Attendance on demand Idpunch 7 User manual

IDpunch 7 User Guide for Attendance on Demand

(Latest update: http://www.attendanceondemand.com/IDpunch7_userguide.pdf )

Document Revision History

Date Notes

01/14/10 The following information is updated:

The lift restriction operations, such as Lift Next Restriction, Lift Next Restriction for

Employee can be associated with designated function keys. See Appendix D:

Employee Menu on page 27. If the Supervisor Menu is used, the Lift Restriction and

Lift Badge Restriction are available below the Overrides menu item. See Appendix

C: Supervisor Menu on page 23.

A new menu item called Terminal ID is added below the Communications menu

item. See Appendix A: IDpunch 7 Menu Structure on page 14.

07/28/09 The following information is updated:

The synchronization button performs the data synchronization instead of the full

synchronization. It is updated in Clock Face on page 7. The synchronization

operation is updated depends on whether the data synchronization operation or the

full synchronization operation is needed.

Multiple level workgroup transfers supported. How to perform a multiple level

workgroup transfer operation is added in Multiple Level Workgroup Transfer on

page 28.

Quick workgroup transfers supported. How to perform a quick workgroup transfer

operation is added in Quick Workgroup Transfer on page 28.

New clock menu items are available, for example, Restart Terminal, Software

Update, HTTP Timout and so on. The IDpunch 7 menu structure is updated in

Appendix A: IDpunch 7 Menu Structure on page 14.

Employees can wave the badge in front of the clock to access the employee function

keys. In previous version, the employee must enter the badge number to access

employee function keys. See Appendix D: Employee Menu on page 27.

Attendance on Demand is a registered trademark of Attendance on Demand, Inc.

All other company and product names are registered trademarks or trademarks of their respective holders.

Information in this document is subject to change without notice.

Introduction.................................................................................................................................6

IDpunch 7 Features ................................................................................................................................6

Meet the IDpunch 7................................................................................................................................7

Clock Face .......................................................................................................................................7

Clock Bottom...................................................................................................................................8

Maintenance of the IDpunch 7...............................................................................................................8

IDpunch 7 Lifecycle....................................................................................................................9

Customer Steps.......................................................................................................................................9

Using the IDpunch 7 .................................................................................................................10

QuickStart Guide for Using IDpunch 7................................................................................................10

Working with Proximity Badges..............................................................................................11

Understanding Proximity Technology .................................................................................................11

Punching In or Out...............................................................................................................................11

Preparing Badges for Use.....................................................................................................................11

Registering Badges in the System..................................................................................................11

Issuing Badges to Employees ........................................................................................................ 12

Printing Badge Labels....................................................................................................................12

Changing Badge Assignments..............................................................................................................12

When an Employee Leaves Work..................................................................................................12

When an Employee Loses a Badge................................................................................................13

When a Badge Label Becomes Damaged...................................................................................... 13

Appendix A: IDpunch 7 Menu Structure.................................................................................14

Appendix B: IDpunch 7 Station Properties in Attendance on Demand...............................18

Attendance on Demand Professional Edition 1.0................................................................................. 18

Basic Tab .......................................................................................................................................18

Recent Activity Tab.......................................................................................................................19

Attendance on Demand Professional Edition 1.1................................................................................. 20

Station Activities............................................................................................................................22

Appendix C: Supervisor Menu.................................................................................................23

Add Punch............................................................................................................................................24

Credit Hours.........................................................................................................................................24

Credit Dollars.......................................................................................................................................25

Add Schedule .......................................................................................................................................25

Lift Restriction .....................................................................................................................................25

Lift Badge Restriction ..........................................................................................................................26

Appendix D: Employee Menu ..................................................................................................27

Employee Review................................................................................................................................. 27

Enter Tips.............................................................................................................................................27

Simple Workgroup Entry .....................................................................................................................28

Multiple Level Workgroup Transfer .................................................................................................... 28

