Alcatel-Lucent 4035 User manual

Alcatel-Lucent OmniPCX Enterprise
Communication Server
Alcatel-Lucent 4035 Attendant Set
User Manual

Legal notice:
Alcatel, Lucent, Alcatel-Lucent and the Alcatel-Lucent logo are trademarks of
Alcatel-Lucent. All other trademarks are the property of their respective
owners.
The information presented is subject to change without notice.
Alcatel-Lucent assumes no responsibility for inaccuracies contained herein.
Copyright © 2014 Alcatel-Lucent. All rights reserved.
The CE mark indicates that this product conforms to the following Council
Directives:
- 2004/108/EC (concerning electro-magnetic compatibility)
- 2006/95/EC (concerning electrical safety)
- 1999/5/EC (R&TTE)

Chapter 1
Introduction to the 4035 attendant set
 Overview ....................................................................................................1.1
 Fixed keys .................................................................................................1.2
 Preprogrammed and programmable keys ....................................1.3
 Preprogrammed keys ....................................................................................1.4
 Programmable keys .......................................................................................1.5
 LCD blocks (key symbols) .............................................................................1.6
 Additional programmable keys .........................................................1.7
 Soft keys (dynamic function keys) ..................................................1.7
 Principle .........................................................................................................1.7
 Function of keys SK1 to SK5 .........................................................................1.8
 Using keys SK1 to SK5 .................................................................................1.8
 Call waiting LEDs ...................................................................................1.9
 Display and navigation key ...............................................................1.10
 Attendant set in the connected (active) state and idle state .........................1.10
 Attendant set in the disconnected (inactive) state ........................................1.11
 During call processing ..................................................................................1.11
 Dialing keypad ........................................................................................1.13
 Station speaker and hands-free .......................................................1.13
Chapter 2
Attendant set operation 1
 
    
           0-1

 Putting the set into service (status) ................................................2.1
 Methods for calling a number ............................................................2.2
 Direct dialing ..................................................................................................2.2
 Calling via the set directory ...........................................................................2.2
 Call by programmed key ................................................................................2.3
 Dial (call) by name .........................................................................................2.4
 Call by speed dialing .....................................................................................2.6
 Call to an internal user .........................................................................2.6
 Reservation (locking) an internal user set .....................................................2.7
 The called set is free .....................................................................................2.7
 The set is busy ..............................................................................................2.9
 Special cases: Unreachable or Forwarded Sets ..........................................2.11
 External calls ..........................................................................................2.14
 Answering calls .....................................................................................2.16
 Automatic answer .........................................................................................2.16
 Manual answer .............................................................................................2.16
 Answering an internal call .............................................................................2.16
 Answering an external call ............................................................................2.17
 Answering a call to the attendant group .......................................................2.17
 The attendant does not answer immediately ................................................2.18
 Answering a callback request .......................................................................2.18
 Holding a call ..........................................................................................2.19
 Consultation call ....................................................................................2.20
 Consultation call to an internal user .............................................................2.20
 Consultation call to an external user ............................................................2.21
 Broker call ................................................................................................2.22
 Barge-in ....................................................................................................2.23
Chapter 3
Attendant set operation 2
 Call transfer (routing) ...........................................................................3.1
 Automatic transfer .........................................................................................3.1
     ! "
0-2           

 Transfer without presentation ........................................................................3.2
 Transfer with presentation .............................................................................3.3
 Transfer to a busy set ....................................................................................3.3
 Text messages ........................................................................................3.5
 Preprogrammed message .............................................................................3.6
 Message to complete ....................................................................................3.6
 Free message (to be created) .......................................................................3.7
 Routing participants to a meet-me conference ...........................3.7
 The conference circuit is free ........................................................................3.8
 Adding participants ........................................................................................3.8
 The conference is in progress .......................................................................3.9
Chapter 4
Additional features
 Definitions .................................................................................................4.1
 Forwarding between attendants .......................................................4.1
 Chained extend .......................................................................................4.2
 Charged extend .......................................................................................4.3
 Extend with camp-on release ............................................................4.5
 DTMF transparency ...............................................................................4.6
 Decimal transparency ...........................................................................4.7
 Transmission of a calibrated cut-off (flash) .................................4.8
 Temporary suppression of automatic transfer ............................4.9
 Using the programmed keys for management ...........................4.10
 Directory number supervision .......................................................................4.10
 Individual call routing ....................................................................................4.10
 Network/network transfer ..............................................................................4.11
 Trunk Group supervision ..............................................................................4.11
 O/S trunk supervision ...................................................................................4.11
 Individual hold ...............................................................................................4.11
 Call presentation ...........................................................................................4.12
 Transfer with privilege ..................................................................................4.12
     ! "
           0-3

