Brady BP-PR300+CS User manual

i
Operator’s Manual for the following products:
Edition: 10/2012 - Part No. Y2506213
Copyright
This documentation as well as translation hereof are property of Brady Worldwide Inc.
The replication, conversion, duplication or divulgement of the whole manual or parts of it for other intentions
than its original intended purpose demand the previous written authorization by Brady.
Trademark
Centronics®is a registered trademark of the Data Computer Corporation.
Microsoft®is a registered trademark of the Microsoft Corporation.
Windows 2000®, 2003®, XP®are registered trademarks of the Microsoft Corporation.
TrueTypeTM is a registered trademark of Apple Computer, Inc.
Editor
Regarding questions or comments please contact Brady Worldwide Inc.
Topicality
Due to the constant further development of our products discrepancies between documentation and prod-
uct can occur.
Please check www.bradyid.com for the latest update.
Terms and conditions
Deliveries and performances are effected under the General conditions of sale of Brady.
Edition 10/12
Family Type
BP-PR300+CS BP-PR300+CS
BP-PR300+CS

ii ii
Operator’s Manual for the following products:
Disclaimer
This manual is proprietary to Brady Worldwide, Inc. (hereafter “Brady”), and may be
revised from time to time without notice. Brady disclaims any understanding to provide
you with such revisions, if any.
This manual is copyrighted with all rights reserved. No portion of this manual may be
copied or reproduced by any means without the prior written consent of Brady.
While every precaution has been taken in the preparation of this document, Brady as-
sumes no liability to any party for any loss or damage caused by errors or omissions
or by statements resulting from negligence, accident, or any other cause. Brady fur-
ther assumes no liability arising out of the application or use of any product or system
described, herein; nor any liability for incidental or consequential damages arising
from the use of this document. Brady disclaims all warranties or merchantability of fit-
ness for a particular purpose.
Brady reserves the right to make changes without further notice to any product or sys-
tem described herein to improve reliability, function, or design.
Brady Warranty
Our products are sold with the understanding that the buyer will test them in actual use
and determine for him or herself their adaptability to his/her intended uses. Brady war-
rants to the buyer that its products are free from defects in material and workmanship, but
limits its obligation under this warranty to replacement of the product shown to Brady’s
satisfaction to have been defective at the time Brady sold it. This warranty does not ex-
tend to any persons obtaining the product from the buyer.
THIS WARRANTY IS IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABIL-
ITY OR FITNESS FOR A PARTICULAR PURPOSE, AND OF ANY OTHER OBLIGA-
TIONS OR LIABILITY ON BRADY’S PART. UNDER NO CIRCUMSTANCES WILL
BRADY BE LIABLE FOR ANY LOSS, DAMAGE, EXPENSE OR CONSEQUENTIAL
DAMAGES OF ANY KIND ARISING IN CONNECTION WITH THE USE, OR INABILITY
TO USE, BRADY’S PRODUCTS.

iii
Operator’s Manual for the following products:
Technical Support and Registration
Contact Information
For repair or technical assistance, locate your regional Brady Technical Support office by
going to:
• Americas: www.bradyid.com
• Europe: www.bradyeurope.com
• Asia Pacific: www.bradycorp.com
Registration Information
To register your printer, go to www.bradycorp.com/register
Repair and Return
If for any reason you need to return the BP-PR300+CS printer for repair, please contact
Brady Technical Support for repair and replacement information.

i
Table of Contents
1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.1 Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
1.2 Intended Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
1.3 Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
1.4 Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
2 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2.1 Device Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2.2 Unpacking and Setting-up the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.3 Connecting the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.3.1 Connecting to the Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
2.3.2 Connecting to a Computer or Computer Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.4 Switching on the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
3 Control Palen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
3.1 Structure of the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
3.2 Symbol Displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
3.3 Printer States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
3.4 Key Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
4 Loading Material . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
4.1 Loading Labels or Continuous Media from Roll . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
4.1.1 Positioning the Media Roll on the Roll Retainer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
4.1.2 Inserting a Media Strip into the Printhead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
4.1.3 Setting the Label Sensor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
4.2 Loading Fanfold Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
4.3 Loading Transfer Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
4.4 Setting the Feed Path of the Transfer Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
4.5 Setting the Head Locking System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
5 Printing Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
5.1 Synchronization of the Paper Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
6 Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
6.1 Cleaning Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
6.2 Cleaning the Print Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
6.3 Cleaning the Printhead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
7 Fault Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
7.1 Types of Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
7.2 Problem Solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
7.3 Error Messages and Fault Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
8 Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
8.1 Media Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
8.2 Device Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
8.3 Reflex Mark Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
8.4 Cut-out Mark Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
9 Licenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
9.1 EU Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
9.2 Other Licences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

