Xerox Wide Format 6050 Setup guide

Version 11.0, July 2005
701P43787
FreeFlow Accxes
Software Tools
Customer Training
Guide

Prepared by:
Xerox Corporation
Global Knowledge and Language Services
800 Phillips Road 845-17S
Webster, New York 14580
©2005 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrightable
material and information now allowed by statutory judicial law or hereinafter
granted, including without limitation, material generated from the software programs
which are displayed on the screen such as icons, screen displays, looks, etc.
Printed in the United States of America.
XEROX® and all Xerox product names mentioned in this publication are
trademarks of XEROX CORPORATION.
XEROX®, WIDE FORMAT PRINT SYSTEM 8850, WIDE FORMAT PRINT SYSTEM 8825, WIDE FORMAT
PRINT SYSTEM 8830, WIDE FORMAT PRINT SYSTEM 510DP, WIDE FORMAT PRINT SYSTEM 721P, 6030
WIDE FORMAT, 6050 WIDE FORMAT, Synergix Scan System, and FreeFlow Accxes are trademarks of
XEROX Corporation.
Internet Explorer is a copyright protected program of Microsoft Corporation.
Mac OS X is a registered trademark of Apple Computer, Inc.
Netscape is a registered trademark of Netscape Communications Corporation.
Sun Sparc is a registered trademark of Solaris.
One or more of the fonts listed within this document may be a registered trademark
of Morisawa & Company, Ltd. or DYNALAB, Inc.
Changes are periodically made to this document. Changes, technical inaccuracies,
and typographic errors will be corrected in subsequent editions.
ii FreeFlow Accxes Software Tools Training Guide

Table of Contents
Overview........................................................................................................................1
Manual profile ............................................................................................................ 1
Remote access software ......................................................................................1
Training password................................................................................................ 2
Job Accounting and Scan-to-Net enablement............................................................2
Job Accounting.....................................................................................................2
Scan-to-Net ..........................................................................................................3
Scan-to-FTP.........................................................................................................3
Web Printer Manager Tool............................................................................................ 5
Module introduction.................................................................................................... 5
Web Printer Manager Tool Overview......................................................................... 6
Starting the Web Printer Manager Tool......................................................................7
Help Files Installation.................................................................................................8
Using the Web Printer Manager Tool.........................................................................9
Check your understanding of the Web Printer Manager Tool.................................. 11
Answers to Web Printer Manager Tool Questions.............................................. 13
Account Management Tool (AMT) ............................................................................. 15
Module Introduction .................................................................................................15
Install the Account Management Tool (AMT) and FreeFlow Accxes Client Tools
(ACT)....................................................................................................................... 16
System Requirements and Overview.......................................................................17
Using the Account Management Tool...................................................................... 17
Check your understanding of the Account Management Tool ................................. 19
Operating in SCAN mode ........................................................................................... 25
Overview.................................................................................................................. 25
Introduction.........................................................................................................25
Scan Mode .........................................................................................................28
Entering SCAN mode......................................................................................... 29
Operations in SCAN mode : machine observations for Scan-to-Net ..................30
Machine observations - feedback sheet.............................................................32
Scan-to-FTP.......................................................................................................33
FreeFlow Accxes Client Tools ................................................................................... 35
Module overview...................................................................................................... 35
Using the Client Tools ........................................................................................ 37
Check your understanding of the FreeFlow Accxes Client Tools........................ 43
Answers to FreeFlow Accxes Client Tools questions......................................... 44
FreeFlow Accxes Software Tools Training Guide iii

Overview
Manual profile
This manual provides a description of the
customer software available for the WIDE
FORMAT PRINT SYSTEMS 8825/ 8830/ 8850/
510DP and 721P. It also provides general
information about installing the software on your
PC and using it with the printer and Scan System.
NOTE: For the 6030 WIDE FORMAT and 6050
WIDE FORMAT printers, which have their own
embedded controller, the FreeFlow Accxes Print
Server is required to use the Web Printer
Manager Tool.
This manual is primarily a training aide. You will
be reading and using various software help files
and sections of two user guides. Study only
those sections of this manual that pertain to
the software that you will be using.
As you go through the training, you can install the
software, as well as set up the system and your
workstation to meet your printing requirements.
Remote access software
The following softwares are covered in this
manual:
 Web Printer Manager Tool
 Account Management Tool (AMT)
 FreeFlow Accxes Client Tools (ACT)
NOTE: If you are already familiar with using these
softwares, you can skip this training document.
Instead, update your understanding by reading
over the “New Features” section of the current
FreeFlow Accxes Release Notes (Go to
www.xerox.com, Wide Format > Drivers &
Downloads link. In the Xerox FreeFlow Access
FreeFlow Accxes Software Tools Training Guide 1