Chapter 5
Management from the attendant set 1
 Secret code of set ..................................................................................5.1
 Keys used .................................................................................................5.1
 Information fixed key .....................................................................................5.1
 Trunk group reservation key ..........................................................................5.3
 Service key ....................................................................................................5.3
 Choice of language ................................................................................5.5
 Attendant set ergonomics ...................................................................5.6
 Ringing - Melody - Volume level ....................................................................5.6
 Programming the ringing cadence .................................................................5.7
 Screen - adjusting the contrast/visibility ........................................................5.8
 Checks .......................................................................................................5.9
 Autotest .........................................................................................................5.9
 Attendant set identity .....................................................................................5.9
 Group identification .......................................................................................5.10
 Software version ...........................................................................................5.10
 Installation sets .............................................................................................5.11
 Programming the individual directory ...........................................5.11
 Programming a directory key ........................................................................5.12
 Changing the content of a directory key .......................................................5.13
 Assigning programmable keys ........................................................5.13
 Programming the programmable keys .........................................................5.13
 Changing the content of a key ......................................................................5.15
Chapter 6
Management from the attendant set 2
     ! "
0-4           

 Trunk group reservation ......................................................................6.1
 Reservation/Cancel reservation ....................................................................6.1
 Direct Outward Dialing authorization or inhibition ..........................................6.1
 Selective reservation or cancellation .............................................................6.2
 Status change of the attendant group sets ..................................6.3
 Overflow between attendant groups (Mutual Assistance) ......6.5
 Activation/cancellation ...................................................................................6.5
 Adjusting the overflow threshold (calls to the attendant group) .....................6.6
 Declaring a new user ............................................................................6.6
 Assigning a COS to the user .............................................................6.10
 Modifying Speed Dialing numbers ..................................................6.12
 Charging ...................................................................................................6.13
 Decommissioning a defective trunk or external line ................6.18
 Date - Time ...............................................................................................6.19
 Routing tables ........................................................................................6.20
 DECT or PWT wireless set .................................................................6.21
     ! "
           0-5

     ! "
0-6           

1.1 Overview
The attendant's main role is to ensure effective routing of incoming calls and, when
appropriate, make external calls to fulfill user requests.
During operation, one or more attendants share the workload (up to 50 may be installed in the
same system). Each attendant set (or console) must belong to an attendant group.
The keys appearing on the 4035 set offer the range of features (functions) required for efficient
management of incoming and outgoing calls.
Several system features can be accessed from the attendant set. These features include:
- Attendant mode change (e.g. switchover from day to night status). Depending on the
system settings in management, this results in differences in call routing and the features
that can be accessed on the set.
- External line reservation for exclusive use (depending on rights).
- Monitoring system operation.
- Programming services such as date and time, speed dialing numbers, charge unit
counters, etc.
___change-begin___

    

           1-1

___change-end___
Figure 1.1: 4035 set features
The Alcatel 4035 attendant set is equipped with:
1. A handset (can be replaced by a headset).
2. A station speaker, located under the handset.
3. A two-color LED (red or green).
4. A navigation key used to scroll through the pages or lines (up or down) of the
dynamic key designations on the alphanumeric display.
5. A menu key (set programming and access to services)
6. Programmable keys with matching LCD blocks (symbol).
7. Dynamic function keys (offering different options depending on the context in which they
are used).
8. An alphanumeric display (two lines of 40 characters).
9. A microphone for hands-free operations.
10. An alphabetic keyboard Qwerty or Azerty (for dial by name, text messages, speed dialing
number and set phone book/directory programming).
11. Preprogrammed function keys (cannot be modified by the attendant).
12. A number (dialing) keypad with 12 keys.
13. A fixed end call key.
14. A red LED behind audio keys (flashes to indicate hands free operation).
15. Hands-free, listen and fixed audio volume keys (<=decrease; >=increase).
16. A fixed microphone ON/OFF (mute) key.
The various 4035 keys are described in the following sections. In addition to the number
(dialing) keypad and alphabetic keyboard, these keys are:
- Fixed keys, that cannot be modified by the attendant or manager (administrator).
- Preprogrammed keys. Some preprogrammed keys may be modified by the manager.
- Programmable keys, that may be modified by the attendant or the manager.
- Dynamic function keys.
1.2 Fixed keys
Depending on the country, keys will have icons or text to designate their use.
Chapter 1#$  %   !
1-2           

