Brother DCP 540CN - Color Inkjet - All-in-One User manual

USER’S GUIDE
DCP-330C
DCP-540CN

i
EC Declaration of Conformity under the R & TTE
Directive

ii
Table of Contents
Section I General
1 General Information 2
Using the documentation....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Control panel overview .......................................................................................... 3
Warning LED indications ................................................................................. 5
Printing Reports............................................................................................... 5
2 Loading documents and paper 6
Loading documents ............................................................................................... 6
Using the ADF
(DCP-540CN only)....................................................................................... 6
Loading paper, envelopes and other media ..........................................................7
Loading paper and other media....................................................................... 7
3 General setup 9
Paper settings........................................................................................................ 9
Paper Type ...................................................................................................... 9
Paper Size .......................................................................................................9
LCD display ........................................................................................................... 9
LCD Contrast................................................................................................... 9
Setting the backlight brightness.....................................................................10
Setting the Dim Timer for the backlight ........................................................10
Setting the Off Timer .....................................................................................10
Section II Copy
4 Making copies 12
How to copy.........................................................................................................12
Making a single copy .....................................................................................12
Making multiple copies ..................................................................................12
Copy options........................................................................................................12
Section III Direct Photo Printing
5 Printing photos from a memory card 14
PhotoCapture Center™ Operations.....................................................................14
Using memory cards......................................................................................14
Getting started .....................................................................................................14
Print Images.........................................................................................................15
View Photo(s) ................................................................................................15
Print Index (Thumbnails) ...............................................................................15

iii
Print All Photos ..............................................................................................15
Print Photos ...................................................................................................16
DPOF printing................................................................................................16
6 Printing photos from a camera with PictBridge 17
Before Using PictBridge.......................................................................................17
PictBridge requirements ................................................................................17
Section IV Appendixes
A Safety and Legal 20
Choosing a location .............................................................................................20
To use the machine safely.............................................................................21
Important safety instructions..........................................................................24
IMPORTANT - For your safety ......................................................................25
LAN connection (DCP-540CN only) ..............................................................25
EU Directive 2002/96/EC and EN50419........................................................25
Legal limitations for copying ..........................................................................26
Trademarks ...................................................................................................27
B Troubleshooting and Routine Maintenance 28
Troubleshooting ..................................................................................................28
If you are having difficulty with your machine ................................................28
Error messages ...................................................................................................32
Changing LCD language ...............................................................................34
Document jam (DCP-540CN only) ................................................................34
Printer jam or paper jam ................................................................................35
Routine maintenance...........................................................................................36
Replacing the ink cartridges ..........................................................................36
Cleaning the scanner.....................................................................................38
Cleaning the print head .................................................................................38
Checking the print quality ..............................................................................38
Checking the printing alignment ....................................................................39
Checking the ink volume ...............................................................................39
Packing and shipping the machine ......................................................................40
C Menu and Features 42
Menu keys ...........................................................................................................42
D Specifications 43
General ................................................................................................................43
Consumable items ...............................................................................................45
Network (LAN) (DCP-540CN only) ......................................................................46
E Index 47

Section I
General I
General Information 2
Loading documents and paper 6
General setup 9

2
1
Using the
documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
General Information 1
Bold Bold typeface identifies specific
keys on the machine control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.

General Information
3
1
Control panel overview 1
1 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
2 Number of Copies
Use this key to make multiple copies.
3 Menu keys:
dor c
Press to scroll backward or forward to a
menu selection.
aor b
Press to scroll through the menus and
options.
Menu
Lets you access the main menu.
OK
Lets you select a setting.
4 Start keys:
Colour Start
Lets you start making copies in full colour.
Also lets you start a scanning operation (in
colour or mono, depending on the scanning
setting in the ControlCenter software).
Mono Start
Lets you start making copies in
monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Plain Pap
A4
0
01
1