Quick Workgroup Transfer ..................................................................................................................28

Callback Transaction............................................................................................................................29

Lift Next Restriction............................................................................................................................. 29

Lift Next Restriction for Employee......................................................................................................29

Appendix E: Printing Badge Labels in Attendance on Demand...........................................30

Configuring Badge Label Printing .......................................................................................................30

Printing Badge Labels Using a Template.............................................................................................32

Appendix F: Issuing a Badge to a Single Employee in Attendance on Demand................33

Introduction

The IDpunch 7 time recorder is a simple, low-cost way to gather employee In and Out punches and

perform many comprehensive functions using a badge or PIN entry. This manual covers installation and

daily use of IDpunch 7 time recorders, as well as maintenance.

IDpunch 7 Features

The IDpunch 7 has an average capacity of approximately 250 employees, 3000 transactions, 750

schedules, 7000 workgroups and provides the following key features:

Internet capability. The IDpunch 7 can communicate with the remote hosted system Attendance on

Demand using HTTP.

Easy installation, little training, and ease of use. Once the IDpunch 7 is installed, plugged into the

power outlet and Ethernet port, and configured, it can communicate with a hosted system

immediately. It is easy to use, so little training is required.

Comprehensive function key operations. Employees can review worked hours, check benefits, enter

tips, and so on. See Appendix D: Employee Menu on page 27 for details. The supervisor menu is used

to perform transactions on behalf of employees. See Appendix C: Supervisor Menu on page 23 for

details.

Employee punch time restriction. Using punch restrictions prevents employees from punching In or

Out on the IDpunch 7 at unauthorized times.

Highly secured. IDpunch 7 authority levels help you to control the access to MENU items or function

keys.

Automatic central time synchronization and daylight savings adjustments.

Meet the IDpunch 7

The IDpunch 7 is a time recorder with streamlined technology that is easy to use and easy to configure.

Let’s review the basic parts of the time recorder.

Clock Face

Display. It displays time, information, and instructions for the user.

Badge reader. Badges are waved in this area to punch In and Out and perform transactions.

ESC. It is used to indicate lack of acceptance, halt a process, or go back a menu.

Up & Down arrows. They are used to browse configuration menus in the time recorder, switch

between Yes and No in the menus, and scroll down to view long messages on the screen.

OK. It is used to indicate acceptance or move processes forward.

F1 to F4 function keys. They are used to perform comprehensive employee functions or supervisor

functions.

MENU. Press MENU to access configuration options or navigate among options (OK, Cancel, and an

edit field).

Synchronization button. It is used to perform data synchronization operation and other operations,

such as navigate among options (OK, Cancel, and an edit field), or erase numbers entered using the

keypad.

Clock Bottom

Power port. Plug in the 5V power supply.

Ethernet port. Plug in the Ethernet cord.

RS232, half-duplex RS485 port. It is not used.

Maintenance of the IDpunch 7

The IDpunch 7 works well in any temperature-controlled environment. No special care is required for

badges. The keypad and LCD screen should maintain their new appearance with proper use. We

recommend using a small amount of hexane or 90% alcohol on a piece of cotton to clean the LCD or

keypad, if necessary.

IDpunch 7 Lifecycle

Several steps are required in order to use the IDpunch 7. Understanding the steps helps you to have a great

experience with the clock.

Customer Steps

You must complete some steps before supervisors and employees can use the clock.

Using the IDpunch 7

A few procedures are required for customers to begin using the IDpunch 7. The QuickStart Guide lists the

overall procedure. The remaining sections describe the steps in detail. Become familiar with these steps in

order to install and use the IDpunch 7.

QuickStart Guide for Using IDpunch 7

To use IDpunch 7 clocks in HTTP mode with the hosted system, a few steps are required. This section

gives an overview of the process.

1. Scan employee badges at the clock. See Registering Badges in the System on page 11.

2. Print the badge labels and issue badges to employees. See Printing Badge Labels on page 12 and

Issuing Badges to Employees on page 12.