Key Function Associated LCD indicators (LCD
block)
(Hands-free
)
Used to:
- Make a call without picking up the
handset.
- Answer a call without picking up
the handset.
- Switch on the hands-free micro-
phone while in conversation.
- Off: Hands free inactive
- : (flashing red LED on
the key) Hands free on
Used to switch the station speaker on
or off. On the display: - : amplified re-
ception
Used to adjust station speaker volume On the display:
- : volume level
3
- : volume level
4
- : volume level
5
- : volume level
6
- : volume level
7
Mute or Used to switch the microphone on/off
while in conversation (when off, the
user cannot hear the attendant).
Key LED
- Off (unlit): Microphone ON
- On (lit): Microphone OFF
Menu or Used to access customization of the at-
tendant set.
END or Used to end a call or programming op-
eration.
Used to scroll through the pages or
lines of dynamic key labels. Note:
With the set in idle mode, press the right ar-
row to access dynamic keys programmed
by the attendant (set directory)
1.3 Preprogrammed and programmable keys
#$  %   !
           1-3

Keys that are preprogrammed at attendant set installation are shown grayed (dark
background).
Note:
Key 11 used for preprogrammed HOLD feature in certain countries.
1.3.1 Preprogrammed keys
Key Function Status of the corresponding
LCD blocks
1 Call presentation: although this key may
be modified by the system manager, it
is advisable to leave the prepro-
grammed function for call display.
Note 1:
The different types of calls are described be-
low this table.
: incoming call(s).
Note 2:
The display indicates the number of
waiting calls.
13
Common hold (may be modified by the
manager). Used to put a call on com-
mon hold (the call can be retrieved from
hold by any attendant in the attendant
group).
Off: no call on hold.
: call(s) on hold.
ON/OFF
14 Used to switch the set on/off (cannot be
modified). : set ON (day status, set connected/active), the display
shows waiting calls. With the set
OFF, the key has no LCD blocks
and the display shows Night.
SERVICE
16 Service key (cannot be modified): used
to access special features (chained
withdrawal, charge unit counter, for-
warding to another attendant, etc.)
Off: not activated
: switchover to SERVICE
mode from the idle position.
: switchover to SERVICE
mode from a call.
AUTO
18 Used to enable/disable automatic con-
nection. Off: manual connection.
: automatic connection of
incoming calls.
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1-4           

Key Function Status of the corresponding
LCD blocks
20
Trunk group reservation Off: no reservation/direct seize al-
lowed.: trunk group reserved.
: direct seize prohibited on
all sets.
22 ISDN key: allows direct access to the
public network.
Redial
23
Redial key: dials the last number dialed
on the keypad again.
STORE#
24
Redial memory key: saves a number for
future use. The number saved cannot
be deleted. Saving a new number over-
writes the previously saved number.
Off: not activated
: the number has been
saved.
The Call presentation feature is used to supervise waiting queues for:
- Entity calls
Note 3:
An entity is identified by a unique number. If the system is shared, for example between several
companies, each company is an entity with its own sets, trunk groups, and attendant groups.
- Private and public calls
- External calls
- Internal calls
- VIP calls
- Callback
- Return from chaining or charging
- Transfer between attendants
- Individual calls
- General hold
- Others
1.3.2 Programmable keys
All other keys not described in the table in Preprogrammed keys can be modified by the
system manager.
Note 1:
These keys can be programmed from the attendant set but may be assigned a fixed feature in system
management (see the 4035 - Key facilities programmable by system management).
The attendant can assign a call number (internal, speed dial, external) to this type of key from
her set.
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           1-5

The manager can assign the following features to these keys:
- Individual hold
- Trunk group supervision
- Out of service trunk supervision
- Directory number supervision
- Individual routing
- Speed dialing
- Network/network connection with supervision,
- Call presentation
Note 2:
Call presentation is preprogrammed on key 1, it is not advisable to modify this. However, another key
can be used for presentation of specific calls (VIP calls or return from chaining for example).
- Transfer with privilege
1.3.3 LCD blocks (key symbols)
Each key has a corresponding LCD block divided into six icon segments that are activated
individually or in groups to reflect the status of the operation or resource programmed for this
key.
Diagram showing an LCD block with all its segments: .
Key Function Status of the correspond-
ing LCD block
Programmed operation Inactive
Active Off
Operation requiring attendant
action Inactive
Active
Off
Call supervision Free Off
Busy
On hold
Callback request
Calling (flashing)
Individual hold Call on hold
Call retrieval from hold (flashing)
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1-6           

