Xerox WorkCentre 7228 Service manual

System Administrator’s Guide
WorkCentre
7228/7235/7245

Copyrights and Trademarks
Microsoft® is a registered trademark of Microsoft Corporation.
Windows NT®, Windows® 95, Windows® 98, Windows® Me, Windows® 2000, and Windows® XP are
registered trademarks of Microsoft Corporation.
Active Directory® is a registered trademark of Microsoft Corporation.
Internet Explorer is a copyright protected program of Microsoft Corporation.
Novell® and NetWare® are registered trademarks of Novell, Inc.
Netscape® is a registered trademark of Netscape Communications Corporation.
Adobe® and PostScript® are registered trademarks of Adobe Systems Incorporated.
TIFF is a copyright of Adobe Systems Incorporated.
AppleTalk, LaserWriter, and Macintosh are trademarks of Apple Computer, Inc.
PCL® and HP-GL® are registered trademarks of Hewlett-Packard Corporation.
WinZip® is a registered trademark of Nico Mak Computing, Incorporated.
Digi is a trademark of Digi International.
ACITS LPR Printing for Windows 95 is a copyright of the University of Texas at Austin.
VTAM® is a registered trademark of IBM Corporation.
IPDS is a trademark of IBM Corporation.
Solaris and Java are trademarks of Sun® Microsystems.
Linux® is a registered trademark of Linus Torvalds.
Red Hat® is a registered trademark of Redhat, Inc.
Mandrake and Linux-Mandrake are trademarks of MandrakeSoft.
CUPS is a trademark of Easy Software Products.
VIPP® (Variable-data Intelligent PostScript Printware) is a registered trademark of Xerox Corporation.
XEROX®, CentreWare® and WorkCentre® are registered trademarks of Xerox Corporation.
FreeFlow™ and SMARTsend™ are trademarks of Xerox Corporation.
ScanSoft, PaperPort, ScanDirect, SET, FormTyper, DesktopDelivery, All-in-One Search, OmniPage and
True Page are registered trademarks or trademarks of ScanSoft, Inc.
DocuWorks™ is a trademark of Fuji Xerox.
Equitrac® is a registered trademark of Equitrac Corporation.
Equitrac Office™ is a trademark of Equitrac Corporation.

3
Table of Contents
Network Connectivity ...............................................................................................................................10
Installation Steps A1.............................................................................................................................10
Settings List A6 .....................................................................................................................................12
Ethernet Speed Setting A2 ...................................................................................................................13
To Change the Network Speed ........................................................................................................... 13
Go to your Device............................................................................................................................. 13
Enable Internet Services (HTTP) A9....................................................................................................14
To access Internet Services Settings at the Device ............................................................................14
Internet Services (HTTP) Enablement................................................................................................. 15
Internet Services Port Number......................................................................................................... 15
Exiting the Internet Services Selection Menu .................................................................................. 15
Exiting the Port Settings Menu and returning to the Device's Main Menu....................................... 15
Proxy Server Settings...........................................................................................................................16
Parallel Port Configuration A7 .............................................................................................................17
To access Parallel Port Settings at the Device.................................................................................... 17
Port Status (Parallel Port Enablement)................................................................................................ 18
Print Mode............................................................................................................................................18
PJL (Printer Job Language)Setting...................................................................................................... 19
Auto Eject time (Parallel Port Timeout)................................................................................................ 19
Bi-Directional Communications............................................................................................................ 20
Input to Prime ...................................................................................................................................20
Exiting the Parallel Port Selections Menu ........................................................................................ 21
Exiting the Port Settings Menu and returning to the Device's Main Menu....................................... 21
SNMP Configuration A8........................................................................................................................22
To access SNMP Settings at the Device ............................................................................................. 22
Port Status (SNMP Enablement) ......................................................................................................... 23
Exiting the SNMP Selection Menu ................................................................................................... 23
Exiting the Port Settings Menu and returning to the Device's Main Menu....................................... 23
Configuring SNMP Community Names with Internet Services............................................................24
Changing the Administrator Password A10.......................................................................................25
To Change the Numeric Password on the Device's Control Panel .....................................................25
To Change the Alphanumeric Password used by Internet Services ...................................................26
NOS Selection ...........................................................................................................................................27
TCP/IP Protocol Configuration B1.......................................................................................................27
To access the TCP/IP Protocol Settings at the Device ....................................................................... 27
Ethernet Setting (Ethernet Speed) ................................................................................................... 28
Get IP Address (TCP/IP Addressing Method)..................................................................................28
IP Address........................................................................................................................................ 29
Subnet Mask .................................................................................................................................... 29
Gateway Address ............................................................................................................................. 29
IP Filter (IP Address Restriction)...................................................................................................... 30
Exiting the Protocol Settings Menu and returning to the Device's Main Menu ................................31
TCP/IP LPD Enablement B13................................................................................................................32
To access LPD Settings at the Device ................................................................................................ 32
Port Status (LPD Enablement) ............................................................................................................ 33
LPD Port Number ............................................................................................................................. 33
Exiting the LPD Selections Menu..................................................................................................... 33
Exiting the Port Settings Menu and returning to the Device's Main Menu....................................... 33
TCP/IP Dynamic Addressing B15 ........................................................................................................34
TCP/IP Configuration Selection List................................................................................................. 35
Configure Port 9100 (Raw Printing) B8...............................................................................................37
Microsoft (NetBEUI) Networks B5........................................................................................................38

