Avision PaperAir 10 User manual

USER’S MANUAL
FLATBED SCANNER
PaperAir 10
Regulatory Model Number: BF-1606B
www.avision.com

User’s Manual
ii
Trademarks
Microsoft is a U.S. registered trademark of Microsoft Corporation.
Windows, Windows Vista, Windows 7, Windows 8, and Windows 10 are either registered
trademarks or trademarks of Microsoft Corporation in the United States and/or other
countries.
Energy Star®is a registered trademark of the U.S. government.
IBM, IBM PC are registered trademarks of International Business Machines Corp.
Other brands and product names herein are trademarks or registered trademarks of their
respective holders.
Copyright
All rights reserved. No part of this publication may be reproduced, transmitted,
transcribed, stored in a retrieval system, or translated into any language or computer
language, in any form or by any means, electronic, mechanical, magnetic, optical,
chemical, manual, or otherwise, without the prior written permission of Avision Inc.
Material scanned by this product may be protected by governmental laws and other
regulations, such as copyright laws, the customer is solely responsible for complying with
all such laws and regulations.
The optional Optical characters recognition (OCR) capabilities are provided by Nuance
Communications, Inc.
OmniPage Capture SDK
Copyright©2017 Nuance Communications, Inc. All rights reserved.
Omnipage is the trademark or registered trademark of Nuance Communications, Inc.
Warranty
The information contained in this document is subject to change without notice.
Avision makes no warranty of any kind with regard to this material, including, but not
limited to, the implied warranties of fitness for a particular purpose.
Avision shall not be liable for errors contained herein or for incidental or consequential
damages in connection with the furnishing, performance, or use of this material.
Disposal of Waste Equipment by Users in Private Union
This symbol on the product or on its packaging indicates that the
product can not be disposed of with your other household waste.
Instead it should be sent to appropriate facilities for recovery and
recycling in an effort to protect human health and the
environment. Fore more information about where you can drop off
your waste equipment for recycling, please contact your local city
office, your household waste disposal service or the shop where
you purchased the product.
As an ENERGY STAR®Partner, Avision Inc. has determined that
this product meets the ENERGY STAR guidelines for energy
efficiency.

User’s Manual
iii
Federal Communications Commission (FCC) compliance information statement
Part 15
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications.
However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is encouraged to try to
correct the interference by one of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
This device complies with Part 15 of the FCC Rules. Operation is subject to the following
two conditions: (1) This device may not cause harmful interference, and (2) this device
must accept any interference received, including interference that may cause undesired
operation.
European Union Regulatory Notice
Products bearing the CE marking comply with the following EU
Directives:
Low Voltage Directive 2014/35/EC
EMC Directive 2014/30/EC
Restriction of the use of certain hazardous substances
(RoHS) Directive 2011/65/EU
CE compliance of this product is valid if powered with the correct CE-
marked AC adapter provide by Avision.
This product satisfies the Class B limits of EN55022, EN55024,
safety requirements of EN 60950 and ROHS requirements of
EN50581.
*This machine is certified as Class 1 LED product.

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System Requirements
CPU: Intel®Core™ i3 or higher
Memory: 32 bit: 2 GB
64 bit: 4 GB
Optical Drive: DVD-ROM Drive
USB Port: USB 2.0 (compatible with USB 3.0)
Compatible Operating System: Microsoft Windows 10 (32 bits/64 bits),
Windows 8 (32 bits/64 bits), Windows 7,
Windows Vista, Windows XP (SP3)