Chapter 1
4
5 Stop/Exit
Stops an operation or exits from a menu.
6On/Off
You can turn the machine on or off.
If you turn the machine off, it will still
periodically clean the print head to maintain
print quality.
7 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
8 Scan
Lets you access Scan mode.
9 PhotoCapture
Lets you access PhotoCapture Center™
mode.
10 Warning LED
Turns red when the LCD displays an error or an
important status message.
N
ormal
1
00%
P
lain Pap
A
4
0
01
34
56
2
97810

General Information
5
1
Warning LED indications 1
The status LED (Light Emitting Diode) is a
light that shows the DCP status.The LCD
shows the current machine status when the
machine is idle.
Printing Reports 0
The following reports are available:
Help List
User Settings
Network config. (DCP-540CN only)
How to print a report
aPress Menu.
bPress aor bto choose
Print Reports.
Press OK.
cPress aor bto choose the report you
want.
Press OK.
dPress Mono Start.
LED DCP status Description
Off
Ready The DCP is ready for
use.
Red
Cover open The cover is open.
Close the cover.
(See Error messages
on page 32
.)
Ink empty Replace the Ink
cartridge with a new
one.
(See Replacing the ink
cartridges on page 36
.)
Paper error Put paper in the tray or
clear the paper jam.
Check the LCD
message.
(See Error messages
on page 32.)
Other
messages
Check the LCD
message.
(See Error messages
on page 32
.)
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Plain Pap
A4
0
01

6
2
Loading documents 2
Using the ADF
(DCP-540CN only) 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard
80 g/m2(20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
aFan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
bAdjust the paper guides to fit the width of
your documents.
cUnfold the ADF Document Output
Support Flap (1).
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Loading documents and paper 2
Temperature: 20 to 30°C (68 to 86°F)
Humidity: 50% to 70%
Paper: 80 g/m2A4 (20 lb LTR)
Length: 148 to 355.6 mm (5.8 to 14 in.)
Width: 148 to 215.9 mm
(5.8 to 8.5 in.)
Weight: 64 to 90 g/m2(17to24lb)
1

Loading documents and paper
7
2
Loading paper,
envelopes and other
media 2
Loading paper and other
media 2
a
b
c
dCheck that the paper is flat in the tray.

Chapter 2
8
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
eGently adjust the paper side guides with
both hands and the paper length guide
to the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
f
g
h

9
3
3
Paper settings 3
Paper Type 3
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose Paper Type.
Press OK.
dPress aor bto choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
ePress Stop/Exit.
Note
When you use transparencies or glossy
paper, remove each sheet at once to
prevent smudging or paper jams.
Paper Size 3
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose Paper Size.
Press OK.
dPress aor bto choose Letter,
Legal, A4, A5 or 10×15cm.
Press OK.
ePress Stop/Exit.
LCD display 3
LCD Contrast 3
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose
LCD Settings.
Press OK.
dPress aor bto choose
LCD Contrast.
Press OK.
ePress aor bto choose Light, Med or
Dark.
Press OK.
fPress Stop/Exit.
General setup 3

Chapter 3
10
Setting the backlight
brightness 3
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose
LCD Settings.
Press OK.
dPress aor bto choose Backlight.
Press OK.
ePress aor bto choose Light, Med or
Dark.
Press OK.
fPress Stop/Exit.
Setting the Dim Timer for the
backlight 3
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose
LCD Settings.
Press OK.
dPress aor bto choose Dim Timer.
Press OK.
ePress aor bto choose 10 Secs,
20 Secs, 30 Secs or Off.
Press OK.
fPress Stop/Exit.
Setting the Off Timer 3
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose
LCD Settings.
Press OK.
dPress aor bto choose Off Timer.
Press OK.
ePress aor bto choose 1 Min,
2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Mins or Off.
Press OK.
fPress Stop/Exit.