4
Before You Start .................................................................................................................................. 38
Enabling the SMB Setting at the Device, if required ........................................................................ 38
Configuring Workgroup Name or Device Name with Internet Services ........................................... 40
Microsoft (NetBIOS over IP) Networks B6 ..........................................................................................41
Before You Start .................................................................................................................................. 41
Enabling the SMB Setting at the Device, if required ........................................................................ 41
Viewing or Configuring the SMB Host Name with Internet Services ............................................... 43
DNS/WINS NetBIOS Name Resolution ...........................................................................................44
To Set Up a Workstation to Print Directly to the Device ..................................................................44
To Set Up an NT Server to Queue Jobs to the Device .................................................................... 45
Novell NetWare 4.x, 5.x (NDS) Networks B3.......................................................................................46
Enable the NetWare Port at the Device............................................................................................... 46
Set Up Printer Objects on the Server .................................................................................................. 48
Configure NetWare Settings using Internet Services ..........................................................................49
Novell NetWare 3.1x (Bindery) Networks B4 ......................................................................................51
Enable the NetWare Port at the Device............................................................................................... 51
Set Up a Print Server, Queue, and Name on the Primary Server .......................................................53
Configure NetWare Settings using Internet Services ..........................................................................54
IPP Configuration B14...........................................................................................................................55
To access IPP Settings at the Device.................................................................................................. 55
Port Status (IPP Enablement).............................................................................................................. 56
IPP – Added Port Number ...................................................................................................................56
Exiting the IPP Selection Menu ........................................................................................................... 56
Exiting the Port Settings Menu and returning to the Device's Main Menu...........................................57
Configuring IPP Settings with Internet Services .................................................................................. 57
EtherTalk (AppleTalk) Configuration B7.............................................................................................58
To access EtherTalk Settings at the Device ........................................................................................ 58
Port Status (EtherTalk Enablement) .................................................................................................... 59
Exiting the EtherTalk Selection Menu.................................................................................................. 59
Exiting the Port Settings Menu and returning to the Device's Main Menu...........................................59
Configuring EtherTalk Settings with Internet Services ........................................................................60
Print Drivers...............................................................................................................................................61
TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing D1..............................................................61
Windows 2000 Server\Professional & XP Professional Print Driver Installation .................................61
Windows NT4 Workstation/Server Print Driver Installation ................................................................. 63
Windows 95/98/Me Workstation Print Driver Installation..................................................................... 65
NetBEUI Peer to Peer Printing D6........................................................................................................68
Windows 95/98/Me and NT4 Workstation Print Driver Installation......................................................68
NetBIOS over IP Peer to Peer Printing D7...........................................................................................70
Windows 95/98/Me Workstation Print Driver Installation..................................................................... 70
Windows NT4 Workstation/Server Print Driver Installation ................................................................. 73
NetBIOS over IP Client/Server Printing D4 .........................................................................................76
Windows 95/98/Me Workstation Print Driver Installation..................................................................... 76
Windows NT4 Workstation Print Driver Installation ............................................................................. 78
Windows 2000 & XP Professional Workstation Print Driver Installation..............................................80
IPP Printing (Windows 2000 & XP) D13...............................................................................................82
EtherTalk (AppleTalk) Peer to Peer Printing D8.................................................................................85
Before You Start .................................................................................................................................. 85
Installation Instructions for 8.x / 9.x ..................................................................................................... 85
Installation Instructions for 10.x (OS X) ............................................................................................... 86
NetWare 3.12 and 4.x/5.x (Bindery) Printing D16 ...............................................................................87
Windows 95/98/Me/NT4 Workstation Print Driver Installation ............................................................. 87
Windows 2000 and XP Professional Workstation Print Driver Installation ..........................................89
NetWare 4.xx (NDS) Printing D17.........................................................................................................91
Windows 95/98/Me/NT4 Workstation Print Driver Installation ............................................................. 91
Windows 2000 and XP Professional Workstation Print Driver Installation ..........................................93

