Alcatel-Lucent 8028 User manual

User manual
8028/8029/8038/8039/8068
e-diatonis CE/S/M/L
R100

2

3
Recommendations on the management of password (or personal code) of your
phone
When connected to an external public network your e-diatonis IPBX can be subject to
malicious attacks. A simple way of protecting against attack is to change your passwords
regularly as you do for your PCs. Here are a few tips on choosing your password, called
"personal code" (6 digits on your phone) :
Do not use a too easy password (ex. 123456, 302010 ...)
Take a different password for each application
Your password is personal and should remain confidential, not disclose it to anyone else
Never write down your password. The first thing an attacker will do is rummage through your
belongings –check your diary, look under your monitor and keyboard, sift through your
garbage, etc.
Your phone is now correctly secure and the fraud risks are minimized.
8AL90894ZUAAed02 - 1416

4
Introduction
Thank you for choosing an Orange Business Services phone.
This model offers enhanced ergonomical features for more effective communication.
This document describes the services offered by the following sets:
8068
8039
8038
8029
8028
The label and icons displayed on the phone depends on the type of the set.
Some features are depended on the type of the set.
8068 BT
8068
8039
8038
8029
8028
IP Phone
Digital Phone
Colorscreen
Monochrome screen
Bluetooth® handset
Bluetooth® Headset
Two-port Gigabit Ethernet switch with Power Over
Ethernet support
Add-on 10/40 keys-8000 modules
Audio services (hands-free, handset and headset)
LCD 14 keys-8000 moduletouches-8000
Adjusting the contrast of the display
Agent set / Supervisor station
The labels and icons presented in this document are not contractually binding and may be modified
without prior warning.

5
1GETTING TO KNOW YOUR TELEPHONE 8
1.1 8068 BLUETOOTH®/8068 8
1.2 8038/8039 8
1.3 8028/8029 9
1.4 CONNECTIVITIES 9
1.5 WELCOMESCREENS 10
1.6 NAVIGATION 11
1.7 STATUSICONS /CALL ICONS 11
1.8 PERMANENT FEATURES KEYS 12
1.9 ALPHABETIC KEYBOARD 13
1.10 ADD-ON MODULE 14
1.11 CALL MANAGEMENT SCREEN 15
1.12 BLUETOOTH®WIRELESS HANDSET 16
2USINGYOURTELEPHONE 17
2.1 MAKING A CALL 17
2.2 RECEIVING A CALL 17
2.3 USING THE TELEPHONE IN “HANDS FREE“MODE 18
2.4 ACTIVATING THE LOUDSPEAKER DURING A CONVERSATION (RECEIVER LIFTED)-LOUDSPEAKER. 18
2.5 CALLING YOUR CALLER BY NAME (COMPANY DIRECTORY) 18
2.6 MAKE CALLS VIA YOUR PROGRAMMED CALL KEYS 19
2.7 FILTERING CALLS USING THE VOICE MAILBOX 19
2.8 REDIALING 19
2.9 REQUESTING AUTOMATIC CALLBACK IF INTERNAL NUMBER IS BUSY 20
2.10 CANCELLING AN AUTOMATIC CALLBACK 20
2.11 RECEIVING INTERCOM CALLS 20
2.12 SENDING DTMF SIGNALS 20
2.13 MUTE,SO THAT YOUR CALLER CANNOT HEAR YOU 20
3DURING A CONVERSATION 21
3.1 MAKING A SECOND CALL DURING A CONVERSATION 21
3.2 ANSWERING A SECOND CALL DURING A CONVERSATION 21
3.3 SWITCHING BETWEEN CALLS (BROKER CALL) 22
3.4 TRANSFERRING A CALL 22
3.5 TRANSFER A CALL TO A VOICE MAIL 22
3.6 THREE-WAY CONFERENCE WITH INTERNAL AND/OR EXTERNAL CALLERS (CONFERENCE) 23
3.7 PLACING A CALL ON HOLD (HOLD) 23
3.8 PLACING AN OUTSIDE CALL ON HOLD (PARKING) 23
3.9 INTRUSION INTO AN INTERNAL CONVERSATION 23
3.10 STORE A NUMBER 24
3.11 ADJUST AUDIO VOLUME 24