3. Employees punch In and Out as usual. See Punching In or Out on page 11.

4. Supervisors and employees use their own function keys to perform transactions. For supervisor

function keys, see Appendix C: Supervisor Menu on page 23. For employee function keys, see

Appendix D: Employee Menu on page 27.

5. Learn what to do when badge events occur. See Changing Badge Assignments on page 12.

6. (Optional) Administrators use menu commands for system management. See Appendix A: IDpunch 7

Menu Structure on page 14.

7. (Optional) See Recent Activity Tab on page 19 to check clock activities in Attendance on Demand

Professional Edition 1.0. See Station Activities on page 22 to check clock activities in Attendance on

Demand Professional Edition 1.1.

8. (Optional) Modify the IDpunch 7 station properties, such as modifying the synchronization interval,

or adding a user with the supervisor authority level in Attendance on Demand Professional Edition 1.0

or Attendance on Demand Professional Edition 1.1. See Appendix B: IDpunch 7 Station Properties in

Attendance on Demand on page 18.

Working with Proximity Badges

The IDpunch 7 reads proximity badges to punch employees In and Out and perform transactions. This

section describes how to prepare and use badges with the IDpunch 7.

Understanding Proximity Technology

The proximity technology used in IDpunch 7 clocks is simple and effective. Proximity badges store a

small amount of information, a series of digits, using an encoding that the proximity reader can scan and

process. Instead of having to remember a PIN, employees simply wave their badges in front of the

proximity reader to punch.

Punching In or Out

After badges are assigned to employees, they can punch In/Out.

1. Wave a proximity badge 3¼ inches away from the reader (or closer) or type the employee’s badge

number at the clock.

2. If the badge is read successfully, the employee name and “Transaction Accepted” are displayed on the

screen.

If the badge read is not successful, error messages are displayed, such as “Access Denied”.

Customized messages can be displayed for different situations, such as “Double Punch”, or “Not a

member of this unit”. Make sure the employee is enrolled using the correct badge.

Preparing Badges for Use

Before proximity badges are ready to use, some preparation is required.

Scan the badges at the clock to register them with the system. See Registering Badges in the System

on page 11.

Issue badge numbers to employees, print badge labels, and give badges to employees. See Issuing

Badges to Employees on page 12.

Registering Badges in the System

Badges must be registered in the system so employees can easily be assigned an appropriate badge

number. This operation is performed at the IDpunch 7.

1. Press MENU on the IDpunch 7. If needed, identify an administrator at the clock with a PIN.

2. Use the arrow keys to navigate to Settings and press OK.

3. Use the arrow keys to navigate to Allocate Badges and press OK. The IDpunch 7 displays Register

RFID’s.

4. Pass each proximity badge over the sensor, one after the other, to register the badges.

5. Press ESC to exit the menu. The clock performs synchronization automatically to upload badges to

the system.

Issuing Badges to Employees

Before badges can be used they must be issued to employees (with or without labels). This procedure is

different depending on whether you are issuing badges to all employees (typical when a clock is first

being installed) or to just one employee (typical when a new employee is hired).

Issuing Badges to All Employees

Use the Comprehensive Employee Import or the Simple Employee Import to import employees with their

badge numbers in Attendance on Demand.

Issuing Badges to One Employee

Use Add New Employee Wizard to issue a badge to a new employee when he/she is added in Attendance

on Demand.

Printing Badge Labels

The IDpunch 7 comes packaged with label sheets. To print labels from Attendance on Demand, see

Appendix E: Printing Badge Labels in Attendance on Demand on page 30.

Changing Badge Assignments

Badge assignments must occasionally be changed when an employee leaves the company, no longer

punches, or loses or damages a badge.

When an Employee Leaves Work

If an employee leaves the company or no longer punches, ask the employee to return his or her badge. If

the badge is returned, a label can be reprinted and the badge number reused.