5
Common UNIX Printing System (CUPS) .............................................................................................95
Overview ..............................................................................................................................................95
Before You Start...............................................................................................................................95
Installing CUPS on the UNIX workstation............................................................................................ 96
Installing the Xerox PPD on the workstation....................................................................................96
Adding the Xerox printer ..................................................................................................................97
Printing with CUPS........................................................................................................................... 97
Options.......................................................................................................................................................98
Enabling Options with Software Keys.................................................................................................98
Scanning to the Device’s Hard Drive...................................................................................................99
Before You Start E1 ...........................................................................................................................99
Print a Settings List to verify that Salutation is enabled ................................................................... 99
To enable Salutation from Internet Services..................................................................................100
To enable Salutation from the Device's Control Panel ..................................................................101
Setting Up Mailboxes E13 ................................................................................................................102
Scanning to Mailboxes E14............................................................................................................... 104
To scan to a Mailbox, perform these steps: ...................................................................................104
Retrieving Images from Mailboxes E15 ............................................................................................. 105
Installing and Using the Network Scanner Utility2 E16...................................................................106
Before Installing the Network Scanner Utility2 ..................................................................................106
Installing the Network Scanner Utility ................................................................................................106
Uninstalling the Network Scanner Utility............................................................................................ 106
Importing Scanned Data from the Mailbox to an Image-Editing Application .....................................107
Importing Scanned Data from the Mailbox using Mailbox Viewer2 ...................................................108
Changing Network Utility or Mailbox Viewer Settings........................................................................ 108
Scan to E-mail......................................................................................................................................109
E-mail Overview.................................................................................................................................109
Preparations.......................................................................................................................................110
Registering an E-mail account .......................................................................................................111
Configuring E-mail Environment ....................................................................................................111
Installation Procedure ........................................................................................................................112
Installation Overview ......................................................................................................................112
Enabling the E-mail Ports and Setting TCP/IP ..................................................................................113
Configuring E-mail Environment ........................................................................................................115
Internet Fax (iFAX)...............................................................................................................................121
iFAX Overview ...................................................................................................................................121
Preparations.......................................................................................................................................121
System Requirements for the Machine ..........................................................................................121
Installation Procedure ........................................................................................................................122
Installation Overview ......................................................................................................................122
Enabling the E-mail Ports and Setting TCP/IP ..................................................................................123
Configuring the E-mail Environment ..................................................................................................125
Testing iFAX ......................................................................................................................................131
Send from the Device to another iFAX-capable Machine..............................................................131
Server Fax ............................................................................................................................................132
Server Fax Overview .........................................................................................................................132
Installation Checklist ..........................................................................................................................133
Configure a Fax Filing Location (Repository) ....................................................................................135
Configure a Fax Filing Repository using FTP ................................................................................136
Configure a Fax Filing Repository using SMB ...............................................................................139
Configure a Fax Filing Repository using SMTP .............................................................................142
Features that can be set in support of Server Fax ............................................................................ 145
Address Book Setup.......................................................................................................................145
Group Send ....................................................................................................................................145
Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start) ...........................146
Color Mode, Resolution, File Format, and File Name.................................................................... 146