11.0 Controller Firmware & Machine Upgrades
Section, locate the release notes that are under
within the controller firmware section).
Training password
Access to some of the features covered in this
training requires a system password. Only the
key operator or system administrator should know
this password. For this training, the key operator
or system administrator should set up a temporary
password. After the training is complete, the
password should be changed to protect the
system from unauthorized entry.
 Have the key operator or system administrator
change the password and make it available to
the training participants.
Job Accounting and Scan-to-Net enablement
Job Accounting
Job Accounting provides a means of tracking all
usage for copy, scan, and print jobs by User ID
and Account IDs. It is an optional feature on the
WIDE FORMAT PRINT SYSTEMS.
Job Accounting has three modes:
Enabled – When Job Accounting is set to
Enabled, users must provide a valid User ID and
Account ID to make copies, scan, or print. Media
usage and Scan System usage data are logged to
the specified user/account.
Disabled – When Job Accounting is set to
Disabled, users can make copies, scan, or print in
the normal manner without entering account
information. No media usage is logged.
Optional – When Job Accounting is set to
Optional, media usage for jobs, with valid User
IDs and Account IDs, is logged in the same way
as when set to Enabled. Media usage for jobs
without user and account IDs is logged to a
generic user/account. Jobs with invalid IDs are
printed with an error page.
2 FreeFlow Accxes Software Tools Training Guide

To set the Job Accounting mode, you must use
the printer control panel, the Scan System control
panel, or the Web Printer Manager Tool. User IDs
and Account IDs are created by the system
administrator with the FreeFlow Accxes Account
Management Tool installed on a workstation
connected to the network.
The data that is created by using the Account IDs
and User IDs is stored in the job log file in the
printer’s controller. The data is retrieved by an
external account server, such as the Account
Management Tool.
To order the job accounting feature, contact your
Xerox representative or authorized reseller.
Scan-to-Net images saved on the hard disk
Scan-to-Net allows you to scan documents and
store them on a hard disk for later retrieval from a
workstation connected to the network.
To order the Scan-to-Net feature, contact your
Xerox representative or authorized reseller.
Scan-to-Net images sent to an FTP Destination
The Scan-to-FTP feature can also be accessed
when the Scan System is in Scan Mode. This is a
security feature to allow Scan-to-Net images to be
transferred to 4 remote FTP destinations. The
scanned image data will not be left on the
FreeFlow Accxes disk. The destination choices
that show on the scan system’s Sample Mode
screen were defined on the Web Printer Manager
Tool page located at Printer Defaults > Utilities >
Scan Destinations. See the Sample Mode section
of this guide for more information on how to use
this feature.
FreeFlow Accxes Software Tools Training Guide 3

Web Printer Manager Tool
Module introduction
This module describes the Web Printer Manager
Tool. It is part of the controller firmware that
supports the WIDE FORMAT PRINT SYSTEMS
8825/ 8830/ 8850/ 510 and 721P. The 6030/6050
WIDE FORMAT PRINT SYSTEM needs to have a
FreeFlow Accxes controller connected to it in
order to use the Web Printer Manager Tool. It is
accessed using a Web browser.
The Web Printer Manager Tool provides the
following functions:
 Print job management
 Printer default parameter set-up
 Job accounting mode selection
Objectives When you have finished this module, you should
be able to:
 Log on to the Web Printer Manager Tool
 Monitor print jobs
 Set printer defaults (key operator or system
administrator).
Materials required You must have the following items before
beginning this module:
 WIDE FORMAT PRINT SYSTEM
8825/8830/8850/ 510DP, 721P, or the
6030/6050 WIDE FORMAT printer with the
FreeFlow Accxes Print Server loaded with
FreeFlow Accxes Firmware 11.0
 The IP Address of the printer
• A copy of the 11.0 FreeFlow Accxes Firmware
Release Notes
• A copy of the Xerox FreeFlow Accxes System
& Web Printer Manager Tool Setup Guide
 The file that contains the Web Printer Manager
Tool help files (example: wenglish.hlp), which
you need to load into the printer. The help file
FreeFlow Accxes Software Tools Training Guide 5