When an employee leaves, it is a best practice to release the employee’s badge number in the employee

Personal Information page of the software by clicking Release next to the Badge field on the Basic tab.

When an Employee Loses a Badge

When an employee loses a badge, a new badge number must be assigned in the employee Personal

Information in Attendance on Demand. See Appendix F: Issuing a Badge to a Single Employee in

Attendance on Demand on page 33.

When a Badge Label Becomes Damaged

If a badge label becomes damaged, see Appendix E: Printing Badge Labels in Attendance on Demand on

page 30 on how to print a badge label.

Appendix A: IDpunch 7 Menu Structure

This appendix describes the IDpunch 7 menu structure, menu items and operations.

Communications

Reset

Timeouts

oClear Trans.

oClear Emps.

oRevert to Defaults

oRestart Terminal

oMenu Timeout

oMessage Timeout

oEditor Timeout

oCommunication Tim…

oHTTP Timeout

Settings oEmp. Count

oTrans. Count

oEmps by Badge

oEmps by Name

oSerial Number

oFlash Version

oApp Version

Software Update oFirmware

oApplication

System

Operations

oHosting Mode

oPrivate Host IP

oActive IP Info.

oHTTP Actions

oAllocate Badges

oVolume

oHome Clock

oTime Restr.

oDHCP

oIP Address

oIP Network

oIP Gateway

oIP DNS Address

oTelnet Server

oTerminal ID

Operation Description

Settings Menu

Allocate Badges Enrolls a proximity badge into the device. If the employee is not assigned the

badge number in the software, this operation results in a mismatched badge.

Once a badge is enrolled, the badge can be immediately used for punching.

After all badges are registered in the clock, press ESC to exit the menu. The clock

performs synchronization automatically to upload badges to the system.

Note: Badges can be assigned to employees in the software to skip Allocate Badges

function.

Volume The volume of voice prompts, from 0 – 99: 99 is loud, 0 is silent. Press the

synchronization button to erase the number and re-enter it. Use the MENU key to

navigate between the OK, Cancel and the edit field.

Home Clock Displays the question “Restrict to Home Employees?”

If only employees assigned to this clock are allowed to punch on this clock,

press the OK button for Yes.

If employees not assigned to this clock are allowed to punch on this clock,

press the MENU button or the synchronization button to navigate to No and

press the OK button.

Time Restr. Displays the question “Enable Time Restrictions?”

If there are punch restrictions that prohibit employees from punching at the

clock, press the OK button for Yes.

If there are no punch restrictions, press the MENU button or the

synchronization button to navigate to No and press the OK button.

You can setup the time restrictions on the Punching Restrictions tab of the station

properties.

System Menu

Emp. Count Displays the number of employees that registered in the clock. The average

number of employees is approximately 250.

Trans. Count Displays the number of transactions in the clock. The average number of

transactions is approximately 3,000.

Emps by Badge Displays employee name, badge number, and last punch time sorted by badge

number. Browse to the last or next employee using the Up and Down keys.

Emps by Name Displays employee name, badge number, and last punch time sorted by employee

name. Browse to the last or next employee using the Up and Down keys.

Serial Number Displays the clock serial number.

Flash Version Displays the clock flash version.

App Version Displays the clock application version.

Operations Menu

Hosting Mode Displays the question “Use Attendance on Demand?” Press the OK button for Yes.

Operation Description

Private Host IP Not used.

Active IP Info. Displays the clock serial number, and all IP information related to the clock,

including NetMask, GateWay, DNS, and MAC address.

AoD Locator Displays the Attendance on Demand database URL

Query Round Trip Not in use.

Full Sync Perform full synchronization operation to share employee data, transactions and

settings between the clock and the hosted system.

Reset Menu

Clear Trans. Removes employee transactions from the clock.

Clear Emps. Removes employees from the clock.

Revert to Defaults Displays the messages “About to clear all data and revert to Factory Defaults.”