Section II
Copy II
Making copies 12

12
4
How to copy 4
Making a single copy 4
aLoad your document.
(See Loading documents on page 6.)
bPress Mono Start or Colour Start.
Making multiple copies 4
You can make up to 99 copies.
aLoad your document.
bPress +or -repeatedly until the number
of copies you want appears (up to 99).
cPress Mono Start or Colour Start.
Note
To sort the copies, press aor bto
choose Stack/Sort.
Copy options 4
You can change the copy settings from the
default display. The LCD shows:
1 No of Copies
You can enter the number of copies you want
by pressing +or -repeatedly.
Press aor bto scroll through the copy
options menu.
When the option you want is highlighted,
press OK.
The machine returns to its default settings
after 60 seconds.
Making copies 4
1
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Plain Pap
A4
0
01

Section III
Direct Photo Printing III
Printing photos from a memory card 14
Printing photos from a camera with PictBridge 17

14
5
PhotoCapture Center™
Operations 5
Using memory cards 5
miniSD™ can be used with a miniSD™
adapter.
Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
Adapters are not included with the
machine. Contact a third party supplier for
adapters.
Getting started 5
1 CompactFlash®
2 SecureDigital™, MultiMediaCard™
3 Memory Stick®, Memory Stick Pro™
4 xD-Picture Card™
PhotoCapture light is on, the media card
is properly inserted.
PhotoCapture light is off, the media card
is not properly inserted.
PhotoCapture light is blinking, the media
card is being read or written to.
The machine can only read one media card at
a time so do not put more than one card in the
slot.
Printing photos from a memory
card 5
CompactFlash®Memory Stick®
Memory Stick Pro™
SecureDigital™
MultiMediaCard™
xD-Picture Card™
1 2 3 4

Printing photos from a memory card
15
5
Print Images 5
View Photo(s) 5
aMake sure you have put the media card
in the correct slot.
Press (PhotoCapture).
bPress aor bto choose
View Photo(s).
Press OK.
cPress dor cto choose your photo.
dPress +or -repeatedly to enter the
number of copies you want.
eRepeat step cand step duntil you
have chosen all the photos.
fAfter you have chosen all the photos, do
one of the following:
Press OK and change the print
setting.
If you do not want to change any
settings, press Colour Start to print.
Print Index (Thumbnails) 5
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
aMake sure you have put the media card
in the correct slot.
Press (PhotoCapture).
bPress aor bto choose Print Index.
Press OK.
cPress aor bto choose
6 Images/Line Fast or
5 Images/Line Photo.
Press OK.
dPress Colour Start to print.
Print All Photos 5
aMake sure you have put the media card
in the correct slot.
Press (PhotoCapture).
bPress aor bto choose
Print All Photos.
Press OK.
cPress +or -repeatedly to enter the
number of copies you want.
dDo one of the following:
Change the print setting.
If you do not want to change any
settings, press Colour Start to print.
5 Images/Line
Photo
6 Images/Line
Fast

Chapter 5
16
Print Photos 5
aMake sure you have put the media card
in the correct slot.
Press (PhotoCapture).
bPrint the Index. (See Print Index
(Thumbnails) on page 15.)
cPress aor bto choose
Print Photos.
Press OK.
dPress +repeatedly to enter the image
number that you want to print from the
Index page (Thumbnails).
If you want to choose a two digit
number, press cto move the cursor to
the next digit.
(For example, enter 1, c, 6to print
image No.16.)
Press OK.
eRepeat step duntil you have entered
all the image numbers that you want to
print.
fAfter you have chosen all the image
numbers, press OK again.
gPress +or -repeatedly to enter the
number of copies you want. Press OK.
hDo one of the following:
Change the print setting.
If you do not want to change any
settings, press Colour Start to print.
DPOF printing 5
aMake sure you have put the media card
into the correct slot.
Press (PhotoCapture). The
machine will ask you if you want to use
DPOF setting.
bPress +to choose Yes.
cDo one of the following:
Change the print settings.
If you do not want to change any
settings, press Colour Start to print.