing modes of operation.
You can toggle from one mode to another using the IR controller for
the Olevia flat panel
PC and Video-
Conferencing side
by side - NORMAL
Normal operation
for videoconference-
PC information on
left, video on right
Videoconferencing
See full screen of far
site in videoconference
Full Screen PC
See full screen of received
PC data in videoconference.
or see full size presentation
locally when not in a
videoconference
IPanel Systems
“Easyt o Drive”
Onecl ick op eration
AC
Optional
Cable
Internet /L AN
All-In-One Pro fessi onal Solu tion
VTEL IPanel 3200/420 0
26/32”
Multimedia
Presentations
Internet
&
PCApplicatio ns
Videoconferencing
with
DataS haring
HDTV
IP a ne l S y s t e ms
“E a s y to D r i v e ”
On e cli c k ope r a ti o n
AC
Op t io n al
Ca b le
Int e r n e t/ L AN
A ll- In - O n e P ro f e s si on a l So l u ti o n
V TE L I P a n e l 320 0 / 4 2 0 0
26 / 3 2 ”
M u lt i m e di a
Pr e s en ta t io n s
In te rn et
&
PC App l i c a t io n s
Vid e o c on fe r e n c in g
wi th
Da t a S h a rin g
HD T V
IPanel Systems
“Easyt o Drive”
Onecl ick op eration
AC
Optional
Cable
Internet /L AN
All-In-One Pro fessi onal Solu tion
VTEL IPanel 3200/420 0
26/32”
Multimedia
Presentations
Internet
&
PCApplications
Videoconferencing
with
DataSharing
HDTV
IPanel Systems
“Easyt o Drive”
Onecl ick op eration
AC
Optional
Cable
Internet /L AN
All-In-One Pro fessi onal Solu tion
VTEL IPanel 3200/420 0
26/32”
Multimedia
Presentations
Internet
&
PCApplications
Videoconferencing
with
DataSharing
HDTV
IP a ne l S y s t e ms
“E a s y to D r i v e ”
On e cli c k ope r a ti o n
AC
Op t io n al
Ca b le
Inte r n e t /L AN
A ll- In - O n e P ro f e s si on a l So l u ti o n
V TE L I P a n e l 320 0 / 4 2 0 0
26 / 3 2 ”
M u lt i m e di a
Pr e s en ta t io n s
In te rn et
&
PC App l i c a t io n s
Vid e o c on fe r e n c in g
wi th
Da t a S h a rin g
HD T V
IPanel Systems
“Easyt o Drive”
Onecl ick op eration
AC
Optional
Cable
Internet /L AN
All-In-One Pro fessi onal Solu tion
VTEL IPanel 3200/420 0
26/32”
Multimedia
Presentations
Internet
&
PCApplications
Videoconferencing
with
DataSharing
HDTV
IPanel Syste ms
“Easyt o Drive”
Onecl ick o perati on
AC
Optional
Cable
Internet /L AN
All-In-One Pro fessi onal Solu tion
VTEL IPanel 3200/420 0
26/32”
Multimedia
Presentation s
Internet
&
PCApplica tions
Videoconferencing
with
DataS haring
HDTV
Start Go To Return
Press SWAP once
(to get video on left)
Press VIEW twice
(to get to split screen)
Swap
View
Note: There are many combinations
of inputs and displays so we are adopting
a Left Side Preference (like having the steering
wheel of your car on the left side). This means we
want the picture we want to change in the Left Side
of the monitor.
IPanel Systems
“Easyto Dr ive”
Oneclick operation
AC
Optional
Cable
Internet /LAN
All-In-One Professional Solut ion
VTELI Panel 320 0/4200
26/32”
Multimedia
Presentations
Internet
&
PCApplication s
Videoconferencing
with
DataSharing
HDTV
Press VIEW once
(to make video full screen)
IPanel Systems
“Easyto Dr ive”
Oneclick operation
AC
Optional
Cable
Internet /LAN
All-In-One Professional Solut ion
VTELI Panel 320 0/4200
26/32”
Multimedia
Presentations
Internet
&
PCApplication s
Videoconferencing
with
DataSharing
HDTV
Press SWAP once
(to get video on right)
Press VIEW once
(to make computer full screen)
Press VIEW twice
(to return display to split screen
videoconferencing mode)