6
Fax.........................................................................................................................................................147
Fax Overview FP .............................................................................................................................147
Checking and Setting Critical Fax Parameters ..............................................................................147
Before You Start Fax FP1.................................................................................................................147
Before starting the setup: ...............................................................................................................147
Communications modes:................................................................................................................ 147
Connecting the phone line: ............................................................................................................147
Local Terminal Information Settings FP2...........................................................................................148
Address Book Setup FP3 ..................................................................................................................149
Group Send Setup FP5 .....................................................................................................................151
Comments FP7..............................................................................................................................152
Create a Mailbox FP9.......................................................................................................................153
File Destination / Output Destination FP11........................................................................................155
Fax Settings (including Fax Defaults and Fax Control) FP13............................................................ 156
Common Settings: Audio Tones and Reports................................................................................ 156
Fax Mode Settings (including Fax Defaults and Fax Control) .......................................................158
LAN Fax (PCL Drivers) FP15............................................................................................................161
Initial Setup.....................................................................................................................................161
Adding a Recipient to a Fax Phonebook........................................................................................161
Sending the Fax .............................................................................................................................161
LAN Fax (PostScript Drivers)............................................................................................................. 162
Initial Setup.....................................................................................................................................162
Adding a Recipient to a Fax Phonebook........................................................................................163
Sending the Fax .............................................................................................................................164
Stopping the Fax (when necessary)...............................................................................................164
Scan to PC (FTP/SMB) ........................................................................................................................165
Overview ............................................................................................................................................165
Requirements for FTP....................................................................................................................165
Requirements for SMB...................................................................................................................165
Installation Procedure ........................................................................................................................166
Enabling Ports and Setting TCP/IP....................................................................................................167
Receiving Computer Configuration.................................................................................................... 170
Adding the Receiving Computer’s Address to the Address Book .....................................................171
Using the Scan to PC (FTP/SMB) Feature........................................................................................172
Setup and Use of Job Flow Sheets with Mailboxes.........................................................................173
Overview ............................................................................................................................................173
Features supported for Job Flow ...................................................................................................173
Enabling Ports and Setting TCP/IP....................................................................................................174
Configuring the SNMP Port ...............................................................................................................176
Creating Job Flow Sheets..................................................................................................................177
Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing)...............................178
Manually linking a Job Flow Sheet to documents in a Mailbox .........................................................180
Testing Job Flow Sheet operation (for automatic processing) ..........................................................180
Scan to PC Desktop ............................................................................................................................181
Overview ............................................................................................................................................181
Preparations.......................................................................................................................................182
Software Installation Procedure......................................................................................................... 182
Configure Image Retriever 5.2 on Networked Workstations .............................................................182
Testing Scan to PC Operation ...........................................................................................................182
Network Scanning (using templates)................................................................................................183
Overview ............................................................................................................................................183
Additional Notes.................................................................................................................................184
Installation Checklist ..........................................................................................................................185
Configure a Scan Filing Location.......................................................................................................186
Configure a Scan Filing Repository using FTP .............................................................................. 187
Configure a Scan Filing Repository using SMB .............................................................................189

7
Configuring Templates with Internet Services ...................................................................................191
Setting up a Remote Template Pool Repository (optional) ...............................................................192
Testing Network Scanning (using templates) .................................................................................... 193
Web Service (if available) ...................................................................................................................194
Security – Authentication (by Auditron Administration).................................................................195
Overview ............................................................................................................................................195
Users Controlled by Authentication................................................................................................195
Authentication (Auditron) Modes....................................................................................................195
Services Managed by User ID Authentication ...................................................................................196
When Local Machine Access is enabled........................................................................................ 196
When Network Access is enabled..................................................................................................196
When Remote Access is enabled .................................................................................................. 196
Effects of Authentication on Job Flow Sheets and Mailboxes...........................................................197
Configuring Local machine authentication......................................................................................... 198
Configuring Remote authentication ...................................................................................................199
Configure Authentication for Kerberos (Windows 2000)................................................................ 200
Configure Authentication for Kerberos (Solaris) ............................................................................201
Configure Authentication for SMB..................................................................................................202
Configure Authentication for LDAP ................................................................................................203
Configuring Network authentication (by a remote Accounting server) ..............................................204
Enable Network Authentication ......................................................................................................204
Configure communications between the Accounting server and the device ................................. 205
Enable the Accounting option in workstation print drivers .............................................................206
Encryption Service Overview.............................................................................................................207
Types of Encryption Services Available.........................................................................................207
Configuration of HTTP Communication Encryption........................................................................... 209
Installation Overview ......................................................................................................................209
Configuring certificates with CentreWare Internet Services........................................................... 210
Configuration on a Computer .........................................................................................................212
Configuration of E-mail Encryption/Digital Signature.........................................................................213
Installation Overview ......................................................................................................................213
Configuring S/MIME certificates with CentreWare Internet Services............................................. 214
Configuration on a Computer .........................................................................................................216
Configuration of Scan File Signatures (PDF/DocuWorks Documents) .............................................217
Installation Overview ......................................................................................................................217
Configuring Scan File certificates with CentreWare Internet Services ..........................................218
Configuration on a Computer .........................................................................................................220
Security – Hard Disk Overwrite..........................................................................................................221
Security – Digital Watermark..............................................................................................................222
Security – Secure Print.......................................................................................................................223
Xerox Standard Accounting...............................................................................................................225
Overview ............................................................................................................................................225
Installation Checklist.......................................................................................................................225
Enable Xerox Standard Accounting (from Internet Services)............................................................226
Create a Group Account ....................................................................................................................227
Create a User Account and Set Usage Limits ...................................................................................228
Maximum Usage Limits and Resetting Individual Usage Limits........................................................229
To Reset User Limits (if necessary)...............................................................................................229
Using XSA at the machine.................................................................................................................230
Resetting Usage Data........................................................................................................................ 231
Print a Usage Report .........................................................................................................................232
Enable XSA in your Print Drivers.......................................................................................................233
Backing Up XSA data and settings and Cloning to another device...................................................234
To make a Back-up file ..................................................................................................................234
To Restore Settings or Clone Settings to another Machine...........................................................235
Audit Log..............................................................................................................................................236