1
1 Introduction
1 Introduction
1.1 Instructions
Important information and instructions in this documentation are designated as follows:
1.2 Intended Use
• The device is manufactured in accordance with the current technological status and the recognized
safety rules. However, danger to the life and limb of the user or third parties and/or damage to the
device and other tangible assets can arise during use.
• The device may only be used for its intended purpose and if it is in perfect working order, and it must
be used with regard to safety and dangers as stated in the operating manual.
• The device printer is intended exclusively for printing suitable materials that have been approved by
the manufacturer. Any other use or use going beyond this shall be regarded as improper use. The
manufacturer/supplier shall not be liable for damage resulting from unauthorized use; the user shall
bear the risk alone.
• Usage for the intended purpose also includes complying with the operating manual, including the
manufacturer‘s maintenance recommendations and specifications.
Danger!
Draws your attention to an exceptionally grave, impending danger to your health or
life.
Warning!
Indicates a hazardous situation that could lead to injuries or material damage.
Attention!
Draws attention to possible dangers, material damage or loss of quality.
Notice!
Gives you tips. They make a working sequence easier or draw attention to important
Environment!
Gives you tips on protecting the environment.
Handling instruction
Reference to section, position, illustration number or document.
Option (accessories, peripheral equipment, special fittings).
Zeit Information in the display.
Notice!
The complete documentation is included in the scope of delivery on CD ROM, and can
also currently be found in the Internet.

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1 Introduction
1.3 Safety Instructions
• The device is configured for voltages of 100 to 240 V AC. It only has to be plugged into a grounded
socket.
• Only connect the device to other devices which have a protective low voltage.
• Switch off all affected devices (computer, printer, accessories) before connecting or disconnecting.
• The device may only be used in a dry environment, do not expose it to moisture (sprays of water,
mists, etc.).
• Do not use the device in an explosive atmosphere.
• Do not use the device close to high-voltage power lines.
• If the device is operated with the cover open, ensure that people‘s clothing, hair, jewelry etc. do not
come into contact with the exposed rotating parts.
• The device or parts of it can become hot while printing. Do not touch during operation, and allow to
cool down before changing material and before disassembly.
• Risk of crushing when closing the cover. Touch the cover at the outside only. Do not reach into the
swivel range of the cover.
• Perform only those actions described in this operating manual.
• Work going beyond this may only be performed by trained personnel or service technicians.
• Unauthorized interference with electronic modules or their software can cause malfunctions.
• Other unauthorized work on or modifications to the device can also endanger operational safety.
• Always have service work done in a qualified workshop, where the personnel have the technical
knowledge and tools required to do the necessary work.
• There are various warning stickers on the device. They draw your attention to dangers.
• Warning stickers must therefore not be removed, as then you and other people cannot be aware of
dangers and may be injured.
• The maximum sound pressure level is less than 70 dB(A).
1.4 Environment
Danger!
Danger to life and limb from power supply.
Do not open the device casing.
Obsolete devices contain valuable recyclable materials that should be sent for recy-
cling.
Send to suitable collection points, separately from residual waste.
The modular construction of the printer enables it to be easily disassembled into its
component parts.
Send the parts for recycling.
The electronic circuit board of the device is equipped with a lithium battery.
Take old batteries to collection boxes in shops or public waste disposal centers..

3
2 Installation
2 Installation
2.1 Device Overview
1 Cover
2 Margin stops
3 Roll retainer
4 Ribbon supply hub
5 Ribbon take-up hub
6 Print mechanics
7 Navigator pad
8Display
Fig: 1 Overview
9 Ribbon deflection roller
10 Printhead retainer with print-
head
11 Print roller
12 Guides
13 Allen key
14 Printhead locking lever
15 Guide roller
16 Label sensor
17 Knob for guide adjustment
18 Tear-off plate (not included)*
*The tear-off plate is not included
with the printer but can be ordered
separately through the Brady web-
sie at www.bradyid.com. Request
catalog part number 5946244.
Fig: 2 Print mechanics

44
2 Installation
2.2 Unpacking and Setting-up the Printer
Lift the label printer out of the box via the straps.
Check label printer for damage which may have occurred during transport.
Set up printer on a level surface.
Remove foam transportation safeguards near the printhead.
Check delivery for completeness.
Contents of delivery:
• Label printer
• Power cable
• USB cable
• Documentation
• cablabel Lite on CD-ROM
• Documentation on CD-ROM
19 Power switch
20 Power connection jack
21 Slot for PC Card Type II
22 Slot for CompactFlash memory
card
23 Ethernet 10/100 Base-T
24 2 USB master ports for key-
board, scanner or service key
25 USB high-speed slave port
26 Serial RS-232 C port
Fig: 3 Connections
Notice!
Please keep the original packaging in case the printer must be returned.
Attention!
The device and printing materials will be damaged by moisture and wetness.
Set up label printers only in dry locations protected from splash water.