Key Function Status of the correspond-
ing LCD block
Individual routing Call routing
Retrieval from routing (flashing)
Explanations of symbols representing the LCD block segments in the grouping:
: segment lit : segment unlit (off) : segment flashing
1.4 Additional programmable keys
The Alcatel 4035 attendant set may be expanded with add-on keypad modules providing a
maximum of 60 additional programmable keys.
Two models are available:
- 20 keys: Alcatel 4090M
- 40 keys: Alcatel 4090L
Each key can be programmed as a resource or supervision key. Some of these keys may also
be locked by the system manager.
1.5 Soft keys (dynamic function keys)
1.5.1 Principle
These are keys SK1 to SK5 (SK stands for Soft Key), located below the set display. By
convention, keys SK1 to SK5 are numbered from left (SK1) to right (SK5).
Soft keys are dynamic keys are keys whose function is determined by the system according to
the current operating or programming status. They cannot be programmed by the user.
Keys SK1 to SK5 are mainly used for telephone operation. The operation is enabled in the
system when the label is displayed on the screen. The attendant can activate the feature by
pressing the key corresponding to the label.
Pressing a key for which no label is displayed has no effect; this helps avoid inadvertent
activation of features.
The dynamic keys are also used to:
- Implement operating features (callback, text messaging, etc.).
#$  %   !
           1-7

- Customize the attendant set.
- Modify system management.
- Save (and use) the set individual phone book.
1.5.2 Function of keys SK1 to SK5
Depending upon the country, features may appear on different keys.
Key Label Function
SK1 EndCCI Used to cancel consultation call.
Reseiz Call again (using the same trunk).
SK2 Ring Call (i.e. ring a station).
Broker Broker call.
BargIn Used to barge in (intrude into a call conversation).
BargIn Used to cancel barge-in.
SK3 Transf Transfer
CampOn Retrieve from routing.
OnHold Hold.
Endial End external dialing.
SK4 Overid Call the called user's forwarding destination.
Intern To answer a group call (call to the attendant group).
SK5 Releas Call release.
Next To answer the next call.
1.5.3 Using keys SK1 to SK5
1.5.3.1 Function key SK1
-With the Reseiz label displayed
This label is displayed during an outgoing call to a destination outside the system, upon
transmission of the first digit of the external number.
This function is used to renew the dialing on the same line: the system automatically
releases the line seize and the line reseizes it, providing a dial tone again and allowing the
redialing.
-With the EndCCI label displayed
This function is used to release the consultation call that is being set up and return to
conversation mode with the first party (user or caller).
1.5.3.2 Function key SK2
-With the Call label displayed
Following an ordinary call or a consultation call to an internal user, this function is used to
activate ringing on the set to which the call has been connected.
If the set is free, its number is shown on the display preceded by Free.
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1-8           

If this user has just picked up the receiver (off-hooked) before the call, he hears the
music-on-hold indicating that the user's set is reserved by the attendant and Conv is
displayed before the number: in this state, this key can then be used to enter into
conversation with the internal user.
-With the Broker label displayed
This function is used, when the conversation in consultation call mode has been set up, to
switch between users by pressing the key ( the other party is automatically put on hold).
-With the Barge-in label displayed
Following an ordinary call or consultation call to an internal user, this function can be used
- if the link is not protected against barge-in (intrusion) - to barge in on the call (on the set
on which the call has been connected). The number of this set is shown on the display,
preceded by BsyInt or BusyEx.
Barge-in is accompanied by a specific tone that is sent to all participants.
-With the Barge-in label displayed
If the barge-in is accepted, the display changes and the cancel barge-in function becomes
active.
1.5.3.3 Function key SK3
-With the OnHold label displayed
This function is used to put the party on hold until retrieved later.
-With the Transf label displayed
In consultation call mode, this function is used to transfer the first party to the second.
-With the CampOn label displayed
This function is used to retrieve the party in routing.
-With the Endial label displayed
This function indicates to the system that the external dialing, in unknown format, has
terminated and is complete.
1.5.3.4 Function key SK4
-With the Overid label displayed
This function is used to directly call the called user's forwarding destination set.
-With the Intern label displayed
This function is used to connect to the call of a user who has made an attendant group
call.
1.5.3.5 Function key SK5
-With the Releas label displayed
In ordinary or consultation call mode, this function is used to release the current call.
-With the Next label displayed
This function is used to connect to the incoming call (internal/external) with the highest
priority. The order of priority is defined at system management level.
1.6 Call waiting LEDs
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           1-9