8
Overview ............................................................................................................................................236
Accessing the Audit Log feature ........................................................................................................236
Annotation (Bates Stamping).............................................................................................................237
Overview ............................................................................................................................................237
Configuring Bates Stamp Settings.....................................................................................................237
Configuring a precise Bates Stamp location......................................................................................238
Internet Services.....................................................................................................................................239
Enable Internet Services (HTTP) C3..................................................................................................239
To access Internet Services Settings at the Device ..........................................................................239
Internet Services (HTTP) Enablement...............................................................................................240
Internet Services Port Number.......................................................................................................240
Exiting the Internet Services Selection Menu ................................................................................ 240
Exiting the Port Settings Menu and returning to the Device's Main Menu..................................... 240
Overview N1.0....................................................................................................................................241
Status Tab N1.01 ..............................................................................................................................242
Jobs Tab N1.1....................................................................................................................................243
Print / Scan Tab ...................................................................................................................................244
Properties Tab N1.3.............................................................................................................................245
Descriptions of the individual hot links in the Directory Tree .............................................................245
Descriptions of the File Folders in the Directory Tree .......................................................................247
Support Tab N1.5 ................................................................................................................................248
Additional Details of some Properties Tab features........................................................................249
Setting TIFF (and other PDL) Processing Properties N3.2 ...............................................................249
Setting PDL Emulations N3.3............................................................................................................250
Set the Ethernet Speed N5.0.............................................................................................................251
Configure NetWare Settings N5.2 .....................................................................................................252
Configure TCP/IP Settings N5.3 ........................................................................................................ 254
TCP/IP Configuration Selection List...............................................................................................255
Configure LPD N5.6.........................................................................................................................257
Configure SNMP N5.4......................................................................................................................258
SNMP Community Name properties that can be configured ......................................................... 258
Configuring SNMP Community Names with Internet Services..........................................................258
Configure SMB N5.5........................................................................................................................259
Configure IPP N5.7 ..........................................................................................................................260
Modify the HTTP (Internet Services) Settings N5.8...........................................................................261
Configure Port 9100 (Raw Printing) N5.9 ..........................................................................................262
Restricting Device Access N.5.8.2.....................................................................................................263
Configure EtherTalk (AppleTalk) N5.10 ............................................................................................264
E-mail, SMTP, and POP3 Settings ....................................................................................................265
Bonjour...............................................................................................................................................266
Troubleshooting......................................................................................................................................267
General Troubleshooting Procedure.................................................................................................267
TCP/IP Troubleshooting T1 ................................................................................................................269
Check Physical Media and Network Interface Cards ........................................................................269
Print a Settings List at the Device and perform these tasks:.............................................................269
At the workstation, perform these tasks:............................................................................................ 270
NetBEUI Troubleshooting T2 .............................................................................................................272
Check Physical Media and Network Interface Cards ........................................................................272
Print a Settings List at the Device and perform these tasks:.............................................................272
At the workstation, perform these tasks:............................................................................................ 273
NetBIOS over IP Troubleshooting T3................................................................................................275
Check Physical Media and Network Interface Cards ........................................................................275
Print a Settings List at the Device and perform these tasks:.............................................................275
At the DNS or WINS Server...............................................................................................................276
At the NT Server, if being used to Queue Jobs to the Printer ...........................................................276
At the workstation, perform these tasks:............................................................................................ 277

