Avision NETDELIVER @V5000 User manual

NetDeliver @V5000 User's Manual

ii
Trademarks
The brands and product names herein are trademarks or registered trademarks of their
respective holders.
Copyright
©2001 Avision Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into
any language or computer language, in any form or by any means, electronic,
mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior
written permission of the manufacturer.
Warranty
The information contained in this document(s) is subject to change without notice.
The manufacturer makes no warranty of any kind with regard to this material,
including, but not limited to, the implied warranties of fitness for a particular purpose.
The manufacturer shall not be liable for errors contained herein or for incidental or
consequential damages in connection with the furnishing, performance, or use of this
material.

@V5000 User’s Manual iii
The Federal Communication Commission Statement
NOTE: This equipment has been tested and found to comply with the limits for a
Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his
own expense.
You are cautioned that changes or modifications not expressly approved by the party
responsible for compliance could void your authority to operate the equipment.
This device complies with part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and
(2) This device must accept any interference received, including interference that
may cause undesired operation.
CE Warning!
This is a class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.

iv
EC Declaration of Conformity
Update with final regulations
According to EN55022 and EN55024
Manufacturer’s Name: Avision Inc.
Manufacturer’s Address: No. 20, Creation Road I,
Science-based Industrial Park, Hsinchu
Taiwan, ROC
Declare that the product
Model Name: NetDeliver @V5000
Conforms to the following Product Specification
Emission: EN 50081-1
EN 55022
EN 61000-3-2
EN 61000-3-3
Immunity: EN 55024
EN 60950
IEC 61000-4-2
IEC 61000-4-3
IEC 61000-4-4
IEC 61000-4-5
IEC 61000-4-6
IEC 61000-4-8
IEC 61000-4-11

@V5000 User’s Manual v
Table of Contents
1Getting Started........................................................ 1-1
Precautions ................................................................................................1-1
Introduction................................................................................................1-2
External View..............................................................................................1-4
THE FRONT VIEW ....................................................................1-4
THE REAR VIEW ......................................................................1-5
CONTROL PANEL.....................................................................1-6
Preinstallation Information.........................................................................1-9
Internet Communication Features............................................................1-11
E-MAIL FORWARDING................................................................1-11
FAX FORWARDING VIA FAX MODULE..................................................1-12
FAX FORWARDING VIA FAX MODULE..................................................1-12
FAX FORWARDING VIA FAXESS LAN FAX SERVICE.....................................1-13
2Setting up Your Machine............................................. 2-1
Minimum Configuration Requirements.......................................................2-1
Checking Package Contents.......................................................................2-2
Unlocking the Scan Unit.............................................................................2-3
Connecting the Cables...............................................................................2-4
CONNECTING THE ETHERNET CABLE ..................................................2-4
CONNECTING THE KEYBOARDCABLE ..................................................2-4
CONNECTING THE FAX MODEM........................................................2-5
CONNECTING THE PRINTER CABLE ....................................................2-5
Setting up the ADF (auto document feeder) ...............................................2-6
CONNECTING THE ADF CABLE .......................................................2-7
CONNECTING THE POWER AND TURNING ON THE MACHINE ............................2-7
Setting up Your Network Parameters .........................................................2-9
3Administering.......................................................... 3-1
To Administer via the Control Panel...........................................................3-1
To Administer via the @V5000 Web Page...................................................3-2
Summary of Administrator Activities..........................................................3-3
4Managing the Address Book ....................................... 4-1
Managing Your E-mail Address Book.........................................................4-1
ADDING EMAIL ADDRESSES ............................................................4-1
MODIFYING E-MAIL ADDRESSES........................................................4-4
DELETING E-MAIL ADDRESSES ........................................................4-5