User’s Manual
v
Product Safety Guide
Please clearly read all these instructions, and follow all instructions and warnings before
installing and using the device.
The following indications are used in this document to obviate any chance of accident or
damage to you and/or the device.
WARNING
CAUTION
Indicates potentially hazardous situations, which if
instructions are not followed, could result in death or
serious injury.
Indicates a potentially hazardous situation which, if
instructions are not followed, may result in minor or
moderate injury or damage to property.
WARNING
Use only the USB cable that came with your device and avoid abrasions, cuts,
fraying, crimping, and kinking. Using any other USB cable could cause fire,
electrical shock, or injury.
Place the device close enough to the computer so that the interface cable can
easily reach between the device and the computer.
Do not place or store the device:
Outdoors
Near excessive dirt or dust, water, or heat sources
In locations subject to shocks, vibrations, high temperature or humidity,
direct sunlight, strong light sources, or rapid changes in temperature or
humidity
Do not use the device with wet hands.
Never disassemble, modify, or attempt to repair the device or device option by
yourself, except as specifically explained in the device's documentation. This
could cause fire, electrical shock, or injury.
Unplug the device and the USB cable, and refer servicing to qualified service
personnel under the following conditions:
Liquid has entered the device.
Object has entered the device.
The device has been dropped, or the case has been damaged.
The device does not operate normally (i.e. appearance of smoke, strange
smell, odd noise, etc.), or exhibits a distinct change in performance.
Unplug the power cable connector and the USB cable before cleaning.

User’s Manual
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CAUTION:
Do not locate the device on rackety or aslope tables. Do not locate the device
on unstable surface. The device may fall down and this may result in injury.
Do not place heavy objects on the unit. It may cause unbalance and the device
may fall down. This may result in injury.
Store the AC Power cord/USB cable bundled out of the reach of children to
avoid the risk of injury.
Keep plastic bags bundled out of the reach of children or throw them away to
avoid the danger of suffocation.
If you are not going to use the device for a long period, unplug the USB cable.

User’s Manual
Introduction 1
1. INTRODUCTION
1.1 Overview
Thank you for purchasing PaperAir 10 scanner. The main features of the PaperAir 10 are
as follows:
Easy to Scan
Simply press the Scan button and then select the Save button, the scan is
started with the predefined scan settings and the scanned image is stored in a
predefined file location.
Easy to search
Simply enter your keyword(s), your document(s) can be easily searched from
the file name, tag information, and document contents within seconds as all
your document contents become searchable and editable after the text
recognition process and stored into a database.
Create searchable PDF files
You can create searchable PDF files by performing automatic text recognition
for PDF files after scanning.
Convert paper documents into Microsoft Word/Excel/PowerPoint files
Automatically recognize image text and save image and the text into a
Microsoft Word/Excel/PowerPoint file.
E-mail or print a scanned image directly from scanning
You can attach the scanned image to your default e-mail software application or
print it out with your printer instead of using a copy machine.
1

User’s Manual
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1.2 Package Items
The following figure indicates the package contents. Please check all the items against
your checklist. If you do not receive all the items, please contact your authorized local
dealer immediately.
Scanner
Software CD
Quick Guide
Micro USB Cable
NOTE
1. Please unpack the packing carefully, and check the contents
against the checklist. If any items are missing or damaged, please
contact your dealer immediately.
2. To access more service supports, visit www.avision.com to register
your Avision’s product.

User’s Manual
Introduction 3
1.3 Rear View
ITEM NAME DESCRIPTION
1 USB Port Connect to your computer.
2 Kensington
Security Slot Attach to a lock to secure the scanner.
3 Lock Switch Protect the scanner from being damage during
transportation.




User’s Manual
Installation 4
2. SCANNER INSTALLATION
2.1 Precautions
Keep the scanner out of direct sunlight. Direct exposure to the sun or
excessive heat may cause damage to the unit.
Do not install the scanner in a humid or dusty place.
Place the scanner securely on an even, flat surface. Tilted or uneven
surfaces may cause mechanical or paper-feeding problems.
Retain the scanner box and packing materials for shipping purposes.
2.2 Unlocking Your Scanner
To protect the scanning unit from damage during transportation, a lock switch is designed
at the back of the scanner to keep the scanning unit from moving. To unlock the scanner,
move the lock switch down as shown in below.
NOTE
If the scanning unit is not located at the front of the scanner before
transporting the scanner, be sure to do the follows:
1. Turn on the scanner. The scanning unit should move to the front of
the scanner.
2. Press the lock switch down to the “Lock position”.
3. The scanner is now ready to transport.
2
Scanning unit
at this position
before locking
the scanner