9
IPP Troubleshooting T4......................................................................................................................279
Check Physical Media and Network Interface Cards ........................................................................279
Print a Settings List at the Device and perform these tasks:.............................................................279
At the Windows 2000 workstation, perform these tasks:...................................................................280
NetWare 3.1x Troubleshooting T5.....................................................................................................282
Check Physical Media and Network Interface Cards ........................................................................282
Print a Settings List at the Device and perform these tasks:.............................................................282
At the Windows workstation, perform these tasks:............................................................................283
At the Primary Server, perform these tasks:......................................................................................285
NetWare 4.x, 5.x (NDS) Troubleshooting T6.....................................................................................289
Check Physical Media and Network Interface Cards ........................................................................289
Print a Settings List at the Device and perform these tasks:.............................................................289
At the Windows workstation, perform these tasks:............................................................................290
At the Server, perform these tasks: ...................................................................................................292
EtherTalk Troubleshooting T7 ...........................................................................................................294
Check Physical Media and Network Interface Cards ........................................................................294
Print a Settings List at the Device and perform these tasks:.............................................................294
At the Macintosh workstation.............................................................................................................295
Scanning to Hard Drive Troubleshooting T8....................................................................................296
Before you start..................................................................................................................................296
Check Physical Media and Network Interface Cards ........................................................................296
Print a Settings List at the Device and perform these tasks:.............................................................297
At the Device ..................................................................................................................................297
At the Workstation ..........................................................................................................................298

10
Network Connectivity
Installation Steps A1
Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite
end of the cable to the RJ-45 socket at the rear of the Device.
Step 2. Set the Device's power switch to ON and wait until the Main screen is displayed.
Note: The actual screen displayed as the Main screen is selectable. To determine the screen you
would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111),
press System Settings, press System Settings again. Press Common Settings, press Screen/Button
Settings, select Features Screen Default, touch Change Settings, make your selection and touch Save.
Touch Close repeatedly, until Exit is displayed in the upper right corner of your screen, then touch Exit.
Step 3. Refer to the Settings List topic in this guide and print a Settings List using the instructions
supplied.
All Services
Log In / Out
Machine Status

11
Step 4. Referring to the Settings List, determine if the appropriate ports and protocols are enabled for
your Network environment.
To support communicating with the Device's Internet Services, a series of internal Web Pages that enable
remote configuration of operating settings, the TCP/IP protocol stack should be enabled. The Device
should also have a valid IP Address, Subnet Mask, and Gateway displayed. If this is not the case, go to
the NOS Selection section of this guide, locate the TCP/IP Protocol Configuration topic, and follow the
instructions supplied.
Some Network Environment settings can only be configured through use of Internet Services. Also,
nearly all of the services, ports, and protocols that can be configured at the Device can be
configured with Internet Services running on a networked workstation. If Internet Services is shown as
"disabled" on the Settings List, refer to the Enable Internet Services (HTTP) topic in this guide.
If you will be using SNMP Management software with this device, refer to the SNMP Configuration topic
and follow the instructions supplied.
If you will be using the Parallel Port and wish to view or change its configuration, refer to the Parallel Port
Configuration topic and follow the instructions supplied.
Step 5. Go to the NOS Selection section of this guide, then select your Network Operating System for
Device installation instructions specific to your network environment. If you will be installing the Device in
a Client/Server environment, make sure to have your Server's Operating System Manual available to
refer to when required.
Step 6. Go to the Print Drivers section of this guide for the instructions required to set up individual
desktop workstations to communicate with the Device.
Step 7. If you have purchased optional features for your Device, such as Scanning to the Device's Hard
Drive, go to the Options section of this guide for configuration instructions.
Note:
For comprehensive information on the use of Internet Services as a browser-based, workstation tool
for configuring your Device, go to the Internet Services section of this guide and click on relevant
topics from the menu list.

12
Settings List A6
To print a Settings List, with the Device switched ON, perform the following steps:
1. Press the Machine Status button.
2. Press the Billing Meter/Print Report Tab.
3. Press the Print Report/List button.
4. Press the Copy Mode Settings button.
5. Press the Settings List button.
6. Press the large, green, Start button, located to the immediate right of the Control Panel’s numeric
keypad.
7. The printing process will be graphically displayed on the touch screen. Upon receipt of the Settings
List, note that the multi-page print is formatted into two columns with horizontal ruled lines indicating
four distinct data display areas on the print. The first area displays System Settings. The second
area displays Copy Mode Settings. The third area displays Print Mode Settings. The fourth area
displays Communication Settings.