Swap
View
Source
Left screen
System mode --
Television
IPanel Syste ms
“Easyt o Drive”
Onecl ick o perati on
AC
Optional
Cable
Internet /L AN
All-In-One Pro fessi onal Solu tion
VTEL IPanel 3200/420 0
26/32”
Multimedia
Presentation s
Internet
&
PCApplica tions
Videoconferencing
with
DataS haring
HDTV
IP a ne l S y s t e ms
“E a s y to D r i v e ”
On e cli c k ope r a ti o n
AC
Op t io n al
Ca b le
Int e r n e t/ L AN
A ll- In - O n e P ro f e s si on a l So l u ti o n
V TE L I P a n e l 320 0 / 4 2 0 0
26 / 3 2 ”
M u l t i m edi a
Pr e s e n t a t i o n s
In te rn e t
&
PC A p p li c a t io n s
Vi d e o c o n fe r e n c i n g
w i th
D a ta Sh a rin g
HD T V
IPanel Syste ms
“Easyt o Drive”
Onecl ick o perati on
AC
Optional
Cable
Internet /L AN
All-In-One Pro fessi onal Solu tion
VTEL IPanel 3200/420 0
26/32”
Multimedia
Presentation s
Internet
&
PCApplica tions
Videoconferencing
with
DataS haring
HDTV
Start Go To
Press VIEW once
(to make computer full screen)
Press SOURCE until “TUNER”
Press VIEW twice
(to return display to split screen
videoconferencing mode -- PC on left
and video on right)
IP a ne l S y s t e ms
“E a s y to D r i v e ”
On e cli c k ope r a ti o n
AC
Op t io n al
Ca b le
Int e r n e t/ L AN
A ll- In - O n e P ro f e s si on a l So l u ti o n
V TE L I P a n e l 320 0 / 4 2 0 0
26 / 3 2 ”
M u l t i m edi a
Pr e s e n t a t i o n s
In te rn e t
&
PC A p p li c a t io n s
Vi d e o c o n fe r e n c i n g
w i th
D a ta Sh a rin g
HD T V
Press SOURCE until “HDMI”
IPanel Systems
“Easy to Drive”
One clickoperation
AC
Optional
Cable
Internet/LAN
All-In-One Professional Solution
VTELI Panel 3200/4200
26/32”
Multimedia
Presentations
Internet
&
PCApplications
Videoconferencing
with
DataSh aring
HDTV
Note: This side-by-side display is the NORMAL
Videoconferencing mode because it aligns the
cursor control correctly. This means when you
move your cursor to the right it goes smoothly
from the left (PC) screen to the right. If these images
are reversed you would have to move your cursor to
left to go from the PC screen to the Video screen.
Television
Videoconferencing
video
Computer PC
Function
Tuner
VGA
HDMI
Source

Is there a
Firewall?
Does network
use DHCP?
OK
Configure Firewall for Videoconferencing
• Open 1718-1720 TCP ports (incoming)
• Open 5004-6004 TCP and UDP ports (outgoing)
• Forward traffic to IPanel
• IP Address
• Subnet Mask
• Default Gateway
• Preferred DNS Server
• Alternate DNS Server
IPanel Settings
Firewall internal addresses
Source: Network admin
• IP Address
• Subnet Mask
• Default Gateway
• Preferred DNS Server
• Alternate DNS Server
IPanel Settings
Modem internal addresses
Source: ISP
Enable NAT
on IPanel
YESNO
NO YES
YES NO
B
A
B
C
6. IPanel Network Setup for Public Internet
• The IPanel is designed to videoconference over the public Internet. The initial setup may involve
your local IT (computer network) support person to configure your IP network parameters--
especially your network firewall and some internal IPanel settings.
• This will only have to be done once at initial system installation. Thereafter, the user will
simply call other videoconferencing systems using the IPanel address book.
• This decision tree flow chart covers all of the common network configuration conditions. Go to the
next page for the detailed step-by-step actions required (items A, B, and C)
Does network
use DHCP?
YES NO
A
Does firewall do NAT?