Use arrows to navigate among Yes, No, and Cancel. Select Yes to remove all

transactions in the clock and revert the clock setting to factory defaults.

Please note: This operation removes all transactions and configurations in the

clock, for example, configured function keys, supervisor PINs, DHCP mode and so

on. This operation sets Attendance on Demand as the hosting mode. To avoid data

loss, press the synchronization button to perform a data synchronization operation

first before reverting to defaults.

When the clock is being moved from one network to another one or the clock does

not communicate with the system, you can convert the clock to factory defaults.

Restart Terminal Select Yes to restart the terminal after exists the menu or the menu times out.

Select No to not restart the terminal. If any clock settings are modified, select Yes

to ensure changes are saved correctly and take effect after the terminal is restarted.

Otherwise, select No.

Communications Menu

DHCP Configures whether DHCP is used or not.

If using DHCP, press the OK button for Yes.

If using static IP, press the Up or Down Arrow key to select No. Press the OK

button for confirmation.

IP Address Displays Static IP Address when DCHP is turned on. Enter the IP address if static

IP is used. Press the synchronization button to erase the number and re-enter it.

Use the MENU key to navigate among OK, Cancel and the edit field.

IP Network Displays IP Mask when DCHP is turned on. Enter the IP Mask if static IP is used.

Press the synchronization button to erase the number and re-enter it. Use the

MENU key to navigate among OK, Cancel and the edit field.

IP Gateway Displays IP Gateway when DCHP is turned on. Enter the IP Gateway if static IP is

used. Press the synchronization button to erase the number and re-enter it. Use the

MENU key to navigate among OK, Cancel and the edit field.

Operation Description

IP DNS Address Displays DNS IP address when DCHP is turned on. Enter the DNS IP address if

static IP is used. Press the synchronization button to erase the number and re-enter

it. Use the MENU key to navigate among OK, Cancel and the edit field.

Telnet Server Configures whether you allow the clock to be accessed remotely. Through Telnet,

specific applications and data can be loaded on the clock for maintenance and

troubleshooting. Press the OK button for Yes. Press the Up or Down Arrow key to

select No. Press the OK button for confirmation.

Terminal ID Enter a number with a range of 1 to 999. This number combined with host name

(idpunch7) is used to differentiate multiple terminals on the same network. For

example, an IDpunch 7 with a terminal id of "86" has a host name of "idpunch7-

86".

Timeouts Menu

Menu Timeout Enter the number of seconds after which the menu display times out. Press the

synchronization button to erase the number and re-enter it. Use the MENU key to

navigate among OK, Cancel and the edit field.

Message Timeout Enter the number of seconds after which the displayed message times out. Press

the synchronization button to erase the number and re-enter it. Use the MENU key

to navigate among OK, Cancel and the edit field.

Editor Timeout Enter the number of seconds after which the display for entering information times

out. Press the synchronization button to erase the number and re-enter it. Use the

MENU key to navigate among OK, Cancel and the edit field.

Communication

Timeout Enter the number of seconds after which the communication between the system

and the clock times out. Press the synchronization button to erase the number and

re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field.

HTTP Timeout Enter the number of seconds after which the HTTP requests time out. It can be

configured from 30 seconds to 3000 seconds. The default value is 120 seconds.

Press the synchronization button to erase the number and re-enter it. Use the

MENU key to navigate among OK, Cancel and the edit field.

Biometric Type Menu

Select the biometric type: None, Suprema. Select Suprema if the biometric reader is used. Power down

the clock, then power up the clock again to save the settings.

Software Update Menu

Upgrade the Firmware version first, then the Application version. Once the Firmware version or the

Application version is selected, the clock is updated and reboots.

Appendix B: IDpunch 7 Station Properties in

Attendance on Demand

This appendix describes the clock settings in the IDpunch 7 properties in the following scenarios:

If you use Attendance on Demand Professional Edition 1.0, see Attendance on Demand Professional

Edition 1.0 on page 18.