6
4“MEET ME “ CONFERENCE 25
4.1 INITIATE A “MEET ME “CONFERENCE 25
4.2 JOIN A “MEET ME “CONFERENCE 26
5SHARING 27
5.1 RECEIVINGSUPERVISED CALL RINGING 27
5.2 ANSWERING THE GENERALBELL 27
5.3 MANAGER/ASSISTANT FILTERING 27
5.4 CALL PICK-UP 27
5.5 OUTSIDE CALLS TO THE OPERATOR WILL RING ON YOUR TELEPHONE AND YOU CAN ANSWER THE CALL: 27
5.6 HUNTING GROUPS 28
5.7 CALLING AN INTERNAL CALLER ON HIS/HER PAGER 28
5.8 ANSWERING A CALL ON YOUR PAGER 28
5.9 CALLING A CALLER ON HIS/HER LOUDSPEAKER 28
5.10 SENDING A WRITTEN MESSAGE TO AN INTERNAL CALLER 29
5.11 SEND A VOICE MESSAGE COPY 30
5.12 SENDING A RECORDED MESSAGE TO A NUMBER A DISTRIBUTION LIST 30
5.13 BROADCASTING A MESSAGE ON THE LOUDSPEAKERS OF A STATION GROUP 30
6KEEP IN TOUCH 31
6.1 SELECTING CALLS TO BEFORWARDED 31
6.2 FORWARDING CALLS TO ANOTHER NUMBER (IMMEDIATE FORWARD) 31
6.3 FORWARDING YOUR CALLS TO YOUR VOICE MESSAGE SERVICE 31
6.4 WHEN YOU RETURN,CONSULT RECORDED MESSAGES 31
6.5 ACTIVATEDISABLE THE PERSONAL ASSISTANT 31
6.6 PERSONAL ASSISTANT:REACHING YOU WITH ONE NUMBER ONLY 32
6.7 FORWARDING CALLS TO YOUR PAGER 32
6.8 FORWARDING YOUR CALLS FROM THE RECEIVING TERMINAL (“FOLLOW ME“) 32
6.9 DIVERTING ALL GROUP CALLS 33
6.10 CANCELLING ALL FORWARDS 33
6.11 CANCELLING A SPECIFICFORWARD 33
6.12 FORWARDING CALLS WHEN YOUR LINE IS BUSY (FORWARD IF BUSY) 33
6.13 DO NOT DISTURB 33
6.14 LEAVING A RECORDED MESSAGE FOR INTERNAL CALLERS 33
6.15 CONSULTING WRITTEN MESSAGES 34
6.16 MESSAGE NOTIFICATION 35
7MANAGINGYOUR CHARGES 36
7.1 CHARGING YOUR CALLS DIRECTLY TO BUSINESS ACCOUNTS 36
7.2 FINDING OUT THE COST OF AN OUTSIDE CALL MADE FOR AN INTERNAL USER FROM YOUR TERMINAL 36

7
8PROGRAMMINGYOURTELEPHONE 37
8.1 INITIALIZINGYOURVOICEMAILBOX 37
8.2 CUSTOMIZINGYOURVOICEGREETING 37
8.3 MODIFYINGYOURPERSONAL CODE 37
8.4ADJUSTING THE AUDIO FUNCTIONS 38
8.5 ADJUSTING THE CONTRAST OF THE DISPLAY (8028/8029/8038/8039) 39
8.6 SELECTING THE WELCOME PAGE 39
8.7 SELECTINGLANGUAGE 39
8.8 PROGRAMMING DIRECT CALL KEYS (PERSO PAGE) 39
8.9 DELETING DIRECT CALL KEYS (PERSO PAGE) 39
8.10 PROGRAMMING DIRECT CALL KEYS (F1 AND F2 KEYS) 39
8.11 DELETING DIRECT CALL KEYS (F1 AND F2 KEYS) 40
8.12 PROGRAMMING DIRECT CALL KEYS (8028/8029) 40
8.13 DELETING DIRECT CALL KEYS (8028/8029) 40
8.14 PROGRAMMING AN APPOINTMENTREMINDER 40
8.15 IDENTIFY THE TERMINAL YOU ARE ON 41
8.16 LOCK /UNLOCKYOURTELEPHONE 41
8.17 CONFIGURING THE AUDIO JACK OF YOUR TELEPHONE 41
8.18 ACTIVATING/DEACTIVATING “FORCED HEADSET“MODE 42
8.19 INSTALLING A BLUETOOTH®HANDSET (MATCHING) 42
8.20 USE OF THE BLUETOOTH®HANDSET 42
8.21 INSTALLING A BLUETOOTH®HEADSET (MATCHING) 43
8.22 USING A BLUETOOTH®HEADSET 43
8.23 DELETING A BLUETOOTH®ACCESSORY (HEADSET,HANDSET,ETC.) 43
8.24 CONTACTING YOUR ADMINISTRATOR 44
9ACD: AGENT SET / SUPERVISOR STATION 45
9.1 AGENT SET 45
9.2 OPEN AN AGENT SESSION (LOGIN)–AGENT SET 45
9.3 ACD APPLICATION WELCOME SCREEN –AGENT SET 45
9.4 THE FOUR OPERATING STATUSES OF THE AGENT SET 46
9.5 CHANGING THE OPERATING STATUS OF THE SET –AGENT SET 46
9.6 MODIFYING YOUR PERSONAL CODE –AGENT SET 46
9.7 INTEGRATING ANOTHER GROUP/LEAVING A GROUP–AGENT SET 46
9.8 CLOSE THE AGENT SESSION (LOGOUT)–AGENT SET 46
9.9 SUPERVISOR STATION 47
9.10 SUPERVISING GROUP MAILBOXES –SUPERVISOR STATION 47
10 GUARANTEE AND CLAUSES 48
10.1 SAFETY INSTRUCTIONS 48
10.2 "EC" DECLARATION OF COMPLIANCE 49