The LED is used to indicate internal and external calls waiting on the attendant set via the
following states:
-Off
No call is waiting on the attendant set.
-On (green)
There are normal waiting calls.
-On (red)
There are urgent and/or priority waiting calls.
1.7 Display and navigation key
The display consists of two lines of 40 alphanumeric characters.
Note:
Display contrast or visibility can be adjusted by pressing the or MENU fixed function key followed by
the Prog dynamic key (see the Alcatel 4035 attendant set - Management from the attendant set 1 -
Screen - adjusting the contrast/visibility).
Each line displayed contains character strings whose length depends upon the information to
be displayed.
The information given includes:
- User status.
- The name programmed in the system.
- User directory number and external connection rights (Class of Service).
- Trunk group name, the line selected in the trunk group and its number.
- Display of the normal and urgent waiting call counters.
- Authorized functions and features.
- Data, during system programming on the attendant set.
The presence of an additional screen is indicated by the sign to the right of the display.
Return to the previous screen is indicated by the sign on the left of the display.
Press the left and right arrows on the key to move to the previous or next screen.
The up and down arrows on this key are used to select the upper or lower line before pressing
the dynamic key for the label displayed.
1.7.1 Attendant set in the connected (active) state and idle state
The display shows the number of normal waiting calls and urgent waiting calls.
Urgent waiting calls are calls waiting longer than 30 seconds. They concern both circuits and
sets that are routed, calling or being called back or on ordinary hold.
If there is no attendant reply to a waiting call, after a programmable threshold, a specially
cadenced ringing is sent to the attendant set and followed by display of Waiting calls. The
screen shows Time out - Attendant away.
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1-10           

To return to operational mode, use the ON/OFF key (see the Alcatel 4035 attendant set -
Attendant set operation 1 - Putting the set into service (status) ).
1.7.2 Attendant set in the disconnected (inactive) state
The screen shows the status of the group:
- Night Service
or
- Day Service
or
- Forwarding 1 mode
or
- Forwarding 2 mode
Regardless of the service displayed, the attendant set operation is inhibited. Only the
command for changing to the active state is available (see the Alcatel 4035 attendant set -
Attendant set operation 1 - Putting the set into service (status) ).
1.7.3 During call processing
The system completes the information provided by the labels and, at all times, displays useful
information for call processing.
1.7.3.1 Ordinary or consultation call to an internal set
The number of the called set is progressively displayed as the digits are dialed. After dialing is
complete, the screen shows the following information (from left to right):
a. Called set status:
•Free
The internal set is free and automatically placed in RESERVED/ATTENDNT
CONTROL status.
•Rings
The set is rung following camp-on ringing (press the dynamic Ring key).
•Conv
The user has answered the call. This status is also displayed if the user picks up the
receiver (off-hooks) before being rung (the user hears the music-on-hold (or other hold
tone), indicating that the set is reserved by the attendant).
•BusyEx
The user is on an external call (busy level is not indicated).
•BsyInt
The user is on an internal call (busy level is not indicated).
•Out of Service or OOS
The user set is out of service (problem with the set, a cable or equipment).
•Unobtainable/Called party cannot be reached
The called set is already being rung or is on hold or in line lockout or in communication
with a user with a call waiting or in programming.
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           1-11

•The # sign
If the number (or the name) displayed is not the one dialed by the attendant, the # sign
indicates the call reached by the set via forwarding or overflow.
b. Set directory or extension number.
c. The name of the internal user to which the call has been connected.
1.7.3.2 Answering an internal call
After answering the call, and whenever the attendant is in communication with the user (for
example, following an outgoing seize), the following information is displayed (from left to right):
a. Called set status:
•Conv
The set is off-hook and the attendant is in conversation with the user (if not, switch to
conversation mode by pressing the Ring dynamic key).
•Free
The user has hung up. The attendant is in the same situation as a call to a free set
(see the Alcatel 4035 attendant set - Attendant set operation 1 - Call to an internal
user).
b. Set directory number.
c. The name of the user calling you.
1.7.3.3 Incoming external call
After answering the call, and whenever the attendant is connected to the trunk, the following
information is displayed (from left to right):
a. Trunk status
•Conv
The system considers the trunk as being connected and in conversation.
•Free
The external user has hung up and the system has received a release signal.
b. The name of the trunk group to which the trunk belongs.
c. The number of the trunk.
1.7.3.4 Outgoing external call
As soon as the seize prefix is dialed, the name of the trunk group is displayed (in case of
overflow, the name displayed is that of the trunk group actually used).
If no trunk is available, the label Trunk is unobtainable is displayed.
The external number is progressively displayed as the digits are dialed.
As soon as conversation begins (reception of answer signal or first charge unit at the end of
the timer), the attendant is in the same situation as for an incoming call (see Incoming external
call ).
1.7.3.5 Information messages
Depending upon the country, information labels may be slightly different.
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1-12           