If you use Attendance on Demand Professional Edition 1.1, see Attendance on Demand Professional

Edition 1.1 on page 20.

Attendance on Demand Professional Edition 1.0

If you use Attendance on Demand Professional Edition 1.0:

1. Click System Maintenance in the left-hand menu.

2. Click Time Clock Stations.

3. Click the IDpunch 7 station. See the following tabs to help them define the clock properties and view

station activities.

Basic Tab

Property Description

Name A friendly name given to this station.

Property Description

Number The time recorder’s internal station number. This number can not be

changed. It can be re-issued if a station is removed and re-added.

Type The type of station. L-App 1.0 is selected for the IDpunch 7.

Serial No. The serial number of the time recorder.

Sync Mode The default mode allows the time recorder to initiate communications with

the hosted system at a frequency defined by the Sync Interval and Sync

Offset values.

Sync Interval The number of minutes between clock-initiated synchronization

operations.

Sync Offset Determines when the synchronization operation should start. For example,

if the Sync Offset is 21, the first synchronization is initiated at 21 minutes

past the hour.

The Sync Offset balances the hosted system load, preventing all

synchronizations from occurring simultaneously.

Log Transactions When enabled, each transaction is logged in the Station Activity Log.

Log Incorrect Value

Rejections When enabled, records when the time recorder rejects an attempt to assign

an employee to an IDpunch 7 station.

Time Zone Offset Determines the amount of time offset from the corporate time zone. For

example, if the corporate headquarters is in EST and this company is in

CST, then choose One Hour Earlier. Choose any time up to 5 hours earlier

or 5 hours later than corporate.

Skip Daylight

Savings When enabled, daylight savings time is not observed.

Recent Activity Tab

The Recent Activity tab shows the Station Activity Log. The Station Activity Log records activity

between the IDpunch 7 and the hosted system.

Attendance on Demand Professional Edition 1.1

If you use Attendance on Demand Professional Edition 1.1:

1. Click System Maintenance in the left-hand menu.

2. Click HTTP Clocks tab.

3. See the following instructions to help them define the clock properties in the IDpunch 7 station area.

The Basic area. Click the Change link to modify the following properties in the table.

Property Description

Station Name A friendly name given to this station.

Station Type The type of station. L-Application v1.0 is selected for the

IDpunch 7.

Synchronization Interval The number of minutes between clock-initiated synchronization

operations. The default value is 60.

Synchronization Offset Determines when the synchronization operation should start.

For example, if the Sync Offset is 21, the first synchronization

is initiated at 21 minutes past the hour.

The Sync Offset balances the hosted system load, preventing all

synchronizations from occurring simultaneously.

Table of contents

Popular Office Equipment manuals by other brands

Canon

Canon Inner Finisher-A1 Service manual

promethean

promethean activslate quick start guide

VISIONARY DESIGNS

VISIONARY DESIGNS Magellan Miracle instructions

AMQ

AMQ Amobi Desk One Setup and user guide

Horshod

Horshod Ponyo user manual

Oypla Office

Oypla Office 4669 user manual

Steelcase

Steelcase Migration LTD quick guide

BDI

BDI KRONOS 6752 owner's manual

Sennheiser

Sennheiser SD series Safety instructions

LDI

LDI SAFCO 3045 Assembly instructions

Secap

Secap SI5400 Operator's guide

Mayline

Mayline realoffice Aberdeen ARRS Assembly instructions

Alvin

Alvin DPX Series Operation and maintenance instructions

Accuride

Accuride CBERGO-TRAY 200 installation instructions

Morgana

Morgana Plockmatic BM 60 Service manual

Teknion

Teknion District installation guide

KI All Terrain Wall Rail Assembly instructions

Paitec

Paitec ES-2000 user manual

Attendance on Demand IDpunch 7 User manual

Popular Office Equipment manuals by other brands