vi
Managing Your Phone Book.......................................................................4-6
ADDING FAX NUMBERS................................................................4-6
MODIFYING FAX NUMBERS............................................................4-7
DELETING FAX NUMBERS..............................................................4-8
Managing Your Groups...............................................................................4-9
ADDING NEW GROUPS ................................................................4-9
MODIFYING GROUPS.................................................................4-10
DELETING GROUPS..................................................................4-11
5Operation............................................................... 5-1
Loading Paper............................................................................................5-2
NOTICE ON USING THE ADF ...........................................................5-2
PLACING DOCUMENT(S) IN THE ADF...................................................5-3
Sending Emails...........................................................................................5-5
Faxing Document(s) ...................................................................................5-7
PREINSTALLATION INFORMATION......................................................5-7
FIRST THINGS BEFORESENDING DOCUMENTS VIA FAXESS LAN FAX SERVICE.....5-7
FIRST THINGS BEFORESENDING DOCUMENTS VIA FAX MODULE..................5-7
OPERATING STEP ....................................................................5-8
USING THE SPEED DIAL..............................................................5-10
SETTING THE SPEED DIAL .....................................................5-10
OPERATING STEP.............................................................5-11
USING THE HOOK BUTTON...........................................................5-12
Making Copies..........................................................................................5-13
BEFORE MAKING COPIES.............................................................5-13
BASIC OPERATING STEPS.............................................................5-14
PRINTER COMPATIBILITYLIST........................................................5-15
ACCESSING COPY FEATURES.........................................................5-16
CHANGING SCALING...........................................................5-16
ADJUSTING DENSITY ..........................................................5-17
CHOOSING COPY QUALITY ....................................................5-18
CHOOSING PAPER SIZE........................................................5-19
INCREASING COPY COUNT.....................................................5-20
SELECTING PHOTO OR TEXT...................................................5-21
Using the Manual Feed Button .................................................................5-22
6Troubleshooting....................................................... 6-1
Information Codes/Message .......................................................................6-1
INFORMATION CODES DURINGSCANNING AND COPYING................................6-1
INFORMATION CODES DURING NETWORKING ..........................................6-2
INFORMATION CODES DURING FAXING VIA THE FAX MODEM ...........................6-3
INFORMATION CODES DURING E-MAILING.............................................6-4

@V5000 User’s Manual vii
Clearing a Paper Jam.................................................................................6-6
Cleaning the ADF........................................................................................6-7
Replacing the Snap-in Pad Module.............................................................6-8
Cleaning the Glass ...................................................................................6-10
Frequently Asked Questions and Answers..............................................6-11
INSTALLATION ......................................................................6-11
FAX TRANSMISSION..................................................................6-12
E-MAIL TRANSMISSION..............................................................6-13
COPY...............................................................................6-13
OTHERS ............................................................................6-13
Technical Support ....................................................................................6-15
Appendix........................................................................a
Quick Guide.................................................................................................. a
Specifications............................................................................................... e
Glossary ....................................................................................................... g
Index.............................................................................................................. j

@V5000 User’s Manual Getting Started 1-1
1Getting Started
Precautions
•Keep the machine out of direct sunlight. Direct exposure to the sun
or excessive heat may cause damage to the unit.
•Do not install the machine near heating or air conditioning units.
•Do not install the machine in a humid or dusty place.
•Be sure to use the proper AC power source.
•Only use the AC adapter (model name ADP-50ZB made by Delta
Electronics, Inc.) included with the machine. Using other AC adapters
may damage the machine and void the warranty.
•Place the machine securely on an even, flat surface. Tilted or uneven
surfaces may cause mechanical or paper-feeding problems.
•Retain the box and packing materials for shipping purposes.

Getting Started1-2
Introduction
Thank you for purchasing the Avision NetDeliver @V5000. The NetDeliver
@V5000 offersbusiness professionals a fast and cost-effective way to
transmit paper documents electronically over the internet. With the
speed and cost of e-mails, the @V5000 significantly increases productivity
and reduces the cost on document distribution.
Best of all, with the addition of a laser printer and a fax module, the
@V5000 is able to perform digital copying and fax forwarding. The
innovation provides business users a cost-saving way to upgrade office
equipments to digital ones and to increase more business-to-business
e-Commerce.
Features
E-mail Forwarding:
Connected to an Ethernet network and a SMTP server, the @V5000 allows
you to transmit document(s) over the internet via email. With a touch of
the e-mail button and the selection of your recipients' e-mail addresses,
the document(s) is first scanned and converted into an image file, and
then transmitted to remote recipientswithin minutes.
Fax Forwarding:
The @V5000 allows you to send your documents to a G3 Fax machine either
through regular telephone line (PSTN) or through FaXess LAN fax service.
Connected to a fax module (optional) and telephone line, the @V5000 is
able to perform simultaneous fax forwarding to a remote G3 fax.

@V5000 User’s Manual Getting Started 1-3
While the FaXess LAN fax software application is installed onto your LAN
fax server and the telephone line is connected to the LAN fax server, the
＠V5000 is able to perform fax forwarding via LAN fax service.
Digital Copying:
Connected to a color or black and white laser printer, the @V5000
becomesa digital copier. With an intuitive control panel, making digital
copies becomes fast and easy.
Address/Phone Book Managing:
The @V5000 provides a convenient way to manage the address and phone
book. Simply typing the machine's IP address in the URL field of your
browser, the @V5000 web page will be prompted. This web page allows
the administrator to create a list of e-mail addresses and phone numbers
and most important allows the administrator to create password for
security purpose.