8
1Getting to know your telephone
1.1 8068 Bluetooth® / 8068
1.2 8038/8039
A Bluetooth®
handset for
optimized
communication. A
wired handset is
also available and
can replace the
Bluetooth® handset
3.5 mmheadset
jack
Alphabetic
keyboard
Loudspeaker
Colorscreen
10 dedicatedfunctions keys
Permanent feature keys: quick access
to the phone’s main features
Navigation
LED
Flashing blue: incoming call Arrival of a new call
Flashing orange: alarm
Handset
3.5 mmheadset
jack
Alphabetic
keyboard
Loudspeaker
Monochrome screen
10 dedicatedfunctions keys
Permanent feature keys: quick access
to the phone’s main features
Navigation
LED
Flashing blue: incoming call Arrival of a new call
Flashing orange: alarm
An adjustable and stable foot
An adjustable and stable foot

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1.3 8028/8029
1.4 Connectivities
Description of the connectors
8029 / 8039
8068 / 8038 / 8028
Add-on module connector (SATA type).
1 RJ 11 connector for external ringer and
audio active envelop indicator
1 RJ 11 connector for external ringer
and audio active envelop indicator
Add-on module connector (SATA type).
1 RJ 9 connector for alphanumerical
keyboard
1 RJ 9 connector for alphanumerical
keyboard
1 RJ9 connector for a corded handset
One 10/100/1000 Gigabit Ethernet
connector (PC)
One 10/100/1000 Gigabit Ethernet
connector (LAN)
One DC power jack for an external power
adaptor
1 RJ9 connector for a corded handset
Cable path for line connection (8029/8039)
Make sure you position the cable correctly in the compartment intended for that purpose:
Handset
3.5 mmheadset
jack
Alphabetic
keyboard
Loudspeaker
Monochrome screen
6 dedicated functions keys
functions keys
Navigation
LED
Flashing blue: incoming call Arrival of a new call
Flashing orange: alarm
4 programmable keys with Led and
paper label
Permanent feature keys: quick
access to the phone’s main features
An adjustable and stable foot

10
1
2
3
4
5
1.5 Welcomescreens
You can access all of your phone's features from these screens. The default display has three pages
that you can access by pressing the page tabs at the top of the screen. The selected page is
highlighted.
oMenu
oPerso
oInfo
Menu page:
Contains all features and applications accessible by pressing the label of the desired feature or
application From this page, it is possible to adjust the ringer volume, program the time of an
appointment, lock the terminal, define the default page displayed, configure voice mail, and
access telephone functions such as calling back one of the last numbers or intercepting calls.
Perso page:
Contains call line keys (allowing supervision of calls) and programmable call keys.
Info page:
Contains information on the telephone and the status of its functions: name, telephone
number, number of messages, activation of transfer function, appointment reminder, etc.
/ Transfer icon: Pressing the key next to this icon allows you to program or change the
transfer function
8068
8038/8039
8028/8029