is located on your customer CD and on the
www.xerox.com website in the Wide Format >
Support & Drivers section.
 Browser connection (Netscape Navigator 7.0
or higher or Microsoft Internet Explorer 5.5 or
higher)
Web Printer Manager Tool Overview
The Web Printer Manager Tool is a browser-
based tool. Although it is not part of the World
Wide Web, the Web Printer Manager Tool has the
look and feel of a Web page. The Web site is the
printer's controller. You can access the Web site
from a client workstation by using either the
Netscape Navigator 7.0 or higher, or Microsoft
Internet Explorer 5.5 or higher browser and
entering the URL address of the printer's
controller. The URL address in this case is the
TCP/IP address of the controller. The monitor on
the workstation used to interface with the
controller must support a minimum resolution of
800 X 600.
Any user can view the Web Printer Manager Tool
pages. However, the printer password is required
to make any changes. The default password is
the number 0. Anyone can change the settings if
the password is left as 0, so it needs to be
changed by the System Administrator in order to
control the settings from being changed by
anyone else.
The Web Printer Manager Tool provides the
following services:
 Users without the printer password can:
- View printer status (including media
inventory) and the print queue
- View the printer defaults
- View the Job Accounting mode for remote
print jobs
- Generate test prints showing configuration
data (such as the Controller's TCP/IP
address)
 Users with the printer password can:
6 FreeFlow Accxes Software Tools Training Guide

- Shut down the YKE controller from the
PRINTER DEFAULTS > UTILITIES >
Shutdown screen.
- Change the priority of, or delete any job in,
the print queue
- Set up all printer defaults
- Load stamps
- Specify the Job Accounting mode for
remote print jobs
- Upload controller and printer firmware
updates
- Upload Feature Keys to the Controller,
such as the optional Scan-to-Net, Scan-to-
Print, PostScript, and Job Accounting.
- Enable or disable the media mismatch
queue from the Printer Defaults >
Processing Defaults > Media Page of the
Web Printer Manager Tool.
- Use the Rendering Page to change the
printer default settings for such image
rendering parameters as Contrast,
Lightness, Vector Halftone reproduction
(area fill or fine line optimization), and
Fineline Grayscale Rendering (grayscale
rendering of colored lines). You can also
set the printer’s default rendering to a
choice of graphics, photo, or lines & text
document types.
The performance of the Web Printer Manager
Tool, in terms of user wait time, is determined
primarily by:
 Network bandwidth and speed
 Amount of data being transmitted to or from
the printer's Controller
 Network traffic.
Starting the Web Printer Manager Tool
 Do the following to connect to the Web Printer
Manager Tool.
FreeFlow Accxes Software Tools Training Guide 7

 In the browser URL box enter http://
followed by the printer’s IP address, (for
example, http://13.240.20.38). If you don’t
know the printer’s IP address, see your
System Administrator or the test print set
produced at the time of your printer’s
installation. When the power is switched
on, the controller also sends a test print to
the 721P printer.
 6030/6050 WIDE FORMAT printers only:
Configure Remote Printer Page as follows.
- Select PRINTER DEFAULTS >
UTILITIES > Configure Remote
Printer.
- Put in the IP address of the remote
printer, and the job queue name of that
printer, where FreeFlow Accxes will
send the print job data to the 6030/6050.
The remote job queue is in the plt (00-
99) format, with an extension letter of t,
c, h, p, v, or NONE. Your choices will
show on the screen, for example:
(plt00t). An example queue name is
"plt99" when NONE is selected.
 Press the Update Remote Printer button
to set your choices.
 Select Printer Defaults > Network. Check
that the Subnet Mask, IP Address, and
Gateway settings are correct. These are
needed so that your workstation will be
able to communicate with your FreeFlow
Accxes compliant Scan System and printer.
Help Files Installation
 Do the following to load the help files, so that
you will be able to access them
 Click on PRINTER DEFAULTS >
UTILITIES > Install Help Files and the
Install Help Files page will display. If you
entered the printer password from the
Session Setup link on the Main Menu, and
the FreeFlow Accxes Controller has a hard
disk, you can use this page to upload the
Web Printer Manager Tool help files to the
printer’s hard disk.
8 FreeFlow Accxes Software Tools Training Guide