13
Ethernet Speed Setting A2
The Device's Ethernet Interface has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX
(Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will
be set to Auto.
To Change the Network Speed
Go to your Device
1. Press the Log In / Out button on the Control Panel.
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default
"password.")
3. Press the rectangular Confirm button on the touch screen.
4. Press the System Settings button (the right-hand button of the two buttons displayed on the touch
screen). Note: If you press the left button by mistake, the Main menu will be displayed and you will
have to start over at step one above.
5. Press the System Settings button.
6. Press the Network Settings button.
7. Press the Protocol Settings button.
8. When the Protocol Settings menu displays, press the selection line labeled Ethernet Setting.
9. Press the Change Settings button.
10. On the Ethernet Setting screen note which one of the buttons is highlighted as the current setting for
Ethernet speed. The available settings are Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or
Full Duplex), and 10 BASE-T (Half or Full Duplex). The default setting is Auto.
11. To change settings, press your setting of choice, then click the Save button.
12. To exit the Ethernet Setting screen, without making any changes, click the Cancel button.
13. To exit the Protocol Settings menu, returning to the Device's Main screen, press the rectangular
Close button. Next, press the rectangular Close button in the upper right corner of the Network
Settings screen. Press the rectangular Close button in the upper right corner of the System Settings
screen. Finally, press the rectangular Exit button in the upper right corner of the System Settings
screen.
14. Note that if you changed any settings in the Protocol Settings menu, the Device will automatically
reboot to register and enable your new settings.

14
Enable Internet Services (HTTP) A9
Internet Services are a series of Web (HTML) Pages located within the Device enabling network
communication settings to be conveniently configured from a web browser running on a remotely located
workstation.
Note: If Authentication is enabled, as stated in the Security – Authentication (by Auditron
Administration) topic in the Options section of this guide, you will have to supply the Administrator
User Name and Password when first accessing Internet Services, rather than supplying these
credentials after configuring individual features with Internet Services.
For further details on the many functions provided by the Internet Services Web Pages, refer to the
Internet Services section of this guide.
To access Internet Services Settings at the Device
1. Press the Log In / Out button on the Control Panel.
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default
"password.")
3. Press the rectangular Confirm button on the touch screen.
4. Press the System Settings button (the right-hand button of the two buttons displayed on the touch
screen). Note: If you press the left button by mistake, the Main menu will be displayed and you will
have to start over at step one above.
5. Press the System Settings button.
6. Press the Network Settings button.
7. Press the Port Settings button to access the Port Settings menu.
8. When the Port Settings menu displays, press the down arrow key to view additional selections.
9. Press the Internet Services (HTTP) selection line.
10. Press the Change Settings button in the lower right corner of the Port Settings menu screen.
11. When the Internet Services (HTTP) menu displays, note that you have two settings available for
selection. The Port Settings menu selections are Port Status and Internet Services Port Number.
After pressing the selection line, to access available settings press the Change Settings button in the
lower right corner of the touch screen.

15
Internet Services (HTTP) Enablement
1. Press the selection line labeled Port Status.
2. Press the Change Settings button.
3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for
Internet Services Enablement. The available settings are Enabled or Disabled. In order to use
Internet Services, this setting MUST be enabled.
4. To change settings, press your setting of choice, then press the Save button.
5. To exit the screen, without making any changes, press the Cancel button.
Internet Services Port Number
1. Press the selection line labeled Port Number.
2. Press the Change Settings button.
3. On the Port Number screen, use the supplied keypad to enter the appropriate port number (default of
80).
4. To change settings, press the Save button.
5. To exit the screen, without making any changes, press the Cancel button.
Exiting the Internet Services Selection Menu
To exit the Internet Service Selection Menu, which returns you to the Port Settings menu, press the
rectangular Close button in the upper right corner of the touch screen.
Exiting the Port Settings Menu and returning to the Device's Main Menu
6. To exit the Port Settings menu, returning to the Device's Main screen, press the rectangular Close
button in the upper right corner of the Port Settings menu screen.
7. Press the rectangular Close button in the upper right corner of the Network Settings screen.
8. Press the rectangular Close button in the upper right corner of the System Settings screen.
9. Finally, press the rectangular Exit button in the upper right corner of the System Settings screen.
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to
register and enable your new settings.

16
Proxy Server Settings
To use the Web Service button on the machine (if available), which enables the machine to access HTTP
file servers on the Internet, you need to enter your Proxy Server information as described here.
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.
Press Enter.
2. Click the Properties Tab.
3. Select Proxy Server Settings in the list of hot links.
4. Place a checkmark in the Use Proxy Server checkbox.
5. From the Proxy Setup drop-down menu, select either Same Proxy for All Protocols, or Different
Proxy for each Protocol, depending upon your Proxy Server setup.
6. In the Addresses to Bypass Proxy Server box, enter in up to 1024 characters of IP addresses, fully
qualified host names, or wildcard host names (such as *.eng), separated by semicolons. Functioning
like the local address exception list in a typical web browser, these addresses will be permitted to
bypass the Proxy Server.
7. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or
both of these Proxy Servers. A fully qualified domain name or IP address can be used. Note: Make
sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection
section of this guide.
8. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different
port number. If you are using a different port number, enter it in the available box.
9. Check the Authentication box if client authentication is required for the Proxy Server.
10. Enter the Login Name for access to the proxy server. Up to 32 characters can be entered.
11. Enter the Password for access to the proxy server. Up to 32 characters can be entered.
12. Click Apply.
13. Enter the System Administrator user ID and password when prompted and click OK.