11
1.6 Navigation
OK key:
Used to validate your choices and options while programming or configuring
Left-right navigator:
Used to move from one page to another and display information about current calls (call in
progress, calls on hold, incoming call).
Up-down navigator:
Used to scroll through the content of a page
Back/Exit key
Use this key to go back to the previous step
Use this key to go back to the homepage (long press)
1.7 Statusicons / Call icons
Icons giving information about some specific configurations of the phone or about call status are
displayed in the top bar of the screen.
Headset connected
Telephone locked
Appointment programmed
Incoming call icon
Call in progress icon
Call holding icon

12
1.8 Permanent features keys
They are located just above the loudspeaker
Mute and intercom key.
During a call, press this key to stop your contact from hearing you. When idle, press this key
to switch the phone to intercom mode. When you receive a call, the phone hooks off
automatically and you go straight into handsfree mode. When activated, this is key blue
Turn down the volume Lower the contrast
Turn up the volume Increase the contrast
Pressing this key answers an incoming call in handsfree mode (the key is blue). When a call is
in progress, pressing this key switches from handsfree mode to headset or handset mode.
Programmable keys (F1 and F2 keys).Lit when the function associated with the key is
activated. A service or a direct call can be associated to these keys.
Redial key: to access the 'Redial' feature.
Last number redial (short press)
Call back on the last 10 number dialed (long press)
Guide key: Used to obtain information on functions of the “menu“ page and to program key of
the “perso“ page
Messaging key to access various mail services
This key is lit when you have received a new voicemail, text message or callback request.

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1.9 Alphabetic keyboard
Your set is provided with an alphabetic keyboard
depending on you country and language:
Country variants:
oAZERTY
oQWERTZ
oQWERTY (international)
oQWERTY (nordic)
Use the keyboard to enter names while configuring the
phone. Directly access the dial by name feature by entering the name of your caller on the keyboard.
Below is a list of the function keys that allow you to access all the symbols
Cursor moving keys (left, right, up and down). Allows you to navigate edit boxes. Press the
Alt key to access the left and up directions
Caps lock: to write text in capital letters.
Alt key. To access specific and punctuation characters.
Enter key: to validate edited text.
Backspace key: to delete one character in an edit box.

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1.10 Add-on module
Installation
Add-on 10 keys modules (Module extension 10 touches-8000)
1. Remove the protection of the dedicated compartment behind the set
2. Insert the add-on correctly in the compartment
3. Plug the provided cord into the dedicated socket behind your set
4. Fix the add-on with the provided screw
Add-on 40 keys (Module extension 40 touches-8000) / LCD 14 keys (Module extension LCD 14
touches-8000):
1. Plug the provided cord into the dedicated socket behind your phone
2. If desired, fix the foots (set and add-on) with the provided clip
1
2
3
4

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1.11 Call management screen
Each tab corresponds to a call, the status of which is symbolized by its icon
(in progress, held, arrival of new call). When a call is in progress, use the
left-right navigator to look at held or incoming calls.
All features are accessible while the call is displayed on the screen. Use the
Up and Down arrows to move up or down a page. These functions (transfer,
conference, etc.) are directly related to the status of the call consulted.
For example, the transfer function will not be available between a call in
progress or a held call and an incoming call.
Used to switch from a telephone screen to an application screen. For
example, it can be used while a call is in progress to search a number,
program an appointment reminder, etc
Calls can also be managed from the Perso page.
While the call is in progress, press the Back/Exit key and display the Perso page. Calls in progress
or waiting calls are displayed on the different line keys. It is then possible to converse with the
caller of your choice by pressing the key associated to the caller.
Incoming call icon Call in progress ,Call on hold , …
Incoming call and
conversation
presentation screen
Soft keys: actions available depending on the call status
8068
8038

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1.12 Bluetooth® Wireless handset
If the Bluetooth® handset is on its base, you do not need to press the Off-hook/On-hook key to take or
terminate the call. Just off-hook/on-hook the Bluetooth® handset.
LED
Off: operating normally
Blinking green: in communication
Green steady: handset charging
Orange flashing: battery charge low or handset outside coverage zone
Orange steady: malfunction
Installing or replacing the Bluetooth® handset battery
The battery recharges when the Bluetooth® handset is on its base.
LED
Off-hook/On-hook: press this key to take or
terminate a call
Volume/Mute:
Short successive
presses to change the
handset volume level
(3 levels)
Long press to activate
or deactivate mute
mode
Location of the battery
Lift up the battery cover
Slide out the battery holding
part