User’s Manual
Installation 5
2.3 Installing the Software
1. Insert the Setup DVD-ROM into the DVD-ROM drive on your computer.
>> The following [Installation] graphic appears. Click [Install PaperAir
Manager].
NOTE
If the [Installation] graphic does not appear, double-click "Setup.exe" in
the Setup DVD-ROM via Windows Explorer.
2. Select the language you will be used during the installation and click the [Next]
button.
>> A confirmation about accepting the license agreement appears.
3. Read the [END-USER LICENSE AGREEMENT], select [I accept the terms of
the license agreement], and then click the [Next] button.
>> A confirmation about accepting our privacy policy appears.
4. Read the [PRIVACY POLICY], select [I accept the terms], and then click the
[Next] button.
Choose [Accept] to help us improve our product by collecting your operational
information and let us provide better service to you. If you do not accept our
privacy policy, you may continue to install the program.
>> A [Ready to Install the Program] dialog box appears.
5. Click [Install] to begin the installation.

User’s Manual
Installation 6
6. Installation starts. When the installation is complete, the [How to connect the
scanner] dialog box appears.
7. Follow the instructions to turn on your scanner and connect the scanner to your
computer with the USB cable.
8. Click the [Finish] button when the installation complete notification is displayed.
>>If the installation is successful, the PaperAir Manager icon will be displayed
in Windows system tray and the main window will be displayed. If not, check if
the scanner has been turned on and if the USB cable connection is correct.
9. Remove the Setup DVD-ROM from the DVD-ROM drive.
2.4 Connecting to the Computer
Connect the square end of the USB cable to the USB port of your scanner. Connect the
rectangle end to the USB port at the rear side of your computer.
2
PaperAir Manager’s icon in the System Tray
PaperAir Manager’s Main Window
PaperAir Manager’s desktop shortcut

User’s Manual
Completing Your First Scan 7
3. COMPLETING YOUR FIRST SCAN
3.1 Placing Your Paper
1. Open document cover.
2. Place your document with your text FACE DOWN on the glass.
3. Make sure the upper left corner of your original near the home position as
marked in the scanner.
4. Close the document cover.
ITEM NAME
1 Document Cover
2 Home Position
3 Document
4 Glass




3

User’s Manual
Completing Your First Scan 8
3.2 Starting PaperAir Manager
After the PaperAir Manager software application has been properly installed, the PaperAir
Manager is started. The main window of PaperAir Manager and its icon will be displayed.
PaperAir Manager’s Main Window
ITEM NAME DESCRIPTION
1
The Scan
Button Click to scan and create a full-text searchable file.
2
The Keyword
Field Enter your keyword(s) to search your scanned document from the database.
3 Options More settings of the PaperAir Manager.
4 The Preview
Window Display the scanned image in a low resolution.
PaperAir Manager’s icon in the System Tray

 

User’s Manual
Completing Your First Scan 9
3.3 Checking Scan Settings Before Scanning
1. Right-click the [Options] icon on the upper-right corner to prompt the
[Options] window.
The Options window consists of the following options:
3

User’s Manual
Completing Your First Scan 10
If you wish to change the setting, use this window to reset the settings. For detailed
information on how to change the scan settings, see “Customizing PaperAir Manager” in
the subsequent section to reset the settings.
2. Click [OK] to leave the window.
NAME DESCRIPTION
Image Mode Choose proper image mode for the scanned image.
Choice: *Auto, Color, Gray, and Black and White.
Auto: Automatically convert image mode according to your
original document.
Image Quality Choose your ideal resolution for the scanned image.
Choice: *Auto Resolution, High (600 dpi), Medium (300
dpi), Low (200 dpi)
Auto Resolution: According to the original document,
automatically select proper resolution to perform your scan.
Paper Size Choose your ideal scan size.
Choice:
*Auto Crop & Deskew
A4 – 8.2 x 11.6 in.
A5 – 5.8 x 8.2 in.
A6 – 4.1 x 5.8 in.
B5 – 6.9 x 9.8 in.
B6 – 4.9 x 6.9 in.
Postcard – 5.8 x 3.9 in.
Business Card – 3.5 x 2.1 in.
Letter – 8.5 x 11 in.
Legal – 8.5 x 14 in.
Auto Crop & Deskew: Automatically adjusts the cropping
window according to different document sizes and
automatically straighten a skew image.
Simplex/Duplex Click this button to switch between Simplex/Duplex.
Simplex: Choose to scan one side of document.
*Duplex: Choose to scan the front and rear side of document.
Note: The availability of this feature varies by scanner type.
File Name/File
Format Select your desired file format.
Choice: *JPEG、PDF、DOCX、XLSX、PPTX
*: Default Setting