 Enter the name of the help file in the
indicated text field (example
wenglish.hlp). The help file is supplied in
packed form on the Web Printer Manager
Tool CD. As an aid in finding this file, press
the Browse... button to display the
standard file dialog.
(The help file can also be downloaded from
the Internet. Select www.xerox.com >
Support & Downloads. In the Wide Format
section, select the printer type. On the next
screen, select Drivers & Downloads. In the
Firmware & Machine Upgrades section,
select the Web Printer Manager Tool help
files link. Save the zip file to your hard
drive. After it is downloaded, open the zip
file and extract the files.)
 Press the Install button to install the help
files on the hard disk. The FreeFlow
Accxes Controller will send back a
message stating that the "File Uploaded
Successfully".
 Press the hyperlink or Back arrow button
to return to the last Web Printer Manager
Tool page.
 On any Web Printer Manager Tool page,
you can now select the HELP to access
additional help.
Using the Web Printer Manager Tool
 System Requirements: Read over the help
file that describes the software and hardware
that is needed to use the Web Printer
Manager Tool. You get to the help file by
doing the following on the Web Printer
Manager Tool screen.
 Select HELP on the top of the screen.
 Select Index.
 Choose the System Requirements of
Web Printer Manager Tool link.
 Overview: Read over the help file that gives
you an overview of the Web Printer Manager
FreeFlow Accxes Software Tools Training Guide 9

Tool. You get to the help file by doing the
following on the Web Printer Manager Tool
screen.
 Select HELP on the top of the screen.
 Select Index.
 Choose the Overview of the Web Printer
Manager Tool link.
 Quick Start: Do the quick start (tutorial) to
give you the practical skills for using the user
friendly Web Printer Manager Tool. You get to
the help file by doing the following on the Web
Printer Manager Tool screen.
 Select HELP on the top of the screen.
 Select Index.
 Choose the Quick Start link. The first
section, titled “Starting the Web Printer
Manager Tool’ you can skip over because
you already did it. Instead, start with the
Job Queue and Media Status section.
 To become aware of other options for which a
System Administrator might want to change
the defaults, refer to the Index help file or look
in the Xerox FreeFlow Accxes System & Web
Printer Manager Tool Setup Guide. See the
options and navigational paths tables in the
titled sections: “Setting the Printer Setup
Defaults” and “Configuring the Printer
Processing Defaults”.
10 FreeFlow Accxes Software Tools Training Guide

Check your understanding of the Web Printer Manager Tool
1. What are the recommended browsers to
use with the Web Printer Manager Tool?
____________________________________
____________________________________
2. Is a printer password required to make
changes to the Web Printer Manager Tool
printer settings? Yes or No
3. Can the browser access the Web Printer
Manager Tool through a proxy? Yes or No
4. To use the Web Printer Manager Tool, the
printer must be connected through an
_______________ port using
____________________ protocol.
5. What three factors determine wait time on
the Web Printer Manager Tool?
_________________________________
_________________________________
_________________________________
6. Without a printer password, can any user
view the printer default parameters and
Job Accounting mode information? Yes or
No
7. The on-line help files are accessible from
the Web Printer Manager Tool after you
upload the help files. Where do you locate
the file containing the help files that need
to be loaded and what selection do you
make on the Web Printer Manager Tool to
load the file?--------------------------------------
8. After the help files are loaded, how do you
access them on the Web Printer Manager
Tool?-------------------------------------
9. Where can you look on the Web Printer
Manager Tool to see what media size is
located in the printer?------------------------
10.When viewing the list of print jobs on the
Main page, select _______ to update the
status of all the print jobs.
FreeFlow Accxes Software Tools Training Guide 11

11.To view only the active print jobs, on the
Main page, select _________________.
12.If you are using a printer password, how
can you cancel a print job?------------------
13.When you view the print jobs on the Main
page, sometimes the word “mismatch” will
show as the job’s Status. What creates a
mismatched job and how do you solve it so
that you can continue printing?----------------
---------------------------------------------------------
---------------------------------------------------------
14.What page do you go to, as an
Administrator, to select “Optional” as the
Accounting Mode?-------------------------------
12 FreeFlow Accxes Software Tools Training Guide