17
2Usingyourtelephone
2.1 Making a call
Use one of the following:
Dial directly the number for your call
Lift the receiver Enter the destination number
Press the on-hook/off-hook key of the Bluetooth® device (Bluetooth® handset) Dial the
destination number
Hands free Dial the destination number
Programmed line key
Dial by name (enter directly the first letters of your caller name on the alphapad)
Redial last number
To make an external call, dial the outside line access code before dialing your contact number
The duration of your external call may be limited in time by the administrator.In this case, a beep
sounds and/or a message will be displayed on the screen 20 seconds before the end of the
communication
If the internal or outside number does not reply:
Use one of the following:
Interphony:Broadcast a message on the loudspeaker of the free terminal
¤Callback:Request callback to a busy terminal
Text:Send a written message
2.2 Receiving a call
Use one of the following:
Lift the receiver
Press the on-hook/off-hook key of the Bluetooth® device (Bluetooth® handset)
Hands free
Press the key next to the incoming call icon

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2.3 Using the telephone in “Hands free“ mode
Terminal idle:
Press and release You are in hands free mode
Terminateyour call
Call in progress:
During a conversation
Press and release You are in hands free mode
During a conversation, you can lift the receiver without terminating the call.
2.4 Activating the loudspeaker during a conversation (receiver lifted) -
Loudspeaker.
During a conversation
Activate loudspeaker The key lights up
Adjust volume (9 levels)
Deactivate loudspeaker The key is no longer lit
Press and release the loudspeaker key to switch to hands free mode (light steady).
2.5 Calling your caller by name (company directory)
Enter the first letters of the name
Proposes a name followed by a corresponding telephone number and sequence number in list
If nameis OK
Make the call
If name is not OK:
Use one of the following:
1stname : Extend search in list
List :Display the list of caller names
Select the desired name
Show next name (Right navigator)
Show previous name (Left navigator)

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2.6 Make calls via your programmed call keys
Access the “Perso“ page
Find the caller you want to call from the programmed call keys
Call the chosen caller
2.7 Filtering calls using the voice mailbox
This service lets you filter incoming calls to your voice mailbox. When your caller leaves his message
you can choose to communicate with him
Activating call screening
Voice mail filtering programmed key
Enter your personal password
Same key to stop listening and deactivate the screening
When you receive a call
You hear the message left by your caller
Use one of the following:
Hands free to take the call
Lift the receiver
To stop listening only
2.8 Redialing
Redialing the last number dialed (redial)
(short press) Last number redial
Call back on the last 10 number dialed
(long press)

Select the number to redial from the last 50 dialed numbers
or Start the call
You can also access this feature through the menu:
Reach the “Menu“ page
Redial list
Select the number to redial from the last 50 dialed numbers

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2.9 Requesting automatic callback if internal number is busy
Internalnumberbusy
Call back Callback request acknowledged

Automatic callback is not available if the set of your caller is free or if you are put on hold when the
set is busy
2.10 Cancelling an automatic callback
When your phone rings
Call back Cancellation of callback request acknowledged
Canceling the callback request is only possible when the caller you tried to reach released the line.
2.11 Receiving intercom calls
You can answer a call without lifting the receiver. When you receive a call, you are automatically
connected in hands-free mode. The identity of the caller is displayed on the screen.
To activate -Terminal idle:
Corresponding LED lights up
When your caller hangs up, interphony mode remains active.
To deactivate -Terminal idle:
The corresponding LED goes out
2.12 Sending DTMF signals
During a conversation you sometimes have to send DTMF signals, such as with a voice server, an
automated attendant or a remotely consulted answering machine.
By default during a communication, your telephone is configured to send codes in voice frequency:
enter these codes directly using the keys on your telephone. For more information regarding this
configuration, contact the person in charge of your installation.
During a conversation
Enter DTMF code
2.13 Mute, so that your caller cannot hear you
You can hear your caller but he/she cannot hear you:
From the set
During a conversation
Disable microphone The key lights up
Resume the conversation The key is no longer lit
From the Bluetooth® receiver
Press the handset volume/mute key (long press)