User’s Manual
Completing Your First Scan 11
3.4 Scanning Your Document
1. Load paper to your scanner.
2. Click the [Scan] button to start a scan.
3. After the scan is completed, the following [Preview] window appears and the
scanned image is automatically saved in a preset path (default path: My
Documents\PaperAir Manager).
The progress bar: The process to complete a scan and create a full-text
searchable file requires the following steps:
Step Progress Bar Description
Step 1 Indicate the progress to scan your document.
Step 2 Indicate the progress to enhance your image
quality via Smart Image processing.
Step 3 Indicate the progress to proceed the OCR
(Optical Character Recognition) process.
Step 4 Indicate the progress to proceed the tag
information process. (This step is not a must
item.)
3
The Preview
Image
The Scan Button

User’s Manual
Completing Your First Scan 12
4. On the [Preview] dialog box, if the previewed image is fine, choose the
following action:
The [Tag] field: Enter the tag information and then press [Enter]. Entering
tag information helps to create a better search result since our search database
including your file name, tag information, and the recognized image text after
text recognition process.
Output: Send your scanned image to a list of destinations including E-Mail,
Print, and BizCard software application.
ITEM DESCRIPTION
E-Mail
Click to open your default E-mail software and send the scanned image to
your recipient as an attachment.
Printer
Click to send the scanned image to a default printer to print the scanned
image.
BizCard
Click to read the text on your name card. Text recognition is performed on
the scanned image data which is then managed into a card database.
5. The scanned image will be sent to your specified destination.

User’s Manual
Completing Your First Scan 13
3.5 Searching Your Document
PaperAir Manager allows you to search your documents from the database of all
previously scanned text, file names, and tag information. The image text has been
recognized after the text recognition process and saved into a database.
To search your document,
1. On the main window, type your keyword (one or more) in the Keyword field.
For example, Document or Document scan. And then press the Search icon
. Or you may enter *in the Keyword field and then press the Search icon
to find all documents.
2. In a second, the search results will be displayed. Simply select the image file
and the image will be displayed in the Preview frame. (Note: PaperAir Manager
does not support documents in DOCX, PPTX, XLSX file formats to be displayed
in the Preview frame.)
If desired, you may also send your document to an E-Mail recipient as an
attachment by clicking ; print your document by clicking ; or send
your document to BizCard software by clicking .
3
T
ype your keyword(s)
here.
hsinchu
The Preview Image
File Name
Tag Information

User’s Manual
Completing Your First Scan 14
NOTE
1. If you are scanning from a mobile device (refer to Chapter 6), the
text recognition process will not be performed and therefore the
scanned images can not be searched.
2. Note the following factors which may affect the OCR accuracy and
the Search result:
Document contains stamps or handwritten remarks.
Font size too small (If this is the case, try to scan in 600 dpi
(resolution)
3. PaperAir Manager is able to perform text recognition and include the
recognized text in its search database for all the images (in JPEG,
TIFF, BMP, GIF, PNG file format), pdf files, and Microsoft Office files
(in ppt, pptx, xls, xlsx, doc, docx file format) you have copied and
pasted to the [PaperAir Manager] folder. Yet this feature is only
available on the following conditions:
You have agreed our Privacy Policy during installation.
Your computer is in the internet environment.
SEARCH TIPS
Note PaperAir Manager’s search engine is designed somehow different
with Googles’. If you can not find your document in the first search,
try to enter keywords in different sequence or combination. For
example, if your first entry of keyword is [confidential invoice], you
can try [invoice] or [invoice confidential] to find your document.
You may enter [?] or [*] in the keyword where you are not sure about
its spelling. For example, you may enter T?ipei or T*pei to search for
document text containing Taipei.