Getting Started1-4
External View
THE FRONT VIEW
1. Document Cover
2. Control Panel
3. Keyboard
1
2
3

@V5000 User’s Manual Getting Started 1-5
THE REAR VIEW
1. Document Cover
2. Power Jack
3. ADF Port
4. Printer Port
5. Keyboard Port
6. RJ-45 Network Port
*
7. Fax Modem Slot
* Note : The fax modem slot is used to plug the fax modem if you need to send
documents from the machine as a regular fax.
3
4
5
6
7
1
2

Getting Started1-6
CONTROL PANEL
uScaling Area:
Used to reduce document(s) down to 25% or enlarge it up to 400%.
3
1
2
1. Increase scaling in 1% increment
2. Decrease scaling in 1% Decrement
3. Select scaling from the preset percentage
u
v
w
x
(141%)
(122%)
(115%)
(86%)
(81%)
(93%)

@V5000 User’s Manual Getting Started 1-7
vLCD-display & Function Keys:
Used to display current operation and select key working mode.
Function Keys and others:
Press to use the Copy function.
Press to use the email function.
Press to use the fax function.
Press to select an email address from an address book or
a fax number from a phone book.
Press to setup the machine.
Used to cancel previous input.
Used to move to up/down/left/right.
Used to move to the left or to delete last input.
Used to select or activate your command.
LCD-display

Getting Started1-8
wThe Numeric/Character Keypad:
Used to manually enter fax number or email address.
Used to redial the last dialed number or to
enter a pause when dialing a telephone line.
Used to hear the dialing tone and to use the fax
on demand function.
xStart& Other Keys:
Used to select scanning resolution and start sending or copying
document(s).
Used to select frequently dialed number.
Used to stop sending process or clear previous
operation.
Stands for Super Fine. Used to enhance scanning
resolution.
Used to scan and send document(s) in black and
white.
Used to scan and send document(s) in color.
Used to scan and send multi-page document on the
document glass manually one page by one page.

@V5000 User’s Manual Getting Started 1-9
Preinstallation Information
The @V5000 has to be setup properly on your network to perform email
and fax forwarding functions. The following network parameters have to
be set. For required information and LAN connection, please contact your
network administrator.
Important !
Make a copy of the following table and ask your Network Administrator
to complete the information.
1. *IP Address: . . .
2. *Subnet Mask: . . .
3. *Gateway IP: . . .
4. *SMTP Server: . . .
5. *SMTP Port: 25(default)
6. Fax Server: . . .
7. NTP Server: . . .
Note: “*” requests an IP address you must fill to send e-mail from @V5000.
Explanation of contents:
1. *IP Address:
The Internet Protocol (IP) address assigned to
your machine by your network administrator.
2. Subnet Mask: The net mask address assigned by your network
administrator.
3. Gateway IP: The gateway IP address assigned by your network
administrator.
4. *SMTP Server:
The IP address of your SMTP Mail Server assigned
by your network administrator.
5. *SMTP Port: The port number for SMTP connection.
6. Fax Server: The IP address of your *FaXess LAN fax server.
7. NTP Server: The IP address of your *NTP server.

Getting Started1-10
1. *IP Address: An IP (Internet Protocol) address uniquely identifies a
host connection to an IP network. System administrator or
network designer assigns the IP address. The IP address consists of
two parts, one identifying the network and the one identifying your
node.
The IP address is usually written as four numbers separated by
period. Each number can be zero to 255. For example,
10.1.30.186 could be an IP address.
2. *SMTP: Stands for Simple Mail Transfer Protocol. It is the main
communication protocol used to send and receive email on the
Internet.
3. *SMTP Port: This setting defines the TCP/IP port for incoming mail.
By default, this setting uses port 25 that is the Internet standard
for receiving SMTP mail. If your SMTP server listens on a
non-standard port, change this value accordingly.
4. *NTP: Stands for Network Time Protocol. It is the main time
protocol used on Internet.
5. To use @V5000 LAN Fax service, you must first install the FaXess
software on your fax server.
Note:

@V5000 User’s Manual Getting Started 1-11
Internet Communication Features
E-MAIL FORWARDING
The @V5000 allows you to transmit document(s) over the Internet via
email. The document is first scanned and converted into a
jpg-formatted or a pdf-formatted file, and then transmitted to a
remote recipient as an attachment to an email.
When you send an email to someone via the @V5000, the @V5000 uses
Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to
your SMTP mail server, and then to send your mail to the Internet.

Getting Started1-12
FAX FORWARDING VIA FAX MODULE
When the fax module (optional) and telephone line have been installed
on the @V5000, the @V5000 allows you to transmit your document(s)
simultaneously over regular telephone line to a remote G3 fax machine.
The document is first scanned and converted and transmitted to a
remote fax machine.
'
Printer
@V5000
6
Regular Telephone Line
'
Regular Telephone Line
G3 Fax
6
@V5000 Printer