17
Parallel Port Configuration A7
To view or change the settings of the Device's parallel port, perform the following steps:
Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware
before you can configure this port.
To access Parallel Port Settings at the Device
1. Press the Log In / Out button on the Control Panel.
2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default
"password.")
3. Press the rectangular Confirm button on the touch screen.
4. Press the System Settings button (the right-hand button of the two buttons displayed on the touch
screen). Note: If you press the left button by mistake, the Main menu will be displayed and you will
have to start over at step one above.
5. Press the System Settings button.
6. Press the Network Settings button.
7. Press the Port Settings button to access the Port Settings menu display.
8. Press the line labeled Parallel on the Port Settings menu.
9. Press the Change Settings button in the lower right corner of the Port Settings menu screen.
10. When the Parallel Port selections menu displays, note that you have a choice of setting selections by
numbered horizontal lines, with the current status of each setting shown. The up and down arrow
keys provide access to additional selections and return you to the current selections display. The
Close button in the upper right corner of the screen returns you to the Port Settings menu. After
pressing a horizontal line selection, to access available settings press the Change Settings button in
the lower right corner of the touch screen.

18
Port Status (Parallel Port Enablement)
1. On the Parallel Port selections menu, press the selection line labeled Port Status.
2. Press the Change Settings button.
3. On the Parallel Port Status screen, note which of the two buttons is highlighted as the current setting
for Parallel Port Enablement. The available settings are Enabled or Disabled.
4. To change settings, press your setting of choice, then click the Save button on the touch screen.
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.
Print Mode
1. On the Parallel Port selections menu, press the selection line labeled Print Mode.
2. Press the Change Settings button.
3. On the settings screen, note which one of the displayed buttons is highlighted as the current setting
for Parallel Print Mode. This setting informs the Controller of the Page Description Language (PDL)
being used by your print jobs. The available settings are Auto (default), PostScript, HP-GL/2, PCL,
and TIFF. Auto enables the Controller to automatically detect and select the appropriate PDL.
4. To change settings, press your selection of choice, then click the Save button on the touch screen.
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

19
PJL (Printer Job Language)Setting
1. On the Parallel Port selections menu, press the selection line labeled PJL.
2. Press the Change Settings button.
3. On the settings screen, note which of the two buttons is highlighted as the current setting for Job
Control Language. This is the setting that enables the Controller's job processing parameters to be
modified by HP PJL. The available settings are Enabled or Disabled.
4. To change settings, press your setting of choice, then click the Save button on the touch screen.
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.
Auto Eject time (Parallel Port Timeout)
1. On the Parallel Port selections menu, press the selection line labeled Auto Eject Time.
2. Press the Change Settings button.
3. On the settings screen, note the current display in seconds for the Parallel Port Timeout. This is the
length of time that the Controller will wait for an end of job command before printing the current job.
Up and down selection arrows are provided for modification of the timeout value in the increments
shown.
4. To change settings, use the up or down selection arrow, then click the Save button on the touch
screen.
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.

20
Bi-Directional Communications
1. Select the down arrow on the screen to see this setting.
2. On the Parallel Port selections menu, press the selection line labeled Bi-directional
communications.
3. Press the Change Settings button.
4. On the settings screen, note which of the two buttons is highlighted as the current setting for Bi-
Directional Communications. The available settings are Enabled or Disabled. To support high
speed, bi-directional parallel communications, select the Enabled setting.
5. To change settings, press your setting of choice, then click the Save button on the touch screen.
6. To exit the screen, without making any changes, click the Cancel button on the touch screen.
Input to Prime
1. Select the down arrow on the screen to see this selection.
2. On the Parallel Port selections menu, press the selection line labeled Input Prime.
3. On the settings screen, note which of the two buttons is highlighted as the current setting for Parallel
Input to Prime. The available settings are Enabled or Disabled. In support of bi-directional
communications, input to prime enables or disables the communication of a control signal over the
parallel port (which is client (workstation) dependent). When in doubt, select the Enabled setting.
4. To change settings, press the setting of choice, then click the Save button on the touch screen.
5. To exit the screen, without making any changes, click the Cancel button on the touch screen.