5
2 Installation
2.3 Connecting the Device
The standard available interfaces and connectors are shown in figure 3.
2.3.1 Connecting to the Power Supply
The printer is equipped with a wide area power unit. The device can be operated with a supply voltage of
230 V~/50 Hz or 115 V~/60 Hz without adjustment.
1. Check that the device is switched off.
2. Plug the power cable into the power connection socket (20).
3. Plug the power cable into a grounded socket.
2.3.2 Connecting to a Computer or Computer Network
Connect the label printer to a computer or network by a suitable cable.
For details of the configuration of the individual interfaces Configuration Manual.
2.4 Switching on the Device
When all connections have been made:
Switch the printer on at the power switch (19).
The printer performs a system test, and then shows the system status ready in the display (8).
If an error occurs during the system test, the symbol and type of error are displayed.
Attention!
Inadequate or no grounding can cause malfunctions during operations.
Ensure that all computers and cables connected to the label printer are grounded.

7
3 Control Panel
3 Control Palen
3.1 Structure of the Control Panel
The user can control the operation of the printer with the control panel, for example:
• Issuing, interrupting, continuing and canceling print jobs,
• Setting printing parameters, e.g. heat level of the printhead, print speed, interface configuration, lan-
guage and time of day,
• Start the test functions,
• Control stand-alone operation with a memory module,
• Update the firmware.
Many functions and settings can also be controlled by software applications or by direct programming with
a computer using the printer’s own commands.
Settings made on the control panel make the basic settings of the label printer.
Notice!
It is advantageous, whenever possible, to make adaptations to various print jobs in the
software.
The control panel consists of a graphic display
(1) and the navigator pad (2) with five integrated
keys.
The graphic display indicates the current status
of the printer and the print job, indicates faults
and shows the printer settings in the menu.
Fig: 4 Control Panel

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3 Control Panel
3.2 Symbol Displays
The symbols shown in the following table may appear in the status line of the display, depending on the
printer configuration. They enable the current printer status to be seen quickly. For the configuration of the
status line the Configuration Manual.
Table 1: Symbol Displays
Symbol Description Symbol Description Symbol Description
Clock Ethernet link status User memory in the
clock circuit
Date sheet Temperature of the
printhead
Used memory
Date/time digital PPP funds Input buffer
Ribbon supply Debug window for
abc programs
Access to memory
card
Wi-Fi signal
strength
Control of the low-
er display line is
handed over to an
abc program
Table 1. Pri
nter is receiving
data

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3 Control Panel
3.3 Printer States
Table 2: Printer states
State Display Description
Ready Ready
and configured symbol dis-
plays,
such as time and date
The printer is in the ready state
and can receive data.
Printing label Printing label
and the number of the printed label in
the print job.
The printer is currently process-
ing an active print job.
Data can be transmitted for a new print
job.
The new print job will start when the pre-
vious one has finished.
Pause Pause
and the symbol
The printing process has been in-
terrupted by the operator.
Correctable error
and the type of error
and the number of labels still to
be printed.
An error has occurred that can be rectified
by the operator without interrupting the
print job.
The print job can be continued after
the error has been rectified.
Irrecoverable error
and the type of error
and the number of labels still to
be printed.
An error has occurred that cannot
be rectified without interrupting
the print job.
Critical error
and the type of error
An error occurs during the system
test.
Switch the printer off and then on
again at the power switch or
Press cancel key.
Call Service if the fault occurs per-
sistently.
Power Save Mode
and the key lighting is switched
off
If the printer is not used for a
lengthy period, it automatically
switches to power save mode.
To exit power save mode: Press
any key on the navigator pad.

10 10
3 Control Panel
3.4 Key Functions
The key functions depend on the current printer state:
• Active functions: Labels and symbols on the navigator pad keys light up.
• Active functions light up white in print mode (e. g. menu or feed).
• Active functions light up orange in the offline menu (arrows, key ).
Table 3: Key functions in the print mode
Key Display State Function
menu lights Ready Ready To the offline menu
feed lights Ready Ready Feeds a blank label
pause lights Ready Ready After the end of a print job,
reprint the last label
Printing label Printing label Interrupt print job,
printer goes into "Pause" state
Pause Pause Continue the print job,
printer goes into "Printing label"
state
flashes Correctable error Continue the print job after recti-
fying the error, printer goes into
"Printing label" state
can-
cel
lights Ready Ready Delete internal memory,
the last label can no longer be
reprinted.
Printing label Printing label Short press cancels the cur-
rent print job
Longer presscancels the cur-
rent print job and deletes all
print jobs
Pause Pause
Correctable error
flashes Irrecoverable error
lights Error Call Help - Concise information
for rectifying the fault will be dis-
played

11
3 Control Panel
Table 4: Key functions in the offline menu
Key Menu Parameter setting
Parameter choice Numeric value
Return from a submenu - Increase of the num-
ber at the cursor posi-
tion
Jump into a submenu - Decrease of the num-
ber at the cursor posi-
tion
Menu option to the left Sheets to the left Cursor shift to the left
Menu option to the right Sheets to the right Cursor shift to the
right
Start of a selected menu op-
tion
Pressing 2 s: Leaving the of-
fline menu
Confirmation of the selected value
Pressing 2 s: Abort without changing the value