Load VTEL's System Configuration. Under the Network tab, check the
"Enable NAT" box and enter your public/external IP address in the box (you
may have to ask your ISP/Network Administrator for this address). Press
"OK" to close System Configuration and apply the settings.
• Once you have this information, open up the network properties page
on the IPanel by going to START->CONTROL PANEL->NETWORK
CONNECTIONS on Windows XP
• RIGHT CLICK on "Local Area Connection" or "Local Area Connection
2" and select PROPERTIES (see note below) One connection will
say connected, one will say network cable unplugged. Use the
connected network choice.
• In the properties page LEFT CLICK on "Internet Protocol (TCP/IP)" to
highlight it and then press the PROPERTIES button.
• Toggle both selections from "Obtain...Automatically" to "USE THE
FOLLOWING…” and then enter the five pieces of information you
gathered earlier into the appropriate boxes. Once you've entered this
information press OK to close the dialog.
• Verify network connectivity by selecting Internet Explorer on the
IPanel and connecting to a public web site (it is the same process as
any other computer).
• Note: there are 2 Ethernet adapters on the back of the IPanel. You
can use either one, but if you are setting up a static IP address on your
IPanel make sure you setup the same network properties for the same
port you plug your cable into. (Facing the back of the iPanel adapter 1
is on the left ("Local Area Connection") and adapter 2 ("Local Area
Connection 2") is on the right. It's perfectly ok to set-up both adapters
with the same information. )
A
By default, your IPanel is setup to use automatic IP detection (DHCP)
on both of its Ethernet ports. If your internal network is configured to
use DHCP (which is the most common case) then simply plug in a
network cable into either port on the IPanel.
B
C
6. IPanel Network Setup for Public Internet

2. Video
dongle
X
1. HDMI
Attaching VTEL Backpack (PC) to Olevia 537H/542i Flat Panel
Cable Assembly
1) Attach DVI/HDMI cable and securely plug it into HDMI -1 on monitor
2) Attach Video dongle
3) Attach both ends of the camera power supply
4) Attach VISCA cable to port labeled RS-232 (camera) and other
end into right COM port (COM 2) (part of umbilical)
5) Attach s-video cable to camera s-video port and the other end into connector
on video dongle with arrow pointing towards PC
6) Plug the RF Receiver of the keyboard into one of the USB ports
7) The keyboard and the dongle receiver are synchronized at the factory.
If you need to resynchronize the keyboard, use the following process.
7A) Setting ID: press ID button on dongle receiver, the green
LED will flash which means the ID is searching
7B) Press the ID button on the keyboard. The green LED on the
dongle receiver will turn off. This means the
connection between the keyboard and the
dongle receiver is successful.
5. Camera
S-video
3. Camera
power
Mechanical Assembly
A. Mount the camera to the LCD monitor using the camera mounting bracket.
B. Place the camera umbilical cable (cables 3,4,5) behind the PC mounting
bracket and mount the PC assembly to the LCD monitor using four screws
4. Camera
RS 232 control
6. Dongle receiver
into USB port
7B. Push ID button --
the keyboard will
connect to dongle receiver
7A. Push ID button --
the green LED will flash
X
HDMI -1
Port

7. LCD
Control
11. Microphone
12. Cable TV
15. VGA to external projector
(requires optional VGA splitter
Cable)
13. IP/LAN network
14. Power
adapter
Cable Assembly Continued
7) Screw in each end of the LCD panel control cable. Be sure to use the lower COM port (COM 1)
on the PC
8) Plug one end of this audio cable into the Y-splitter. Match the red and white jacks
to their audio receptacles on LCD panel
9) Plug one end of this audio cable into the into the Y-splitter. Match the red and white jacks
to their right-most audio receptacles on LCD
10) Plug the Y-splitter into the green mic jack on the PC.
11) Plug in microphone into pink jack on the PC
12) If available, plug in your coaxial cable TV feed for TV viewing
13) Attach your RJ-45 IP/LAN network cable to either port on PC
14) Attach the power cable here and plug the AC side into a surge protector
15) Using an optional VGA splitter cable attach a VGA projector to the PC
8. Audio
10. Y-Splitter
9. Audio
Attaching VTEL Backpack (PC) to Olevia 537H/542i Flat Panel