Aastra dialog 4220 User manual

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Dialog 4220 Lite / Dialog 3210
BusinessPhone Communication Platform
User Guide

BusinessPhone – Dialog 4220 Lite / Dialog 32102
EN/LZTBS 160 1320 R2A
© Aastra Telecom Sweden AB 2008. All rights reserved.

3BusinessPhone – Dialog 4220 Lite / Dialog 3210
Table of Contents
Table of Contents
page
Welcome .......................................................... 4
Description ....................................................... 6
Incoming Calls ............................................... 14
Outgoing Calls ............................................... 17
During Calls .................................................... 27
Call Forwarding .............................................. 36
Absence Information ...................................... 42
Messages ...................................................... 49
Security .......................................................... 62
Group Features .............................................. 65
Other Useful Features ..................................... 71
Accessories ................................................... 80
Useful Hints .................................................... 83
Installation ...................................................... 84
Glossary ......................................................... 92
Index .............................................................. 95
Quick Reference Guide .................................. 99

Welcome
BusinessPhone – Dialog 4220 Lite / Dialog 32104
Welcome
Welcome to the User Guide for the Dialog 4220 Lite / Dialog 3210
in the BusinessPhone Communication Platform from Aastra. The
BusinessPhone Communication Platform consists of
BusinessPhone 50, BusinessPhone 128i, and BusinessPhone 250.
The features described in this User Guide are related to version 5.1
or higher of the BusinessPhone Communication Platform. Some
might not work in earlier versions of the system and/or might be
protected by a hardware dongle that has to be bought separately.
The User Guide describes the facilities of the BusinessPhone
Communication Platform and the Dialog 4220 Lite / Dialog 3210
with a default programming. There may be some differences in the
way your phone is programmed. Please consult your system
administrator if you need further information.
The latest version of this User Guide can also be downloaded from:
http://www.aastra.com
Note: Dialog 4220 Lite / Dialog 3210 is a system
telephone, i.e. it can only be used for an Aastra private
branch exchange that supports this type of telephone.

5BusinessPhone – Dialog 4220 Lite / Dialog 3210
Welcome
Copyright
All rights reserved. No parts of this publication may be reproduced,
stored in retrieval systems, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording or
otherwise, without prior written permission of the publisher except
in accordance with the following terms.
If this publication is made available on Aastra media, Aastra gives
its consent to downloading and printing copies of the content
provided in this file only for private use and not for redistribution. No
parts of this publication may be subject to alteration, modification
or commercial use. Aastra will not be liable for any damages arising
from use of an illegal modified or altered publication.
Aastra is a registered trademark of Aastra Technologies Limited. All
other trademarks mentioned herein are the property of their
repsective owners.
Warranty
AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD
TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE. Aastra shall not be liable for
errors contained herein nor for incidental or consequential
damages in connection with the furnishing, performance or use of
this material.
Declaration of Conformity
Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten,
declares that this telephone is in conformity with the essential
requirements and other relevant provisions of the R&TTE
directive 1999/5/EC.
Details to be found at:
http://www.aastra.com/sdoc

Description
BusinessPhone – Dialog 4220 Lite / Dialog 32106
Description
Dialog 4220 Lite
1
4
5
6
7
8
2
3
9
10
11
12 13

7BusinessPhone – Dialog 4220 Lite / Dialog 3210
Description
12nd
Key for access to secondary key functions.
2 Transfer / Diversion
a. Transfer an ongoing call. See section “During Calls” on page 27.
b. Activate/Deactivate diversion. See section “Call Forwarding” on
page 36.
3 Inquiry / Conference
a. To make an inquiry to an internal or external party.
b. To establish a telephone conference.
See section “During Calls” on page 27.
4 Line 2
Line key 2 for in and outgoing calls.
5 Line 1 / Save/Redial
a. Line key 1 for in and outgoing calls.
b. Save or redial an external number.
See section “Outgoing Calls” on page 17.
6Message/Info
a. To send and receive messages. See section “Messages” on
page 49.
b. To enter information. See section “Absence Information” on
page 42.
7 Programmable keys
Storing numbers and program functions.
8 Mute
To switch the microphone on or off. See sections “During Calls” on
page 27 and “Silent ringing” on page 15.
9 Loudspeaker on/off
To switch the loudspeaker on or off. See section “During Calls” on
page 27.
10 Volume control
11 Clear
To disconnect calls.
12 Loudspeaker
13 Handset with hearing aid function
Please note: The handset may attract and retain small
metal objects in the earcap region.

Description
BusinessPhone – Dialog 4220 Lite / Dialog 32108
Dialog 3210 Basic
1
2
3
4
5
6
7
89
10
11

9BusinessPhone – Dialog 4220 Lite / Dialog 3210
Description
1 Message / Conference
a. To send and receive messages. See section “Messages” on
page 49.
b. To establish a telephone conference. See section “During Calls”
on page 27.
2 Programmable key / Headset key
a. Storing numbers and program functions.
b. The Headset function is only available with option unit
(DBY 410 02) installed. The Headset key is programmed by the
system administrator. See section “Accessories” on page 80.
3 Programmable keys
Storing numbers and program functions.
4 Inquiry
To make an inquiry to an internal or external party.
See section “During Calls” on page 27.
5 Line
Line key for in and outgoing calls.
6 Volume control
7 Mute
To switch the microphone on or off. See section “During Calls” on
page 27.
8 Loudspeaker on/off
To switch the loudspeaker on or off. See section “During Calls” on
page 27.
9 Clear
To disconnect calls.
10 Loudspeaker
11 Handset with hearing aid function
Please note: The handset may attract and retain small
metal objects in the earcap region.

Description
BusinessPhone – Dialog 4220 Lite / Dialog 321010
Phone keys Dialog 4220 / Dialog 3210
This table gives you an overview of the different key design of the
Dialog 4220 Lite and the Dialog 3210 Basic. In this user guide you
will only find illustrations of the Dialog 4220 keys.
If you are using the Dialog 3210 Basic, please refer to the table
below to find out the appropriate key combination.
Lamp indications
The key lamps on your telephone indicate with different signals the
traffic state of the ongoing call or function.
Key Dialog 4220 Dialog 3210
Clear íX
Headset not available Headset h
Loudspeaker Âs
Mute Ém
Programmable
Function key Ôg
Volume ìV