Answers to Web Printer Manager Tool Questions.
1. What are the recommended browsers to use
with the Web Printer Manager Tool?
Netscape Navigator 7.0 or higher or
Microsoft Internet Explorer 5.5 or higher
2. Is a printer password required to make
changes using the Web Printer Manager Tool
printer settings? Yes
3. Can the browser access the Web Printer
Manager Tool through a proxy. No
4. To use the Web Printer Manager Tool, the
printer must be connected through an Ethernet
port using TCP/IP protocol.
5. What three factors determine wait time on the
Web Printer Manager Tool?
Network bandwidth (speed)
Amount of data being transferred to or
from the printer
Network traffic
6. Without a printer password, can any user view
the printer default parameters and Job
Accounting mode information? Yes
7. The on-line help files are accessible from the
Web Printer Manager Tool after you upload
the help files. Where do you locate the file
containing the help files that need to be
loaded and what selection do you make on
the Web Printer Manager Tool to load the file?
The .hlp file is located on the customer CD
or in the Support & Downloads section of
the xerox.com website. To upload the file
to the Web Printer Manager Tool, select
Printer Defaults > Utilities > Install Help
Files.
8. After the help files are loaded, how do you
access them?
Select “Help” near the top of your screen.
9. Where can you look on the Web Printer
Manager Tool to see what media size is
located in the printer?
Select “Back to Main”. The media size for
each of the printer’s drawers is listed.
FreeFlow Accxes Software Tools Training Guide 13

10. When viewing the list of print jobs on the Main
page, select ”Get Status” to update the list of
all the print jobs.
11.To view only the active print jobs, on the Main
page, select “Show active jobs only”.
12.If you are using the printer password, how can
you cancel a print job?
Click on an active print “Job Name” (the
name is a hypertext link) and the Selected
Print Job page will display. Press the
“Cancel” button to cancel this print job.
13.When you view the print jobs on the Main
page, sometimes the word “mismatch” will
show as the job’s Status. What creates a
mismatched job and how do you solve it so
that you can continue printing?
A media mismatch occurs when the size or
type of media (paper) that is loaded in the
printer is not correct for the print job.
For any mismatched job, indicated in the
Status column of the Job Queue, click on
the Mismatched checkbox to obtain
information about how to resolve the
mismatch condition.
14.What page do you go to, as an Administrator,
to select “Optional” as the Accounting Mode?
ACCOUNTING
14 FreeFlow Accxes Software Tools Training Guide

FreeFlow Account
Management Tool (AMT)
Module Introduction
The AMT application provides a means of
retrieving job accounting data from multiple
printers that use FreeFlow Accxes version 7.0, or
greater, firmware. This application replaces the
Accounting Tab functionality of the FreeFlow
Accxes Client Tools (ACT).
NOTE: It is recommended that the AMT software
be loaded on only one workstation that is
password protected.
If you will be in charge of the AMT, then go
through this training module. If you won’t be, then
skip this module and go to the next module.
Objectives When you have finished this module, you should
be able to:
 Install the AMT software.
 Assign Account IDs, User IDs, and Printer IDs.
 Authorize which users and account numbers
can be used on specific printers.
 Retrieve media and scan usage data from the
assigned printers.
 Tally retrieved data.
 Export data to an external software.
 Manually back up the data files
Materials required You must have the following items before
beginning this module:
 A PC.
 The AMT software disc, or the executable file
that has been downloaded from the
www.xerox.com website.
 WIDE FORMAT PRINT SYSTEM
8825/8830/8850/510DP, 721P, or the
6030/6050 WIDE FORMAT printer with the
FreeFlow Accxes Software Tools Training Guide 15

FreeFlow Accxes Print Server loaded with
FreeFlow Accxes Firmware 11.0
 The IP Address of at least one printer.
Install the Account Management Tool (AMT) and FreeFlow Accxes
Client Tools (ACT)
The ACT and the AMT softwares can both be
installed during the same installation. A password
is required for the AMT installation because it
should be loaded on only one computer and used
by only one person per company. No password is
required for installing ACT.
After you have installed the Account Management
Tool, you will be using several of the help files to
complete this part of the training.
 Do the following to install both the AMT and
ACT softwares.
 Insert the Client Install CD into a CD-
ROM.
 If you downloaded the software from the
Internet:
- Open the downloaded zip file.
- Extract the files.
- Select the install.exe file to start the
install software.
 On the first install screen, choose the
language.
 On the “Enter Password” screen, if you are
loading both AMT and ACT, put in the
password. Ask your system administrator
for the password. If you are installing just
the ACT, press the Next button.
 Follow the directions on the screens.
 On the “Choose Shortcut Location” screen,
choose where you want the shortcut to
show, such as “On the Desktop”.
 On the “Choose Install Set”, choose the
FreeFlow Accxes Client Tools button to
install only the ACT software. To install
both ACT and AMT, select FreeFlow
Accxes Account Management & Client
Tools to install both ACT and AMT. You will
16 FreeFlow Accxes Software Tools Training Guide